Philippine American Chamber of Commerce of Oregon
Portland, OR, USA
Executive Director
Position Description
Reports to: Board of Directors Hours: 36 hrs. per week (full-time, exempt) Work Location: Portland, Oregon. Virtual/Hybrid. Compensation: $80,000 annually Benefits: Health insurance reimbursement PTO, and 401K (see detail for full benefits below)
About Us: The Philippine American Chamber of Commerce of Oregon (PACCO) creates a positive impact on Filipino businesses and the Oregon Economy. We focus on creating opportunities for socially and economically disadvantaged communities. We do this through our active, engaged and diverse members and board leaders.
PACCO promotes economic opportunity, education, professionalism, and civic engagement. We offer scholarships, leadership training programs, and technical assistance to support education, skill development, and entrepreneurial success.
About You: You are passionate about community mobilization to ensure strong cultural and economic prosperity. Taking the initiative and navigating the complexity of day-to-day work is a challenge that you welcome. You are a dynamic leader that takes pride in managing and growing your organization’s team and skills. As a nonprofit leader, you enjoy problem-solving and find creative collaborative ways to ensure your organization is fulfilling its mission.
Position Overview: Reporting to the Board of Directors, the Executive Director will have overall strategic, management and operational responsibility for PACCO’s staff, programs, and execution of its mission. The Executive Director oversees and leads the financial operations, including fundraising initiatives that diversify funding sources and support long-term sustainability.
This role works towards the economic and cultural empowerment of the Philippine-American/Filipino business community. The Executive Director is charged with administering the policies of PACCO while leading and conducting the day-to-day business of the organization. This position will also be responsible for the development and execution of a comprehensive communications strategy to strengthen PACCO's brand and community engagement.
The Executive Director directly supervises 2.5 FTE: Program Manager (part-time), Sr. Program/Project Coordinator (full-time), and Digital Marketing Specialist (full-time).
Key Responsibilities:
Board, Governance, and Strategy
• Develop, collaborate, and implement strategic plans that meet business goals and objectives in partnership with the Board
• Develop, maintain, and support a strong Board; seek and build board involvement with strategic direction
• Actively engage and energize volunteers, board members, committees, partnering organizations, members, and funders
• Regularly communicate the organization’s vision, priorities, key initiatives, and needs between staff and the Board
Operational Leadership & Management
• Provide oversight of daily operations and decision-making for all internal operations, policies, and structure to ensure organizational compliance with all applicable local, city, state, regional, and federal laws and regulations (i.e., taxes, registrations, insurance, etc.), as applicable
• Oversee and execute HR responsibilities for hiring, staffing, and implementation of regular performance reviews of personnel
• Evaluate PACCO program components regularly for process improvements and report outcomes to the board, funders, clients, and other members
• Responsible for leading the overall implementation of grant programs in compliance with grantor requirements
• Ensure ongoing programmatic excellence and consistent quality of finance and administration; recommend timelines and resources needed to achieve the strategic goals
Fiscal & Financial Management
• Oversee all accounting functions including those necessary for auditing, budgeting, financial analysis, capital asset and property management, and payroll, in compliance with existing regulations, and in coordination with the Treasurer
• Manage and review finances utilizing budgets, cash flow, income statements, balance statements
• Assist the Treasurer in making financial information available to the Board and stakeholders
• Develop the budget with staff and recommend a yearly budget for Board approval
Fundraising and Communications
• Develop, collaborate, and implement an annual fundraising plan with the board and staff to support existing program operations and ensure long-term financial sustainability
• Actively engage in fundraising including relationship building, gift solicitation, and stewardship while identifying other revenue sources
• Nurture existing and cultivate new relationships to position PACCO with mission-aligned opportunities
• Work with business leaders and government entities to take advantage of applicable corporate social responsibility initiatives (inclusive of grants, etc.)
