CareerSource Data Analyst

Minimum Qualifications

Bachelor’s degree in information systems management, business administration, computer science, or related field and one (1) year experience with information systems; or any equivalent combination of related training and experience.   Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status.

Successful completion of all applicable background checks pre-hire and ongoing are required.

This is a grant funded position.  There are no rights to permanent employment.

Position Summary

This is responsible professional work conducting Labor Market Information research, researching grants to determine applicability, compiling data for grant application process, identifying data elements and pulling the reports for different programs related to program performance, customer satisfaction, demographics, and enrollment factors in the CareerSource Office within Alachua County Community and Administrative Services. This position will also assist the office in maintaining current policies and drafting needed updates to be in compliance with the State.

An employee assigned to this classification understands the Employ Florida (EF) Data Warehouse and One-Stop Service Tracking (OSST); puts data results into presentable formats; collects and process data; conducts management analysis and decision-making processes; oversees all aspects of the various grants including detailed planning, monitoring, and reporting; and develops reporting structures for new programs or grants awarded and new goals or measures identified.

Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports, and observation of results obtained.

Examples of Duties

This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work.

Exudes a positive customer service focus.

 

Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication.

Researches through grant proposal notification systems, i.e. Grants.gov, for any applicable grants for CSNCFL, and provides summary to CEO for review.

Gathers and compiles data needed for grant applications.

Conducts reporting and modifications to grants in a timely manner.

Assists with monitoring efforts both at the local level and with state and federal monitoring as needed.

Reports to management regularly on all facets of performance with respect to the Trade Adjustment, Workforce Investment Opportunity Act (WIOA), and Wagner-Peyser Acts, Welfare Transition (WT), and Supplemental Nutrition Assistance Program (SNAP), all special projects/grants, center traffic, and any demographic information that is requested. 

Elicits reports requirements from management and conveys information in appropriate terms. 

Collects and analyzes a wide range of information, data, and statistics to be used by internal management teams. 

Designs and establishes all reports/reporting procedures reflecting system-wide performance for the region including current and past program years for data trending and measurement analysis. 

Generates and interprets reports for organization-wide intelligence in cumulative and static snapshot format for specific programmatic monitoring. 

Extracts, interprets, and presents all Workforce data as requested.

Utilizes One-Stop Service Tracking (OSST), administrative capacity Atlas, and Employ Florida, and any other systems.

Creates activity diagrams and flowcharts delineating various processes as requested. 

Assists with design, implementation, and maintenance of electronic tracking/filing system (Atlas).

Maintains compliance with all personnel policies and procedures.

Works retail hours and/or hours as assigned.

Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.

 

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

KNOWLEDGE, SKILLS AND ABILITIES

Considerable knowledge in Microsoft Suite primarily Word, Excel, Publisher, PowerPoint, Access.

Knowledge of the methods, procedures, and techniques for conducting research, analyzing data, and developing applicable reports.

Knowledge of free-form query tools proprietary to Employ Florida (Ad-Hoc) and all canned (frontend) reports for One-Stop Service Tracking (OSST) and Employ Florida. 

Knowledge of workforce program performance indicators.

Skill in the use of standard office computer equipment and software applications, creation and production of statistical reports and spreadsheets. 
Ability to communicate effectively both orally and in writing. 

Ability to conduct research, collect relevant data, perform meaningful analysis on the data and present findings.

Ability to develop preliminary recommendations from the data collected in coordination with higher level staff.

Ability to work independently to solve problems and make sound decisions based upon available information.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments and construction sites. Hand-eye coordination is necessary to operate computers and various pieces of office equipment.

While performing the duties of this job, the employee is occasionally required to stand or sit; walk; use hands to finger, handle, feel or operate objects, tools or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch or crawl; talk or hear.

The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions, or airborne particles.

The noise level in the work environment is usually quiet in the office, and moderate in the field. 

Supplemental Information

Complete Tier One Training and pass the Tier One Certificate Exam within six (6) months of being hired- desired.

An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits

• Medical/Health Insurance  
• Employee Life Insurance  
• Florida Retirement System  
• Employee Assistance Program

Optional Benefits

• Dental Insurance  
• Vision Insurance
• Supplemental & Dependent Life Insurance
• Deferred Retirement Program
• Flexible Spending Accounts
• Roth IRA
• Tuition Assistance Program
• Computer Purchase Program

NOTE: For detailed information regarding available benefits click here.

You may also view Frequently Asked Questions (FAQs) regarding benefits. 

• FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement.  A defined benefit or defined contribution option may be chosen by the employee.
• TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details.
• HOLIDAYS Holidays are as follows: 

1. New Years Day  
2. Martin Luther King Day  
3. Memorial Day  
4. Juneteenth
5. Independence Day  
6. Labor Day  
7. Veterans' Day  
8. Thanksgiving Day  
9. Friday following Thanksgiving  
10. Christmas Eve (IAFF*)  
11. Christmas Day  
12. Additional Christmas Holiday (All non-IAFF employees)  
13. 2 Floating Holidays  (All non- IAFF employees)

*IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays.

Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2.

Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.

$23.01 Hourly