Fuel and Energy Program Coordinator (Coordinator II - CPPW)
City of Portland
Salary: $80,558.40 - $114,982.40 Annually
Job Type: Regular
Job Number: 2024-00482
Location: Portland, OR
Bureau: OMF-Office of the Chief Administrative Officer
Closing: 5/13/2024 11:59 PM Pacific
The Position
Job Appointment: Regular, Full-time
Work Schedule: Monday - Friday, 7:00 am- 3:30 pm. An alternate schedule may be available after probation.
Work Location: Hybrid; In-person work will be conducted at 2835 N Kerby Ave. Portland, OR 97227-1611. Remote work must be performed within Oregon or Washington. For more information, click https://www.portland.gov/policies/human-resources-administrative-rules/employee-behavior-expectations/hrar-4045-employee#toc-geographic-work-location.
Benefits: Please check our benefit tab for an overview of benefits for this position.
Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. To view current labor agreements, please visit https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements.
Language Pay Premium Eligible: This position may be eligible for https://www.portland.gov/bhr/class-comp/language-pay-differential-overview for qualifying employees.
Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need to respond to the supplemental questions and attach a resume.
Position Summary
CityFleet's Green Fleet Transition has sparked an exciting opportunity for a dedicated professional to lead the charge in managing the daily operations, coordination, and financial oversight of Portland's dynamic liquid, gaseous, and electric fuel programs. As the city takes bold steps towards sustainability, this role offers the chance to be at the forefront of innovation, shaping the future of transportation in a vibrant urban environment. Join us in driving positive change as we propel Portland towards a greener, more sustainable future through cutting-edge fuel initiatives and electric vehicle infrastructure development.
As a Fuel Coordinator, you will:
• Support the smooth day-to-day functioning of the City's fuel programs. This includes monitoring fuel levels, scheduling fuel deliveries, and managing fuel inventory. • Monitor fuel card issuance and management, ensuring that authorized users have access to the necessary fuels and tracking their usage. • Coordinate the operation and maintenance of the city's nine fuel stations, ensuring their proper functioning and promptly addressing any operational issues as they arise. • Ensure that all fuel-related activities comply with relevant regulations, such as the OR State DEQ permit requirements, and process the reporting and documentation necessary to meet those regulations. • Manage data related to fuel and charging, including tracking usage, costs, and efficiency. This might also involve entering data into a database or system. • Oversee the electric vehicle charging program, including coordination with charging service vendors and supporting the expansion and maintenance of charging infrastructure. • Provide support for new charging infrastructure projects, including the installation of charging stations and "make ready" infrastructure to support electric vehicle charging. • Deliver excellent internal and external customer service regarding programs and services related to the unit; compile, research, and evaluate customer service complaints and issues; identify areas of concern and develop recommendations for solutions and improvements. • Facilitate the delivery of services, products, and projects to the public, other governmental agencies, and private industry through collaborative efforts with City staff, management, and external partners, ensuring comprehensive support and fostering cross-sector collaboration.
About the Bureau: CityFleet, housed within the Division of Asset Management (DAM) of the City of Portland's Office of Management and Finance, consists of approximately 82 staff dedicated to providing a comprehensive fleet management program. Their responsibility is to fulfill the vehicle and equipment needs of City customers efficiently and affordably, ensuring safety, reliability, and cleanliness. This includes maintaining approximately 4,000 assets, encompassing electric and plug-in hybrid vehicles, renewable natural gas vehicles, and renewable diesel vehicles. Recognizing the transportation sector as the most significant contributor to greenhouse gas emissions in Multnomah County, CityFleet is committed to transitioning the fleet from fossil fuels to alternative options like electricity and renewable natural gas, aligning with the City's goal of achieving net zero emissions by 2050.
Questions? Amanda Hillebrecht, Senior Recruiter Bureau of Human Resources mailto:Jaclyn.Snyder@portlandoregon.gov
To Qualify
The following minimum qualifications are required for this position:
• Knowledge related to liquid transportation fuel types, and infrastructure, including delivery, storage, distribution, and dispensing. • Knowledge of electric vehicle charging infrastructure. • Knowledge of compressed natural gas (CNG) fueling infrastructure and dispensing. • Knowledge of accounting and billing processes as it relates to fuel. • Ability to communicate clearly, logically, and persuasively, both verbally and in writing; prepare concise and comprehensive reports, correspondence, and other documents.
Applicants must also possess:
• A current/valid state driver's license. Applicants must meet City "good driver" requirements.
The Recruitment Process
STEP 1: Apply online between April 29, 2024 and May 13, 2024 Required Application Materials: • Resume • Answer the Supplemental Questions (click on the Questions tab to preview the questions)
Optional Application Materials:
• Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.)
Application Tips:
• The City of Portland has https://tinyurl.com/pdxh2a and offers https://www.portland.gov/bhr/eventshttps://www.portland.gov/bhr/events once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement. • Your responses to the supplemental questions should include details describing your education, training, and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. • Your resume should support the details described in your responses to the supplemental questions. • Salary Range/Equity Pay Analysis: Please note per the https://www.oregon.gov/boli/workers/pages/equal-pay.aspx your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. • Do not attach materials not requested. • All completed applications for this position must be submitted no later than the closing date and time of this recruitment. • All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted.
Step 2: Minimum Qualification Evaluation: Week of May 13, 2024 • An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and responses to the supplemental questions, weighted 100%. • Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. • You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes for complete information. • Additional evaluation may be required before the establishment of the eligible list and/or final selection.
Step 3: Establishment of Eligible List: Week of May 20, 2024 • Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
Step 4: Selection (Interview): June
• The hiring bureau will review and select candidates to interview. • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 5: Offer of Employment: June
Step 6: Start Date: July • A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change*
Additional Information
https://www.portland.gov/bhr/career-center/recruitment-policy for additional information regarding the following:
• Veteran Preference • ADA, Pregnancy, and Religious Accommodations • Work Status • Equal Employment Opportunity
To apply, please visit https://apptrkr.com/5225165
Full Time
Fuel and Energy Program Coordinator (Coordinator II - CPPW)
City of Portland
Salary: $80,558.40 - $114,982.40 Annually
Job Type: Regular
Job Number: 2024-00482
Location: Portland, OR
Bureau: OMF-Office of the Chief Administrative Officer
Closing: 5/13/2024 11:59 PM Pacific
The Position
Job Appointment: Regular, Full-time
Work Schedule: Monday - Friday, 7:00 am- 3:30 pm. An alternate schedule may be available after probation.
Work Location: Hybrid; In-person work will be conducted at 2835 N Kerby Ave. Portland, OR 97227-1611. Remote work must be performed within Oregon or Washington. For more information, click https://www.portland.gov/policies/human-resources-administrative-rules/employee-behavior-expectations/hrar-4045-employee#toc-geographic-work-location.
Benefits: Please check our benefit tab for an overview of benefits for this position.
Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. To view current labor agreements, please visit https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements.
Language Pay Premium Eligible: This position may be eligible for https://www.portland.gov/bhr/class-comp/language-pay-differential-overview for qualifying employees.
Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need to respond to the supplemental questions and attach a resume.
Position Summary
CityFleet's Green Fleet Transition has sparked an exciting opportunity for a dedicated professional to lead the charge in managing the daily operations, coordination, and financial oversight of Portland's dynamic liquid, gaseous, and electric fuel programs. As the city takes bold steps towards sustainability, this role offers the chance to be at the forefront of innovation, shaping the future of transportation in a vibrant urban environment. Join us in driving positive change as we propel Portland towards a greener, more sustainable future through cutting-edge fuel initiatives and electric vehicle infrastructure development.
As a Fuel Coordinator, you will:
• Support the smooth day-to-day functioning of the City's fuel programs. This includes monitoring fuel levels, scheduling fuel deliveries, and managing fuel inventory. • Monitor fuel card issuance and management, ensuring that authorized users have access to the necessary fuels and tracking their usage. • Coordinate the operation and maintenance of the city's nine fuel stations, ensuring their proper functioning and promptly addressing any operational issues as they arise. • Ensure that all fuel-related activities comply with relevant regulations, such as the OR State DEQ permit requirements, and process the reporting and documentation necessary to meet those regulations. • Manage data related to fuel and charging, including tracking usage, costs, and efficiency. This might also involve entering data into a database or system. • Oversee the electric vehicle charging program, including coordination with charging service vendors and supporting the expansion and maintenance of charging infrastructure. • Provide support for new charging infrastructure projects, including the installation of charging stations and "make ready" infrastructure to support electric vehicle charging. • Deliver excellent internal and external customer service regarding programs and services related to the unit; compile, research, and evaluate customer service complaints and issues; identify areas of concern and develop recommendations for solutions and improvements. • Facilitate the delivery of services, products, and projects to the public, other governmental agencies, and private industry through collaborative efforts with City staff, management, and external partners, ensuring comprehensive support and fostering cross-sector collaboration.
About the Bureau: CityFleet, housed within the Division of Asset Management (DAM) of the City of Portland's Office of Management and Finance, consists of approximately 82 staff dedicated to providing a comprehensive fleet management program. Their responsibility is to fulfill the vehicle and equipment needs of City customers efficiently and affordably, ensuring safety, reliability, and cleanliness. This includes maintaining approximately 4,000 assets, encompassing electric and plug-in hybrid vehicles, renewable natural gas vehicles, and renewable diesel vehicles. Recognizing the transportation sector as the most significant contributor to greenhouse gas emissions in Multnomah County, CityFleet is committed to transitioning the fleet from fossil fuels to alternative options like electricity and renewable natural gas, aligning with the City's goal of achieving net zero emissions by 2050.
Questions? Amanda Hillebrecht, Senior Recruiter Bureau of Human Resources mailto:Jaclyn.Snyder@portlandoregon.gov
To Qualify
The following minimum qualifications are required for this position:
• Knowledge related to liquid transportation fuel types, and infrastructure, including delivery, storage, distribution, and dispensing. • Knowledge of electric vehicle charging infrastructure. • Knowledge of compressed natural gas (CNG) fueling infrastructure and dispensing. • Knowledge of accounting and billing processes as it relates to fuel. • Ability to communicate clearly, logically, and persuasively, both verbally and in writing; prepare concise and comprehensive reports, correspondence, and other documents.
Applicants must also possess:
• A current/valid state driver's license. Applicants must meet City "good driver" requirements.
The Recruitment Process
STEP 1: Apply online between April 29, 2024 and May 13, 2024 Required Application Materials: • Resume • Answer the Supplemental Questions (click on the Questions tab to preview the questions)
Optional Application Materials:
• Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.)
Application Tips:
• The City of Portland has https://tinyurl.com/pdxh2a and offers https://www.portland.gov/bhr/eventshttps://www.portland.gov/bhr/events once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement. • Your responses to the supplemental questions should include details describing your education, training, and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. • Your resume should support the details described in your responses to the supplemental questions. • Salary Range/Equity Pay Analysis: Please note per the https://www.oregon.gov/boli/workers/pages/equal-pay.aspx your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. • Do not attach materials not requested. • All completed applications for this position must be submitted no later than the closing date and time of this recruitment. • All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted.
Step 2: Minimum Qualification Evaluation: Week of May 13, 2024 • An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and responses to the supplemental questions, weighted 100%. • Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. • You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes for complete information. • Additional evaluation may be required before the establishment of the eligible list and/or final selection.
Step 3: Establishment of Eligible List: Week of May 20, 2024 • Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
Step 4: Selection (Interview): June
• The hiring bureau will review and select candidates to interview. • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 5: Offer of Employment: June
Step 6: Start Date: July • A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change*
Additional Information
https://www.portland.gov/bhr/career-center/recruitment-policy for additional information regarding the following:
• Veteran Preference • ADA, Pregnancy, and Religious Accommodations • Work Status • Equal Employment Opportunity
To apply, please visit https://apptrkr.com/5225165
City Planner II -Environmental
City of Portland
Salary: $46.24 - $53.53 Hourly
Job Type: Regular
Job Number: 2024-00453
Location: OR, OR
Bureau: Bureau of Planning and Sustainability
Closing: 5/20/2024 11:59 PM Pacific
The Position
Job Appointment: Full time, regular
Work Schedule: Monday - Friday, 8am-5pm. Alternate schedule may be available.
Work Location: Hybrid. In-person work to be conducted at The Vanport Building located at 1810 SW 5th Avenue. Field work and/or attendance at project events at locations in Portland may also be required. Remote work must be performed within Oregon or Washington. For more information, https://employees.portland.gov/human-resources/people-culture/workplace-framework-and-requirements.
Benefits: Please check our benefit tab for an overview of benefit for this position
Union Representation: This classification is represented by the Professional Technical Employees, Local 17 (PROTEC17) collective bargaining agreement. You can view the labor agreement here: https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements.
Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need respond to the supplemental questions and attach a resume.
About the classification: The City Planner II- Environmental classification is utilized in both Bureau of Development Services and Bureau of Planning and Sustainability. If you apply and meet minimum qualifications, you will remain eligible for future opportunities within this classification for both bureaus for the duration of the eligible list. Please review the open vacancy information below, along with a general description of how each bureau utilizes City Planner II-Environmental professionals.
Current Vacancy Bureau of Planning and Sustainability The Bureau of Planning and Sustainability (BPS) is seeking to fill a City Planner II - Environmental position within the bureau's River, Environmental and Resilience Team. As the City of Portland's long-range planning bureau, BPS coordinates and leads complex multi-agency projects that shape Portland's built environment and the lives of its residents.
The City Planner II - Environmental participates in long range planning projects focused on the integration of natural resource functions into the built environment by incorporating green infrastructure, natural resource protection and restoration into plans and project designs. This requires analyzing issues in the context of complex existing or potential policies and code provisions and explaining the results and recommendations clearly and persuasively. This frequently results in the need for the City Planner II - Environmental to draft or amend policies and regulations. This position works within collaborative project teams and may serve as a project manager or coordinator. The successful candidate will work under the general direction of a Supervising Planner.
This position is on the River, Environmental and Resilience Team. This team both leads and collaborates with other City bureaus in developing plans for Portland's rivers and natural resources; updates to Portland's natural resource inventories, environmental and floodplain policies and regulations (e.g., environmental and greenway overlay zones); and plans to address natural hazards (extreme rain and flooding, extreme heat, wildfires and smoke, landslides) and other resiliency and climate change topics. This group provides technical assistance to BPS and other planning projects.
As a City Planner II - Environmental, you will:
• Coordinate complex planning projects to develop policies, planning recommendations or develop solutions to long- and short-term problems; designs and coordinates projects by identifying problems, determining methodology, setting project goals and objectives and developing work plans and budgets. • Evaluate project proposals or plans for compliance/consistency with applicable codes, criteria, requirements, and regulations. • Research policy issues and conditions; collect information regarding study needs from other sources; conduct and analyze surveys, inventories, and evaluations. • Develop and implement public involvement and outreach processes, with a focus on engaging historically marginalized and underserved communities; prepare written and graphic materials and presentations for a range of audiences. • Facilitate public meetings and workshops; coordinate work with outside groups, inter-bureau representatives and co-workers to discuss issues and develop bureau policy. • Answer questions and provide information and assistance to the public in person, by telephone and in writing; document citizen feedback. • Develop and monitor the work program of technical and community advisory committees, professional service contractors, inter-bureau work groups, and ad-hoc project-specific teams; assist in drafting scope of work documents, requests for proposals, funding proposals, and budget-related documents. • Present project deliverables to the City Council and other decision-making bodies. • Manage professional service contracts and intergovernmental agreements; drafts requests for proposal, contracts, and scope of services; participate in consultant selection process; coordinate and review the work of consultants; monitor work programs and schedules to ensure terms of contract are met and project is completed in a timely manner.
Our ideal candidate is:
• Collaborative and Independent: An outgoing professional who values partnership and stakeholder relationships. Someone who can both work independently and in a collaborative environment. • Strong Communicator: An effective communicator who listens intently, works to identify concerns, engages respectfully, relays information clearly, checks for understanding, and adapts their communication style to meet the needs of the audience. • Proficient Time Manager: Demonstrates exceptional planning skills, consistently meeting deadlines with precision. Responds promptly to inquiries from both internal teams and external stakeholders, showcasing efficient time allocation and prioritization. • Solutions Oriented: A problem solver who applies critical thinking to develop various approaches to tackle issues and opportunities. • Invested in Diversity, Equity, and Inclusion (DEI): Use DEI concepts to guide and inform work. Experience with inclusive, respectful, and culturally responsive practices. • Emotionally Intelligent: Motivated, passionate, team-oriented, and empathetic. Strong interpersonal skills.
About the Bureau: The Portland Bureau of Planning and Sustainability develops creative and practical solutions enhance Portland's livability, preserve distinctive places and plan for a resilient future. We are committed to advancing equity as a means of achieving prosperous, healthy, resilient communities. In collaboration with community partners, we provide leadership in planning, climate/sustainability, and community technology. The Planning programs include comprehensive land use, neighborhood, economic, historic and environmental planning, and urban design. The Climate and Sustainability programs includes policy to address climate change and technical services to advance green building and a just transition to clean energy, waste prevention, composting and recycling, and administration of the Portland Clean Energy Community Benefits Fund. The Community Technology programs include regulation of private franchise utilities, administration of the Mt. Hood Cable Regulatory Commission, digital equity and inclusion policy and projects, and Smart Cities PDX.
https://www.portland.gov/bps BPS values a diverse workforce and seeks ways to promote equity and inclusion within the organization. We encourage candidates with knowledge, ability and experience working with abroad range of individuals and diverse communities to apply. Although not required, BPS encourages candidates that can fluently speak more than one language to include that information in your resume. BPS offers an excellent benefits package, flexible work schedules and support for training and skills development in a positive, engaging, and creative work environment.
Studies have shown that women, non-binary people, and Black, Indigenous, and other people of color are less likely to apply for jobs unless they meet all the qualifications listed. BPS considers lived experience and transferrable skills as qualifying unless an item is labeled as required. We are most interested in finding the best candidates for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply.
Potential Vacancy Bureau of Development Services The City Planner II - Environmental position at the Bureau of Development Services performs reviews of complex development proposals and plans for compliance with Title 33 Zoning Code and applicable environmental codes, approval criteria, requirements, and regulations. They use their environmental expertise to evaluate development alternatives, seek to minimize impacts to resources and to ensure unavoidable impacts are mitigated. City Planner IIs are expected to exercise sound independent judgment, initiative, and decision-making to develop timely solutions to complex problems. Planners in this role are also expected of provide excellent customer service in an equitable manner to meet the needs of the community.
What you'll get to do:
• Manage complex and controversial land use reviews in the environmental specialty area, which typically includes Environmental, Greenway and River reviews. • Review development proposals and environmental impact evaluations against the Zoning Code standards and approval criteria and related documents, such as resource inventories and design guidelines. • Conduct site visits and assess potential impacts in the field. • Solicit input from and coordinate with bureau and agency reviewers on specific development proposals. • Work collaboratively with customers to address problems and find solutions. • Write staff decisions or recommendations addressing discretionary approval criteria with legally defensible findings. • Present staff recommendation and/or decision to decision-making bodies at public hearings. • Provide zoning and land use review process information to a wide range of customers through Early Assistance appointments, 15-minute virtual appointments and the Zoning Hotline.
Information SessionCome meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. Thursday, May 9th 2024, at 12pm PSTJoin Zoom Meeting: https://us06web.zoom.us/j/87132524464 Meeting ID: 871 3252 4464 Questions? Jaclyn Snyder, Senior RecruiterBureau of Human Resourcesmailto:Jaclyn.Snyder@portlandoregon.gov
To Qualify
The following minimum qualifications are required for this position:
• Ability to engage with issues related to access, equity, diversity, displacement, inclusion, implicit bias, and institutional racism, as they relate to planning. • Experience evaluating, drafting, and explaining land use regulations and policies. • Experience interpreting and applying planning principles, regulations, and procedures to a variety of planning issues, including land use, environmental, and other related topics. • Experience planning projects that integrate environmental quality and climate resilience into the urban environment through development design, green infrastructure, and natural resource protection, enhancement, and restoration. • Experience managing large, complex, and politically sensitive planning projects or tasks. • Experience communicating effectively both verbally and in writing with a wide variety of audiences, including government agencies, the public, appointed or elected officials and decision-makers, businesspeople, non-governmental organizations, and people who speak different languages. Although not required, you may have one or more of the following:
• Knowledge of and experience with Oregon's Statewide Planning Goals and the state and local land use regulatory framework, including specialized knowledge of Oregon's Statewide Planning Goals 5 and 15. • Knowledge of and experience with federal, state and/or regional requirements, including the Endangered Species Act, FEMA National Flood Insurance Program floodplain management, the Metro Urban Growth Management Functional Plan, and others. • Advanced degree or professional certification in urban planning, environmental planning, natural resource management, public administration or related field. • Experience using Geographic Information Systems (GIS) to evaluate issues and inform policies and regulations. A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from a college or university with an undergraduate or graduate degree in urban planning or a closely related field; and four years of progressively responsible professional planning experience; or an equivalent combination of training and experience. Experience in a public agency is preferred.
The Recruitment Process
STEP 1: Apply online between Monday, April 29, 2024 - Monday, May 20, 2024 Required Application Materials: • Resume • Answer to the Supplemental Questions (click on the Questions tab to preview the questions)
Optional Application Materials:
• Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.)
