Elections Operations Clerk

Minimum Qualifications

Graduation from high school or equivalent, or any equivalent combination of experience and training. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of a criminal history background investigation is required prior to employment. Applicants within six months of meeting the education/experience requirement may be considered for trainee status.
“pending Board approval for FY24Position Summary

This is entry-level clerical and technical work in the Elections Operations Center for the Alachua County Supervisor of Elections Office and provides direct support to the Elections Operations Director.

An employee assigned to this classification performs a variety of tasks relating to the Election Operation Center, election records, voting equipment and supplies throughout Alachua County.  The work is routine and performed within the guidelines of established laws and rules and departmental regulations and procedures.

Work is performed under the general direction of the immediate supervisor and is reviewed through conferences, reports, and observation of results obtained.

Examples of Duties

Performs configuration, diagnostics, and maintenance with elections voting equipment by following specific step by step instructions.

Stocks equipment, supplies, voting booths, and ballots for each polling place and early voting site.  

Performs site surveys at each polling place and early voting site and determines if ADA requirements are met by federal law. 

Organizes and maintains Elections Operations Center. 

Transports elections materials to locations throughout Alachua County.  

Files records for retention and disposition preparation in accordance with the GS1 and GS3 retention and disposition schedules. 

Organizes and maintains elections records in election vault. 

Scan documents, completes information on forms and responsible for data entry for record. 

Responsible for maintaining the cleanliness of election vehicles and keeping each vehicle with fuel. 

Drives a County and/or personal vehicle to perform required duties. 

Performs related work as required.

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. 

KNOWLEDGE, SKILLS, AND ABILITIES 

Knowledge of the functions and operations of County government and the Supervisor of Elections office. 

Skilled in the operation and use of a personal computer including word processing, power point, excel spreadsheet and database software; calculator; telephone; copy machine; and fax machine. 

Ability to follow procedures thoroughly and carry out complex instructions. 

Ability to learn the methods, procedures, laws, and best practices specific to the Supervisor of Election office. 

Ability to plan, schedule, and meet deadlines critical to the function of an election. 

Ability to collect and analyze data using industry standard software. 

Ability to maintain detailed documentation and communicate effectively, verbally and in writing. 

Ability to sort, distribute, and deliver equipment and supplies accurately and efficiently. 

Ability to safely operate a cargo van, box truck, and hydraulic lift. 

Ability to push and/or pull fully loaded hand carts, ability to load and unload materials from carts and/or vehicles. 

Ability to establish and maintain effective working relationships with the general public, voters, co-workers and other County officials.  

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is frequently required to sit; talk or hear; use hands to finger, handle, feel, or operate objects, tools, or controls; and reach with hands and arms. The employee is regularly required to walk. The employee must occasionally lift and/or move up to 50 pounds (election equipment). Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus associated with the constant use of computer monitors. 

WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The noise level in the work environment is usually moderate.  

Alachua County Supervisor of Electionsoffers a competitive benefit program. We believe that if we expect our employees to support us, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.Employer-Contributed Benefits

• Medical/Health Insurance  
• Employee Life Insurance  
• Florida Retirement System  
• Employee Assistance Program

Optional Benefits

• Dental Insurance  
• Vision Insurance  
• Supplemental & Dependent Life Insurance  
• Deferred Retirement Program  
• Flexible Spending Accounts  
• Roth IRA  
• Tuition Assistance Program  
• Computer Purchase Program

NOTE: For detailed information regarding available benefits click here.

You may also view Frequently Asked Questions (FAQs) regarding benefits.

•FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement.  A defined benefit or defined contribution option may be chosen by the employee.

•HOLIDAYS Holidays are as follows:

1. New Years Day  
2. Martin Luther King Day  
3. Memorial Day  
4. Independence Day  
5. Labor Day  
6. Veterans’ Day  
7. Thanksgiving Day  
8. Friday following Thanksgiving  
9. Christmas Day    

Pay periods are every two weeks, Monday through Sunday. Payday is Friday.  Contact Human Resources for more information.  

$16.92 Hourly