• Serve as the public face of the organization and represent in a professional light to its constituents, funders, the media, and the public to convey mission and goals
Qualifications:
• 3+ years’ experience in nonprofit management and/or training, or a combination of a bachelor’s degree from a four-year college/university and experience
• 3+ years of solid budget management skills, including budget preparation, analysis, decision-making, and reporting
• 3+ years of fundraising and grant writing with individual, corporate, and foundation funders
• Established record of collaboration, partnerships, and building effective relationships with the Board of Directors, staff, community, businesses, and stakeholders
• Ability and/or experience with strategic thinking, planning and implementation
• Experience working with and/or in the Filipino community and Communities of Color
Additional Desired Skills & Abilities:
• Bicultural candidates strongly encouraged to apply
• Bilingual (Tagalog/English)
• Familiarity with PACCO and its mission
• Experience working with membership organizations
• Experience facilitating diversity, equity, and inclusion efforts
Working Conditions:
• Flexible hybrid work schedule in Portland, Oregon
• Periodic local travel is required. Must have a valid driver’s license and access to vehicle/reliable transportation
• Employer-provided equipment: laptop and monitor
• Pass a criminal background check
Benefits:
• Health insurance reimbursement through QSEHRA
• 401k retirement plan
• 12 days PTO after 90 days and 13 paid holidays
How to Apply: Nonprofit Professionals Now is pleased to work with the Philippine American Chamber of Commerce of Oregon (PACCO) in the effort to fill the vital role of Executive Director.
All applications must contain a resume and cover letter. Once materials are submitted, NPN staff will review as part of the hiring process.
Application Deadline: June 3, 2024 @ 5pm Application Portal: https://apptrkr.com/5269149
PACCO provides equal employment opportunities to all employees and applications for employment without regard to race, color, religion, gender, gender expression and identification, sexual orientation, national origin, age, physical or mental disability, genetic information, marital status, amnesty, or status as covered veteran or any other classification protected by federal, state, and local laws.
Full Time
Executive Director
Position Description
Reports to: Board of Directors Hours: 36 hrs. per week (full-time, exempt) Work Location: Portland, Oregon. Virtual/Hybrid. Compensation: $80,000 annually Benefits: Health insurance reimbursement PTO, and 401K (see detail for full benefits below)
About Us: The Philippine American Chamber of Commerce of Oregon (PACCO) creates a positive impact on Filipino businesses and the Oregon Economy. We focus on creating opportunities for socially and economically disadvantaged communities. We do this through our active, engaged and diverse members and board leaders.
PACCO promotes economic opportunity, education, professionalism, and civic engagement. We offer scholarships, leadership training programs, and technical assistance to support education, skill development, and entrepreneurial success.
About You: You are passionate about community mobilization to ensure strong cultural and economic prosperity. Taking the initiative and navigating the complexity of day-to-day work is a challenge that you welcome. You are a dynamic leader that takes pride in managing and growing your organization’s team and skills. As a nonprofit leader, you enjoy problem-solving and find creative collaborative ways to ensure your organization is fulfilling its mission.
Position Overview: Reporting to the Board of Directors, the Executive Director will have overall strategic, management and operational responsibility for PACCO’s staff, programs, and execution of its mission. The Executive Director oversees and leads the financial operations, including fundraising initiatives that diversify funding sources and support long-term sustainability.
This role works towards the economic and cultural empowerment of the Philippine-American/Filipino business community. The Executive Director is charged with administering the policies of PACCO while leading and conducting the day-to-day business of the organization. This position will also be responsible for the development and execution of a comprehensive communications strategy to strengthen PACCO's brand and community engagement.
The Executive Director directly supervises 2.5 FTE: Program Manager (part-time), Sr. Program/Project Coordinator (full-time), and Digital Marketing Specialist (full-time).
Key Responsibilities:
Board, Governance, and Strategy
• Develop, collaborate, and implement strategic plans that meet business goals and objectives in partnership with the Board
• Develop, maintain, and support a strong Board; seek and build board involvement with strategic direction
• Actively engage and energize volunteers, board members, committees, partnering organizations, members, and funders
• Regularly communicate the organization’s vision, priorities, key initiatives, and needs between staff and the Board
Operational Leadership & Management
• Provide oversight of daily operations and decision-making for all internal operations, policies, and structure to ensure organizational compliance with all applicable local, city, state, regional, and federal laws and regulations (i.e., taxes, registrations, insurance, etc.), as applicable
• Oversee and execute HR responsibilities for hiring, staffing, and implementation of regular performance reviews of personnel
• Evaluate PACCO program components regularly for process improvements and report outcomes to the board, funders, clients, and other members
• Responsible for leading the overall implementation of grant programs in compliance with grantor requirements
• Ensure ongoing programmatic excellence and consistent quality of finance and administration; recommend timelines and resources needed to achieve the strategic goals
Fiscal & Financial Management
• Oversee all accounting functions including those necessary for auditing, budgeting, financial analysis, capital asset and property management, and payroll, in compliance with existing regulations, and in coordination with the Treasurer
• Manage and review finances utilizing budgets, cash flow, income statements, balance statements
• Assist the Treasurer in making financial information available to the Board and stakeholders
• Develop the budget with staff and recommend a yearly budget for Board approval
Fundraising and Communications
• Develop, collaborate, and implement an annual fundraising plan with the board and staff to support existing program operations and ensure long-term financial sustainability
• Actively engage in fundraising including relationship building, gift solicitation, and stewardship while identifying other revenue sources
• Nurture existing and cultivate new relationships to position PACCO with mission-aligned opportunities
• Work with business leaders and government entities to take advantage of applicable corporate social responsibility initiatives (inclusive of grants, etc.)