Application Tips: • Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. • Your resume should support the details described in your responses to the supplemental questions. • Salary Range/Equity Pay Analysis: Please note per the https://www.oregon.gov/boli/workers/pages/equal-pay.aspx your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. • Do not attach materials not requested. • All completed applications for this position must be submitted no later than on the closing date and time of this recruitment. • All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted.
Step 2: Minimum Qualification Evaluation: Week of May 20, 2024 • An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. • Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. • You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes for complete information. • Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
Step 3: Establishment of Eligible List: Week of May 27, 2024 • Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
Step 4: Selection (Interview): June
• Hiring bureau will review and select candidates to interview. • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 5: Offer of Employment: July
Step 6: Start Date: August • A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change*
Additional Information
https://www.portland.gov/bhr/career-center/recruitment-policy for additional information regarding the following:
• Veteran Preference • ADA, Pregnancy, and Religious Accommodations • Work Status • Equal Employment Opportunity
To apply, please visit https://apptrkr.com/5225140
Full Time
City Planner II -Environmental
City of Portland
Salary: $46.24 - $53.53 Hourly
Job Type: Regular
Job Number: 2024-00453
Location: OR, OR
Bureau: Bureau of Planning and Sustainability
Closing: 5/20/2024 11:59 PM Pacific
The Position
Job Appointment: Full time, regular
Work Schedule: Monday - Friday, 8am-5pm. Alternate schedule may be available.
Work Location: Hybrid. In-person work to be conducted at The Vanport Building located at 1810 SW 5th Avenue. Field work and/or attendance at project events at locations in Portland may also be required. Remote work must be performed within Oregon or Washington. For more information, https://employees.portland.gov/human-resources/people-culture/workplace-framework-and-requirements.
Benefits: Please check our benefit tab for an overview of benefit for this position
Union Representation: This classification is represented by the Professional Technical Employees, Local 17 (PROTEC17) collective bargaining agreement. You can view the labor agreement here: https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements.
Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need respond to the supplemental questions and attach a resume.
About the classification: The City Planner II- Environmental classification is utilized in both Bureau of Development Services and Bureau of Planning and Sustainability. If you apply and meet minimum qualifications, you will remain eligible for future opportunities within this classification for both bureaus for the duration of the eligible list. Please review the open vacancy information below, along with a general description of how each bureau utilizes City Planner II-Environmental professionals.
Current Vacancy Bureau of Planning and Sustainability The Bureau of Planning and Sustainability (BPS) is seeking to fill a City Planner II - Environmental position within the bureau's River, Environmental and Resilience Team. As the City of Portland's long-range planning bureau, BPS coordinates and leads complex multi-agency projects that shape Portland's built environment and the lives of its residents.
The City Planner II - Environmental participates in long range planning projects focused on the integration of natural resource functions into the built environment by incorporating green infrastructure, natural resource protection and restoration into plans and project designs. This requires analyzing issues in the context of complex existing or potential policies and code provisions and explaining the results and recommendations clearly and persuasively. This frequently results in the need for the City Planner II - Environmental to draft or amend policies and regulations. This position works within collaborative project teams and may serve as a project manager or coordinator. The successful candidate will work under the general direction of a Supervising Planner.
This position is on the River, Environmental and Resilience Team. This team both leads and collaborates with other City bureaus in developing plans for Portland's rivers and natural resources; updates to Portland's natural resource inventories, environmental and floodplain policies and regulations (e.g., environmental and greenway overlay zones); and plans to address natural hazards (extreme rain and flooding, extreme heat, wildfires and smoke, landslides) and other resiliency and climate change topics. This group provides technical assistance to BPS and other planning projects.
As a City Planner II - Environmental, you will:
• Coordinate complex planning projects to develop policies, planning recommendations or develop solutions to long- and short-term problems; designs and coordinates projects by identifying problems, determining methodology, setting project goals and objectives and developing work plans and budgets. • Evaluate project proposals or plans for compliance/consistency with applicable codes, criteria, requirements, and regulations. • Research policy issues and conditions; collect information regarding study needs from other sources; conduct and analyze surveys, inventories, and evaluations. • Develop and implement public involvement and outreach processes, with a focus on engaging historically marginalized and underserved communities; prepare written and graphic materials and presentations for a range of audiences. • Facilitate public meetings and workshops; coordinate work with outside groups, inter-bureau representatives and co-workers to discuss issues and develop bureau policy. • Answer questions and provide information and assistance to the public in person, by telephone and in writing; document citizen feedback. • Develop and monitor the work program of technical and community advisory committees, professional service contractors, inter-bureau work groups, and ad-hoc project-specific teams; assist in drafting scope of work documents, requests for proposals, funding proposals, and budget-related documents. • Present project deliverables to the City Council and other decision-making bodies. • Manage professional service contracts and intergovernmental agreements; drafts requests for proposal, contracts, and scope of services; participate in consultant selection process; coordinate and review the work of consultants; monitor work programs and schedules to ensure terms of contract are met and project is completed in a timely manner.
Our ideal candidate is:
• Collaborative and Independent: An outgoing professional who values partnership and stakeholder relationships. Someone who can both work independently and in a collaborative environment. • Strong Communicator: An effective communicator who listens intently, works to identify concerns, engages respectfully, relays information clearly, checks for understanding, and adapts their communication style to meet the needs of the audience. • Proficient Time Manager: Demonstrates exceptional planning skills, consistently meeting deadlines with precision. Responds promptly to inquiries from both internal teams and external stakeholders, showcasing efficient time allocation and prioritization. • Solutions Oriented: A problem solver who applies critical thinking to develop various approaches to tackle issues and opportunities. • Invested in Diversity, Equity, and Inclusion (DEI): Use DEI concepts to guide and inform work. Experience with inclusive, respectful, and culturally responsive practices. • Emotionally Intelligent: Motivated, passionate, team-oriented, and empathetic. Strong interpersonal skills.
About the Bureau: The Portland Bureau of Planning and Sustainability develops creative and practical solutions enhance Portland's livability, preserve distinctive places and plan for a resilient future. We are committed to advancing equity as a means of achieving prosperous, healthy, resilient communities. In collaboration with community partners, we provide leadership in planning, climate/sustainability, and community technology. The Planning programs include comprehensive land use, neighborhood, economic, historic and environmental planning, and urban design. The Climate and Sustainability programs includes policy to address climate change and technical services to advance green building and a just transition to clean energy, waste prevention, composting and recycling, and administration of the Portland Clean Energy Community Benefits Fund. The Community Technology programs include regulation of private franchise utilities, administration of the Mt. Hood Cable Regulatory Commission, digital equity and inclusion policy and projects, and Smart Cities PDX.
https://www.portland.gov/bps BPS values a diverse workforce and seeks ways to promote equity and inclusion within the organization. We encourage candidates with knowledge, ability and experience working with abroad range of individuals and diverse communities to apply. Although not required, BPS encourages candidates that can fluently speak more than one language to include that information in your resume. BPS offers an excellent benefits package, flexible work schedules and support for training and skills development in a positive, engaging, and creative work environment.
Studies have shown that women, non-binary people, and Black, Indigenous, and other people of color are less likely to apply for jobs unless they meet all the qualifications listed. BPS considers lived experience and transferrable skills as qualifying unless an item is labeled as required. We are most interested in finding the best candidates for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply.
Potential Vacancy Bureau of Development Services The City Planner II - Environmental position at the Bureau of Development Services performs reviews of complex development proposals and plans for compliance with Title 33 Zoning Code and applicable environmental codes, approval criteria, requirements, and regulations. They use their environmental expertise to evaluate development alternatives, seek to minimize impacts to resources and to ensure unavoidable impacts are mitigated. City Planner IIs are expected to exercise sound independent judgment, initiative, and decision-making to develop timely solutions to complex problems. Planners in this role are also expected of provide excellent customer service in an equitable manner to meet the needs of the community.
What you'll get to do:
• Manage complex and controversial land use reviews in the environmental specialty area, which typically includes Environmental, Greenway and River reviews. • Review development proposals and environmental impact evaluations against the Zoning Code standards and approval criteria and related documents, such as resource inventories and design guidelines. • Conduct site visits and assess potential impacts in the field. • Solicit input from and coordinate with bureau and agency reviewers on specific development proposals. • Work collaboratively with customers to address problems and find solutions. • Write staff decisions or recommendations addressing discretionary approval criteria with legally defensible findings. • Present staff recommendation and/or decision to decision-making bodies at public hearings. • Provide zoning and land use review process information to a wide range of customers through Early Assistance appointments, 15-minute virtual appointments and the Zoning Hotline.
Information SessionCome meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. Thursday, May 9th 2024, at 12pm PSTJoin Zoom Meeting: https://us06web.zoom.us/j/87132524464 Meeting ID: 871 3252 4464 Questions? Jaclyn Snyder, Senior RecruiterBureau of Human Resourcesmailto:Jaclyn.Snyder@portlandoregon.gov
To Qualify
The following minimum qualifications are required for this position:
• Ability to engage with issues related to access, equity, diversity, displacement, inclusion, implicit bias, and institutional racism, as they relate to planning. • Experience evaluating, drafting, and explaining land use regulations and policies. • Experience interpreting and applying planning principles, regulations, and procedures to a variety of planning issues, including land use, environmental, and other related topics. • Experience planning projects that integrate environmental quality and climate resilience into the urban environment through development design, green infrastructure, and natural resource protection, enhancement, and restoration. • Experience managing large, complex, and politically sensitive planning projects or tasks. • Experience communicating effectively both verbally and in writing with a wide variety of audiences, including government agencies, the public, appointed or elected officials and decision-makers, businesspeople, non-governmental organizations, and people who speak different languages. Although not required, you may have one or more of the following:
• Knowledge of and experience with Oregon's Statewide Planning Goals and the state and local land use regulatory framework, including specialized knowledge of Oregon's Statewide Planning Goals 5 and 15. • Knowledge of and experience with federal, state and/or regional requirements, including the Endangered Species Act, FEMA National Flood Insurance Program floodplain management, the Metro Urban Growth Management Functional Plan, and others. • Advanced degree or professional certification in urban planning, environmental planning, natural resource management, public administration or related field. • Experience using Geographic Information Systems (GIS) to evaluate issues and inform policies and regulations. A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from a college or university with an undergraduate or graduate degree in urban planning or a closely related field; and four years of progressively responsible professional planning experience; or an equivalent combination of training and experience. Experience in a public agency is preferred.
The Recruitment Process
STEP 1: Apply online between Monday, April 29, 2024 - Monday, May 20, 2024 Required Application Materials: • Resume • Answer to the Supplemental Questions (click on the Questions tab to preview the questions)
Optional Application Materials:
• Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.)
Application Tips: • Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. • Your resume should support the details described in your responses to the supplemental questions. • Salary Range/Equity Pay Analysis: Please note per the https://www.oregon.gov/boli/workers/pages/equal-pay.aspx your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. • Do not attach materials not requested. • All completed applications for this position must be submitted no later than on the closing date and time of this recruitment. • All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted.
Step 2: Minimum Qualification Evaluation: Week of May 20, 2024 • An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. • Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. • You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes for complete information. • Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
Step 3: Establishment of Eligible List: Week of May 27, 2024 • Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
Step 4: Selection (Interview): June
• Hiring bureau will review and select candidates to interview. • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 5: Offer of Employment: July
Step 6: Start Date: August • A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change*
Additional Information
https://www.portland.gov/bhr/career-center/recruitment-policy for additional information regarding the following:
• Veteran Preference • ADA, Pregnancy, and Religious Accommodations • Work Status • Equal Employment Opportunity
To apply, please visit https://apptrkr.com/5225140
The John F. Kennedy Center for Performing Arts
Washington DC
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Human Resources Coordinator manages and supports the day-to-day administrative operations of the Human Resources Department, including the administration of human resources policies and procedures. The HR Coordinator carries out responsibilities in the following functional areas: calendar management; talent acquisition; employee engagement, relations; training; employment history; HR/Employee events logistics support and, some Human Resources Information System (HRIS). Duties & Responsibilities HR Operations: Support the Director by assisting with multiple facets of the HR team, including the long term and annual planning processes, tracking and monitoring critical department project work and maintaining the HR master schedule. Assist Director with calendar management and with correspondence from senior management. HR Office Management: Provide HR office management of a wide variety of administrative and technical support duties in service of the HR department including maintaining calendar of activities, meetings, and various events for assigned staff and managing incoming and outgoing correspondence, time sensitive information and packages, as well as office supplies. Additional responsibilities include: Prepare and maintain all personnel files and documentation ensuring timely and accurate records; Serve as a back –up for the Benefits/HRIS Coordinator; Update and maintain organizational charts and phone directories. Process HR invoices; perform other HR special projects. HR Customer Service: Provide strong customer service, via email, phone or in person; screen and direct inquiries; answer questions from employees and the general public regarding human resources issues, rules, and regulations relating to human resources management; respond to employment verification requests and other requests for information. Talent Acquisition: Assist with new hire orientation as needed; recruiting and staffing logistics; verify employment history and process pre-employment background checks. Back-up the Manager, Talent Acquisition with staffing needs which include job postings; applications; on-boarding; and, offer letters. Other duties as assigned. Key Qualifications Bachelor’s Degree and four to five years related HR experience or equivalent combination of education Strong interpersonal skills and the ability to interact with a variety of internal and external audience High-level organizational skills that reflect the ability to perform and prioritize multiple tasks Excellent attention to detail Excellent written and verbal communication skills Demonstrated ability to work as a team player as well as the ability to work independently Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point) Candidate must be local or willing to relocate to the DMV area
Full Time Regular
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Human Resources Coordinator manages and supports the day-to-day administrative operations of the Human Resources Department, including the administration of human resources policies and procedures. The HR Coordinator carries out responsibilities in the following functional areas: calendar management; talent acquisition; employee engagement, relations; training; employment history; HR/Employee events logistics support and, some Human Resources Information System (HRIS). Duties & Responsibilities HR Operations: Support the Director by assisting with multiple facets of the HR team, including the long term and annual planning processes, tracking and monitoring critical department project work and maintaining the HR master schedule. Assist Director with calendar management and with correspondence from senior management. HR Office Management: Provide HR office management of a wide variety of administrative and technical support duties in service of the HR department including maintaining calendar of activities, meetings, and various events for assigned staff and managing incoming and outgoing correspondence, time sensitive information and packages, as well as office supplies. Additional responsibilities include: Prepare and maintain all personnel files and documentation ensuring timely and accurate records; Serve as a back –up for the Benefits/HRIS Coordinator; Update and maintain organizational charts and phone directories. Process HR invoices; perform other HR special projects. HR Customer Service: Provide strong customer service, via email, phone or in person; screen and direct inquiries; answer questions from employees and the general public regarding human resources issues, rules, and regulations relating to human resources management; respond to employment verification requests and other requests for information. Talent Acquisition: Assist with new hire orientation as needed; recruiting and staffing logistics; verify employment history and process pre-employment background checks. Back-up the Manager, Talent Acquisition with staffing needs which include job postings; applications; on-boarding; and, offer letters. Other duties as assigned. Key Qualifications Bachelor’s Degree and four to five years related HR experience or equivalent combination of education Strong interpersonal skills and the ability to interact with a variety of internal and external audience High-level organizational skills that reflect the ability to perform and prioritize multiple tasks Excellent attention to detail Excellent written and verbal communication skills Demonstrated ability to work as a team player as well as the ability to work independently Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point) Candidate must be local or willing to relocate to the DMV area
The John F. Kennedy Center for Performing Arts
Washington DC
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Manager, Theater Programming works with VP & Executive Producer of Theater to manage the operations of the department’s presentations and self-produced shows. In addition to managing budgets and contracts, they will serve as the primary point of contact for production logistics and coordination with internal and external stakeholders. The Manager must be able to make decisions and exercise discretion in order to prioritize assignments and work under pressure, as many projects are time sensitive and involve concurrent deadlines. Key Responsibilities Manages logistics, under the guidance of the VP, for 50% of all Theater Programming presentations and productions, working with external agencies, communicating with artists and agents, and working with internal staff to coordinate education, special events and legal issues. Serves in many similar capacities as a General Manager for assigned produced theatrical productions including contracting creative teams, stage management, and artists. Duties include but are not limited to:
Contracting and maintaining of weekly financials and budgets Management of internal booking calendar and ArtsVision for current and upcoming season of shows; Liaising with company management, creative teams, Kennedy Center Booking, and Kennedy Center Production, to coordinate logistics for space management (onsite and offsite), production schedules and calendars, and production requirements for rehearsals and performances; Management of payroll for all show employees; Oversight of all payments as outlined in contracts and agreements; Insures smooth flow of all communications Work with Center’s Marketing, PR, and Development departments to advance presented and produced Theater programs. Works with Coordinator on programming projects. Manages logistical details for approximately 200 performances or ancillary events per season Research and evaluate trends and new programming ideas. Review institutional data to help direct programming. Reads scripts or other submitted materials on new plays and evaluate for artistic merit and production feasibility. Other duties as assigned. Key Qualifications A minimum of 5 – 8 years experience working in the Arts, in the capacity of Associate Producer/Associate General Manager, and/or Marketing or Booking agent. Must have familiarity with theater related budgets, numbers, contracts, etc. Bachelor of Arts or Science, Masters, or other education/experience in arts management Prior experience working in a non-profit arts institution and/or Broadway/theatrical office. Detail oriented, knowledge of Excel and accounting systems, and ability to prioritize between multiple job responsibilities. Excellent written and verbal communication and ability to work with various levels at the Center. Ability to work well with artists, booking managers and agents. Candidate must be local or willing to relocate to the DMV area.
Full Time Regular
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Manager, Theater Programming works with VP & Executive Producer of Theater to manage the operations of the department’s presentations and self-produced shows. In addition to managing budgets and contracts, they will serve as the primary point of contact for production logistics and coordination with internal and external stakeholders. The Manager must be able to make decisions and exercise discretion in order to prioritize assignments and work under pressure, as many projects are time sensitive and involve concurrent deadlines. Key Responsibilities Manages logistics, under the guidance of the VP, for 50% of all Theater Programming presentations and productions, working with external agencies, communicating with artists and agents, and working with internal staff to coordinate education, special events and legal issues. Serves in many similar capacities as a General Manager for assigned produced theatrical productions including contracting creative teams, stage management, and artists. Duties include but are not limited to:
Contracting and maintaining of weekly financials and budgets Management of internal booking calendar and ArtsVision for current and upcoming season of shows; Liaising with company management, creative teams, Kennedy Center Booking, and Kennedy Center Production, to coordinate logistics for space management (onsite and offsite), production schedules and calendars, and production requirements for rehearsals and performances; Management of payroll for all show employees; Oversight of all payments as outlined in contracts and agreements; Insures smooth flow of all communications Work with Center’s Marketing, PR, and Development departments to advance presented and produced Theater programs. Works with Coordinator on programming projects. Manages logistical details for approximately 200 performances or ancillary events per season Research and evaluate trends and new programming ideas. Review institutional data to help direct programming. Reads scripts or other submitted materials on new plays and evaluate for artistic merit and production feasibility. Other duties as assigned. Key Qualifications A minimum of 5 – 8 years experience working in the Arts, in the capacity of Associate Producer/Associate General Manager, and/or Marketing or Booking agent. Must have familiarity with theater related budgets, numbers, contracts, etc. Bachelor of Arts or Science, Masters, or other education/experience in arts management Prior experience working in a non-profit arts institution and/or Broadway/theatrical office. Detail oriented, knowledge of Excel and accounting systems, and ability to prioritize between multiple job responsibilities. Excellent written and verbal communication and ability to work with various levels at the Center. Ability to work well with artists, booking managers and agents. Candidate must be local or willing to relocate to the DMV area.
Audio Visual Coordinator
POSITION SUMMARY Reporting to the AV Department Manager, the Audio Visual Coordinator’s role is to support the AV team as they service the Foundation’s event and meeting technology needs. The AV Coordinator will field incoming requests. They will assign urgent help desk tickets to available technicians. In this role, the Coordinator will work closely with the AV team and colleagues from other departments to schedule and plan various in-person, virtual and hybrid events. They will work with the events team and meeting organizers to ascertain AV needs for events and assist the AV team with preparing for those events. They will also assist with meeting kickoffs and assist with live events as needed. This role is ideal for someone with an interest in technology who is looking to expand their skill set.
Our team's goal is to help our scientific colleagues maximize their ability to collaborate and communicate through the effective use of technology.
ESSENTIAL FUNCTIONS/RESPONSIBILITIES • Provide administrative support to the AV team. • Monitor the department’s help desk ticket system, write prompt replies and relay troubleshooting needs to technicians as they arise. • Oversee and keep up with personal and department email accounts. • Maintain team’s calendar - update it with new events and changing event details. • Collaborate with in-house and external events teams and organizers to define AV needs/requirements. • Advance preparation of presentations and testing to troubleshoot any problems. • Learn and follow proper AV practices and procedures and department standards.
ADDITIONAL RESPONSIBILITIES • Collaborate with policy makers to establish new and improve existing AV administrative practices and procedures. • Log and compress footage of lectures and conferences. • Post event editing, management and distribution of video files. • Provide routine maintenance and storage of microphones, cameras, projectors, lighting and sound equipment. • Assist technicians during live events as needed. • When necessary, investigate reported issues and perform simple hands-on troubleshooting if necessary. • Work independently on assigned projects. • Other AV projects and responsibilities when assigned.
