Payroll Supervisor (Accounting Supervisor)

Payroll Supervisor (Accounting Supervisor)

City of Portland

Salary: $103,833.60 - $147,035.20 Annually

Job Type: Regular

Job Number: 2024-00130

Location: 1120 SW 5th Ave, OR

Bureau: OMF-Bureau of Human Resources

Closing: 2/12/2024 11:59 PM Pacific

The Position

Job Appointment: Regular, full-time

Work Schedule: Monday - Friday, 8 am-5 pm. An alternate schedule may be available.

Work Location: Hybrid; In-Person work to be conducted at The Portland Building, 1120 SW 5th Avenue. Remote work must be performed within Oregon or Washington. For more information, https://employees.portland.gov/human-resources/people-culture/workplace-framework-and-requirements.

Benefits: Please check our benefit tab for an overview of benefits for this position.

Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need to respond to the supplemental questions and attach a resume.

About the Position:
The City of Portland's Bureau of Human Resources is seeking a Payroll Supervisor to manage the City's biweekly full-cycle payroll process. This recruitment will be used to fill one full-time permanent position on the Human Resources and Payroll Services Team within the Bureau of Human Resources.

The position manages the City's full-cycle biweekly payroll process in compliance with all applicable wage and hour laws. In addition, the position is responsible for ensuring that the City complies with payroll reporting, administration, tax, and payroll third-party requirements, as well as applicable payroll accounting standards, practices, and procedures.

The HR and Payroll Services Team manages the City's SAP HCM system and is responsible for ensuring that the City's biweekly payroll and HR processes are executed correctly in order to pay approximately 8,000 employees in 11 bargaining units. The team works collaboratively with other HR functions in the Bureau of Human Resources, such as employee benefits and compensation, to ensure employee pay and compensation are accurate and timely. This is an exciting opportunity for the successful candidate to provide leadership to the City's payroll function and its team members, identify and problem-solve emergent payroll issues and changing legal requirements, maintain legal and financial compliance with all applicable laws and regulations, actively collaborate with stakeholders, and continuously pursue process improvement.

The Bureau of Human Resources has a supportive and diverse workforce that values teamwork and strives for high-quality service through knowledgeable, helpful, and responsive interactions with its customers. The Payroll Supervisor is expected to have a high-level attention to detail, be a payroll expert, and be an active contributor to the Bureau of Human Resources team.

As a Payroll Supervisor, you will:

• Administer a full-cycle payroll process using an enterprise payroll software module (The City utilizes SAP).
• Evaluate and analyze technical payroll activities.
• Understand and be able to perform detailed payroll computations.
• Understand, develop, and implement sound financial and accounting procedures and controls and adhere to applicable payroll accounting standards.
• Prepare clear, concise, and comprehensive accounting statements, reports, and other written materials.
• Develop and maintain effective working relationships with managers, employees, and others encountered in the course of work.

Questions?
Amanda Hillebrecht, Senior Recruiter
Bureau of Human Resources
mailto:Amanda.Hillebrecht@portlandoregon.gov

To Qualify

The following minimum qualifications are required for this position:

• Experience in managing full-cycle payroll processing and utilization of an enterprise payroll software module (For example, SAP, Oracle, Workday, etc.). Full-cycle payroll management experience includes, but is not limited to, managing: all payroll activities required to calculate net pay; all withholdings and deductions; administration of third-party payments and reconciliations; submission of tax filings and payments; generation of paychecks and electronic funds transfers; preparation of audit schedules; and W-2 generation.
• Knowledge of applicable Federal, State, and local laws and regulations governing payroll taxes, filing, reporting, and payroll administration.
• Knowledge of payroll and deductions policies, practices, and procedures.
• Knowledge of garnishments and employment verification practices and procedures.
• Knowledge of the principles, methods, and practices of process improvement and problem-solving.
• Experience effectively managing the work of a team. Although not required, you may have the following:

• Five (5) years of progressively responsible payroll experience in a public agency utilizing an enterprise payroll software module, including one (1) year of experience in a supervisory role.
• Certified Payroll Professional Certification

The Recruitment Process

Step 1: Apply online between January 29, 2024 - February 12, 2024

Required Application Materials:

• Resume
• Answer the Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:

• Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.)

Application Tips:

• The City of Portland has https://tinyurl.com/pdxh2a and offers https://www.portland.gov/bhr/eventshttps://www.portland.gov/bhr/events once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement.
• Your responses to the supplemental questions should include details describing your education, training, and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
• Your resume should support the details described in your responses to the supplemental questions.
• Salary Range/Equity Pay Analysis: Please note per the https://www.oregon.gov/boli/workers/pages/equal-pay.aspx your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
• Do not attach materials not requested.
• All completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
• All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted.

Step 2: Minimum Qualification Evaluation: Week of February 12, 2024

• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.
• Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes for complete information.
• Additional evaluation may be required prior to the establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of February 19, 2024

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): February

• The hiring bureau will review and select candidates to interview.
• Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 5: Offer of Employment: February

Step 6: Start Date: March

• A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change*

Additional Information

https://www.portland.gov/bhr/career-center/recruitment-policy for additional information regarding the following:

• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations
• Work Status
• Equal Employment Opportunity

To apply, please visit https://apptrkr.com/4976014