• Serve as the public face of the organization and represent in a professional light to its constituents, funders, the media, and the public to convey mission and goals
Qualifications:
• 3+ years’ experience in nonprofit management and/or training, or a combination of a bachelor’s degree from a four-year college/university and experience
• 3+ years of solid budget management skills, including budget preparation, analysis, decision-making, and reporting
• 3+ years of fundraising and grant writing with individual, corporate, and foundation funders
• Established record of collaboration, partnerships, and building effective relationships with the Board of Directors, staff, community, businesses, and stakeholders
• Ability and/or experience with strategic thinking, planning and implementation
• Experience working with and/or in the Filipino community and Communities of Color
Additional Desired Skills & Abilities:
• Bicultural candidates strongly encouraged to apply
• Bilingual (Tagalog/English)
• Familiarity with PACCO and its mission
• Experience working with membership organizations
• Experience facilitating diversity, equity, and inclusion efforts
Working Conditions:
• Flexible hybrid work schedule in Portland, Oregon
• Periodic local travel is required. Must have a valid driver’s license and access to vehicle/reliable transportation
• Employer-provided equipment: laptop and monitor
• Pass a criminal background check
Benefits:
• Health insurance reimbursement through QSEHRA
• 401k retirement plan
• 12 days PTO after 90 days and 13 paid holidays
How to Apply: Nonprofit Professionals Now is pleased to work with the Philippine American Chamber of Commerce of Oregon (PACCO) in the effort to fill the vital role of Executive Director.
All applications must contain a resume and cover letter. Once materials are submitted, NPN staff will review as part of the hiring process.
Application Deadline: June 3, 2024 @ 5pm Application Portal: https://apptrkr.com/5269149
PACCO provides equal employment opportunities to all employees and applications for employment without regard to race, color, religion, gender, gender expression and identification, sexual orientation, national origin, age, physical or mental disability, genetic information, marital status, amnesty, or status as covered veteran or any other classification protected by federal, state, and local laws.
The John F. Kennedy Center for Performing Arts
Washington DC
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Senior Financial Analyst will report to the Senior Manager, Financial Planning & Analysis and provide advanced analytical support related to financial planning and budgeting, preparation of financial statements and reports, creating financial models and projections, and conducting research and analysis. The senior financial analyst will have strong analytical, organizational, and problem-solving skills and be able to present financial information and models in a visually concise, accurate and easily comprehensible manner. This position will be integral in evaluating the revenue and expenses of the Center to help identify operational efficiencies and revenue growth opportunities while keeping the Center’s mission and values at the forefront. Key Responsibilities Work directly with program stakeholders including Finance and business leaders to prepare and analyze annual budgets and projections through synthesizing both programmatic and financial information. Perform analysis to provide data-driven products to inform business decision-making. Analyze current year budgets and projections in comparison to actual revenues and expenses and work with departments across the center to identify areas of concern and facilitate future recommended projection changes. Review and investigate the company’s accounting transactions to improve data accuracy ensuring compliance with financial guidelines, company policies, and relevant legal regulations. Assist with budgeting and monthly close processes. Prepare and review financial reports, validate financials, organize financial presentations, and create commentary around monthly performance. Assist with monthly financial uploads and data extracts to perform the requisite analysis. Develop reporting dashboards and executive level management information summarizing the Center’s financial position, risks and opportunities. Forecast monthly, quarterly, biannual or annual financial transactions and provide analytical review, feedback, and recommendations to management. Perform ad hoc analysis to understand variances and improve forecasting methods. Collaborate with colleagues on achieving company’s long-term financial planning objectives by developing financial models and cost projections. Create and maintain long-term forecasts to support key financial decisions. Prepare and coordinate both internal and external financial reports for distribution to department directors, senior leadership, affiliate organizations, and members of the board to effectively communicate company's strategy and performance. Participate on system implementation projects as directed by leadership and train and mentor junior analyst and other staff on best financial practices. Maintain confidentiality of financial information, or any other tasks assigned by the organization. Works independently proposing resolutions to discrepancies and other issues. Other duties as assigned. Key Qualifications Education: Bachelor’s degree required, preferably in finance, accounting or a business-related field. At least 5 -7 years of general experience with 2+ years of experience in financial planning, analysis, and modeling. Ability to present financial information to a non-financial audience. Working knowledge of financial strategies. Strong organizational and multitasking skills. Excellent communication, interpersonal, and presentation skills. Detail-oriented and able to perform in a high-pressure environment. Strong analytical thinking and problem-solving skills. Proficiency in Microsoft Office and working knowledge of related financial systems. Experience using business intelligence software and building financial models.