MINIMUM QUALIFICATIONS Education • A bachelor’s degree or its equivalent is recommended, as well as at least 2–4 years of experience in an administrative role or in the AV field. • Prefer a candidate with an interest in learning new technologies
RELATED SKILLS & TECHNICAL REQUIREMENTS • Excellent communication and problem-solving skills • A naturally calm and empathetic demeanor under pressure • Ability to concurrently track multiple tasks and prioritize them as instructed • Service-oriented team player • Willing to perform a variety of tasks with diverse participants/users • Effective time manager • Active learner • Working computer knowledge (PC & Mac) • Proficient with Dropbox, G-Suite, MS Office suite, PowerPoint, Keynote, Final Cut Pro, Adobe • Possess an interest in and desire to learn AV technology • Must be willing to occasionally work long hours on event days and rarely on weekends
COMPENSATION AND BENEFITS • The full-time annual compensation range for this position is $61,000 – $70,000, depending on experience. • In addition to competitive salaries, the Simons Foundation provides employees with an outstanding benefits package.
THE SIMONS FOUNDATION’S DIVERSITY COMMITMENT Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds and experiences, and we are committed to cultivating an inclusive work environment. The Simons Foundation actively seeks a diverse applicant pool and encourages candidates of all backgrounds to apply. We provide equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state and local law.
To apply, visit: https://apptrkr.com/5185803
Full Time
Audio Visual Coordinator
POSITION SUMMARY Reporting to the AV Department Manager, the Audio Visual Coordinator’s role is to support the AV team as they service the Foundation’s event and meeting technology needs. The AV Coordinator will field incoming requests. They will assign urgent help desk tickets to available technicians. In this role, the Coordinator will work closely with the AV team and colleagues from other departments to schedule and plan various in-person, virtual and hybrid events. They will work with the events team and meeting organizers to ascertain AV needs for events and assist the AV team with preparing for those events. They will also assist with meeting kickoffs and assist with live events as needed. This role is ideal for someone with an interest in technology who is looking to expand their skill set.
Our team's goal is to help our scientific colleagues maximize their ability to collaborate and communicate through the effective use of technology.
ESSENTIAL FUNCTIONS/RESPONSIBILITIES • Provide administrative support to the AV team. • Monitor the department’s help desk ticket system, write prompt replies and relay troubleshooting needs to technicians as they arise. • Oversee and keep up with personal and department email accounts. • Maintain team’s calendar - update it with new events and changing event details. • Collaborate with in-house and external events teams and organizers to define AV needs/requirements. • Advance preparation of presentations and testing to troubleshoot any problems. • Learn and follow proper AV practices and procedures and department standards.
ADDITIONAL RESPONSIBILITIES • Collaborate with policy makers to establish new and improve existing AV administrative practices and procedures. • Log and compress footage of lectures and conferences. • Post event editing, management and distribution of video files. • Provide routine maintenance and storage of microphones, cameras, projectors, lighting and sound equipment. • Assist technicians during live events as needed. • When necessary, investigate reported issues and perform simple hands-on troubleshooting if necessary. • Work independently on assigned projects. • Other AV projects and responsibilities when assigned.
MINIMUM QUALIFICATIONS Education • A bachelor’s degree or its equivalent is recommended, as well as at least 2–4 years of experience in an administrative role or in the AV field. • Prefer a candidate with an interest in learning new technologies
RELATED SKILLS & TECHNICAL REQUIREMENTS • Excellent communication and problem-solving skills • A naturally calm and empathetic demeanor under pressure • Ability to concurrently track multiple tasks and prioritize them as instructed • Service-oriented team player • Willing to perform a variety of tasks with diverse participants/users • Effective time manager • Active learner • Working computer knowledge (PC & Mac) • Proficient with Dropbox, G-Suite, MS Office suite, PowerPoint, Keynote, Final Cut Pro, Adobe • Possess an interest in and desire to learn AV technology • Must be willing to occasionally work long hours on event days and rarely on weekends
COMPENSATION AND BENEFITS • The full-time annual compensation range for this position is $61,000 – $70,000, depending on experience. • In addition to competitive salaries, the Simons Foundation provides employees with an outstanding benefits package.
THE SIMONS FOUNDATION’S DIVERSITY COMMITMENT Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds and experiences, and we are committed to cultivating an inclusive work environment. The Simons Foundation actively seeks a diverse applicant pool and encourages candidates of all backgrounds to apply. We provide equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state and local law.
To apply, visit: https://apptrkr.com/5185803
Alachua County Board of County Commissioners
Gainesville, FL
Minimum Qualifications Bachelor's degree in tourism, public relations, business administration, hotel/restaurant management, marketing, journalism, or a related program and one year of graphic design experience; or any equivalent combination of related training and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of all applicable background checks pre-hire and ongoing are required. Position Summary This is highly responsible administrative work managing a program in tourist development to ensure that implementation and prescribed activities are carried out in accordance with departmental and County objectives. An employee assigned to this classification is responsible for project management and communication, including writing, editing, and graphic design to create content and collateral materials for marketing, advertising and public relations initiatives and other tourism related projects. Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports, and observation of results obtained. Examples of Duties This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication.Responsible for social media planning and creating reels and posts that yield followers and engagement on the visitors bureau social media platforms. Utilizes advanced proficiency in writing and editing to create marketing, advertising, and public relations materials across diverse formats. Designs various marketing materials to promote tourism to Alachua County. Works with third party vendors for video and photographic services. Keeps abreast of the latest trends and best practices in communications and design, contributing innovative ideas to enhance the effectiveness of tourism marketing strategies. Reviews reports and records of activities to ensure progress is being accomplished toward specific tourist development program objectives. Creates reports that demonstrate campaign effectiveness and key performance metrics. Contributes and adheres to editorial and publishing calendar and assists in creating media pitches and editorial submissions that increases the exposure of Visit Gainesville . Maintains an organized video and photo assets library and obtains/maintains/organizes all image and content rights releases. Assists with the marketing plan for Alachua County Tourist Development. Maintains accurate calendar of conferences, conventions, meetings, major sporting events, university, city, and county events Develops and/or assists in development, implementation, and maintenance of tourist development program related computer programs. Drives a County and/or personal vehicle to perform required duties. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS, AND ABILITIES Expert knowledge of Adobe Suite and current design software and be skilled in every step of the design process, from concept to final deliverable. Knowledge of search engine optimization (SEO) and web analytics. Proficiency in Microsoft Office and content management systems. Thorough knowledge of current practices and principles of the tourist development program. Working knowledge of the county hotel and motel facilities, and public and private attractions and services. Thorough knowledge of local, state, and federal regulations related to the tourist development program. Strong attention to detail skills. Excellent time management and organizational skills. Ability to be creative and think outside of the box. Ability to develop and implement operating policies and procedures. Ability to establish and maintain effective working relationships with the general public, contractors, local business owners, and elected officials. Ability to communicate effectively, both orally and in writing, and to prepare and organize written reports. Ability to generate necessary paperwork in accordance with local and state ordinances. Ability to adapt to changing priorities and meet tight deadlines. Ability to work independently with limited review. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee is occasionally required to reach and to be mobile. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Full-time
Minimum Qualifications Bachelor's degree in tourism, public relations, business administration, hotel/restaurant management, marketing, journalism, or a related program and one year of graphic design experience; or any equivalent combination of related training and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of all applicable background checks pre-hire and ongoing are required. Position Summary This is highly responsible administrative work managing a program in tourist development to ensure that implementation and prescribed activities are carried out in accordance with departmental and County objectives. An employee assigned to this classification is responsible for project management and communication, including writing, editing, and graphic design to create content and collateral materials for marketing, advertising and public relations initiatives and other tourism related projects. Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports, and observation of results obtained. Examples of Duties This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication.Responsible for social media planning and creating reels and posts that yield followers and engagement on the visitors bureau social media platforms. Utilizes advanced proficiency in writing and editing to create marketing, advertising, and public relations materials across diverse formats. Designs various marketing materials to promote tourism to Alachua County. Works with third party vendors for video and photographic services. Keeps abreast of the latest trends and best practices in communications and design, contributing innovative ideas to enhance the effectiveness of tourism marketing strategies. Reviews reports and records of activities to ensure progress is being accomplished toward specific tourist development program objectives. Creates reports that demonstrate campaign effectiveness and key performance metrics. Contributes and adheres to editorial and publishing calendar and assists in creating media pitches and editorial submissions that increases the exposure of Visit Gainesville . Maintains an organized video and photo assets library and obtains/maintains/organizes all image and content rights releases. Assists with the marketing plan for Alachua County Tourist Development. Maintains accurate calendar of conferences, conventions, meetings, major sporting events, university, city, and county events Develops and/or assists in development, implementation, and maintenance of tourist development program related computer programs. Drives a County and/or personal vehicle to perform required duties. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS, AND ABILITIES Expert knowledge of Adobe Suite and current design software and be skilled in every step of the design process, from concept to final deliverable. Knowledge of search engine optimization (SEO) and web analytics. Proficiency in Microsoft Office and content management systems. Thorough knowledge of current practices and principles of the tourist development program. Working knowledge of the county hotel and motel facilities, and public and private attractions and services. Thorough knowledge of local, state, and federal regulations related to the tourist development program. Strong attention to detail skills. Excellent time management and organizational skills. Ability to be creative and think outside of the box. Ability to develop and implement operating policies and procedures. Ability to establish and maintain effective working relationships with the general public, contractors, local business owners, and elected officials. Ability to communicate effectively, both orally and in writing, and to prepare and organize written reports. Ability to generate necessary paperwork in accordance with local and state ordinances. Ability to adapt to changing priorities and meet tight deadlines. Ability to work independently with limited review. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee is occasionally required to reach and to be mobile. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
The John F. Kennedy Center for Performing Arts
Washington DC
***Please submit a cover letter for consideration*** About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description This position is responsible for supporting the Campus Rentals team, along with entry and maintenance duties within the CRM Software system Monday.com and ArtsVision, the scheduling software for all rental activity in all theatrical and non-theatrical venues both indoors and outdoors across the entire Kennedy Center campus. Serves as a supportive logistician and manager of select events within the REACH at the Kennedy Center. The Coordinator of Campus Rentals represents the Kennedy Center to all clients who want to use any venue for a contracted rental program; answering rental inquiries, creating license agreements, maintaining digital programs, and ensuring the client’s program occurs in an organized manner with a focus on customer service, according to Center policies. This position closely coordinates with the entire Campus Rentals, Production, and Facilities teams to ensure that all spaces are fully and capably utilized. The Coordinator will support the Director of Campus Planning and Rentals, with management and upkeep of all reports and systems entry. The Coordinator will be the primary point of contact for the Campus Rentals inquiry inbox monitoring all email inquiries to the assigned Campus Rentals employees, under the advisement of the Campus Rentals team. The Coordinator will input rental inquiry details into Customer Relationship Management (CRM) Software and maintain entries throughout the entire rental process. The Coordinator will be supported with a rotating intern as the internship program allows. Key Responsibilities Oversee inquiry email inbox, assessing calendar availability to align with client space needs. Respond to contracted rental clients and tour prospective clients in the Manager’s absence. Be available for rentals as required. Ensure effective management of all details related to the rental. Coordinates licensing and production aspects for all rental events, provides cost estimates, creates license agreements, processes deposits, advances the program, and presents the settlement to the client, with high attention to customer service and client retention. Confirm all details pre-event and communicate with supporting departments requesting event support. Finalize the post-event billing and collection of outstanding balances as needed, and overall client relations. Administrative organization and maintenance of the CRM Software, in collaboration with the entire Campus Rentals team. Extracting reports and data driven management for leadership review. Maintains and coordinates all schedules through ArtsVision and serves as the master user for calendar coordination for all rental inquiries. Ensures that all data entered into ArtsVision is maintained in a consistent and organized manner. Assists with rental client site visits, and event advancement for events that are 100 people or less in the REACH venues. Seeks and coordinates additional opportunities for the use and rental of the Kennedy Center spaces. Responds to the needs and requests of Kennedy Center management and staff in a professional and expedient manner; Adheres to all employer policies and procedures. Other duties as assigned. Key Qualifications A Bachelor’s Degree and two to five years’ experience in theater, events, or production management required. Proficiency in the calendar software ArtsVision highly preferred, with demonstrated knowledge of venue management and related calendar software required. Intermediate to advanced skills in Microsoft Office Suite, including Outlook Calendar Management. Knowledge of Monday.com. Knowledge of ArtsVision or other venue calendar software. Extraordinary organization and communication skills. Sound business judgment in matters of contractual obligations, event billing settlements, and front of house and back of house operations. The ability to work under deadlines and have the flexibility to multi-task a wide-range of projects. Excellent communication and intermediary skills are necessary to work effectively with a diverse group of constituencies. This includes effective problem solving and logistics driven decisions for the best outcome for the client. Additional Information This is a very busy, fast-paced environment which requires flexibility in adjusting to changing priorities and demands. Safety, guest service and teamwork are the primary values in this division. The noise level in the work environment is normal, with occasional loud noise when backstage in a theater or during social event programs. Some extended hours including nights and weekends. No travel is anticipated.
Full Time Regular
***Please submit a cover letter for consideration*** About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description This position is responsible for supporting the Campus Rentals team, along with entry and maintenance duties within the CRM Software system Monday.com and ArtsVision, the scheduling software for all rental activity in all theatrical and non-theatrical venues both indoors and outdoors across the entire Kennedy Center campus. Serves as a supportive logistician and manager of select events within the REACH at the Kennedy Center. The Coordinator of Campus Rentals represents the Kennedy Center to all clients who want to use any venue for a contracted rental program; answering rental inquiries, creating license agreements, maintaining digital programs, and ensuring the client’s program occurs in an organized manner with a focus on customer service, according to Center policies. This position closely coordinates with the entire Campus Rentals, Production, and Facilities teams to ensure that all spaces are fully and capably utilized. The Coordinator will support the Director of Campus Planning and Rentals, with management and upkeep of all reports and systems entry. The Coordinator will be the primary point of contact for the Campus Rentals inquiry inbox monitoring all email inquiries to the assigned Campus Rentals employees, under the advisement of the Campus Rentals team. The Coordinator will input rental inquiry details into Customer Relationship Management (CRM) Software and maintain entries throughout the entire rental process. The Coordinator will be supported with a rotating intern as the internship program allows. Key Responsibilities Oversee inquiry email inbox, assessing calendar availability to align with client space needs. Respond to contracted rental clients and tour prospective clients in the Manager’s absence. Be available for rentals as required. Ensure effective management of all details related to the rental. Coordinates licensing and production aspects for all rental events, provides cost estimates, creates license agreements, processes deposits, advances the program, and presents the settlement to the client, with high attention to customer service and client retention. Confirm all details pre-event and communicate with supporting departments requesting event support. Finalize the post-event billing and collection of outstanding balances as needed, and overall client relations. Administrative organization and maintenance of the CRM Software, in collaboration with the entire Campus Rentals team. Extracting reports and data driven management for leadership review. Maintains and coordinates all schedules through ArtsVision and serves as the master user for calendar coordination for all rental inquiries. Ensures that all data entered into ArtsVision is maintained in a consistent and organized manner. Assists with rental client site visits, and event advancement for events that are 100 people or less in the REACH venues. Seeks and coordinates additional opportunities for the use and rental of the Kennedy Center spaces. Responds to the needs and requests of Kennedy Center management and staff in a professional and expedient manner; Adheres to all employer policies and procedures. Other duties as assigned. Key Qualifications A Bachelor’s Degree and two to five years’ experience in theater, events, or production management required. Proficiency in the calendar software ArtsVision highly preferred, with demonstrated knowledge of venue management and related calendar software required. Intermediate to advanced skills in Microsoft Office Suite, including Outlook Calendar Management. Knowledge of Monday.com. Knowledge of ArtsVision or other venue calendar software. Extraordinary organization and communication skills. Sound business judgment in matters of contractual obligations, event billing settlements, and front of house and back of house operations. The ability to work under deadlines and have the flexibility to multi-task a wide-range of projects. Excellent communication and intermediary skills are necessary to work effectively with a diverse group of constituencies. This includes effective problem solving and logistics driven decisions for the best outcome for the client. Additional Information This is a very busy, fast-paced environment which requires flexibility in adjusting to changing priorities and demands. Safety, guest service and teamwork are the primary values in this division. The noise level in the work environment is normal, with occasional loud noise when backstage in a theater or during social event programs. Some extended hours including nights and weekends. No travel is anticipated.
The John F. Kennedy Center for Performing Arts
Washington DC
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Special Events team directs and manages all Office of Development events, including fundraising and benefit-fulfillment events for the Kennedy Center, National Symphony Orchestra, and the Washington National Opera. At the direction of the Special Events Manager, Leadership Events and in collaboration with the Special Events Coordinator, the Special Events Assistant Manager is responsible for administrative and logistical management relating to execution of committee trips and donor benefit events. Working in partnership with the Individual Giving, National Symphony Orchestra, and Washington National Opera development teams, this role supports events with the Kennedy Center Board of Trustees, the President’s Advisory Committee on the Arts (PACA), the National Committee for the Performing Arts (NCPA), the Kennedy Center International Committee on the Arts (KCICA), the National Symphony Orchestra Board of Directors and National Trustees, and the Washington National Opera Governance Board. Key Responsibilities Leadership Event Management Project manage and execute NSO and WNO board events, including managing all facets of the event process including planning and implementation timelines, and serving as onsite coordinator. Manage hotel and transportation needs and vendor relations for donor committee travel, including researching venues and vendors, drafting requests for proposals, and negotiating contracts that are consistent with industry best practices and institutional budget requirements. Support and execute domestic committee trip vendor research, including sourcing venues, requesting availability, and setting up walkthroughs. Manage staffing and minute-by-minute run of show for committee trips and activations during Signature Event weekends. Support Special Events Manager in logistics and event execution of committee activations during Signature Event weekends. In partnership with the Special Events and Development teams, project manage all guest management needs for committee travel and board events, including dinner seating. Oversee and support the Coordinator in the creation and editing of marketing materials, including registration materials, itinerary booklets, menus, websites, and guest communication. Donor Benefit Events Event Management: Manage all facets of the event process including planning and implementation timelines for benefit events, including those hosted off-site; Work collaboratively with key stakeholders for benefit events to identify format, inventory and capacity, and location, to create design concept, and to manage the overall guest experience; Work with internal and external vendors to create innovative event concepts, inspired menus, and unique designs aligning with industry trends; Design minute-by-minute logistics of the event such load in/out, set up, deliveries, vendor time management. Donor Communications & Guest Management In partnership with Development & Communication teams, develop a comprehensive communication calendar for benefit events. Adapt this calendar to each event and ensure materials are developed and delivered in a timely manner. Work in partnership with the Communications team to draft compelling copy for invitation materials, website assets, email communications, and print materials. Ensure all materials are reviewed and approved by all stakeholders in a timely manner. Coordinate registration procedures, track RSVPs and process event payments. Establish invite email lists and maintain accurate guest lists for follow-up communication. Manage event email inboxes and ensure timely responses to donor inquiries and RSVPs. Budgeting: Ensure all event expenses are recorded and paid in a timely manner and remain within budget guidelines. Teamwork: Work collaboratively with the Special Events team to maintain a healthy, professional, and vibrant working relationship within the office and across the institution. Support new ideas and creative development of events under supervision of the Director or Special Events Other duties as assigned. Key Qualifications Minimum 3 year’ experience in event management. The position requires a full appreciation and understanding of event planning and logistics as it applies to matters of food and beverage services, production services and other vendor negotiations that are in line with Kennedy Center standards. Minimum 1 year experience managing events for high net worth donors Work independently and in a collaborative team environment with ease. College degree or applicable professional experience. Proficiency in database management, Microsoft Office Suite, and other computer skills, as required. Experience with Tessitura strongly preferred. Investment in the Kennedy Center’s mission. Interest in arts, culture, and arts education is ideal. Experience navigating large, complex organizations, and collaborating across teams to achieve shared goals. Exceptional written and verbal communication skills. Exceptional project management and organizational skills. Ability to deliver results while managing competing priorities under tight deadlines. Professional, resourceful, collaborative, and organized worker. Ability to work independently and as a team player, to take initiative and prioritize multiple projects. Flexibility for extended hours, including nights and weekends, as well as travel domestically Candidate must be local or willing to relocate to the DMV area Additional Information 20% travel is required. This position is required to be onsite for event activity, but is also eligible for hybrid working arrangements that accommodate remote work.
