Administrative Assistant I/II

NAPA SANITATION DISTRICT
EMPLOYMENT OPPORTUNITY
ADMINISTRATIVE ASSISTANT I/II

SALARY:
Administrative Assistant I - $25.07 - $33.58 per hour
Administrative Assistant II - $30.72 - $41.16 per hour

FILING DEADLINE: 11:59 P.M., Sunday, March 24, 2024

This Announcement is meant only as a general description guide and is subject to change. It does not constitute an expressed or implied contract.

DESCRIPTION
The Napa Sanitation District is currently accepting applications for a full-time position of an Administrative Assistant I or II.

The Administrative Assistant II is the full journey-level class in the Administrative Assistant series. Incumbents at this level are responsible for performing the full range of clerical, administrative, operational, and financial program support duties assigned to the series. Incumbents are expected to work independently and exercise judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. The Administrative Assistant I is the entry-level class in the Administrative Assistant series and may perform some of the duties in a learning capacity.

Administrative Assistant I and II receive immediate supervision from higher-level management and supervisory staff. No direct supervision of staff is exercised.

EMPLOYMENT STANDARDS
Knowledge of business administrative, clerical, and secretarial practices; basic organization and function of public agencies; principles and practices of business letter writing and standard format for reports and correspondence; business mathematics and techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.

Ability to provide varied, confidential, and responsible secretarial and office support work requiring use of judgement, tact and discretion; enter data into standard computer format with speed and accuracy; and establish and maintain effective working relationships with those contacted in the course of the work.

MINIMUM REQUIREMENTS
Education and Experience: Any combination of training and experience, which would provide the required knowledge, skills, and abilities, is qualifying. A typical way to obtain the required qualifications would be:

Education: Graduation from high school or equivalent supplemented by specialized training in business and office administration.

Experience: Administrative Assistant I – Two (2) years of specialized office administrative, secretarial, and general clerical experience. Administrative Assistant II – Three (3) years of specialized office administrative, secretarial, and general clerical experience.

License or Certificate: Possession of a California Class “C” driver’s license and maintain a satisfactory driving record.

Other Requirements: Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Applicant must pass a background check, pre-employment drug screen and physical.

BENEFITS AND OTHER INFORMATION

Vacation: 10 days per year, 15 days after 3 years with incremental increases to 25 days

Sick Leave: 12 days per year

Personal Leave: 28 hours per year

Holidays: 13 days per year

Health Plan: Choice of several plans with employer paid premiums up to the appropriate Kaiser rate.

Dental Plan: Available after 3 months of employment with 100% employer paid premiums for employee and eligible dependents

Vision Plan: Available after 6 months of employment with 100% employer paid premiums for employee and eligible dependents

Long Term Disability: Available first of the month following 30 days of employment with 100% employer paid premiums

Retirement: Public Employee’s Retirement System (CalPERS): Classic Member’s formula - 2.0% at 55, one- year final compensation. Employee’s share of PERS retirement is 7.0%. PEPRA members – 2 % at 62 formula and three-year average on final compensation. Employee’s share of PERS retirement is currently at 8.25%.

Social Security: District employees do not pay social security taxes

Life Insurance: Available after 6 months of employment with 100% employer paid premiums - $50,000 coverage

Union: Employees are members of Teamsters Local 315 Union

Other benefits and programs available include:

Employee Assistance Program
Deferred Compensation (457k) Plan with District Matching $100 per month Credit Union
Wellness Program

Pre-employment

Physical examination: After an offer of employment is made, an applicant is required to pass a background check and pre-employment physical exam including a drug/alcohol screen.

Probationary period: 12 months is the normal probationary period.

In accordance with applicable laws and regulations, the District does not discriminate on the basis of race, gender, age, disability or other prohibited status.

HOW TO APPLY
Apply online at https://apptrkr.com/5092010. Completed application, resume and cover letter must be submitted online by the final filing deadline.

Note: Interviews tentatively scheduled for Wednesday, April 24, 2024.

The selection process may consist of an evaluation of the applicant's qualifications including a written exam, and/or internal interviews. Any part of the selection process may be modified or canceled to meet the needs of the District.