Full Time Regular
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Senior Financial Analyst will report to the Senior Manager, Financial Planning & Analysis and provide advanced analytical support related to financial planning and budgeting, preparation of financial statements and reports, creating financial models and projections, and conducting research and analysis. The senior financial analyst will have strong analytical, organizational, and problem-solving skills and be able to present financial information and models in a visually concise, accurate and easily comprehensible manner. This position will be integral in evaluating the revenue and expenses of the Center to help identify operational efficiencies and revenue growth opportunities while keeping the Center’s mission and values at the forefront. Key Responsibilities Work directly with program stakeholders including Finance and business leaders to prepare and analyze annual budgets and projections through synthesizing both programmatic and financial information. Perform analysis to provide data-driven products to inform business decision-making. Analyze current year budgets and projections in comparison to actual revenues and expenses and work with departments across the center to identify areas of concern and facilitate future recommended projection changes. Review and investigate the company’s accounting transactions to improve data accuracy ensuring compliance with financial guidelines, company policies, and relevant legal regulations. Assist with budgeting and monthly close processes. Prepare and review financial reports, validate financials, organize financial presentations, and create commentary around monthly performance. Assist with monthly financial uploads and data extracts to perform the requisite analysis. Develop reporting dashboards and executive level management information summarizing the Center’s financial position, risks and opportunities. Forecast monthly, quarterly, biannual or annual financial transactions and provide analytical review, feedback, and recommendations to management. Perform ad hoc analysis to understand variances and improve forecasting methods. Collaborate with colleagues on achieving company’s long-term financial planning objectives by developing financial models and cost projections. Create and maintain long-term forecasts to support key financial decisions. Prepare and coordinate both internal and external financial reports for distribution to department directors, senior leadership, affiliate organizations, and members of the board to effectively communicate company's strategy and performance. Participate on system implementation projects as directed by leadership and train and mentor junior analyst and other staff on best financial practices. Maintain confidentiality of financial information, or any other tasks assigned by the organization. Works independently proposing resolutions to discrepancies and other issues. Other duties as assigned. Key Qualifications Education: Bachelor’s degree required, preferably in finance, accounting or a business-related field. At least 5 -7 years of general experience with 2+ years of experience in financial planning, analysis, and modeling. Ability to present financial information to a non-financial audience. Working knowledge of financial strategies. Strong organizational and multitasking skills. Excellent communication, interpersonal, and presentation skills. Detail-oriented and able to perform in a high-pressure environment. Strong analytical thinking and problem-solving skills. Proficiency in Microsoft Office and working knowledge of related financial systems. Experience using business intelligence software and building financial models.