Full Time Regular
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Special Events team directs and manages all Office of Development events, including fundraising and benefit-fulfillment events for the Kennedy Center, National Symphony Orchestra, and the Washington National Opera. At the direction of the Special Events Manager, Leadership Events and in collaboration with the Special Events Coordinator, the Special Events Assistant Manager is responsible for administrative and logistical management relating to execution of committee trips and donor benefit events. Working in partnership with the Individual Giving, National Symphony Orchestra, and Washington National Opera development teams, this role supports events with the Kennedy Center Board of Trustees, the President’s Advisory Committee on the Arts (PACA), the National Committee for the Performing Arts (NCPA), the Kennedy Center International Committee on the Arts (KCICA), the National Symphony Orchestra Board of Directors and National Trustees, and the Washington National Opera Governance Board. Key Responsibilities Leadership Event Management Project manage and execute NSO and WNO board events, including managing all facets of the event process including planning and implementation timelines, and serving as onsite coordinator. Manage hotel and transportation needs and vendor relations for donor committee travel, including researching venues and vendors, drafting requests for proposals, and negotiating contracts that are consistent with industry best practices and institutional budget requirements. Support and execute domestic committee trip vendor research, including sourcing venues, requesting availability, and setting up walkthroughs. Manage staffing and minute-by-minute run of show for committee trips and activations during Signature Event weekends. Support Special Events Manager in logistics and event execution of committee activations during Signature Event weekends. In partnership with the Special Events and Development teams, project manage all guest management needs for committee travel and board events, including dinner seating. Oversee and support the Coordinator in the creation and editing of marketing materials, including registration materials, itinerary booklets, menus, websites, and guest communication. Donor Benefit Events Event Management: Manage all facets of the event process including planning and implementation timelines for benefit events, including those hosted off-site; Work collaboratively with key stakeholders for benefit events to identify format, inventory and capacity, and location, to create design concept, and to manage the overall guest experience; Work with internal and external vendors to create innovative event concepts, inspired menus, and unique designs aligning with industry trends; Design minute-by-minute logistics of the event such load in/out, set up, deliveries, vendor time management. Donor Communications & Guest Management In partnership with Development & Communication teams, develop a comprehensive communication calendar for benefit events. Adapt this calendar to each event and ensure materials are developed and delivered in a timely manner. Work in partnership with the Communications team to draft compelling copy for invitation materials, website assets, email communications, and print materials. Ensure all materials are reviewed and approved by all stakeholders in a timely manner. Coordinate registration procedures, track RSVPs and process event payments. Establish invite email lists and maintain accurate guest lists for follow-up communication. Manage event email inboxes and ensure timely responses to donor inquiries and RSVPs. Budgeting: Ensure all event expenses are recorded and paid in a timely manner and remain within budget guidelines. Teamwork: Work collaboratively with the Special Events team to maintain a healthy, professional, and vibrant working relationship within the office and across the institution. Support new ideas and creative development of events under supervision of the Director or Special Events Other duties as assigned. Key Qualifications Minimum 3 year’ experience in event management. The position requires a full appreciation and understanding of event planning and logistics as it applies to matters of food and beverage services, production services and other vendor negotiations that are in line with Kennedy Center standards. Minimum 1 year experience managing events for high net worth donors Work independently and in a collaborative team environment with ease. College degree or applicable professional experience. Proficiency in database management, Microsoft Office Suite, and other computer skills, as required. Experience with Tessitura strongly preferred. Investment in the Kennedy Center’s mission. Interest in arts, culture, and arts education is ideal. Experience navigating large, complex organizations, and collaborating across teams to achieve shared goals. Exceptional written and verbal communication skills. Exceptional project management and organizational skills. Ability to deliver results while managing competing priorities under tight deadlines. Professional, resourceful, collaborative, and organized worker. Ability to work independently and as a team player, to take initiative and prioritize multiple projects. Flexibility for extended hours, including nights and weekends, as well as travel domestically Candidate must be local or willing to relocate to the DMV area Additional Information 20% travel is required. This position is required to be onsite for event activity, but is also eligible for hybrid working arrangements that accommodate remote work.
The John F. Kennedy Center for Performing Arts
Washington DC
***Please submit a cover letter for consideration*** About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Public Relations Coordinator is a frontline representative of the Kennedy Center Public Relations team, working internally across departments and externally with media, vendors, patrons, and others to coordinate day-to-day operations of the PR department. This position is an essential partner to the Director of Public Relations, the Senior Press Representative, and the entire team in generating high-impact news coverage of the Kennedy Center’s classical music activities and positively reinforcing the Kennedy Center brand and those of its two resident companies, the National Symphony Orchestra and Washington National Opera. The Coordinator’s primary area of focus will be to support the PR efforts surrounding the 50th Anniversary, National Symphony Orchestra, Washington National Opera, Fortas Chamber Music Series, and Renée Fleming VOICES, in addition to festivals, special series, and other programs including the Mark Twain Prize and Kennedy Center Honors. Primary responsibilities include gathering materials, editing, and managing routing and approval of programs and digital materials; managing image requests; developing and managing media lists; daily monitoring of news clips; and administrative tasks including press release scheduling, budget tracking, invoicing, and contracting. The coordinator will also assist with PR campaigns across the Center’s work to include writing of media releases and advisories, press invitations and ticketing/seating, media outreach and pitching, and assisting with in-studio and on-site media interviews with Kennedy Center artists. The Classical Coordinator will serve as the day-to-day PR lead for Fortas Chamber Music Series and NSO Pops and Declassified. Key Responsibilities Coordinates process for creation of digital programs. The coordinator creates and manages the overall digital program content schedule, including setting dates and deadlines, and liaising with program production staff. Gathers materials, edits per Kennedy Center style, routes internally and externally, and gives final approval. Involves interns in office projects and activity as appropriate. Manages administrative tasks including media contact lists, media invitations and RSVP tracking, press release scheduling, budget tracking, invoicing, contracting, media monitoring, photography processing on the Center’s media site, and travel booking. Reviews and deploys daily clip reports. Takes inventory and orders office supplies as needed. Acts as an assistant supervisor to guide the office’s pair of interns in the day to day office practices. Assists with PR storytelling efforts across the Center including pitching to local and regional news outlets and facilitating on-site media coverage. Liaises with programming, marketing, development, and education colleagues as well as researching and pitching media. Services patron inquiries and third-party requests for images and materials, including non-commercial photography and documentary requests. Collaborates with Legal Counsel, the Director of Public Relations, and VP of Public Relations to create photography/location agreements for location shoots and asset licensing. Other duties as assigned. Key Qualifications A Bachelor’s degree is required Background in or knowledge of the performing arts. Excellent writing and copyediting skills, as well as experience with publications required. 2+ years professional experience in media relations, communications, and/or publications preferred. Working familiarity of digital media landscape and strategy a plus. Microsoft Office Suite, be able to learn and adapt to changing technology Additional Information While located primarily at the Kennedy Center, this role will have the ability for a partial flexible schedule, including the ability to arrange for limited work-from-home, as duties and event/performance schedule allows. Travel up to 2% may be required (i.e.-off-site concerts and press events)
Full Time Regular
***Please submit a cover letter for consideration*** About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Public Relations Coordinator is a frontline representative of the Kennedy Center Public Relations team, working internally across departments and externally with media, vendors, patrons, and others to coordinate day-to-day operations of the PR department. This position is an essential partner to the Director of Public Relations, the Senior Press Representative, and the entire team in generating high-impact news coverage of the Kennedy Center’s classical music activities and positively reinforcing the Kennedy Center brand and those of its two resident companies, the National Symphony Orchestra and Washington National Opera. The Coordinator’s primary area of focus will be to support the PR efforts surrounding the 50th Anniversary, National Symphony Orchestra, Washington National Opera, Fortas Chamber Music Series, and Renée Fleming VOICES, in addition to festivals, special series, and other programs including the Mark Twain Prize and Kennedy Center Honors. Primary responsibilities include gathering materials, editing, and managing routing and approval of programs and digital materials; managing image requests; developing and managing media lists; daily monitoring of news clips; and administrative tasks including press release scheduling, budget tracking, invoicing, and contracting. The coordinator will also assist with PR campaigns across the Center’s work to include writing of media releases and advisories, press invitations and ticketing/seating, media outreach and pitching, and assisting with in-studio and on-site media interviews with Kennedy Center artists. The Classical Coordinator will serve as the day-to-day PR lead for Fortas Chamber Music Series and NSO Pops and Declassified. Key Responsibilities Coordinates process for creation of digital programs. The coordinator creates and manages the overall digital program content schedule, including setting dates and deadlines, and liaising with program production staff. Gathers materials, edits per Kennedy Center style, routes internally and externally, and gives final approval. Involves interns in office projects and activity as appropriate. Manages administrative tasks including media contact lists, media invitations and RSVP tracking, press release scheduling, budget tracking, invoicing, contracting, media monitoring, photography processing on the Center’s media site, and travel booking. Reviews and deploys daily clip reports. Takes inventory and orders office supplies as needed. Acts as an assistant supervisor to guide the office’s pair of interns in the day to day office practices. Assists with PR storytelling efforts across the Center including pitching to local and regional news outlets and facilitating on-site media coverage. Liaises with programming, marketing, development, and education colleagues as well as researching and pitching media. Services patron inquiries and third-party requests for images and materials, including non-commercial photography and documentary requests. Collaborates with Legal Counsel, the Director of Public Relations, and VP of Public Relations to create photography/location agreements for location shoots and asset licensing. Other duties as assigned. Key Qualifications A Bachelor’s degree is required Background in or knowledge of the performing arts. Excellent writing and copyediting skills, as well as experience with publications required. 2+ years professional experience in media relations, communications, and/or publications preferred. Working familiarity of digital media landscape and strategy a plus. Microsoft Office Suite, be able to learn and adapt to changing technology Additional Information While located primarily at the Kennedy Center, this role will have the ability for a partial flexible schedule, including the ability to arrange for limited work-from-home, as duties and event/performance schedule allows. Travel up to 2% may be required (i.e.-off-site concerts and press events)
Alachua County Board of County Commissioners
Gainesville, FL
Minimum Qualifications Bachelor's degree in real estate, finance, business or public administration, or related field and three years of experience in community, housing, or economic development, real estate, grants, or finance; or any equivalent combination of related training and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of all applicable background checks pre-hire and ongoing are required. This is a grant funded position. There are no rights to permanent employment. Position Summary This is responsible and professional work in all phases of economic development in support of affordable and workforce housing in the Alachua County Community Support Services Department, Housing Division. An employee assigned to this classification performs complex assignments and will serve as the coordinator for affordable and workforce housing strategic development, assist in the administration and use of Housing Trust Fund and Infrastructure Sales Tax Funds, manage real estate transactions, negotiate lease agreements, and will ensure compliance with grant regulations. Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports, and observation of results obtained. Examples of Duties This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including integrity, honesty, respect, diversity, innovation, accountability, and communication. Assist s in the administration and use of Housing Trust Fund and Infrastructure Sales Tax funds. Assists with the creation and implementation of housing and economic development projects and coordinate developer negotiation efforts related to the development of County-owned surplus properties and public/private partnership efforts. Plans, develops, pursues, identifies, coordinates, and administers affordable housing residential projects; assists in coordinating land acquisitions and clearing, financing and construction activities in accordance with program policies and requirements; prepares requirements and specifications for redevelopment projects and real estate closing documents. Ensures project compliance with grant regulations; negotiates, prepares, and administers contracts and agreements; monitors timeliness and performance requirements; manages real estate transactions and negotiates lease agreements. Compiles and analyzes data that may impact the need for and preservation of affordable housing in the County and creates reports, maps, and other visualizations to present and share findings. Related data may include, but is not limited to economic trends, housing costs, demographic characteristics, and land use trends. Performs the necessary underwriting analysis and subsidy layering reviews in accordance with federal, state , and local standards for proposed housing development and rental projects. Develops, handles, and maintains criteria used to evaluate proposed housing development and rental projects. Participates as the financial expert as part of scoring or selection panel for proposed housing projects. Represents the County at housing related organizations and events. Engages with the development community, non-profits, and other agencies to expedite affordable housing projects and ideas. Completes quarterly reconciliation of associated systems. Reviews payment requests to ensure the request complies with contractual requirements and project pro forms development budgets. Coordinates payments to ensure construction progress is accurate. Reviews projects for compliance or breach of contract issues as part of the compliance review process. Drives a County and/or personal vehicle for property visits, monitoring visits at various sites, and logistics and development meetings throughout the county. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of (or ability to learn) local, state, and federal regulations related to economic development, affordable housing, and housing development. Knowledge of real estate-related transactions and paperwork including preparation of loans, loan settlement procedures, title and closing documents for real estate. Knowledge of standard business and management practices and procedures, office practices, procedures, and equipment. Knowledge of record keeping, report preparation, and electronic and paper filing methods. Knowledge of general office policies and procedures, computers, and general office equipment. Skills in operating a computer and related software including, but not limited to, Microsoft programs, grant management and loan servicing software. Intermediate to advanced skills in Microsoft Excel and Microsoft Word. General principles of accounting or bookkeeping skills. Ability to communicate effectively both orally and in writing, including public speaking and preparing written reports and memoranda. Ability to service and manage loans and grants. Ability to establish and maintain effective working relationships. Ability to analyze and interpret data to forecast trends, make informed decisions, and to create reports. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to talk or hear, and use hands to finger, handle or feel. The employee is occasionally required to stand; walk; sit; stoop, kneel, or crouch; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Supplemental Information Law degree, legal studies, and/or legal experience is acceptable. Banking experience may be acceptable. Master's degree in acceptable field desired but not required. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Full-time
Minimum Qualifications Bachelor's degree in real estate, finance, business or public administration, or related field and three years of experience in community, housing, or economic development, real estate, grants, or finance; or any equivalent combination of related training and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of all applicable background checks pre-hire and ongoing are required. This is a grant funded position. There are no rights to permanent employment. Position Summary This is responsible and professional work in all phases of economic development in support of affordable and workforce housing in the Alachua County Community Support Services Department, Housing Division. An employee assigned to this classification performs complex assignments and will serve as the coordinator for affordable and workforce housing strategic development, assist in the administration and use of Housing Trust Fund and Infrastructure Sales Tax Funds, manage real estate transactions, negotiate lease agreements, and will ensure compliance with grant regulations. Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports, and observation of results obtained. Examples of Duties This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including integrity, honesty, respect, diversity, innovation, accountability, and communication. Assist s in the administration and use of Housing Trust Fund and Infrastructure Sales Tax funds. Assists with the creation and implementation of housing and economic development projects and coordinate developer negotiation efforts related to the development of County-owned surplus properties and public/private partnership efforts. Plans, develops, pursues, identifies, coordinates, and administers affordable housing residential projects; assists in coordinating land acquisitions and clearing, financing and construction activities in accordance with program policies and requirements; prepares requirements and specifications for redevelopment projects and real estate closing documents. Ensures project compliance with grant regulations; negotiates, prepares, and administers contracts and agreements; monitors timeliness and performance requirements; manages real estate transactions and negotiates lease agreements. Compiles and analyzes data that may impact the need for and preservation of affordable housing in the County and creates reports, maps, and other visualizations to present and share findings. Related data may include, but is not limited to economic trends, housing costs, demographic characteristics, and land use trends. Performs the necessary underwriting analysis and subsidy layering reviews in accordance with federal, state , and local standards for proposed housing development and rental projects. Develops, handles, and maintains criteria used to evaluate proposed housing development and rental projects. Participates as the financial expert as part of scoring or selection panel for proposed housing projects. Represents the County at housing related organizations and events. Engages with the development community, non-profits, and other agencies to expedite affordable housing projects and ideas. Completes quarterly reconciliation of associated systems. Reviews payment requests to ensure the request complies with contractual requirements and project pro forms development budgets. Coordinates payments to ensure construction progress is accurate. Reviews projects for compliance or breach of contract issues as part of the compliance review process. Drives a County and/or personal vehicle for property visits, monitoring visits at various sites, and logistics and development meetings throughout the county. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of (or ability to learn) local, state, and federal regulations related to economic development, affordable housing, and housing development. Knowledge of real estate-related transactions and paperwork including preparation of loans, loan settlement procedures, title and closing documents for real estate. Knowledge of standard business and management practices and procedures, office practices, procedures, and equipment. Knowledge of record keeping, report preparation, and electronic and paper filing methods. Knowledge of general office policies and procedures, computers, and general office equipment. Skills in operating a computer and related software including, but not limited to, Microsoft programs, grant management and loan servicing software. Intermediate to advanced skills in Microsoft Excel and Microsoft Word. General principles of accounting or bookkeeping skills. Ability to communicate effectively both orally and in writing, including public speaking and preparing written reports and memoranda. Ability to service and manage loans and grants. Ability to establish and maintain effective working relationships. Ability to analyze and interpret data to forecast trends, make informed decisions, and to create reports. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to talk or hear, and use hands to finger, handle or feel. The employee is occasionally required to stand; walk; sit; stoop, kneel, or crouch; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Supplemental Information Law degree, legal studies, and/or legal experience is acceptable. Banking experience may be acceptable. Master's degree in acceptable field desired but not required. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Assistant Director for Graduate Admissions Recruiting & Outreach
Position Number: 500498 Department: AAH Graduate School Department Homepage: https://gradschool.ecu.edu/ Advertising Department: GRADUATE SCHOOL Division: Academic Affairs Full Time Equivalent (FTE): 1.0 Full Time or Part Time: Full Time Recruitment Range: $47,274 - $66,183 Position Location (City): Greenville Position Type: Non-Faculty Job Category: Non-Faculty Instructional & Research
Organizational Unit Overview The Office of the Graduate School oversees the academic operation of 71 post-baccalaureate certificate programs, 71 master’s degree programs, and 16 doctoral degree programs at East Carolina University. This oversight includes: graduate program marketing and recruiting; the processing of over 8,000 applications per year; graduate student admissions; graduate curriculum development and implementation; graduate program review by external review teams; the determination and interpretation of academic policy pertaining to graduate students and programs; and the graduation of over 900 graduate students annually. In addition, the Graduate School administers the annual distribution of over $7.5 million in graduate assistantships and $3.3 million in out-of-state and in-state tuition remissions.
Job Duties This Assistant Director will play a significant role in leading and coordinating ECU’s recruitment of prospective graduate students. The Assistant Director will plan, develop, implement, and evaluate programs, special projects and events, and other initiatives geared to recruiting students within targeted populations and facilitating admission into the Graduate programs at East Carolina University. This includes yearly planning goals, working with prospective students, collaborating with faculty, building relationships with potential employers and partner institutions, and fostering community partnerships. The Assistant Director will be expected to participate in the establishment and implementation of recruitment and retention strategies, resources, policies, and procedures. The Assistant Director will collaborate directly with staff within the Graduate School as well as with other staff from ECU Marketing and Communication, ECU News, Undergraduate Admissions, Student Affairs, Information Technology and Computing Services, graduate program directors, and associate deans across the university. The Assistant Director provides support and feedback to assist with the ongoing development of enrollment management plans, including developing and attending recruiting events both on- and off-campus and virtually. The Assistant Director develops, writes, and implements communication plans through the admissions customer relations management software (CRM), TargetX, and collaborates with staff members on social media campaigns.
The Assistant Director for Graduate Admissions Recruiting & Outreach in the Graduate School reports to the Assistant Dean for Graduate Admissions and Enrollment Management, who reports to the Dean of the Graduate School.
The Assistant Director will help manage a small staff of undergraduate and graduate students who will assist with direct communications with prospects, applicants, and newly admitted students. This individual will develop communication and recruiting strategies and events to progressively move prospective students and applicants through the enrollment funnel/process. This individual requires a flexible work schedule, including daytime and overnight travel, as well as night and weekend work throughout the year. It also includes corporate on-site visits and information sessions, recruiting fairs and forums, university events, and on-campus general and program specific information sessions. This position will increase the number of online recruiting events provided by the Graduate School and will assist programs in developing online recruiting events.
Contingent upon availability of funds.
Minimum Education/Experience The Assistant Director must have a post-Baccalaureate degree related to disciplines such as, but not limited to, marketing, communication, public relations, management, or related field from an appropriately accredited institution. Will accept an undergraduate degree with a minimum of 2 years of admissions, enrollment management, and recruiting experience as substitution for the post-Baccalaureate degree.
License or Certification Required by Statute or Regulation: N/A
Preferred Experience, Skills, Training/Education • Proficiency in Microsoft Office and Adobe Creative Suite. • Proficiency in using social media platforms. • Excellent communication (written and verbal) and presentation skills. • Experience dealing with a variety of audiences in admissions, enrollment management, and recruitment. • Project management/organizational skills with attention to detail, commitment to quality, and ability to balance multiple demands. • Three years’ experience in marketing, recruiting, communication, and/or enrollment management in higher education, preferably at the graduate level. • Two years of supervisory experience preferred. • Proficiency with a customer relationship management system (CRM) is highly desirable. • Video and photography experience is preferred.
Special Instructions to Applicant
East Carolina University requires applicants to submit a candidate profile online in order to be considered for the position. Candidates must also submit a cover letter, resume, and a list of three references, including contact information, online.
At the time of employment two to three original letters of reference, official transcripts, a criminal background check, and proper documentation of identity and employability are required. Please be aware that if selected for an interview, an automatic e-mail will be sent to the individuals entered by the applicant in the References section of the PeopleAdmin applicant tracking system. Letters of reference submitted via the PeopleAdmin applicant tracking system will be verified and considered towards meeting this requirement.
Applicants must be currently authorized to work in the United States on a full-time basis.
Additional Instructions to Applicant:
In order to be considered for this position, applicants must complete a candidate profile online via the PeopleAdmin system and submit any requested documents. Additionally, applicants that possess the preferred education and experience must also possess the minimum education/experience, if applicable.
Job Open Date: 03/04/2024 Open Until Filled: No Job Close Date - Positions will be posted until 11:59 p.m. EST on this date. If no closing date is indicated, the position may close at any time after the initial screening date. 03/18/2024 Initial Screening Begins: 03/19/2024 Quick Link for Direct Access to Posting https://apptrkr.com/5083895
AA/EOE East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA-Coordinator@ecu.edu.
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Office of Human Resources Contact Information If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.
