NSO Coordinator, Media Projects & OPAS Support (Part-Time)

National Symphony Orchestra

Founded in 1931, the Orchestra has always been committed to artistic excellence and music education. In 1986, the National Symphony became an artistic affiliate of the John F. Kennedy Center for the Performing Arts, where it has performed a full season of subscription concerts since the Center opened in 1971. 

Job Description

This position is responsible for coordination of all NSO media projects and media report and assists with maintenance of the NSO performance database and intranet; OPAS. This position reports to the NSO General Manager and works with the NSO Assistant Manager Orchestra Operations

Key Responsibilities

Media Projects:

• Coordinate media projects, gather content for albums and digital releases including cover art, photos, liner notes, and crediting, monitor progress against project timelines, and work with the NSO team, NSO marketing, public relations, KC social media and LSO Live to support the launch and promotion of new NSO albums.
• Work with NSO Library and NSO General Manager on music and photo licenses. Monitor license terms and work with KC Multimedia to remove expired content.
• Monitor the NSO website for content updates and work with the KC web team, NSO artistic, marketing, and development teams to regularly update the website. This position is trained to make website updates in collaboration with the KC web team.
• Coordinate all media reporting including B-16 forms, promotional and radio report forms. Track media revenues for revenue sharing purposes. 
• Coordinate recording approvals for the NSO radio broadcast series with Classical WETA.  • Work with the KC gift shop to ensure that the NSO product is available in the gift shop and online. Coordinate merchandise and signings at NSO concerts.
• Project manage the annual NSO Donor CD. 
• Maintain the database of recordings available to NSO Musicians and work with the team to facilitate access to recordings for NSO Musicians. 
• Work with NSO Artistic and Archives to organize and NSO recordings archive.

OPAS Support:

• Update the OPAS Intranet on a weekly basis.
• Support with OPAS database maintenance and data entry.
• Tracking new custom report requests and handling the report editing process for new custom reports

Key Qualifications

• A minimum of two years administrative experience.
• Prior orchestra administration experience and/or knowledge of classical music repertoire and artists is an asset.
• Strong organizational skills and the ability to meet deadlines.
• Must be able to handle multiple administrative projects simultaneously, while maintaining accuracy and attention to detail.
• Excellent oral and written communication skills.
• Strong computer skills, including Microsoft Office programs, and the ability to learn new programs and become proficient in them quickly. Experience with Adobe InDesign, web editing, database programs will all be beneficial to this role.
• Self-motivation, adaptability, and the ability to work independently and as part of a team.