The John F. Kennedy Center for Performing Arts
Washington DC
Please submit a cover letter for consideration About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Assistant Manager of Fundraising Communications is a member of the Strategic and Fundraising Communications team within the Office of Development. This shared services team is tasked with communication strategies for some of the Center’s key stakeholders, including Members, donors, committee members, and the Board of Trustees. The AM will take a lead role in creating bespoke and templated materials such as impact reports, informational documents, solicitations, presentations, event materials, and more in print, digital, and email formats. This position will have a special emphasis on email communication strategies, supporting the office in the creation of regular fundraising and engagement emails, and reporting on their success. The AM is a team player, working closely with frontline teams, marketing, strategy, special events, programming, and the Office of the President. In addition to creating new materials, the AM will be responsible for ensuring existing materials are accurate and readily available for institutional use. Key Responsibilities Work cross-departmentally to source content for and create communication materials in support of the Kennedy Center’s fundraising and institutional storytelling initiatives. Prioritize multi-channel materials with consistent branding, language, and design. Draft copy and create design, utilizing Kennedy Center style guides. Project examples include: Impact, quarterly, and annual reports Informational materials Fundraising event sales needs and other collateral Emails and newsletters Proposals and solicitations Blog posts Create a variety of fundraising and engagement emails for the office, and report on their success. Examples of emails include: Renewals Benefit reminders Event invitations Newsletters Maintain library of department-wide library of templates, informational one-pagers, and shared resources Serve as a cross departmental liaison and resource for information sharing, project development, and review coordination across Kennedy Center teams Other duties as assigned. Key Qualifications 2-3 years prior experience in non-profit development or communications (executive or integrated communications) required. Working knowledge of the performing arts preferred. Intermediate to advanced skills in Microsoft Word and PowerPoint and a proven eye for design required. Intermediate to advanced skills with digital marketing/email products (we use Wordfly) and a working knowledge of HTML required. Up-to-date knowledge of email best practices required. Experience in Adobe Creative Suite a plus. Superior and professional organizational, prioritization, written and verbal communication, and interpersonal skills. Ability to translate complex ideas into clear and compelling written copy or visuals. Careful attention to detail and knowledge of standard accounting procedures. A clear understanding of the Kennedy Center mission, and a nuanced understanding of the ways in which a fundraising operation works within a large and complex institution. Ability to deftly manage many relationships and personality types - both internal among staff members, and external among constituents. Ability and confidence to work without close supervision Additional Information The noise level in the work environment is minimal, however attendance at major fundraising events and performances is required. In those conditions, the noise level is very loud. Travel up to 5% may be required.
Full Time Regular
Please submit a cover letter for consideration About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Assistant Manager of Fundraising Communications is a member of the Strategic and Fundraising Communications team within the Office of Development. This shared services team is tasked with communication strategies for some of the Center’s key stakeholders, including Members, donors, committee members, and the Board of Trustees. The AM will take a lead role in creating bespoke and templated materials such as impact reports, informational documents, solicitations, presentations, event materials, and more in print, digital, and email formats. This position will have a special emphasis on email communication strategies, supporting the office in the creation of regular fundraising and engagement emails, and reporting on their success. The AM is a team player, working closely with frontline teams, marketing, strategy, special events, programming, and the Office of the President. In addition to creating new materials, the AM will be responsible for ensuring existing materials are accurate and readily available for institutional use. Key Responsibilities Work cross-departmentally to source content for and create communication materials in support of the Kennedy Center’s fundraising and institutional storytelling initiatives. Prioritize multi-channel materials with consistent branding, language, and design. Draft copy and create design, utilizing Kennedy Center style guides. Project examples include: Impact, quarterly, and annual reports Informational materials Fundraising event sales needs and other collateral Emails and newsletters Proposals and solicitations Blog posts Create a variety of fundraising and engagement emails for the office, and report on their success. Examples of emails include: Renewals Benefit reminders Event invitations Newsletters Maintain library of department-wide library of templates, informational one-pagers, and shared resources Serve as a cross departmental liaison and resource for information sharing, project development, and review coordination across Kennedy Center teams Other duties as assigned. Key Qualifications 2-3 years prior experience in non-profit development or communications (executive or integrated communications) required. Working knowledge of the performing arts preferred. Intermediate to advanced skills in Microsoft Word and PowerPoint and a proven eye for design required. Intermediate to advanced skills with digital marketing/email products (we use Wordfly) and a working knowledge of HTML required. Up-to-date knowledge of email best practices required. Experience in Adobe Creative Suite a plus. Superior and professional organizational, prioritization, written and verbal communication, and interpersonal skills. Ability to translate complex ideas into clear and compelling written copy or visuals. Careful attention to detail and knowledge of standard accounting procedures. A clear understanding of the Kennedy Center mission, and a nuanced understanding of the ways in which a fundraising operation works within a large and complex institution. Ability to deftly manage many relationships and personality types - both internal among staff members, and external among constituents. Ability and confidence to work without close supervision Additional Information The noise level in the work environment is minimal, however attendance at major fundraising events and performances is required. In those conditions, the noise level is very loud. Travel up to 5% may be required.
