Elections Specialist/Election Worker Services

Minimum Qualifications

Associate's degree and two years of professional level administrative experience; or any equivalent combination of related education, training and/or experience.Applicants within six months of meeting the education/experience requirement may be considered for trainee status.

A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment.   If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position.

Successful completion of a criminal history background investigation is required prior to employment. 
*(FY24 -pending Alachua County Board of County Commissioners approval)  Position Summary

This is highly responsible administrative work providing professional and clerical assistance and support directly to the Assistant Supervisor of Elections and other management staff as assigned.

An employee assigned to this classification provides a variety of election specific, complex and routine administrative work in the administration of the office of the Supervisor of Elections.

Work is performed under the general direction of the immediate supervisor and is reviewed through conferences, reports, and observation of results obtained.Examples of Duties

Coordinates the Election Worker training program for Early Voting and Election Day Workers. 

Responds to Election Worker inquires via email, phone, or face to face, processes Election Worker applications, and assists in inputting and maintaining the Election Worker database software. 

Assists Assistant Supervisor of Elections in creating and updating the current curriculum for all tasks-specific training programs, coordinates Election Worker training schedules and assists in instructing training classes as needed. 

Assists in the recruitment, training, assignment, and retention of Election Workers. 

Submits names of elections workers interested in becoming an elections deputy to the Alachua County Sheriff’s Office for background checks and approval. 

Assists with maintaining the online Election Worker database for interested Election Workers. 

Responsible for maintaining up-to-date Election Workers information on Elections website. 

Assists the Election Workers checking supplies for pickup. 

Creates, schedules and assigns Election Worker training classes in Election Worker database. 

Schedules, coordinates and supports Election Workers orientation classes. 

Sends out data correspondence to potential Election Workers and follow-up as needed. 

Evaluate Election Worker performance and makes recommendations to the Assistant Supervisor of Elections. 

Reviews Election Worker applications for completeness prior to data input into the Election Worker module. 

Plans, organizes, and conducts Election Worker recruitment drives maintaining the presence of the Supervisor of Elections office in the community in collaboration with the Director of Communications and Outreach. Makes recommendations for adjusting recruitment strategies to ensure an adequate number of Election Workers are available at all times. 

Inputs and maintains Election Worker database, processes updates and terminations. 

Provides friendly and courteous customer service and resolves issues in a timely manner. 

Assists with I-9 forms during training check-in. 

Develops solutions resulting in improved productivity, efficiency, and effectiveness for Election Worker programs. 

Assists and cross trains with Candidate Services. 

Assists when needed with other election functions to gain full knowledge of Elections Office. 

Handles special projects and other duties as assigned. 

Prepares a variety of reports and related information for decision-making purposes; conducts research and analysis and prepares recommendations; prepares spreadsheets and word processing documents as needed. 

Creates and maintains filing systems. 

Investigates and follows-up on complaints and requests for information. 

Assists with proofing and reviewing Supervisor of Elections notices, flyers, brochures, newsletters, media releases, news articles and other informational materials about programs and services. 

Assists with training and educational programs. 

Drives a County and/or personal vehicle to perform required duties. 

Performs related work as required.

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. 

KNOWLEDGE, SKILLS AND ABILITIES 

Knowledge of the principles and practices of organization, management, and personnel. 

Knowledge of Florida Election Law as it pertains to areas of responsibility. 

Knowledge of the standard practices in the fields of local government and personnel management. 

Knowledge of modern office practices, procedures, systems and equipment. 

Knowledge of the functions and operations of County government and the Supervisor of Elections office. 

Skilled in the operation and use of a personal computer including word processing, power point, excel spreadsheet and database software; calculator; telephone; copy machine; and fax machine. 

Ability to gather and analyze data and draw conclusions. 

Ability to effectively supervise and coordinate the activities of subordinate employees, if assigned. 

Ability to communicate effectively, verbally and in writing. 

Ability to establish and maintain effective working relationships with the general public, voters, candidates, Supervisor of Elections employees and other County officials. 

Ability to prepare detailed written reports and procedures. 

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is frequently required to sit; talk or hear; use hands to finger, handle, feel or operate objects, tools or controls; and reach with hands and arms. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 40 pounds (election equipment). 

Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus associated with the constant use of computer monitors. 

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Alachua County Supervisor of Electionsoffers a competitive benefit program. We believe that if we expect our employees to support us, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.Employer-Contributed Benefits

• Medical/Health Insurance  
• Employee Life Insurance  
• Florida Retirement System  
• Employee Assistance Program

Optional Benefits

• Dental Insurance  
• Vision Insurance  
• Supplemental & Dependent Life Insurance  
• Deferred Retirement Program  
• Flexible Spending Accounts  
• Roth IRA  
• Tuition Assistance Program  
• Computer Purchase Program

NOTE: For detailed information regarding available benefits click here.

You may also view Frequently Asked Questions (FAQs) regarding benefits.

•FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement.  A defined benefit or defined contribution option may be chosen by the employee.

•HOLIDAYS Holidays are as follows:

1. New Years Day  
2. Martin Luther King Day  
3. Memorial Day  
4. Independence Day  
5. Labor Day  
6. Veterans’ Day  
7. Thanksgiving Day  
8. Friday following Thanksgiving  
9. Christmas Day    

Pay periods are every two weeks, Monday through Sunday. Payday is Friday.  Contact Human Resources for more information.  

$19.99 Hourly