Full Time
Assistant Director for Graduate Admissions Recruiting & Outreach
Position Number: 500498 Department: AAH Graduate School Department Homepage: https://gradschool.ecu.edu/ Advertising Department: GRADUATE SCHOOL Division: Academic Affairs Full Time Equivalent (FTE): 1.0 Full Time or Part Time: Full Time Recruitment Range: $47,274 - $66,183 Position Location (City): Greenville Position Type: Non-Faculty Job Category: Non-Faculty Instructional & Research
Organizational Unit Overview The Office of the Graduate School oversees the academic operation of 71 post-baccalaureate certificate programs, 71 master’s degree programs, and 16 doctoral degree programs at East Carolina University. This oversight includes: graduate program marketing and recruiting; the processing of over 8,000 applications per year; graduate student admissions; graduate curriculum development and implementation; graduate program review by external review teams; the determination and interpretation of academic policy pertaining to graduate students and programs; and the graduation of over 900 graduate students annually. In addition, the Graduate School administers the annual distribution of over $7.5 million in graduate assistantships and $3.3 million in out-of-state and in-state tuition remissions.
Job Duties This Assistant Director will play a significant role in leading and coordinating ECU’s recruitment of prospective graduate students. The Assistant Director will plan, develop, implement, and evaluate programs, special projects and events, and other initiatives geared to recruiting students within targeted populations and facilitating admission into the Graduate programs at East Carolina University. This includes yearly planning goals, working with prospective students, collaborating with faculty, building relationships with potential employers and partner institutions, and fostering community partnerships. The Assistant Director will be expected to participate in the establishment and implementation of recruitment and retention strategies, resources, policies, and procedures. The Assistant Director will collaborate directly with staff within the Graduate School as well as with other staff from ECU Marketing and Communication, ECU News, Undergraduate Admissions, Student Affairs, Information Technology and Computing Services, graduate program directors, and associate deans across the university. The Assistant Director provides support and feedback to assist with the ongoing development of enrollment management plans, including developing and attending recruiting events both on- and off-campus and virtually. The Assistant Director develops, writes, and implements communication plans through the admissions customer relations management software (CRM), TargetX, and collaborates with staff members on social media campaigns.
The Assistant Director for Graduate Admissions Recruiting & Outreach in the Graduate School reports to the Assistant Dean for Graduate Admissions and Enrollment Management, who reports to the Dean of the Graduate School.
The Assistant Director will help manage a small staff of undergraduate and graduate students who will assist with direct communications with prospects, applicants, and newly admitted students. This individual will develop communication and recruiting strategies and events to progressively move prospective students and applicants through the enrollment funnel/process. This individual requires a flexible work schedule, including daytime and overnight travel, as well as night and weekend work throughout the year. It also includes corporate on-site visits and information sessions, recruiting fairs and forums, university events, and on-campus general and program specific information sessions. This position will increase the number of online recruiting events provided by the Graduate School and will assist programs in developing online recruiting events.
Contingent upon availability of funds.
Minimum Education/Experience The Assistant Director must have a post-Baccalaureate degree related to disciplines such as, but not limited to, marketing, communication, public relations, management, or related field from an appropriately accredited institution. Will accept an undergraduate degree with a minimum of 2 years of admissions, enrollment management, and recruiting experience as substitution for the post-Baccalaureate degree.
License or Certification Required by Statute or Regulation: N/A
Preferred Experience, Skills, Training/Education • Proficiency in Microsoft Office and Adobe Creative Suite. • Proficiency in using social media platforms. • Excellent communication (written and verbal) and presentation skills. • Experience dealing with a variety of audiences in admissions, enrollment management, and recruitment. • Project management/organizational skills with attention to detail, commitment to quality, and ability to balance multiple demands. • Three years’ experience in marketing, recruiting, communication, and/or enrollment management in higher education, preferably at the graduate level. • Two years of supervisory experience preferred. • Proficiency with a customer relationship management system (CRM) is highly desirable. • Video and photography experience is preferred.
Special Instructions to Applicant
East Carolina University requires applicants to submit a candidate profile online in order to be considered for the position. Candidates must also submit a cover letter, resume, and a list of three references, including contact information, online.
At the time of employment two to three original letters of reference, official transcripts, a criminal background check, and proper documentation of identity and employability are required. Please be aware that if selected for an interview, an automatic e-mail will be sent to the individuals entered by the applicant in the References section of the PeopleAdmin applicant tracking system. Letters of reference submitted via the PeopleAdmin applicant tracking system will be verified and considered towards meeting this requirement.
Applicants must be currently authorized to work in the United States on a full-time basis.
Additional Instructions to Applicant:
In order to be considered for this position, applicants must complete a candidate profile online via the PeopleAdmin system and submit any requested documents. Additionally, applicants that possess the preferred education and experience must also possess the minimum education/experience, if applicable.
Job Open Date: 03/04/2024 Open Until Filled: No Job Close Date - Positions will be posted until 11:59 p.m. EST on this date. If no closing date is indicated, the position may close at any time after the initial screening date. 03/18/2024 Initial Screening Begins: 03/19/2024 Quick Link for Direct Access to Posting https://apptrkr.com/5083895
AA/EOE East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA-Coordinator@ecu.edu.
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Office of Human Resources Contact Information If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.
Salary Range:
Salary commensurate with experience and qualifications
About SMU
SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University’s small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs.
SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences , Cox School of Business , Lyle School of Engineering , Meadows School of the Arts , Simmons School of Education and Human Development , Dedman School of Law , Perkins School of Theology and Moody School of Graduate and Advanced Studies .
SMU is data driven, and its powerful supercomputing ecosystem – paired with entrepreneurial drive – creates an unrivaled environment for the University to deliver research excellence.
Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for global impact.
SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.
About the Department:
The Office of New Student Orientation and Transitions is housed within the Office of the Dean of Students unit of the Division of Student Affairs. This Office is responsible for supporting student success and transitions for SMU undergraduate students, including coordinating the fall and spring versions of Mustang Start-Up (SMU’s virtual orientation program), Stampede (the extended orientation program), and other critical transition programs.
About the Position:
This role is an on-campus, in-person position.
The Coordinator for Orientation & Transitions is responsible for supporting the vision, initiatives, programs, and daily operations of the Orientation & Transitions office for new SMU undergraduate students. The Coordinator will serve as programming support for major transition programs including Fall and Spring versions of orientation, student success and transitions, as well as promote institutional affinity. The Coordinator collaborates with orientation staff and partners across campus to understand and meet the needs of matriculating students and their families. Also, supports University enrollment goals by participating in committees and initiatives that improve the transition experience and overall retention of new students.
Essential Functions:
Programming - Serves as programming support for all orientation and transition events. Ensures cohesion across all orientation programming including virtual and in-person. Works collaboratively with partners across campus to strategically streamline new student processes associated with transitioning onto campus during the Spring and Fall semester.
Recruiting - Manages the full lifecycle of orientation student volunteers and student orientation leaders. Responsible for the creation of promotional materials for student outreach. Leads informational meetings, tabling sessions, social media campaigns, and other marketing opportunities as they arise.
Supervision - Partners with the Director of Orientation & Transitions to design training curriculum for orientation leaders and orientation student volunteers. Supervises orientation leaders daily throughout the summer to ensure execution on orientation programming. Provides orientation leaders with opportunities for professional development and team harmony.
Ordering, event reservations and support - Makes purchases on behalf of the orientation office for programming. Responsible for securing location reservations and auxiliary support for events through campus reservation system
Occasional evening/weekend hours will be required for events.
Qualifications
Education and Experience:
A Bachelor’s degree is required. A Master's degree is preferred. A degree in higher education, counseling and student personnel or student affairs administration is preferred.
A minimum of two years of experience is required. Previous higher education experience is preferred, particularly experience in programming, large-scale event planning/coordinating, social media marketing, and student advising, training, teaching, and facilitation. Individuals active or engaged in professional associations such as NODA or NASPA is preferred.
Knowledge, Skills and Abilities:
Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills along with a commitment to student development and training and a willingness to take initiative.
Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning, time management and project management skills.
Candidate familiarity with best practices and theories regarding orientation, transitions and retention is a plus.
Candidate ability to work well with students in counseling, teaching and advising is preferred.
Candidate must be able to demonstrate proficiency in Microsoft Office Suite, Canva, Box and other related programs.
Candidate familiarity with Asana, Adobe Creative Suite, Advantage and Slate is preferred.
Physical and Environmental Demands:
Sit for long periods of time
Bend, squat, stand
Reach above shoulders
Carry/lift over 25-50 lbs
Handle objects (dexterity)
Push/pull
Walk for long distances
Drive motorized equipment
Deadline to Apply:
March 29, 2024
EEO Statement:
SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu .
Benefits:
SMU offers staff a broad, competitive array of health and related benefit s. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.
SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.
The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities , including tuition benefits .
Full Time
Salary Range:
Salary commensurate with experience and qualifications
About SMU
SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University’s small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs.
SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences , Cox School of Business , Lyle School of Engineering , Meadows School of the Arts , Simmons School of Education and Human Development , Dedman School of Law , Perkins School of Theology and Moody School of Graduate and Advanced Studies .
SMU is data driven, and its powerful supercomputing ecosystem – paired with entrepreneurial drive – creates an unrivaled environment for the University to deliver research excellence.
Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for global impact.
SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.
About the Department:
The Office of New Student Orientation and Transitions is housed within the Office of the Dean of Students unit of the Division of Student Affairs. This Office is responsible for supporting student success and transitions for SMU undergraduate students, including coordinating the fall and spring versions of Mustang Start-Up (SMU’s virtual orientation program), Stampede (the extended orientation program), and other critical transition programs.
About the Position:
This role is an on-campus, in-person position.
The Coordinator for Orientation & Transitions is responsible for supporting the vision, initiatives, programs, and daily operations of the Orientation & Transitions office for new SMU undergraduate students. The Coordinator will serve as programming support for major transition programs including Fall and Spring versions of orientation, student success and transitions, as well as promote institutional affinity. The Coordinator collaborates with orientation staff and partners across campus to understand and meet the needs of matriculating students and their families. Also, supports University enrollment goals by participating in committees and initiatives that improve the transition experience and overall retention of new students.
Essential Functions:
Programming - Serves as programming support for all orientation and transition events. Ensures cohesion across all orientation programming including virtual and in-person. Works collaboratively with partners across campus to strategically streamline new student processes associated with transitioning onto campus during the Spring and Fall semester.
Recruiting - Manages the full lifecycle of orientation student volunteers and student orientation leaders. Responsible for the creation of promotional materials for student outreach. Leads informational meetings, tabling sessions, social media campaigns, and other marketing opportunities as they arise.
Supervision - Partners with the Director of Orientation & Transitions to design training curriculum for orientation leaders and orientation student volunteers. Supervises orientation leaders daily throughout the summer to ensure execution on orientation programming. Provides orientation leaders with opportunities for professional development and team harmony.
Ordering, event reservations and support - Makes purchases on behalf of the orientation office for programming. Responsible for securing location reservations and auxiliary support for events through campus reservation system
Occasional evening/weekend hours will be required for events.
Qualifications
Education and Experience:
A Bachelor’s degree is required. A Master's degree is preferred. A degree in higher education, counseling and student personnel or student affairs administration is preferred.
A minimum of two years of experience is required. Previous higher education experience is preferred, particularly experience in programming, large-scale event planning/coordinating, social media marketing, and student advising, training, teaching, and facilitation. Individuals active or engaged in professional associations such as NODA or NASPA is preferred.
Knowledge, Skills and Abilities:
Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills along with a commitment to student development and training and a willingness to take initiative.
Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning, time management and project management skills.
Candidate familiarity with best practices and theories regarding orientation, transitions and retention is a plus.
Candidate ability to work well with students in counseling, teaching and advising is preferred.
Candidate must be able to demonstrate proficiency in Microsoft Office Suite, Canva, Box and other related programs.
Candidate familiarity with Asana, Adobe Creative Suite, Advantage and Slate is preferred.
Physical and Environmental Demands:
Sit for long periods of time
Bend, squat, stand
Reach above shoulders
Carry/lift over 25-50 lbs
Handle objects (dexterity)
Push/pull
Walk for long distances
Drive motorized equipment
Deadline to Apply:
March 29, 2024
EEO Statement:
SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu .
Benefits:
SMU offers staff a broad, competitive array of health and related benefit s. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.
SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.
The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities , including tuition benefits .
The John F. Kennedy Center for Performing Arts
Washington DC
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Development Office at the Kennedy Center is a vibrant, dynamic, and creative group of over 90 professionals responsible for finding new, creative, sustainable, and efficient ways to meet or exceed the institution’s over $80M annual contributed income goal. These funds support the organization’s extraordinary programming—world class performances on our many stages at the Kennedy Center in Washington, D.C.; local, regional, and national education programs reaching students, teachers, families, and budding artists; and community-driven social impact programming that upholds the legacy of President Kennedy in our role as his presidential memorial. The Special Events team directs and manages all Office of Development events, including fundraising and benefit-fulfillment events for the Kennedy Center, National Symphony Orchestra, and the Washington National Opera. In collaboration with the Director of Special Events, Special Events Manager, and Special Events Assistant Manager, the Special Events Coordinator is responsible for administrative and logistical coordination relating to management and execution of signature events, all of which support our $15M revenue goal for signature events, as well as donor benefit events. Key Responsibilities Event Management: Project manage and execute Gala ancillary events, including managing all facets of the event process including planning and implementation timelines, and serving as onsite coordinator Manage all logistics requests, including gathering all vendor details from the Signature Events Manager and Assistant Manager, creating and distributing logistics briefings, and managing day-of logistics questions from various departments across the organization. Manage Printed Materials for Signature events, including creating deadlines, submitting requests, and project managing the delivery (envelopes, menus, all other printed needs) Manage Development staffing for signature events including creating staffing sign ups and managing the staff on-site, answering staff questions. In partnership with the Events Fundraising Coordinator, manage all printing needs relating to guest management, including ticket envelopes and dinner place cards. Donor Benefit Events: Manage all facets of the event process including planning and implementation timelines for small to medium scale benefit events (under 150 guests) Work collaboratively with key stakeholders for benefit events to identify format, inventory and capacity, and location, to create design concept, and to manage the overall guest experience. Work with internal and external vendors to create innovative event concepts, inspired menus, and unique designs aligning with industry trends. Design minute-by-minute logistics of the event such load in/out, set up, deliveries, vendor time management. Donor Communications & Guest Management: Work in partnership with the Communications team to draft compelling copy for invitation materials, website assets, email communications, and print materials. Ensure all materials are reviewed and approved by all stakeholders in a timely manner. Establish invite email lists and maintain accurate guest lists for follow-up communication. Coordinate registration procedures, track RSVPs and process event payments. In partnership with DEVO & Comms teams, develop a comprehensive communication calendar for each benefit event. Collaborate with the Communications team to adapt this calendar to each event and ensure materials are developed and delivered in a timely manner. Manage event email inboxes and ensure timely responses to donor inquiries and RSVPs. Budgeting: Ensure all event expenses are recorded and paid in a timely manner, and remain within budget guidelines. Teamwork: Work collaboratively with the Special Events team to maintain a healthy, professional, and vibrant working relationship within the office and across the institution. Support new ideas and creative development of events under supervision of the Director or Special Events Other duties as assigned. Key Qualifications Minimum 1 year experience in event management Work independently and in a collaborative team environment with ease. College degree or applicable professional experience. Proficiency in database management, Microsoft Office Suite, and other computer skills, as required. Experience with Tessitura strongly preferred. Investment in the Kennedy Center’s mission. Interest in arts, culture, and arts education is ideal. Experience navigating large, complex organizations, and collaborating across teams to achieve shared goals. Willingness and ability to regularly participate in evening and weekend events Candidate must be local or willing to relocate to the DMV area. Additional Information This position is required to be onsite for event activity, but is also eligible for hybrid working arrangements that accommodate remote work.
Full Time Regular
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Development Office at the Kennedy Center is a vibrant, dynamic, and creative group of over 90 professionals responsible for finding new, creative, sustainable, and efficient ways to meet or exceed the institution’s over $80M annual contributed income goal. These funds support the organization’s extraordinary programming—world class performances on our many stages at the Kennedy Center in Washington, D.C.; local, regional, and national education programs reaching students, teachers, families, and budding artists; and community-driven social impact programming that upholds the legacy of President Kennedy in our role as his presidential memorial. The Special Events team directs and manages all Office of Development events, including fundraising and benefit-fulfillment events for the Kennedy Center, National Symphony Orchestra, and the Washington National Opera. In collaboration with the Director of Special Events, Special Events Manager, and Special Events Assistant Manager, the Special Events Coordinator is responsible for administrative and logistical coordination relating to management and execution of signature events, all of which support our $15M revenue goal for signature events, as well as donor benefit events. Key Responsibilities Event Management: Project manage and execute Gala ancillary events, including managing all facets of the event process including planning and implementation timelines, and serving as onsite coordinator Manage all logistics requests, including gathering all vendor details from the Signature Events Manager and Assistant Manager, creating and distributing logistics briefings, and managing day-of logistics questions from various departments across the organization. Manage Printed Materials for Signature events, including creating deadlines, submitting requests, and project managing the delivery (envelopes, menus, all other printed needs) Manage Development staffing for signature events including creating staffing sign ups and managing the staff on-site, answering staff questions. In partnership with the Events Fundraising Coordinator, manage all printing needs relating to guest management, including ticket envelopes and dinner place cards. Donor Benefit Events: Manage all facets of the event process including planning and implementation timelines for small to medium scale benefit events (under 150 guests) Work collaboratively with key stakeholders for benefit events to identify format, inventory and capacity, and location, to create design concept, and to manage the overall guest experience. Work with internal and external vendors to create innovative event concepts, inspired menus, and unique designs aligning with industry trends. Design minute-by-minute logistics of the event such load in/out, set up, deliveries, vendor time management. Donor Communications & Guest Management: Work in partnership with the Communications team to draft compelling copy for invitation materials, website assets, email communications, and print materials. Ensure all materials are reviewed and approved by all stakeholders in a timely manner. Establish invite email lists and maintain accurate guest lists for follow-up communication. Coordinate registration procedures, track RSVPs and process event payments. In partnership with DEVO & Comms teams, develop a comprehensive communication calendar for each benefit event. Collaborate with the Communications team to adapt this calendar to each event and ensure materials are developed and delivered in a timely manner. Manage event email inboxes and ensure timely responses to donor inquiries and RSVPs. Budgeting: Ensure all event expenses are recorded and paid in a timely manner, and remain within budget guidelines. Teamwork: Work collaboratively with the Special Events team to maintain a healthy, professional, and vibrant working relationship within the office and across the institution. Support new ideas and creative development of events under supervision of the Director or Special Events Other duties as assigned. Key Qualifications Minimum 1 year experience in event management Work independently and in a collaborative team environment with ease. College degree or applicable professional experience. Proficiency in database management, Microsoft Office Suite, and other computer skills, as required. Experience with Tessitura strongly preferred. Investment in the Kennedy Center’s mission. Interest in arts, culture, and arts education is ideal. Experience navigating large, complex organizations, and collaborating across teams to achieve shared goals. Willingness and ability to regularly participate in evening and weekend events Candidate must be local or willing to relocate to the DMV area. Additional Information This position is required to be onsite for event activity, but is also eligible for hybrid working arrangements that accommodate remote work.
Program Manager, Planned Giving
University Job Title: Development Associate, Manager
Bargaining Unit: None - Not included in the union (Yale Union Group)
Time Type: Full time
Duration Type: Regular
Compensation Grade: Administration & Operations
Wage Ranges: Click https://your.yale.edu/work-yale/careers/wage-ranges to see our Wage Ranges
Work Location: Central Campus
Worksite Address: 157 Church Street New Haven, CT 06510
Work Week: Standard (M-F equal number of hours per day)
Searchable Job Family: Communications/Editing/Teaching, Development
Total # of Hours to be Works: 37.5
Position Focus:
Reporting to the University Director, Planned Giving, the Program Manager directs a team of program coordinators to ensure a high level of administrative support for the Planned Giving team, including assisting the Director and frontline gift officers in their work to raise and steward planned gifts for Yale's highest priorities. The Program Manager oversees support for an integrated program specializing in structured gift vehicles to provide vital charitable support for the university while meeting a donor's tax or personal financial goals. This role focuses on implementing processes for efficient gift processing, identifying best practices for tracking goals, supporting program coordinators with the production of written content for internal partners as well as donors, the generation of gift illustrations, and generally contributing to a growing and busy specialized fundraising arm. The Program Manager also develops, directs, and trains staff and colleagues on processes and policies with a focus on information and records management.
Specific duties include: Supervision of a staff of program coordinators, with responsibilities including active management/oversight of workflow, providing feedback and coaching to staff, and implementing and overseeing onboarding efforts. Development of processes for briefings and correspondence, and monitoring of quality standards for all written materials provided by and for Planned Giving and university partners. Oversight and development of a stewardship program to maintain contact with planned giving donors, including project oversight for events, both virtual and in-person. Acting as an operational resource for Planned Giving, innovating and developing best practices in line with changing departmental needs, setting and overseeing guidelines for internal and external processes, and maintaining a department calendar to track deadlines. Monitoring intake of inquiries from donors and acting as a point person for internal partners. Serving as a team resource and subject matter expert in Yale's CRM database, Hopper, and ensure support of operations relating to, for example, data entry, goal-tracking and year-end reporting. Partnering and liaising with colleagues to manage and track a publications calendar for deliverables. Serving as a key contact for banking partner, BNY Mellon.