Alachua County Board of County Commissioners
Gainesville, FL
Minimum Qualifications Bachelor's degree in business administration, public administration, or related field and one year experience in grants, budgeting, finance, or related experience; or any equivalent combination of related training and experience. Successful completion of a criminal history background investigation is required prior to employment. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of all applicable background checks pre-hire and ongoing are required. Position Summary This is professional work providing administrative and operational support in all phases of grant management within an assigned County department. An employee assigned to this classification is responsible for grant research, preparation, coordination, monitoring, reviewing, modifying, drafting, redrafting, and writing of grants and grant related contracts for presentation to the Department, County leadership, County Manager and/or BoCC for acceptance. Work is performed under the direction of a higher level supervisor or designee and is reviewed through conferences, reports and observation of results achieved. Examples of Duties ESSENTIAL JOB FUNCTIONS This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Facilitates County grant proposals by searching out available grant offerings at local, state, and national levels, that are appropriate to the County revenue diversification effort.Maintains an inventory of funding resources and information to allow monitoring of grants and grant related contracts to insure compliance with Federal, State, and County guidelines. Prepares, writes, and submits grant applications utilizing desktop publishing and word processing software. May assist other County departments in the development, writing and review of grant applications. Analyzes grants and grant agreements, reviews language and makes modification and re-drafts, as required. Responsible for assigned Department and County grant and grant related contract information including coordinating and monitoring of grant funded projects, grant related contracts and expenditures. Coordinates and leads FEMA Reimbursement Team to establish County-wide operational procedures and filing disaster reimbursements. Coordinates financial audits and liaison's with FEMA and other grant/contract representatives. Reviews and answers requests for information regarding Department and County grant and grant related contractual relationships. Maintains an on-going database of all relevant grants and grant information, as well as permanent files for grants and grant related contracts. Evaluates compliance with grant and grant related contract requirements. Works with and/or trains appropriate staff to prepare or assist with grant applications, process grant awards, track compliance, monitor expenditures and assist with reporting needs. Assists in the preparation of the annual budget with regard to grants and grant related contracts. Represents the County on various committees and groups, as directed. Provides periodic updates to the County Manager and Board on the status of grants in the County. Works with lobbyists and state and federal agencies on grant issues. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. For Community Support Services: Reviews and submits invoices for payment, compiles program data, and develops grant expenditure reports. Drives a County vehicle and/or personal vehicle to various locations regularly to monitor contracts and/or attend community meetings. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIESConsiderable knowledge of principles and practices of contract management, grant writing, and budgeting. Considerable knowledge of Federal and State funding sources and requirements. Knowledge of governmental accounting. Knowledge of the Federal and State rules and regulations relating to the administration of grant programs. Ability to perform analytical work carefully and accurately. Ability to collect, compile and analyze statistical and fiscal data and to present logical conclusions in graphic and narrative form. Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to establish and maintain effective working relationships with other County departments, co-workers, elected officials, associates, representatives of Federal, State and local agencies and the general public. Ability to communicate effectively, both orally and in writing, including public speaking and preparing written reports, memoranda and graphic presentations. Ability to use a computer and associated software. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk or hear. The employee is occasionally required to reach and to be mobile. Specific vision abilities required for this job include close vision, and distance vision. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Full-time
Minimum Qualifications Bachelor's degree in business administration, public administration, or related field and one year experience in grants, budgeting, finance, or related experience; or any equivalent combination of related training and experience. Successful completion of a criminal history background investigation is required prior to employment. