Fuel and Energy Program Coordinator (Coordinator II - CPPW)

Fuel and Energy Program Coordinator (Coordinator II - CPPW)

City of Portland

Salary: $80,558.40 - $114,982.40 Annually

Job Type: Regular

Job Number: 2024-00482

Location: Portland, OR

Bureau: OMF-Office of the Chief Administrative Officer

Closing: 5/13/2024 11:59 PM Pacific

The Position

Job Appointment: Regular, Full-time

Work Schedule: Monday - Friday, 7:00 am- 3:30 pm. An alternate schedule may be available after probation.

Work Location: Hybrid; In-person work will be conducted at 2835 N Kerby Ave. Portland, OR 97227-1611. Remote work must be performed within Oregon or Washington. For more information, click https://www.portland.gov/policies/human-resources-administrative-rules/employee-behavior-expectations/hrar-4045-employee#toc-geographic-work-location.

Benefits: Please check our benefit tab for an overview of benefits for this position.

Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. To view current labor agreements, please visit https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements.

Language Pay Premium Eligible: This position may be eligible for https://www.portland.gov/bhr/class-comp/language-pay-differential-overview for qualifying employees.

Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need to respond to the supplemental questions and attach a resume.

Position Summary

CityFleet's Green Fleet Transition has sparked an exciting opportunity for a dedicated professional to lead the charge in managing the daily operations, coordination, and financial oversight of Portland's dynamic liquid, gaseous, and electric fuel programs. As the city takes bold steps towards sustainability, this role offers the chance to be at the forefront of innovation, shaping the future of transportation in a vibrant urban environment. Join us in driving positive change as we propel Portland towards a greener, more sustainable future through cutting-edge fuel initiatives and electric vehicle infrastructure development.

As a Fuel Coordinator, you will:

• Support the smooth day-to-day functioning of the City's fuel programs. This includes monitoring fuel levels, scheduling fuel deliveries, and managing fuel inventory.
• Monitor fuel card issuance and management, ensuring that authorized users have access to the necessary fuels and tracking their usage.
• Coordinate the operation and maintenance of the city's nine fuel stations, ensuring their proper functioning and promptly addressing any operational issues as they arise.
• Ensure that all fuel-related activities comply with relevant regulations, such as the OR State DEQ permit requirements, and process the reporting and documentation necessary to meet those regulations.
• Manage data related to fuel and charging, including tracking usage, costs, and efficiency. This might also involve entering data into a database or system.
• Oversee the electric vehicle charging program, including coordination with charging service vendors and supporting the expansion and maintenance of charging infrastructure.
• Provide support for new charging infrastructure projects, including the installation of charging stations and "make ready" infrastructure to support electric vehicle charging.
• Deliver excellent internal and external customer service regarding programs and services related to the unit; compile, research, and evaluate customer service complaints and issues; identify areas of concern and develop recommendations for solutions and improvements.
• Facilitate the delivery of services, products, and projects to the public, other governmental agencies, and private industry through collaborative efforts with City staff, management, and external partners, ensuring comprehensive support and fostering cross-sector collaboration.

About the Bureau:
CityFleet, housed within the Division of Asset Management (DAM) of the City of Portland's Office of Management and Finance, consists of approximately 82 staff dedicated to providing a comprehensive fleet management program. Their responsibility is to fulfill the vehicle and equipment needs of City customers efficiently and affordably, ensuring safety, reliability, and cleanliness. This includes maintaining approximately 4,000 assets, encompassing electric and plug-in hybrid vehicles, renewable natural gas vehicles, and renewable diesel vehicles. Recognizing the transportation sector as the most significant contributor to greenhouse gas emissions in Multnomah County, CityFleet is committed to transitioning the fleet from fossil fuels to alternative options like electricity and renewable natural gas, aligning with the City's goal of achieving net zero emissions by 2050.

Questions?
Amanda Hillebrecht, Senior Recruiter
Bureau of Human Resources
mailto:Jaclyn.Snyder@portlandoregon.gov

To Qualify

The following minimum qualifications are required for this position:

• Knowledge related to liquid transportation fuel types, and infrastructure, including delivery, storage, distribution, and dispensing.
• Knowledge of electric vehicle charging infrastructure.
• Knowledge of compressed natural gas (CNG) fueling infrastructure and dispensing.
• Knowledge of accounting and billing processes as it relates to fuel.
• Ability to communicate clearly, logically, and persuasively, both verbally and in writing; prepare concise and comprehensive reports, correspondence, and other documents.

Applicants must also possess:

• A current/valid state driver's license. Applicants must meet City "good driver" requirements.

The Recruitment Process

STEP 1: Apply online between April 29, 2024 and May 13, 2024 Required Application Materials:
• Resume
• Answer the Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:

• Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.)

Application Tips:

• The City of Portland has https://tinyurl.com/pdxh2a and offers https://www.portland.gov/bhr/eventshttps://www.portland.gov/bhr/events once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement.
• Your responses to the supplemental questions should include details describing your education, training, and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
• Your resume should support the details described in your responses to the supplemental questions.
• Salary Range/Equity Pay Analysis: Please note per the https://www.oregon.gov/boli/workers/pages/equal-pay.aspx your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
• Do not attach materials not requested.
• All completed applications for this position must be submitted no later than the closing date and time of this recruitment.
• All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted.

Step 2: Minimum Qualification Evaluation: Week of May 13, 2024
• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and responses to the supplemental questions, weighted 100%.
• Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes for complete information.
• Additional evaluation may be required before the establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of May 20, 2024
• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): June

• The hiring bureau will review and select candidates to interview.
• Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 5: Offer of Employment: June

Step 6: Start Date: July
• A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change*

Additional Information

https://www.portland.gov/bhr/career-center/recruitment-policy for additional information regarding the following:

• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations
• Work Status
• Equal Employment Opportunity

To apply, please visit https://apptrkr.com/5225165