The following responsibilities are generic in nature. Applicants will find the information in this Position Focus to be most relevant to the needs of the position.
Cover letter required with application.
Essential Duties:
1. Plans, directs and oversees programmatic activities in support of the overall mission. Initiates, develops and oversees projects that advance the unit’s goals.2. Tracks program activities and regularly informs leadership of progress. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of mission, goals, and objectives. Develops, as needed, metrics to identify and measure success.3. Develops, implements, and maintains operational policies and procedures. Innovates and develops best practices in line with changing unit and departmental needs. Serves as a resource to the unit director and others, as needed, in the work of the team.4. Hires and supervises staff, overseeing workflow and ensuring equal distribution and timely completion of work. Meets regularly with direct reports and provides feedback and conducts reviews. Evaluates team productivity and makes necessary adjustments.5. Sets and maintains quality standards for all materials provided by and for the unit. Devises and implements plans for communications with stakeholders and others.6. May participate in training of new staff to ensure a comprehensive understanding of the resources and procedures within the unit.7. May hire and directly supervises unit’s student employees, including training and coordination of project assignments.8. Keeps abreast of University information, disseminating to team members as appropriate.9. May perform other duties as assigned.
Required Education and Experience:
Bachelor's Degree and two years of related experience and two years’ supervisory experience or equivalent combination of experience and education.
Required Skill/Ability 1:
Superior interpersonal skills. Ability to train and coach staff with varying experience and expertise. Ability to interact in a professional manner with senior administrators and donors.
Required Skill/Ability 2:
Excellent verbal and written communication skills, editorial skills, and attention to detail. Strong information management and computer skills, including demonstrated proficiency using database systems to produce reports and other analysis.
Required Skill/Ability 3:
Professionalism, maturity, and ability to maintain strict confidentiality.
Required Skill/Ability 4:
Ability to prioritize work, multi-task, and meet deadlines in a fast-paced environment. Strong organizational and problem-solving skills. Ability to initiate and apply creative solutions.
Required Skill/Ability 5:
Commitment to an inclusive workplace. Ability to engage with diverse audiences (age, gender, nationality, race/ethnicity, profession, sexual orientation, etc.) Ability to work well independently and as part of a diverse team.
Preferred Education, Experience and Skills:
Experience in a University setting or with development work. Familiarity with Yale. Experience working directly with senior executives, faculty, or administrators. Ability to design, implement, and document business, information, and report management processes and policies. Experience in supervising staff.
Drug Screen: No
Health Screening: No
Background Check Requirements:
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
COVID-19 Vaccine Requirement:
The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here: https://covid19.yale.edu/health-guidelines
Posting Disclaimer:
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
To apply, visit https://apptrkr.com/4984223
Yale is a tobacco-free campus.
Full Time
Program Manager, Planned Giving
University Job Title: Development Associate, Manager
Bargaining Unit: None - Not included in the union (Yale Union Group)
Time Type: Full time
Duration Type: Regular
Compensation Grade: Administration & Operations
Wage Ranges: Click https://your.yale.edu/work-yale/careers/wage-ranges to see our Wage Ranges
Work Location: Central Campus
Worksite Address: 157 Church Street New Haven, CT 06510
Work Week: Standard (M-F equal number of hours per day)
Searchable Job Family: Communications/Editing/Teaching, Development
Total # of Hours to be Works: 37.5
Position Focus:
Reporting to the University Director, Planned Giving, the Program Manager directs a team of program coordinators to ensure a high level of administrative support for the Planned Giving team, including assisting the Director and frontline gift officers in their work to raise and steward planned gifts for Yale's highest priorities. The Program Manager oversees support for an integrated program specializing in structured gift vehicles to provide vital charitable support for the university while meeting a donor's tax or personal financial goals. This role focuses on implementing processes for efficient gift processing, identifying best practices for tracking goals, supporting program coordinators with the production of written content for internal partners as well as donors, the generation of gift illustrations, and generally contributing to a growing and busy specialized fundraising arm. The Program Manager also develops, directs, and trains staff and colleagues on processes and policies with a focus on information and records management.
Specific duties include: Supervision of a staff of program coordinators, with responsibilities including active management/oversight of workflow, providing feedback and coaching to staff, and implementing and overseeing onboarding efforts. Development of processes for briefings and correspondence, and monitoring of quality standards for all written materials provided by and for Planned Giving and university partners. Oversight and development of a stewardship program to maintain contact with planned giving donors, including project oversight for events, both virtual and in-person. Acting as an operational resource for Planned Giving, innovating and developing best practices in line with changing departmental needs, setting and overseeing guidelines for internal and external processes, and maintaining a department calendar to track deadlines. Monitoring intake of inquiries from donors and acting as a point person for internal partners. Serving as a team resource and subject matter expert in Yale's CRM database, Hopper, and ensure support of operations relating to, for example, data entry, goal-tracking and year-end reporting. Partnering and liaising with colleagues to manage and track a publications calendar for deliverables. Serving as a key contact for banking partner, BNY Mellon.
The following responsibilities are generic in nature. Applicants will find the information in this Position Focus to be most relevant to the needs of the position.
Cover letter required with application.
Essential Duties:
1. Plans, directs and oversees programmatic activities in support of the overall mission. Initiates, develops and oversees projects that advance the unit’s goals.2. Tracks program activities and regularly informs leadership of progress. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of mission, goals, and objectives. Develops, as needed, metrics to identify and measure success.3. Develops, implements, and maintains operational policies and procedures. Innovates and develops best practices in line with changing unit and departmental needs. Serves as a resource to the unit director and others, as needed, in the work of the team.4. Hires and supervises staff, overseeing workflow and ensuring equal distribution and timely completion of work. Meets regularly with direct reports and provides feedback and conducts reviews. Evaluates team productivity and makes necessary adjustments.5. Sets and maintains quality standards for all materials provided by and for the unit. Devises and implements plans for communications with stakeholders and others.6. May participate in training of new staff to ensure a comprehensive understanding of the resources and procedures within the unit.7. May hire and directly supervises unit’s student employees, including training and coordination of project assignments.8. Keeps abreast of University information, disseminating to team members as appropriate.9. May perform other duties as assigned.
Required Education and Experience:
Bachelor's Degree and two years of related experience and two years’ supervisory experience or equivalent combination of experience and education.
Required Skill/Ability 1:
Superior interpersonal skills. Ability to train and coach staff with varying experience and expertise. Ability to interact in a professional manner with senior administrators and donors.
Required Skill/Ability 2:
Excellent verbal and written communication skills, editorial skills, and attention to detail. Strong information management and computer skills, including demonstrated proficiency using database systems to produce reports and other analysis.
Required Skill/Ability 3:
Professionalism, maturity, and ability to maintain strict confidentiality.
Required Skill/Ability 4:
Ability to prioritize work, multi-task, and meet deadlines in a fast-paced environment. Strong organizational and problem-solving skills. Ability to initiate and apply creative solutions.
Required Skill/Ability 5:
Commitment to an inclusive workplace. Ability to engage with diverse audiences (age, gender, nationality, race/ethnicity, profession, sexual orientation, etc.) Ability to work well independently and as part of a diverse team.
Preferred Education, Experience and Skills:
Experience in a University setting or with development work. Familiarity with Yale. Experience working directly with senior executives, faculty, or administrators. Ability to design, implement, and document business, information, and report management processes and policies. Experience in supervising staff.
Drug Screen: No
Health Screening: No
Background Check Requirements:
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
COVID-19 Vaccine Requirement:
The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here: https://covid19.yale.edu/health-guidelines
Posting Disclaimer:
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
To apply, visit https://apptrkr.com/4984223
Yale is a tobacco-free campus.
Academic Advisor 1, Honors College
R0140817
University of Nevada, Reno - Main Campus
The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.
If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or https://nam04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fjobs%40unr.edu%2F&data=04%7C01%7Cmichellebriggs%40unr.edu%7C3fc56ddb0d3143705f1c08d9932205df%7C523b4bfc0ebd4c03b2b96f6a17fd31d8%7C1%7C0%7C637702596595879550%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=f3IzAEa5H3%2FeLS%2BymU9ZqLPkGDVrZukYCBVy8XHJYe0%3D&reserved=0. For UNR Med professional job postings, please contact the Office of Professional Recruitment at (775) 784-6778.
Job Description
The University of Nevada, Reno is recruiting for an Academic Advisor 1 for the Honors College. The Academic Advisor 1 is responsible for providing academic advising to prospective, new, transfer and continuing undergraduate education students in individual and group advising settings regarding schedule, choice of major, number of hours to be taken, choice of pathway, number of honors experiences, etc. This position reports to the Coordinator, Student Actualization and Engagement.
Duties include:
• Advise incoming freshmen, new students, continuing students and transfer students on core courses and appropriate class selection for major and professional goals; conduct individual and group advising appointments
• Remain knowledgeable on academic information to best serve students and convey accurate information to staff, faculty and students
• Provide data related to retention and enrollment management for reports and presentations
• Complete and submit Admission and Records forms and processes to include scheduling appointments, facilitating course registration, completing advance registration for incoming students, etc.
• Participate in new student orientation sessions
• Advise students on academic probation, provide referrals to appropriate campus resources
• Create and maintain accurate student records including documenting each interaction
• Participating in proactive outreach related to early alert systems and communication from faculty
• Participate in professional development workshops/events
• Participate in and support of College FIT Program
• Serve on program specific councils or committees
• Participate in assigned special projects
• Advise honors students on appropriate honors pathway and course work
• Remain knowledgeable on academic and honors pathway information to best serve students and convey accurate information to staff, faculty and students
• Support students to navigate honors probation and ensure they receive needed support
• Assist with program design, materials and implementation of new freshmen orientation
• Manage honors co-curricular experience approval process in DocuSign
• Assist in the management of electronic data and resources related to the Honors College (e.g., PeopleSoft; NAVIGATE; Honors Record Canvas course, and new student orientation Canvas course)
• Contribute to honors graduation check
Required Qualifications
A Bachelor's Degree and two (2) years of related experience OR a Master's Degree and one (1) year of related experience.
Related Experience: experience in a field related to academic advising or student services.
Compensation Grade - B
The salary range for this position is $44,000-$47,000.
Salary is commensurate with related education and experience.
Remarkable Retirement
Our retirement plan is beyond compare. Your 17.50% contribution is generously matched by the University. With the faculty retirement plan, you are 100% vested your first day. Sit back and watch your retirement dollars grow! All permanent employees on an annual "A" or "B" contract who are employed at least 50% full-time are eligible to participate in the NSHE retirement program unless they are members of PERS of Nevada.
Perks of Working at UNR
• Health insurance options including dental and vision - https://www.unr.edu/bcn-nshe/benefits/insurance
• Generous annual and sick leave and life insurance - https://www.unr.edu/hr/benefits/leave-and-time-off/faculty
• E. L. Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options. https://www.unr.edu/fitness/memberships
• Reno is proud to be a University town! Many local businesses offer discounts to WolfCard holders
• http://www.mountaineap.com/ supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
• Several Diversity Committees and Affinity Groups focusing on campus-wide diversity initiatives to ensure we are working to create a diverse and welcoming campus climate. https://www.unr.edu/diversity/groups
• Faculty Senate is the principal representing body for faculty. Its membership includes representatives from each academic and administrative major unit of the University. https://www.unr.edu/faculty-senate
• No state income tax!
Grants-in-aid for Faculty Employees
The University is proud to provide a reduced-rate tuition benefit to faculty and qualified dependents. Faculty can take up to six credits per semester at a reduced rate. Dependents of faculty have unlimited credits, but in order to be eligible children must be unmarried and under the age of 24 and must receive at least 50% of their financial support from the employee and/or employee's spouse or domestic partner. https://www.unr.edu/hr/benefits/educational-benefits/faculty
Faculty Dual Career Assistance Program
The University of Nevada, Reno recognizes the importance of addressing dual-career couples' professional needs. We offer a dual career assistance program to newly hired faculty spouses/partners that provides resources and assists them to identify career opportunities in Northern Nevada. https://www.unr.edu/hr/jobs/dual-career-program
Department Information
The Honors College seeks to provide students who are both academically talented and highly motivated with an undergraduate education that nurtures and promotes their capacities to think competently, understand deeply and act ethically. The Honors College is University-wide and is designed to enhance all majors. Resilience, ingenuity, stewardship, and equity are characteristics that form the core of our program mission and guide our students' paths from admission to graduation…and beyond.
Contact Information
Key Luna, Search Chair- mailto:kluna@unr.edu
Exempt Yes
Full-Time Equivalent 100.0%
Required Attachment(s)
Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at mailto:jobs@unr.edu.
Please attach the following documents to your application
1) Resume/CV
2) Cover Letter
3) Contact Information for three professional references
4) Please write a brief statement (one page maximum) about how you would contribute toward our mission of creating a culturally inclusive environment in the role for which you are applying.
5) Please write a brief statement (one page maximum) about your advising philosophy.
This posting is open until filled
Qualified individuals are encouraged to apply immediately. This search will close without notice when a sufficient number of applications are received or a hiring decision has been made.
Posting Close Date
Note to Applicant
A background check will be conducted on the candidate(s) selected for hire.
HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment.
References will be contacted at the appropriate phase of the recruitment process.
Applicants hired on a federal contract may be subject to E-Verify.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.
Schedules are subject to change based on organizational needs.
The University of Nevada, Reno is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).
About Us
The University of Nevada, Reno is a leading American public research university committed to the promise of a future powered by knowledge. Founded in 1874 as Nevada's original land-grant university, the University serves 21,000 undergraduate and graduate students from all 50 states and 63 countries.
Classified by the Carnegie® Classification of Institutions of Higher Education as an R1 (“Very High Research”) university, it is also recognized in the Carnegie® Community Engagement classification. The University is also ranked by U.S. News & World Report among the “Best National Universities” and “Best National Public Universities.” It also ranks in the top tier of the WSJ/Times Higher Education World University Rankings and the New York Times' “Top Colleges for Economic Diversity.”
Since 2009, nearly $1 billion has been has invested in advanced labs, facilities, and residence halls on the main campus. The University is home to Nevada's first medical school - the University of Nevada, Reno School of Medicine - and it delivers on its original land-grant mission with outreach across the state through the University of Nevada, Reno Extension, Nevada Agricultural Experiment Station, Nevada Bureau of Mines and Geology, Nevada Small Business Development Center, the Nevada Seismological Laboratory, and Wolf Pack Athletics.
The main campus is in Reno, Nevada, a burgeoning global technology hub with a vibrant midtown and downtown. Found where the high desert of the Great Basin meets the High Sierra and Lake Tahoe, the beautiful, 290-acre main campus is also a Nevada State Arboretum. In recent years, the University has expanded to include two additional locations: the Redfield Campus in south Reno and the Wayne L. Prim campus in Incline Village, which is the home of the University of Nevada, Reno at Lake Tahoe.
As part of the Nevada System of Higher Education - comprised of two research universities, one state college, four community colleges and an environmental research institute - the University is committed to developing strong partnerships with each of these institutions for the benefit of all Nevadans.
Through its commitment to high-impact education, world-improving research and creative activity, and outreach that's transforming Nevada's communities and businesses, the University continues its nearly 150-year tradition of benefitting our state, nation and world.
The University recognizes that diversity promotes excellence in education and research. The inclusive and engaged community on campus recognizes the added value that students, faculty, and staff from different backgrounds bring to the educational experience.
Today, the University delivers on its original land-grant mission of access to education and knowledge by investing in the academics, facilities, support, engagement and vibrant campus life that promote our diverse students' cognitive growth and academic achievement - all while remaining one of the best values in American higher education.
For more information, please visit the http://www.unr.edu/.
University of Nevada, Reno
To apply, visit https://apptrkr.com/5018877
Founded in 1874, the University of Nevada, Reno is the State of Nevada’s land grant institution with a statewide mission and presence. The University of Nevada, Reno is a Carnegie I Research Institution and has been recognized as a “Top Tier” Best National University by U.S. News & World Report. With an enrollment of nearly 21,000 students we offer 145 Tier 1 accredited degree programs. Located in the picturesque Truckee Meadows the University of Nevada, Reno is surrounded by numerous state and national parks, is 45 minutes from beautiful Lake Tahoe, and four hours from San Francisco.
The University of Nevada, Reno recognizes that diversity promotes excellence in education and research. We are an inclusive and engaged community and recognize the added value that students, faculty, and staff from different backgrounds bring to the educational experience.
The Nevada System of Higher Education (NSHE) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age, disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race, or religion.
Full Time
Academic Advisor 1, Honors College
R0140817
University of Nevada, Reno - Main Campus
The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.
If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or https://nam04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fjobs%40unr.edu%2F&data=04%7C01%7Cmichellebriggs%40unr.edu%7C3fc56ddb0d3143705f1c08d9932205df%7C523b4bfc0ebd4c03b2b96f6a17fd31d8%7C1%7C0%7C637702596595879550%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=f3IzAEa5H3%2FeLS%2BymU9ZqLPkGDVrZukYCBVy8XHJYe0%3D&reserved=0. For UNR Med professional job postings, please contact the Office of Professional Recruitment at (775) 784-6778.
Job Description
The University of Nevada, Reno is recruiting for an Academic Advisor 1 for the Honors College. The Academic Advisor 1 is responsible for providing academic advising to prospective, new, transfer and continuing undergraduate education students in individual and group advising settings regarding schedule, choice of major, number of hours to be taken, choice of pathway, number of honors experiences, etc. This position reports to the Coordinator, Student Actualization and Engagement.
Duties include:
• Advise incoming freshmen, new students, continuing students and transfer students on core courses and appropriate class selection for major and professional goals; conduct individual and group advising appointments
• Remain knowledgeable on academic information to best serve students and convey accurate information to staff, faculty and students
• Provide data related to retention and enrollment management for reports and presentations
• Complete and submit Admission and Records forms and processes to include scheduling appointments, facilitating course registration, completing advance registration for incoming students, etc.
• Participate in new student orientation sessions
• Advise students on academic probation, provide referrals to appropriate campus resources
• Create and maintain accurate student records including documenting each interaction
• Participating in proactive outreach related to early alert systems and communication from faculty
• Participate in professional development workshops/events
• Participate in and support of College FIT Program
• Serve on program specific councils or committees
• Participate in assigned special projects
• Advise honors students on appropriate honors pathway and course work
• Remain knowledgeable on academic and honors pathway information to best serve students and convey accurate information to staff, faculty and students
• Support students to navigate honors probation and ensure they receive needed support
• Assist with program design, materials and implementation of new freshmen orientation
• Manage honors co-curricular experience approval process in DocuSign
• Assist in the management of electronic data and resources related to the Honors College (e.g., PeopleSoft; NAVIGATE; Honors Record Canvas course, and new student orientation Canvas course)
• Contribute to honors graduation check
Required Qualifications
A Bachelor's Degree and two (2) years of related experience OR a Master's Degree and one (1) year of related experience.
Related Experience: experience in a field related to academic advising or student services.
Compensation Grade - B
The salary range for this position is $44,000-$47,000.
Salary is commensurate with related education and experience.
Remarkable Retirement
Our retirement plan is beyond compare. Your 17.50% contribution is generously matched by the University. With the faculty retirement plan, you are 100% vested your first day. Sit back and watch your retirement dollars grow! All permanent employees on an annual "A" or "B" contract who are employed at least 50% full-time are eligible to participate in the NSHE retirement program unless they are members of PERS of Nevada.
Perks of Working at UNR
• Health insurance options including dental and vision - https://www.unr.edu/bcn-nshe/benefits/insurance
• Generous annual and sick leave and life insurance - https://www.unr.edu/hr/benefits/leave-and-time-off/faculty
• E. L. Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options. https://www.unr.edu/fitness/memberships
• Reno is proud to be a University town! Many local businesses offer discounts to WolfCard holders
• http://www.mountaineap.com/ supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
• Several Diversity Committees and Affinity Groups focusing on campus-wide diversity initiatives to ensure we are working to create a diverse and welcoming campus climate. https://www.unr.edu/diversity/groups
• Faculty Senate is the principal representing body for faculty. Its membership includes representatives from each academic and administrative major unit of the University. https://www.unr.edu/faculty-senate
• No state income tax!
Grants-in-aid for Faculty Employees
The University is proud to provide a reduced-rate tuition benefit to faculty and qualified dependents. Faculty can take up to six credits per semester at a reduced rate. Dependents of faculty have unlimited credits, but in order to be eligible children must be unmarried and under the age of 24 and must receive at least 50% of their financial support from the employee and/or employee's spouse or domestic partner. https://www.unr.edu/hr/benefits/educational-benefits/faculty
Faculty Dual Career Assistance Program
The University of Nevada, Reno recognizes the importance of addressing dual-career couples' professional needs. We offer a dual career assistance program to newly hired faculty spouses/partners that provides resources and assists them to identify career opportunities in Northern Nevada. https://www.unr.edu/hr/jobs/dual-career-program
Department Information
The Honors College seeks to provide students who are both academically talented and highly motivated with an undergraduate education that nurtures and promotes their capacities to think competently, understand deeply and act ethically. The Honors College is University-wide and is designed to enhance all majors. Resilience, ingenuity, stewardship, and equity are characteristics that form the core of our program mission and guide our students' paths from admission to graduation…and beyond.
Contact Information
Key Luna, Search Chair- mailto:kluna@unr.edu
Exempt Yes
Full-Time Equivalent 100.0%
Required Attachment(s)
Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at mailto:jobs@unr.edu.
