Events and Forensics Operations Coordinator

Events and Forensics Operations Coordinator

Job no: 531708

Work type: Officer of Administration

Location: Eugene, OR

Categories: Accounting/Finance, Administrative/Professional, Administrative/Office Support, Business Administration/Management, Communications/Public Relations/Marketing, Diversity, Equity, and Inclusion

Department: Clarks Honors College
Appointment Type and Duration: Regular, Ongoing
Salary: $50,000 - $60,000 per year
Compensation Band: OS-OA05-Fiscal Year 2022-2023
FTE: 1.0

Application Review Begins

May 18, 2023; position open until filled

Special Instructions to Applicants

To ensure consideration, please upload the following with your online application:

• Cover letter which expresses your interest in the position and fully articulates how you meet the minimum qualifications, professional competencies, and any preferred qualifications you may have

• Current resume

Department Summary

The Robert D. Clark Honors College is a liberal arts honors college of roughly 1,200 students within the University of Oregon. Founded in 1960, it is one of the oldest public university honors colleges in the United States. The College features a newly restructured curriculum that provides students with a strong interdisciplinary foundation in the liberal arts. Courses are capped at 19 students, allowing for vibrant intellectual discussions and faculty-student interaction. The UO Forensics program, administratively housed in the Clark Honors College welcomes students of every background interested in developing their oral advocacy capabilities through instruction and active forensics competition.

Position Summary

The CHC Events and Forensics Operations Coordinator is a full-time position that works in collaboration with the CHC Director of Alumni and Community Engagement and the Director of Forensics to plan, organize and produce a broad spectrum of events throughout the academic year for the Clark Honors College and supports the UO Forensics and Mock Trial teams (including organizing tournaments on campus and some travel to off-campus tournaments). Functions are largely executed in a self-directed environment, and candidates must demonstrate sound judgment, a proactive attitude, strong organizational and time-management skills, a high level of attention to detail, and an aptitude for problem-solving and creative thinking. This position will require you to implement program and institutional rules and monitor student compliance. Weekend and evening work will be required to ensure that all program needs are met.

Special Requirement:
This position will require a valid driver's license and the ability to obtain UO Driver's Certification.

Minimum Requirements

• Bachelor's degree PLUS three years of progressively responsible experience in event planning and operations OR five years of progressively responsible experience in event planning and operations.

• Experience working with a diverse population of customers, students, or clients.

Professional Competencies

• Experience in travel and event planning and logistics, including organizing and communicating effectively with stakeholders and customers.

• Demonstrated competence using Office 365 applications, including Word, Excel, Teams, and OneDrive.

• Strong professional judgment, able to implement program and institutional rules and monitor compliance.

• Project management skills, including managing projects with 6- to 12-month lead times, and the ability to prioritize and meet deadlines to keep projects on track.

• Must be a strategic thinker, and team player, and possess strong communication skills.

• Ability to use independent judgment.

• Ability to work and communicate clearly and effectively with a wide range of individuals, from diverse backgrounds.

• Administrative skills and the ability to motivate staff and alumni volunteers to achieve administrative goals.

Preferred Qualifications

• Experience supporting students in developing oral advocacy and evaluating the effectiveness of those communications.

• At least two years of previous experience being the lead in organizing, orchestrating, and implementing events, including remote events using Zoom or other platforms.

• Experience developing and executing event budgets.

• Experience working with Adobe InDesign and other Adobe Suite products.

• Experience working in a large organization or institution, including working across various areas and departments.

• Experience, training, or certification in equity and inclusion best practices.

• CPR certification.

• Successful participation in forensics competition within the last 10 years.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background inquiry.

University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see: https://hr.uoregon.edu/uo-covid-19-vaccination-requirement-employee-process.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at mailto:uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the http://studentlife.uoregon.edu/nondiscrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

To apply, visit https://apptrkr.com/4169103