Elections Vote By Mail Clerk

Minimum Qualifications

Graduation from high school or equivalent; or any equivalent combination of experience and training. 
 
A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position.

Successful completion of a criminal history background investigation is required prior to employment.

*(FY24 -pending Alachua County Board of County Commissioners approval) 

Position Summary

This is specialized, entry-level clerical work assisting in maintaining Vote-by-Mail ballots for Alachua County Supervisor of Elections and provides support directly to the Elections Vote-by- Mail Coordinator.
 
An employee assigned to this classification provides a variety of election specific, complex, and routine administrative work in the Supervisor of Elections Vote-by-Mail unit. Work is performed in accordance with established rules, laws, and regulations.
 
Work is performed under the general direction of the immediate supervisor and is reviewed through conferences, reports, and observation of results obtained.

Examples of Duties

ESSENTIAL JOB FUNCTIONS
 
Assists in maintaining the records of all aspects of vote-by-mail for each election. Organizes vote-by-mail ballots for proper processing during elections.

Secures and organizes vote-by-mail records from current and past elections into appropriate.

categories for maintenance and accurate storage under the proper Florida record keeping statutes.

Assists in communicating and explaining new requirements and procedures to other members of the office, in group settings, or one-on-one.

Maintains correspondence by email, phone, and mail with members of the public regarding vote- by-mail.
 
Provides answers to questions, grants requests if appropriate, sends necessary forms to voters, and prepares records and reports to fulfill records requests.
 
Assists in training employees, including temporary, on vote-by-mail rules and procedures; trains employees on the maintenance and operation of vote-by-mail equipment to ensure smooth and continuous operations during elections.
 
Assists in providing training to temporary vote-by-mail workers regarding public persona and phone etiquette, security of ballots, processing requests, window pick-up of ballots, and answering common questions.
 
Interacts with the post office, including local postmaster and regional election mail officials, regarding our needs and expectations.
 
Assists in processing information provided by State and County governments regarding voter's incapacity, incarceration, probation, or other terms of sentence for felony convictions.
 
Assists in maintaining military and overseas voters’ accurate address information, maintaining accurate contact information, alerting them to upcoming elections and changes in election laws, ensuring they have access to ballots by the required deadlines, and ensuring their votes will count.
 
Assists in reviewing the entire voter database for new and existing overseas addresses; ensures proper formatting of those addresses in the Voter Registration System and make corrections if needed.
 
Drives a County and/or personal vehicle to perform required responsibilities for the Supervisor of Elections.
 
Performs related duties as required.

 NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

KNOWLEDGE, SKILLS AND ABILITIES 

Some knowledge of the principles and practices of organization, management, and personnel. Knowledge of Florida Election Law as it pertains to areas of responsibility.
Knowledge of the standard practices in the fields of local government and personnel management.
 
Knowledge of modern office practices, procedures, systems, and equipment.
 
Knowledge of the functions and operations of County government and the Supervisor of Elections office.
 
Skilled in the operation and use of a personal computer including word processing, power point, excel spreadsheet and database software; calculator; telephone; copy machine; and fax machine.
 
Ability to gather and analyze data and draw conclusions.
 
Ability to effectively supervise and coordinate the activities of subordinate employees, if assigned.
 
Ability to communicate effectively, verbally and in writing.
 
Ability to establish and maintain effective working relationships with the general public, voters, candidates, Supervisor of Elections employees and other County officials.
 

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
While performing the duties of this job, the employee is frequently required to sit; talk or hear; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 40 pounds (election equipment).
 
Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus associated with the constant use of computer monitors.
 
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
The noise level in the work environment is usually moderate.

Alachua County Supervisor of Electionsoffers a competitive benefit program. We believe that if we expect our employees to support us, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.Employer-Contributed Benefits

• Medical/Health Insurance  
• Employee Life Insurance  
• Florida Retirement System  
• Employee Assistance Program

Optional Benefits

• Dental Insurance  
• Vision Insurance  
• Supplemental & Dependent Life Insurance  
• Deferred Retirement Program  
• Flexible Spending Accounts  
• Roth IRA  
• Tuition Assistance Program  
• Computer Purchase Program

NOTE: For detailed information regarding available benefits click here.

You may also view Frequently Asked Questions (FAQs) regarding benefits.

•FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement.  A defined benefit or defined contribution option may be chosen by the employee.

•HOLIDAYS Holidays are as follows:

1. New Years Day  
2. Martin Luther King Day  
3. Memorial Day  
4. Independence Day  
5. Labor Day  
6. Veterans’ Day  
7. Thanksgiving Day  
8. Friday following Thanksgiving  
9. Christmas Day    

Pay periods are every two weeks, Monday through Sunday. Payday is Friday.  Contact Human Resources for more information.  

$16.92 Hourly