Please attach the following documents to your application
1) Resume/CV
2) Cover Letter
3) Contact Information for three professional references
4) Please write a brief statement (one page maximum) about how you would contribute toward our mission of creating a culturally inclusive environment in the role for which you are applying.
5) Please write a brief statement (one page maximum) about your advising philosophy.
This posting is open until filled
Qualified individuals are encouraged to apply immediately. This search will close without notice when a sufficient number of applications are received or a hiring decision has been made.
Posting Close Date
Note to Applicant
A background check will be conducted on the candidate(s) selected for hire.
HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment.
References will be contacted at the appropriate phase of the recruitment process.
Applicants hired on a federal contract may be subject to E-Verify.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.
Schedules are subject to change based on organizational needs.
The University of Nevada, Reno is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).
About Us
The University of Nevada, Reno is a leading American public research university committed to the promise of a future powered by knowledge. Founded in 1874 as Nevada's original land-grant university, the University serves 21,000 undergraduate and graduate students from all 50 states and 63 countries.
Classified by the Carnegie® Classification of Institutions of Higher Education as an R1 (“Very High Research”) university, it is also recognized in the Carnegie® Community Engagement classification. The University is also ranked by U.S. News & World Report among the “Best National Universities” and “Best National Public Universities.” It also ranks in the top tier of the WSJ/Times Higher Education World University Rankings and the New York Times' “Top Colleges for Economic Diversity.”
Since 2009, nearly $1 billion has been has invested in advanced labs, facilities, and residence halls on the main campus. The University is home to Nevada's first medical school - the University of Nevada, Reno School of Medicine - and it delivers on its original land-grant mission with outreach across the state through the University of Nevada, Reno Extension, Nevada Agricultural Experiment Station, Nevada Bureau of Mines and Geology, Nevada Small Business Development Center, the Nevada Seismological Laboratory, and Wolf Pack Athletics.
The main campus is in Reno, Nevada, a burgeoning global technology hub with a vibrant midtown and downtown. Found where the high desert of the Great Basin meets the High Sierra and Lake Tahoe, the beautiful, 290-acre main campus is also a Nevada State Arboretum. In recent years, the University has expanded to include two additional locations: the Redfield Campus in south Reno and the Wayne L. Prim campus in Incline Village, which is the home of the University of Nevada, Reno at Lake Tahoe.
As part of the Nevada System of Higher Education - comprised of two research universities, one state college, four community colleges and an environmental research institute - the University is committed to developing strong partnerships with each of these institutions for the benefit of all Nevadans.
Through its commitment to high-impact education, world-improving research and creative activity, and outreach that's transforming Nevada's communities and businesses, the University continues its nearly 150-year tradition of benefitting our state, nation and world.
The University recognizes that diversity promotes excellence in education and research. The inclusive and engaged community on campus recognizes the added value that students, faculty, and staff from different backgrounds bring to the educational experience.
Today, the University delivers on its original land-grant mission of access to education and knowledge by investing in the academics, facilities, support, engagement and vibrant campus life that promote our diverse students' cognitive growth and academic achievement - all while remaining one of the best values in American higher education.
For more information, please visit the http://www.unr.edu/.
University of Nevada, Reno
To apply, visit https://apptrkr.com/5018877
Founded in 1874, the University of Nevada, Reno is the State of Nevada’s land grant institution with a statewide mission and presence. The University of Nevada, Reno is a Carnegie I Research Institution and has been recognized as a “Top Tier” Best National University by U.S. News & World Report. With an enrollment of nearly 21,000 students we offer 145 Tier 1 accredited degree programs. Located in the picturesque Truckee Meadows the University of Nevada, Reno is surrounded by numerous state and national parks, is 45 minutes from beautiful Lake Tahoe, and four hours from San Francisco.
The University of Nevada, Reno recognizes that diversity promotes excellence in education and research. We are an inclusive and engaged community and recognize the added value that students, faculty, and staff from different backgrounds bring to the educational experience.
The Nevada System of Higher Education (NSHE) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age, disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race, or religion.
City of Portland Office of the Auditor is seeking applicants for an Archives and Records Management Coordinator II
Salary: $93,516.80 - $114,982.40
Opening Date: February 12, 2024
Closing Date: February 26, 2024
THE POSITION:
The City Auditor’s Office is seeking an inquisitive, collaborative, organized, and community-minded archivist to join the Archives and Records Management division as our Archives and Records Management Coordinator II.
As the sixth elected official in the City of Portland, the Auditor is independent of City Council and accountable only to the public. The Auditor’s Office ensures open and accountable government by providing impartial reviews and investigations, access to public information, and services to City government and the public. It employs over 40 people across four divisions, one of which is Archives and Records Management.
The Archives and Records Management division operates the City of Portland Archives and Records Center, making records accessible to the public and City employees for research and inspection. The division sets record retention and preservation policies and guidelines, administers the City’s electronic records management system, serves as the City’s expert on records issues, and provides services to help both City staff and members of the public access City records for research purposes. The Archives contains an extensive collection of records dating back to 1851 in a variety of formats. The division partners with community groups, heritage organizations, and individuals working on initiatives that connect local history with the community.
This position reports directly to the City Archivist. As the Archives and Records Management Coordinator II, you will:
Oversee Research Room operations and perform reference services for City employees and the public, including in-person and virtual reference work.
Train, assign tasks, and evaluate the performance of interns, volunteers, and part-time staff who support the Research Room.
Develop and deliver training on using the Archives and conducting research; develop research tools to increase access to records; conduct classroom visits and tours of the Archives.
Develop, organize, and manage community engagement and special events to increase awareness and access to City records; develop marketing and outreach plans; draft press releases and outreach materials.
Work with community groups, allied professionals, colleagues and other groups to further the Division’s mission and objectives and to create and maintain reciprocal relationships.
Work collaboratively across divisions on outreach and special projects to promote cohesion and trust throughout the Auditor’s Office.
Successful candidates will have:
Knowledge of archival practices and procedures, maintenance of official records and original documents, and relevant laws and regulations.
Knowledge of archival processes and appraisal and preservation techniques according to archival standards.
Knowledge of the theories, principles, legal requirements, and techniques of archives, including reference interviews, outreach methodologies, archives management, public access, and electronic records.
Advanced knowledge of search strategies, research techniques, methods, and procedures within electronic databases and paper filing systems.
Ability to interpret and explain archives and access policies and requirements to City staff, elected officials, and the public.
Ability to communicate effectively, both orally and in writing; present information, proposals, and recommendations clearly and persuasively in public settings.
The Auditor’s Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply.
Full Time
City of Portland Office of the Auditor is seeking applicants for an Archives and Records Management Coordinator II
Salary: $93,516.80 - $114,982.40
Opening Date: February 12, 2024
Closing Date: February 26, 2024
THE POSITION:
The City Auditor’s Office is seeking an inquisitive, collaborative, organized, and community-minded archivist to join the Archives and Records Management division as our Archives and Records Management Coordinator II.
As the sixth elected official in the City of Portland, the Auditor is independent of City Council and accountable only to the public. The Auditor’s Office ensures open and accountable government by providing impartial reviews and investigations, access to public information, and services to City government and the public. It employs over 40 people across four divisions, one of which is Archives and Records Management.
The Archives and Records Management division operates the City of Portland Archives and Records Center, making records accessible to the public and City employees for research and inspection. The division sets record retention and preservation policies and guidelines, administers the City’s electronic records management system, serves as the City’s expert on records issues, and provides services to help both City staff and members of the public access City records for research purposes. The Archives contains an extensive collection of records dating back to 1851 in a variety of formats. The division partners with community groups, heritage organizations, and individuals working on initiatives that connect local history with the community.
This position reports directly to the City Archivist. As the Archives and Records Management Coordinator II, you will:
Oversee Research Room operations and perform reference services for City employees and the public, including in-person and virtual reference work.
Train, assign tasks, and evaluate the performance of interns, volunteers, and part-time staff who support the Research Room.
Develop and deliver training on using the Archives and conducting research; develop research tools to increase access to records; conduct classroom visits and tours of the Archives.
Develop, organize, and manage community engagement and special events to increase awareness and access to City records; develop marketing and outreach plans; draft press releases and outreach materials.
Work with community groups, allied professionals, colleagues and other groups to further the Division’s mission and objectives and to create and maintain reciprocal relationships.
Work collaboratively across divisions on outreach and special projects to promote cohesion and trust throughout the Auditor’s Office.
Successful candidates will have:
Knowledge of archival practices and procedures, maintenance of official records and original documents, and relevant laws and regulations.
Knowledge of archival processes and appraisal and preservation techniques according to archival standards.
Knowledge of the theories, principles, legal requirements, and techniques of archives, including reference interviews, outreach methodologies, archives management, public access, and electronic records.
Advanced knowledge of search strategies, research techniques, methods, and procedures within electronic databases and paper filing systems.
Ability to interpret and explain archives and access policies and requirements to City staff, elected officials, and the public.
Ability to communicate effectively, both orally and in writing; present information, proposals, and recommendations clearly and persuasively in public settings.
The Auditor’s Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply.
Alachua County Board of County Commissioners
Gainesville, FL
Minimum Qualifications Bachelor's degree in real estate, finance, business or public administration, or related field and three years of experience in community, housing, or economic development, real estate, grants, or finance; or any equivalent combination of related training and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of all applicable background checks pre-hire and ongoing are required. This is a grant funded position. There are no rights to permanent employment. Position Summary This is responsible and professional work in all phases of economic development in support of affordable and workforce housing in the Alachua County Community Support Services Department, Housing Division. An employee assigned to this classification performs complex assignments and will serve as the coordinator for affordable and workforce housing strategic development, assist in the administration and use of Housing Trust Fund and Infrastructure Sales Tax Funds, manage real estate transactions, negotiate lease agreements, and will ensure compliance with grant regulations. Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports, and observation of results obtained. Examples of Duties This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including integrity, honesty, respect, diversity, innovation, accountability, and communication. Assist s in the administration and use of Housing Trust Fund and Infrastructure Sales Tax funds. Assists with the creation and implementation of housing and economic development projects and coordinate developer negotiation efforts related to the development of County-owned surplus properties and public/private partnership efforts. Plans, develops, pursues, identifies, coordinates, and administers affordable housing residential projects; assists in coordinating land acquisitions and clearing, financing and construction activities in accordance with program policies and requirements; prepares requirements and specifications for redevelopment projects and real estate closing documents. Ensures project compliance with grant regulations; negotiates, prepares, and administers contracts and agreements; monitors timeliness and performance requirements; manages real estate transactions and negotiates lease agreements. Compiles and analyzes data that may impact the need for and preservation of affordable housing in the County and creates reports, maps, and other visualizations to present and share findings. Related data may include, but is not limited to economic trends, housing costs, demographic characteristics, and land use trends. Performs the necessary underwriting analysis and subsidy layering reviews in accordance with federal, state , and local standards for proposed housing development and rental projects. Develops, handles, and maintains criteria used to evaluate proposed housing development and rental projects. Participates as the financial expert as part of scoring or selection panel for proposed housing projects. Represents the County at housing related organizations and events. Engages with the development community, non-profits, and other agencies to expedite affordable housing projects and ideas. Completes quarterly reconciliation of associated systems. Reviews payment requests to ensure the request complies with contractual requirements and project pro forms development budgets. Coordinates payments to ensure construction progress is accurate. Reviews projects for compliance or breach of contract issues as part of the compliance review process. Drives a County and/or personal vehicle for property visits, monitoring visits at various sites, and logistics and development meetings throughout the county. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of (or ability to learn) local, state, and federal regulations related to economic development, affordable housing, and housing development. Knowledge of real estate-related transactions and paperwork including preparation of loans, loan settlement procedures, title and closing documents for real estate. Knowledge of standard business and management practices and procedures, office practices, procedures, and equipment. Knowledge of record keeping, report preparation, and electronic and paper filing methods. Knowledge of general office policies and procedures, computers, and general office equipment. Skills in operating a computer and related software including, but not limited to, Microsoft programs, grant management and loan servicing software. Intermediate to advanced skills in Microsoft Excel and Microsoft Word. General principles of accounting or bookkeeping skills. Ability to communicate effectively both orally and in writing, including public speaking and preparing written reports and memoranda. Ability to service and manage loans and grants. Ability to establish and maintain effective working relationships. Ability to analyze and interpret data to forecast trends, make informed decisions, and to create reports. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to talk or hear, and use hands to finger, handle or feel. The employee is occasionally required to stand; walk; sit; stoop, kneel, or crouch; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Supplemental Information Law degree, legal studies, and/or legal experience is acceptable. Banking experience may be acceptable. Master's degree in acceptable field desired but not required. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Full-time
Minimum Qualifications Bachelor's degree in real estate, finance, business or public administration, or related field and three years of experience in community, housing, or economic development, real estate, grants, or finance; or any equivalent combination of related training and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of all applicable background checks pre-hire and ongoing are required. This is a grant funded position. There are no rights to permanent employment. Position Summary This is responsible and professional work in all phases of economic development in support of affordable and workforce housing in the Alachua County Community Support Services Department, Housing Division. An employee assigned to this classification performs complex assignments and will serve as the coordinator for affordable and workforce housing strategic development, assist in the administration and use of Housing Trust Fund and Infrastructure Sales Tax Funds, manage real estate transactions, negotiate lease agreements, and will ensure compliance with grant regulations. Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports, and observation of results obtained. Examples of Duties This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including integrity, honesty, respect, diversity, innovation, accountability, and communication. Assist s in the administration and use of Housing Trust Fund and Infrastructure Sales Tax funds. Assists with the creation and implementation of housing and economic development projects and coordinate developer negotiation efforts related to the development of County-owned surplus properties and public/private partnership efforts. Plans, develops, pursues, identifies, coordinates, and administers affordable housing residential projects; assists in coordinating land acquisitions and clearing, financing and construction activities in accordance with program policies and requirements; prepares requirements and specifications for redevelopment projects and real estate closing documents. Ensures project compliance with grant regulations; negotiates, prepares, and administers contracts and agreements; monitors timeliness and performance requirements; manages real estate transactions and negotiates lease agreements. Compiles and analyzes data that may impact the need for and preservation of affordable housing in the County and creates reports, maps, and other visualizations to present and share findings. Related data may include, but is not limited to economic trends, housing costs, demographic characteristics, and land use trends. Performs the necessary underwriting analysis and subsidy layering reviews in accordance with federal, state , and local standards for proposed housing development and rental projects. Develops, handles, and maintains criteria used to evaluate proposed housing development and rental projects. Participates as the financial expert as part of scoring or selection panel for proposed housing projects. Represents the County at housing related organizations and events. Engages with the development community, non-profits, and other agencies to expedite affordable housing projects and ideas. Completes quarterly reconciliation of associated systems. Reviews payment requests to ensure the request complies with contractual requirements and project pro forms development budgets. Coordinates payments to ensure construction progress is accurate. Reviews projects for compliance or breach of contract issues as part of the compliance review process. Drives a County and/or personal vehicle for property visits, monitoring visits at various sites, and logistics and development meetings throughout the county. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of (or ability to learn) local, state, and federal regulations related to economic development, affordable housing, and housing development. Knowledge of real estate-related transactions and paperwork including preparation of loans, loan settlement procedures, title and closing documents for real estate. Knowledge of standard business and management practices and procedures, office practices, procedures, and equipment. Knowledge of record keeping, report preparation, and electronic and paper filing methods. Knowledge of general office policies and procedures, computers, and general office equipment. Skills in operating a computer and related software including, but not limited to, Microsoft programs, grant management and loan servicing software. Intermediate to advanced skills in Microsoft Excel and Microsoft Word. General principles of accounting or bookkeeping skills. Ability to communicate effectively both orally and in writing, including public speaking and preparing written reports and memoranda. Ability to service and manage loans and grants. Ability to establish and maintain effective working relationships. Ability to analyze and interpret data to forecast trends, make informed decisions, and to create reports. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to talk or hear, and use hands to finger, handle or feel. The employee is occasionally required to stand; walk; sit; stoop, kneel, or crouch; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Supplemental Information Law degree, legal studies, and/or legal experience is acceptable. Banking experience may be acceptable. Master's degree in acceptable field desired but not required. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Outreach and Events Coordinator
Job no: 533260
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Communications/Public Relations/Marketing, Development, Library
Department: Libraries Classification: Univ Dev Proj Coordinator 1 Appointment Type and Duration: Regular, Ongoing Salary: $19.72 - $29.96 per hour FTE: 1.0
Review of Applications Begins
February 12, 2024; position open until filled
Special Instructions to Applicants
To ensure consideration for the position, please include with your online application: 1. current resume, which includes dates of employment, and 2. a cover letter stating your interest and qualifications for the position
Department Summary
About the University The University of Oregon is one of only two Pacific Northwest members of the Association of American Universities and holds the distinction of a “very high research activity” ranking in the Carnegie Classification of Institutions of Higher Education. The UO enrolls more than 20,000 undergraduate and 3,600 graduate students representing all 50 states and nearly 100 countries. The UO is guided by a diversity framework that involves a commitment to diversity, equity, and inclusion for all students, faculty, staff, alumni, and community members. In recent years, the university has increased the diversity of its student body, as well as campus-wide efforts to build a welcoming, inclusive community. The UO's 295-acre campus features state-of-the-art facilities in an arboretum-like setting within the traditional homelands of the Kalapuya people. The UO is located in Eugene, a vibrant city of 175,000 with a wide range of cultural and culinary offerings, a pleasant year-round climate, and a community engaged in environmental and social concerns. The campus is within easy driving distance of the Pacific Coast, the Cascade Mountains, and Portland.
About the UO Libraries: The University of Oregon Libraries is an essential partner in the University of Oregon's educational, research, and public service mission. With five locations on the Eugene campus and branches at UO Portland and the Oregon Institute of Marine Biology, the UO Libraries offer many flexible service- and technology-rich environments for our users' research, learning, and publishing needs.
The UO Libraries' mission is to inform research and learning breakthroughs for Oregon. We strive to realize our vision of being a model for the enduring, positive impact that research libraries can have on their academic and civic communities. We do that with an unwavering commitment to our values. Learn more about the UO Libraries' strategic design, our values, and our goals at library.uoregon.edu/strategy The University of Oregon Libraries is the only Association of Research Libraries (ARL) member in Oregon. We are also members of the Orbis Cascade Alliance, SPARC, Center for Research Libraries, DuraSpace, the Council on Library and Information Resources, the Coalition for Networked Information, EDUCAUSE, and other major organizations.
Position Summary
The Outreach and Events Coordinator works to build bridges between UO Libraries and the communities we serve, including students, faculty, staff, alumni, and donors. Reporting to the Associate Vice Provost and University Librarian for Central Services, this position will design, coordinate, and implement outreach initiatives to actively engage and foster strong relationships with our user communities. They will be responsible for managing a wide range of programming from Week of Welcome and finals stress-buster events for students to donor development and recognition celebrations. This position will showcase the fascinating facets of our library by developing and leading guided tours, focusing on areas such as art & architecture, services, conservation, and special collections. They will also collaborate closely with the Libraries Communications team to create compelling promotional content across various media platforms.
The Outreach and Events Coordinator also plays a pivotal role in donor outreach. They will organize key Libraries Advancement Council meetings, manage our donor recognition programs, and coordinate endowment reports, working across library departments to bring impactful insights to our donors. This position actively participates in campus-wide stewardship, collaborating with peers to constantly enhance our approach to donor relations. They will provide support to the Associate Director of Development assigned to Libraries within University Advancement, attend Advancement all-personnel meetings, and make significant contributions to Advancement initiatives and projects related to Libraries.
We welcome applications from candidates with diverse professional backgrounds, and we acknowledge that the professional competencies for this role can be developed in a variety of ways. We are most interested in finding the best candidate for the job and recognize that a successful candidate may come from a less traditional career trajectory, such as having skills and abilities gained outside a classroom context, or an equivalent skill set. If your unique background and experience make you qualified for this role, please help us see that by explaining them in your application materials.
Minimum Requirements
Two years of experience in Public Relations or related work. One year of this experience must have included the development and implementation of fund-raising or donor-cultivation events; AND A Bachelor's degree or three more years of relevant experience.
Professional Competencies
• Excellent communication skills
• Ability to navigate a complex institution and build strong relationships across campus and in the community
• Excellent organizational, detail-oriented, and record-keeping skills
• Excellent time management skills and ability to manage several projects, timelines, and stakeholder sensitivities at once
• Ability to show initiative and confidence in making independent decisions; knowing when and where to refer a wide range of problems and inquiries
• Ability to use diplomacy and good judgment when working with diverse audiences
• Strong public relations and customer service skills
Preferred Qualifications
• Demonstrated experience coordinating outreach efforts, ideally in a nonprofit or governmental setting
• One year or more experience in libraries or higher education
• One year or more experience planning and coordinating events for a large complex organization
• High level of skill using Outlook, Word, Excel, PowerPoint, as well as using CRM database applications (e.g., Advance, Salesforce, etc.)
