Communications and Events Manager for Talent, Culture and Diversity Division

Communications and Events Manager for Talent, Culture and Diversity Division

Position Category: Staff (Exempt)
FLSA: Exempt
FTE: 1
Location: Thousand Oaks

University Background:
The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each person’s dignity.

Basic Function:
Under the direction and supervision of the VP of Talent, Culture and Diversity, (TCD) this position is responsible for the management and support of TCD sponsored events and major programs. This position liaises with other academic offices and key campus partners to plan, organize, market, communicate, and execute TCD's strategic events and programs. This position will lead TCD's overall communications strategy both internally and externally and oversee public-facing events (virtual and in-person). This position is also in charge of administrative functions for the office of Talent, Culture and Diversity.

Representative Duties:
Communications:

• Supports the VP of TDC in developing and executing a strategic communications framework for the division. Develops and coordinates an integrated brand for TCD including all materials: letterhead, presentation formats, signage, email, brochures, annual reports, workshop manuals, and other print materials. E
• Facilitates communications between the VP of TCD and other members of campus. Represent TCD on various university wide committees as needed. E
• Oversees and ensures high quality mass communication for TCD Division including, but not limited to write and produce content for a broad range of communications and documents. Masters the email platform for reaching campus audiences. Develops protocols for high quality and effective mass email communications. Develops new communications platforms as needed. E
• Manages digital communication including, but not limited to managing website content, in collaboration with relevant team members including timely updates of existing content and generation of new content, driving social media engagement and creating campaigns around events and workshops, including timelines and identifying appropriate platforms for communications and target audiences. E
• Interfaces with Marketing and Communications, IT, the Academic Affairs Office, and maintains knowledge of communication and marketing policies, procedures, branding, and resources. E
• Plan and execute outreach and engagement initiatives which may include symposia, seminars, panel discussions, guest speaker series, and workshops, ensuring events are strategically aligned with priorities and linked with communications outreach. E
  
  

Event Planning:

• Develops and oversees the planning and coordination of major TCD events and programs to support university’s commitment for an inclusive campus for employees and students. Promotes, markets and communicates in a timely manner to appropriate targeted audiences. E
• Partners with diverse divisions and student leadership clubs in promoting programs and building community. E
• Interfaces with necessary divisions and departments like University Advancement, Media Services, Facilities and Campus Dining in support of the programming and building preliminary agenda. E
• Spearheads special projects, and activities; foster opportunities for community building among faculty and staff to embody the Strategic Plan of the University. E
• Builds partnerships with Campus Auxiliaries, Campus Services, Sodexo, ITS, Audio/Visual, Marketing and other campus departments to execute TCD sponsored events/programs. E
• Leads divisional efforts related to an annual university day of giving with duties including developing written and video communication about TCD and advancing the thank you strategy. E

Administrative Support

• Plans and manages the master calendar of events and communications for the division of Talent, Culture and Diversity. Supports in divisional efforts related to cultivating a high performing team and an inclusive campus. E
• Hires and trains student workers; provides work guidance/direction and schedules the work activities; evaluate performance and provide feedback and coaching. E
• Manages budgets of events and initiatives; maintains controls on expenditure accounts; oversight of external vendors and contractors E
• Oversees the preparation and completion of various documents related to business operations including activities such as project management, purchasing, contracts, personnel and contacts of outside partners to ensure CLU’s reputation and brand. E
• Oversees administrative duties related to TCD sponsored events, such as travel arrangements, itineraries, budget allocation, expense reports, and processes conference reimbursement and other requests. E
• Produces high-level reports such as board reports, DEIJ strategic plan report, instructional and protocol information. E
• Performs other duties as required to support the mission and function of the division.

E = Essential duties

Knowledge Of:

• University organization, operations, policies, and objectives
• DEIJ principles, history, strategies and programs
• Principles and practices of marketing, communication and public relations.
• Principles and practices of project management.
• Principles and practices of contract management, budget preparation and administration;
• Outstanding content writing, editing, research and report writing techniques
• Principles and practices of administrative research and report preparation
• Business writing and editing; sophisticated understanding and use of grammar, spelling, punctuation and vocabulary
• Basic data collection and survey methodology
• Electronic meetings and webinar applications
• Event planning and execution
• Principles and practices of business communication and phone etiquette
• Microsoft Office programs (including Word, Excel, Visio, PowerPoint and Outlook
• Interpersonal skills using tact, patience and courtesy

Ability To:

• Understand and support the mission, identity, and values of the University
• Welcome and affirm people of different social identities such as race, ethnicity, gender, sexuality, faith tradition, socioeconomic class, and ability
• Effectively organize and plan work
• Recognize political situations and adopt effective and strategic course of action
• Interpret and apply departmental policies and procedures
• Negotiate with internal and external vendors, especially in terms of contracts
• Ability to collect feedback for continuous improvement
• Produce narrative and statistical reports
• Deliver presentations to diverse audiences
• Prepare communication and content
• Work independently and meet demanding schedules and timelines
• Work varied hours as the position demands
• Plan and organize work to meet changing priorities and deadlines
• Establish and maintain effective working relationships with team members and campus partners
• Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports
• Exercise initiative and independence of judgment and action
• Provide support and guidance to department staff

Minimum Qualifications:
Any combination equivalent to: A Bachelor’s degree from a recognized college or university and four years of experience of increasing variety, complexity, and responsibility managing programs and communication for strategic initiatives. Demonstrated excellence in writing, editing and knowledge of different media platforms

Preferred Qualifications:
Prior experience in a non-profit, religious, corporate, or higher education.

Licenses and Other Requirements:
None

Physical Abilities:


Working Environment:
Office environment with constant interruptions. Some of the evenings/weekends are needed for events.

Posting Number: Staff002262022
Number of Vacancies:
Desired Start Date: 06/19/2023
Position End Date:
Open Date: 03/13/2023
Close Date: 5/28/2023
Open Until Filled: No

Application Procedure/Special Instructions:


To apply, visit https://careers.callutheran.edu/postings/10728

California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and University’s policies, procedures, and processes.

Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation.



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$65,000-$67,000