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background inquiry.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at mailto:uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the http://studentlife.uoregon.edu/nondiscrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
To apply, visit https://apptrkr.com/4973049
Full Time
Outreach and Events Coordinator
Job no: 533260
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Communications/Public Relations/Marketing, Development, Library
Department: Libraries Classification: Univ Dev Proj Coordinator 1 Appointment Type and Duration: Regular, Ongoing Salary: $19.72 - $29.96 per hour FTE: 1.0
Review of Applications Begins
February 12, 2024; position open until filled
Special Instructions to Applicants
To ensure consideration for the position, please include with your online application: 1. current resume, which includes dates of employment, and 2. a cover letter stating your interest and qualifications for the position
Department Summary
About the University The University of Oregon is one of only two Pacific Northwest members of the Association of American Universities and holds the distinction of a “very high research activity” ranking in the Carnegie Classification of Institutions of Higher Education. The UO enrolls more than 20,000 undergraduate and 3,600 graduate students representing all 50 states and nearly 100 countries. The UO is guided by a diversity framework that involves a commitment to diversity, equity, and inclusion for all students, faculty, staff, alumni, and community members. In recent years, the university has increased the diversity of its student body, as well as campus-wide efforts to build a welcoming, inclusive community. The UO's 295-acre campus features state-of-the-art facilities in an arboretum-like setting within the traditional homelands of the Kalapuya people. The UO is located in Eugene, a vibrant city of 175,000 with a wide range of cultural and culinary offerings, a pleasant year-round climate, and a community engaged in environmental and social concerns. The campus is within easy driving distance of the Pacific Coast, the Cascade Mountains, and Portland.
About the UO Libraries: The University of Oregon Libraries is an essential partner in the University of Oregon's educational, research, and public service mission. With five locations on the Eugene campus and branches at UO Portland and the Oregon Institute of Marine Biology, the UO Libraries offer many flexible service- and technology-rich environments for our users' research, learning, and publishing needs.
The UO Libraries' mission is to inform research and learning breakthroughs for Oregon. We strive to realize our vision of being a model for the enduring, positive impact that research libraries can have on their academic and civic communities. We do that with an unwavering commitment to our values. Learn more about the UO Libraries' strategic design, our values, and our goals at library.uoregon.edu/strategy The University of Oregon Libraries is the only Association of Research Libraries (ARL) member in Oregon. We are also members of the Orbis Cascade Alliance, SPARC, Center for Research Libraries, DuraSpace, the Council on Library and Information Resources, the Coalition for Networked Information, EDUCAUSE, and other major organizations.
Position Summary
The Outreach and Events Coordinator works to build bridges between UO Libraries and the communities we serve, including students, faculty, staff, alumni, and donors. Reporting to the Associate Vice Provost and University Librarian for Central Services, this position will design, coordinate, and implement outreach initiatives to actively engage and foster strong relationships with our user communities. They will be responsible for managing a wide range of programming from Week of Welcome and finals stress-buster events for students to donor development and recognition celebrations. This position will showcase the fascinating facets of our library by developing and leading guided tours, focusing on areas such as art & architecture, services, conservation, and special collections. They will also collaborate closely with the Libraries Communications team to create compelling promotional content across various media platforms.
The Outreach and Events Coordinator also plays a pivotal role in donor outreach. They will organize key Libraries Advancement Council meetings, manage our donor recognition programs, and coordinate endowment reports, working across library departments to bring impactful insights to our donors. This position actively participates in campus-wide stewardship, collaborating with peers to constantly enhance our approach to donor relations. They will provide support to the Associate Director of Development assigned to Libraries within University Advancement, attend Advancement all-personnel meetings, and make significant contributions to Advancement initiatives and projects related to Libraries.
We welcome applications from candidates with diverse professional backgrounds, and we acknowledge that the professional competencies for this role can be developed in a variety of ways. We are most interested in finding the best candidate for the job and recognize that a successful candidate may come from a less traditional career trajectory, such as having skills and abilities gained outside a classroom context, or an equivalent skill set. If your unique background and experience make you qualified for this role, please help us see that by explaining them in your application materials.
Minimum Requirements
Two years of experience in Public Relations or related work. One year of this experience must have included the development and implementation of fund-raising or donor-cultivation events; AND A Bachelor's degree or three more years of relevant experience.
Professional Competencies
• Excellent communication skills
• Ability to navigate a complex institution and build strong relationships across campus and in the community
• Excellent organizational, detail-oriented, and record-keeping skills
• Excellent time management skills and ability to manage several projects, timelines, and stakeholder sensitivities at once
• Ability to show initiative and confidence in making independent decisions; knowing when and where to refer a wide range of problems and inquiries
• Ability to use diplomacy and good judgment when working with diverse audiences
• Strong public relations and customer service skills
Preferred Qualifications
• Demonstrated experience coordinating outreach efforts, ideally in a nonprofit or governmental setting
• One year or more experience in libraries or higher education
• One year or more experience planning and coordinating events for a large complex organization
• High level of skill using Outlook, Word, Excel, PowerPoint, as well as using CRM database applications (e.g., Advance, Salesforce, etc.)
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background inquiry.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at mailto:uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the http://studentlife.uoregon.edu/nondiscrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
To apply, visit https://apptrkr.com/4973049
The John F. Kennedy Center for Performing Arts
Washington DC
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Development Office at the Kennedy Center is a vibrant, dynamic, and creative group of over 90 professionals responsible for finding new, creative, sustainable, and efficient ways to meet or exceed the institution’s over $80M annual contributed income goal. These funds support the organization’s extraordinary programming—world class performances on our many stages at the Kennedy Center in Washington, D.C.; local, regional, and national education programs reaching students, teachers, families, and budding artists; and community-driven social impact programming that upholds the legacy of President Kennedy in our role as his presidential memorial. The Special Events team directs and manages all Office of Development events, including fundraising and benefit-fulfillment events for the Kennedy Center, National Symphony Orchestra, and the Washington National Opera. In collaboration with the Director of Special Events, Manager of Event Fundraising, and Assistant Manager of Event Fundraising, the Coordinator, Events Fundraising is responsible for administrative and logistical coordination relating to guest management and communications, all of which support our $15M revenue goal for signature events. Key Responsibilities Signature Event Guest Management Manages registration logistics for each signature event, including requesting tables for set up, staff training, and day-of management Manage on-site registration at all signature events, including pre-event logistics and real-time customer service needs. Ensure registration table staff are efficiently trained and that the registration process is a continuously improving system through feedback sessions, technological improvements, etc. Manage and update each event’s guest submissions process and forms. During event lead up, manages guest change process and acts as point of contact for Development team questions relating to guest management. Processes Internal Purchase Orders with the Box Office for signature event tickets, ensuring accurate ticket locations and pricing are captured Manages signature event program book donor listings and collaborates with Development team for review and edits In partnership with the Signature Events Coordinator, manage all printing needs relating to management, including ticket envelopes and dinner place cards Manage tax receipt mailings by coordinating weekly reviews of donor contributions for signature events. Oversee event email inbox communication and ensure timely responses to donor inquiries and RSVPs. Responds to incomplete website orders to close purchase and tracks conversion rate Maintains signature event voicemail boxes and responds to donor inquiries Maintain and continuously evaluate template documents used for events, including fundraising materials, acknowledgement letters, tax receipts, confirmation letters, etc. Benefit and Institutional Event Management Manage all facets of the event process including planning and implementation timelines for small scale benefit/institutional priority events (under 50 guests). Work collaboratively with key stakeholders to identify format, inventory and capacity, and location, to create design concept, and to manage the overall guest experience. Work with internal and external vendors to create innovative event concepts, inspired menus, and unique designs aligning with industry trends. Ensure concepts stay within budget while maximizing the guest experience. Design minute-by-minute logistics of the event such load in/out, set up, deliveries, vendor time management. Ensure all event expenses are recorded, paid, and remain within budget guidelines. Teamwork Work collaboratively with the Special Events team to maintain a healthy, professional and vibrant working relationship within the office and across the institution. Support new ideas and creative development of events under supervision of the Events Fundraising Manager. Other duties as assigned. Key Qualifications College degree or applicable professional experience. Minimum of 1 year of event management or fundraising experience. Experience developing communications timetables and effective messaging strategies to reach fundraising targets. Experienced project manager with a demonstrated track record of delivering high quality results on-time while maintaining a high standard of customer service. Proficiency in database management, Microsoft Office Suite, and other computer skills, as required. Experience navigating large, complex organizations, and collaborating across teams to achieve shared goals. Exceptional project management skills. Skilled in developing work plans with tasks and tactics that achieve goals for each event. Willingness and ability to regularly participate in evening and weekend events. Candidate must be local or willing to relocate to the DMV area. Additional Information This position is required to be onsite for event activity, but is also eligible for hybrid working arrangements that accommodate remote work.
Full Time Regular
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Development Office at the Kennedy Center is a vibrant, dynamic, and creative group of over 90 professionals responsible for finding new, creative, sustainable, and efficient ways to meet or exceed the institution’s over $80M annual contributed income goal. These funds support the organization’s extraordinary programming—world class performances on our many stages at the Kennedy Center in Washington, D.C.; local, regional, and national education programs reaching students, teachers, families, and budding artists; and community-driven social impact programming that upholds the legacy of President Kennedy in our role as his presidential memorial. The Special Events team directs and manages all Office of Development events, including fundraising and benefit-fulfillment events for the Kennedy Center, National Symphony Orchestra, and the Washington National Opera. In collaboration with the Director of Special Events, Manager of Event Fundraising, and Assistant Manager of Event Fundraising, the Coordinator, Events Fundraising is responsible for administrative and logistical coordination relating to guest management and communications, all of which support our $15M revenue goal for signature events. Key Responsibilities Signature Event Guest Management Manages registration logistics for each signature event, including requesting tables for set up, staff training, and day-of management Manage on-site registration at all signature events, including pre-event logistics and real-time customer service needs. Ensure registration table staff are efficiently trained and that the registration process is a continuously improving system through feedback sessions, technological improvements, etc. Manage and update each event’s guest submissions process and forms. During event lead up, manages guest change process and acts as point of contact for Development team questions relating to guest management. Processes Internal Purchase Orders with the Box Office for signature event tickets, ensuring accurate ticket locations and pricing are captured Manages signature event program book donor listings and collaborates with Development team for review and edits In partnership with the Signature Events Coordinator, manage all printing needs relating to management, including ticket envelopes and dinner place cards Manage tax receipt mailings by coordinating weekly reviews of donor contributions for signature events. Oversee event email inbox communication and ensure timely responses to donor inquiries and RSVPs. Responds to incomplete website orders to close purchase and tracks conversion rate Maintains signature event voicemail boxes and responds to donor inquiries Maintain and continuously evaluate template documents used for events, including fundraising materials, acknowledgement letters, tax receipts, confirmation letters, etc. Benefit and Institutional Event Management Manage all facets of the event process including planning and implementation timelines for small scale benefit/institutional priority events (under 50 guests). Work collaboratively with key stakeholders to identify format, inventory and capacity, and location, to create design concept, and to manage the overall guest experience. Work with internal and external vendors to create innovative event concepts, inspired menus, and unique designs aligning with industry trends. Ensure concepts stay within budget while maximizing the guest experience. Design minute-by-minute logistics of the event such load in/out, set up, deliveries, vendor time management. Ensure all event expenses are recorded, paid, and remain within budget guidelines. Teamwork Work collaboratively with the Special Events team to maintain a healthy, professional and vibrant working relationship within the office and across the institution. Support new ideas and creative development of events under supervision of the Events Fundraising Manager. Other duties as assigned. Key Qualifications College degree or applicable professional experience. Minimum of 1 year of event management or fundraising experience. Experience developing communications timetables and effective messaging strategies to reach fundraising targets. Experienced project manager with a demonstrated track record of delivering high quality results on-time while maintaining a high standard of customer service. Proficiency in database management, Microsoft Office Suite, and other computer skills, as required. Experience navigating large, complex organizations, and collaborating across teams to achieve shared goals. Exceptional project management skills. Skilled in developing work plans with tasks and tactics that achieve goals for each event. Willingness and ability to regularly participate in evening and weekend events. Candidate must be local or willing to relocate to the DMV area. Additional Information This position is required to be onsite for event activity, but is also eligible for hybrid working arrangements that accommodate remote work.
The John F. Kennedy Center for Performing Arts
Washington DC
About the Washington National Opera In 1956, the sound of opera rang out in DC, heralding the birth of a new company. Four decades and countless artistic leaps later, Washington National Opera continues to move boldly forward on the great adventure that began years ago in a university auditorium. Washington National Opera is now one of the nation's leading opera companies and plays to standing room audiences in the Kennedy Center. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The WNO Strategy and Operations Coordinator will serve as a critical support position for the Office of the General Director, responsible for working in close coordination with the Director of Administration and Governance to accomplish three primary bodies of work: finance, governance, and the execution of strategy and planning for Washington National Opera. The Strategy and Operations Coordinator may also provide support for other work across the Office of the General Director, to include audience building and constituent relations initiatives. This work will be accomplished through the close collaboration with the Director of Administration and Governance, the Manager of Constituent Relations and Audience Building, and the Executive Assistant to the General Director. The Strategic and Operations Coordinator will be required to be in communication with members of WNO’s Board of Trustees, and will also liaise with financial operations professionals of WNO and the Kennedy Center. The incumbent to this role should be detail-oriented, and must be a strong, persistent, and clear communicator, who is able to work across all levels of the organization, and with external stakeholders, to advance several aspects of WNO’s Strategic Plan, especially those in the category of Organizational Strength. Key Responsibilities Finance: Support the Director of Administration & Governance in overseeing WNO’s Finance function. The Strategy and Operations Coordinator will be responsible for data entry in KC Master (and/or successor software) for each WNO budget round and KC fiscal year projection, and will create and continually update documents that guide WNO fiscal year budget creation and year-to-date budget tracking (e.g. WNO season financial assumptions spreadsheet, departmental budget tracking sheets). This role will also provide administrative support for WNO Admin Finance functions, e.g.:
Management of WNO’s three leases and landlord relationships (administrative offices lease, rehearsal studio lease, scenery warehouse lease) Data collection from WNO departments for Kennedy Center financial projections and WNO budget drafts Assist Director of Administration & Governance in providing day-to-day oversight and liaising with WNO budget managers to and solve problems through financial analysis and interdepartmental coordination. Governance: Partner with the Director of Administration and Governance to accomplish all aspects of the planning and execution of meetings of the WNO Board of Trustees, to include: preparation of Board and Committee meeting agendas, meeting packets, and presentation materials, meeting schedule coordination with committee chairs; collection of RSVP’s for Board and Committee meetings, maintenance of master calendar of Board and Committee meetings, providing administrative support for scheduling meetings and communicating meeting times and dates. As directed by Director of Administration & Governance, provide administrative and content-development support to accomplish the planning, execution, and work especially for WNO’s four major governance/strategic committees:
Executive Committee Finance Committee (e.g. assembly of meeting packets and key documents) Nominating and Governance Committee (e.g. assembly of Trustee engagement reports, candidate profiles, memos) Strategic Planning Committee (assembly and creation of meeting materials, assisting with benchmarking data assembly and tracking tools, assist with strategic financial modeling) Strategy and Planning: Once WNO Strategic Plan is complete in 2024, assist Director of Administration & Governance in developing and implementing ongoing data collection as benchmarks for assessing strategic plan success. Support the incorporation of Strategic Plan objectives into ongoing work of all WNO Committees: Community Engagement, Education, and Social Impact Corporate Development Diversity, Equity, and Inclusivity Finance Marketing & Audience Building Nominating & Governance Assist with the development of strategy and execution of the incorporation of Strategic Plan objectives and measurement against metrics into bi-weekly WNO All-Staff meetings, WNO Department Goals, WNO Annual Report, and WNO section of KC Annual Report. Complete data collection and content development as necessary to support the above efforts. WNO Organizational Culture projects: Provide administrative support for special initiatives to support high levels of WNO staff engagement, alignment toward a high-performing and inclusive culture, and increased accountability and professional trust e.g. administrative support for WNO staff retreats and social events, such as venue planning and catering, timeline and Asana action step management for WNO action planning based on engagement survey results, etc. Ongoing projects: Demonstrate project management skills and provide support for various administrative projects across the Office of the General Director, including occasional support of the Manager of Constituent Relations and Audience Building. Assist other departments with WNO questions and issues as needed. Other duties as assigned. Key Qualifications Minimum of 3 years of administrative experience, preferably in the not-for-profit or arts space. Successful candidates will be customer service-oriented, and will be able to understand the ‘big picture’ while also having the capacity to handle day-to-day details. Excellent communication, writing, problem-solving, creativity, flexibility, and diplomacy skills are essential. Must have the ability to focus simultaneously on the execution of details, and the advancement of strategy. Must have ability to manage a variety of projects simultaneously, to work independently, and to represent the WNO well in public settings and with various constituencies. Knowledge of opera or classical music desirable. Competency with Microsoft Office is highly desirable. Additional Information The position may require occasional travel throughout the region. The position requires occasional evening and weekend hours.
Full Time Regular
About the Washington National Opera In 1956, the sound of opera rang out in DC, heralding the birth of a new company. Four decades and countless artistic leaps later, Washington National Opera continues to move boldly forward on the great adventure that began years ago in a university auditorium. Washington National Opera is now one of the nation's leading opera companies and plays to standing room audiences in the Kennedy Center. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The WNO Strategy and Operations Coordinator will serve as a critical support position for the Office of the General Director, responsible for working in close coordination with the Director of Administration and Governance to accomplish three primary bodies of work: finance, governance, and the execution of strategy and planning for Washington National Opera. The Strategy and Operations Coordinator may also provide support for other work across the Office of the General Director, to include audience building and constituent relations initiatives. This work will be accomplished through the close collaboration with the Director of Administration and Governance, the Manager of Constituent Relations and Audience Building, and the Executive Assistant to the General Director. The Strategic and Operations Coordinator will be required to be in communication with members of WNO’s Board of Trustees, and will also liaise with financial operations professionals of WNO and the Kennedy Center. The incumbent to this role should be detail-oriented, and must be a strong, persistent, and clear communicator, who is able to work across all levels of the organization, and with external stakeholders, to advance several aspects of WNO’s Strategic Plan, especially those in the category of Organizational Strength. Key Responsibilities Finance: Support the Director of Administration & Governance in overseeing WNO’s Finance function. The Strategy and Operations Coordinator will be responsible for data entry in KC Master (and/or successor software) for each WNO budget round and KC fiscal year projection, and will create and continually update documents that guide WNO fiscal year budget creation and year-to-date budget tracking (e.g. WNO season financial assumptions spreadsheet, departmental budget tracking sheets). This role will also provide administrative support for WNO Admin Finance functions, e.g.:
Management of WNO’s three leases and landlord relationships (administrative offices lease, rehearsal studio lease, scenery warehouse lease) Data collection from WNO departments for Kennedy Center financial projections and WNO budget drafts Assist Director of Administration & Governance in providing day-to-day oversight and liaising with WNO budget managers to and solve problems through financial analysis and interdepartmental coordination. Governance: Partner with the Director of Administration and Governance to accomplish all aspects of the planning and execution of meetings of the WNO Board of Trustees, to include: preparation of Board and Committee meeting agendas, meeting packets, and presentation materials, meeting schedule coordination with committee chairs; collection of RSVP’s for Board and Committee meetings, maintenance of master calendar of Board and Committee meetings, providing administrative support for scheduling meetings and communicating meeting times and dates. As directed by Director of Administration & Governance, provide administrative and content-development support to accomplish the planning, execution, and work especially for WNO’s four major governance/strategic committees:
Executive Committee Finance Committee (e.g. assembly of meeting packets and key documents) Nominating and Governance Committee (e.g. assembly of Trustee engagement reports, candidate profiles, memos) Strategic Planning Committee (assembly and creation of meeting materials, assisting with benchmarking data assembly and tracking tools, assist with strategic financial modeling) Strategy and Planning: Once WNO Strategic Plan is complete in 2024, assist Director of Administration & Governance in developing and implementing ongoing data collection as benchmarks for assessing strategic plan success. Support the incorporation of Strategic Plan objectives into ongoing work of all WNO Committees: Community Engagement, Education, and Social Impact Corporate Development Diversity, Equity, and Inclusivity Finance Marketing & Audience Building Nominating & Governance Assist with the development of strategy and execution of the incorporation of Strategic Plan objectives and measurement against metrics into bi-weekly WNO All-Staff meetings, WNO Department Goals, WNO Annual Report, and WNO section of KC Annual Report. Complete data collection and content development as necessary to support the above efforts. WNO Organizational Culture projects: Provide administrative support for special initiatives to support high levels of WNO staff engagement, alignment toward a high-performing and inclusive culture, and increased accountability and professional trust e.g. administrative support for WNO staff retreats and social events, such as venue planning and catering, timeline and Asana action step management for WNO action planning based on engagement survey results, etc. Ongoing projects: Demonstrate project management skills and provide support for various administrative projects across the Office of the General Director, including occasional support of the Manager of Constituent Relations and Audience Building. Assist other departments with WNO questions and issues as needed. Other duties as assigned. Key Qualifications Minimum of 3 years of administrative experience, preferably in the not-for-profit or arts space. Successful candidates will be customer service-oriented, and will be able to understand the ‘big picture’ while also having the capacity to handle day-to-day details. Excellent communication, writing, problem-solving, creativity, flexibility, and diplomacy skills are essential. Must have the ability to focus simultaneously on the execution of details, and the advancement of strategy. Must have ability to manage a variety of projects simultaneously, to work independently, and to represent the WNO well in public settings and with various constituencies. Knowledge of opera or classical music desirable. Competency with Microsoft Office is highly desirable. Additional Information The position may require occasional travel throughout the region. The position requires occasional evening and weekend hours.