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of all applicable background checks pre-hire and ongoing are required. Position Summary This is professional work providing administrative and operational support in all phases of grant management within an assigned County department. An employee assigned to this classification is responsible for grant research, preparation, coordination, monitoring, reviewing, modifying, drafting, redrafting, and writing of grants and grant related contracts for presentation to the Department, County leadership, County Manager and/or BoCC for acceptance. Work is performed under the direction of a higher level supervisor or designee and is reviewed through conferences, reports and observation of results achieved. Examples of Duties ESSENTIAL JOB FUNCTIONS This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Facilitates County grant proposals by searching out available grant offerings at local, state, and national levels, that are appropriate to the County revenue diversification effort.Maintains an inventory of funding resources and information to allow monitoring of grants and grant related contracts to insure compliance with Federal, State, and County guidelines. Prepares, writes, and submits grant applications utilizing desktop publishing and word processing software. May assist other County departments in the development, writing and review of grant applications. Analyzes grants and grant agreements, reviews language and makes modification and re-drafts, as required. Responsible for assigned Department and County grant and grant related contract information including coordinating and monitoring of grant funded projects, grant related contracts and expenditures. Coordinates and leads FEMA Reimbursement Team to establish County-wide operational procedures and filing disaster reimbursements. Coordinates financial audits and liaison's with FEMA and other grant/contract representatives. Reviews and answers requests for information regarding Department and County grant and grant related contractual relationships. Maintains an on-going database of all relevant grants and grant information, as well as permanent files for grants and grant related contracts. Evaluates compliance with grant and grant related contract requirements. Works with and/or trains appropriate staff to prepare or assist with grant applications, process grant awards, track compliance, monitor expenditures and assist with reporting needs. Assists in the preparation of the annual budget with regard to grants and grant related contracts. Represents the County on various committees and groups, as directed. Provides periodic updates to the County Manager and Board on the status of grants in the County. Works with lobbyists and state and federal agencies on grant issues. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. For Community Support Services: Reviews and submits invoices for payment, compiles program data, and develops grant expenditure reports. Drives a County vehicle and/or personal vehicle to various locations regularly to monitor contracts and/or attend community meetings. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIESConsiderable knowledge of principles and practices of contract management, grant writing, and budgeting. Considerable knowledge of Federal and State funding sources and requirements. Knowledge of governmental accounting. Knowledge of the Federal and State rules and regulations relating to the administration of grant programs. Ability to perform analytical work carefully and accurately. Ability to collect, compile and analyze statistical and fiscal data and to present logical conclusions in graphic and narrative form. Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to establish and maintain effective working relationships with other County departments, co-workers, elected officials, associates, representatives of Federal, State and local agencies and the general public. Ability to communicate effectively, both orally and in writing, including public speaking and preparing written reports, memoranda and graphic presentations. Ability to use a computer and associated software. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk or hear. The employee is occasionally required to reach and to be mobile. Specific vision abilities required for this job include close vision, and distance vision. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
University of California, Los Angeles
Los Angeles, CA, USA
Fund Manager
University of California Los Angeles
Budgeted Pay Scale:
$28.78 - $32.81 Hourly
Full Salary Range:
USD $28.78/Hr. - USD $59.34/Hr.
Special Instructions to Applicants
This is a full-time career appointment.
The work is hybrid and/or remote eligible. This position is eligible for hybrid work with an expectation that the incumbent will be onsite one to two days per week or as operational needs dictates. Schedules will be reviewed each semester.
Please have your resume and cover letter available for upload when applying.
Department Summary
The UCLA School of Law, located in Los Angeles, California, is one of the top-ranked law schools in the United States. Founded in 1949, it has built a reputation for academic excellence, diversity, and innovation in legal education. The school offers a wide range of programs, including Juris Doctor (JD), Master of Laws (LLM), and Doctor of Juridical Science (SJD) degrees, MLS (Mater of Legal Studies), as well as joint degree programs in collaboration with other UCLA departments. UCLA Law provides a rich environment for aspiring lawyers to develop their skills, pursue their passions, and make a positive impact on society. Position Summary
Under the direct supervision of the Senior Fund Manager and the indirect supervision of the Director of Finance, the Fund Manager manages the income and expenses for assigned cost centers. This includes monthly ledger review, monitoring of quarterly income and expense reports sent to financially complex departments, and implementation of financial protocol schedule in anticipation of fiscal close. The Fund Manager will ensure timely financial management of the School's accounts, invoices, contracts, and grants and monitor the application of accounting principles and activities. Additional major duties include ledger reconciliation, accounts payables, budget preparation, financial forecasting, and income and expense analysis. The incumbent has fiscal and operational responsibility over a portfolio of $2.0 million in extramural research funding, including federal, state, and private industry research awards. The Fund Manager will also work in collaboration with University central campus administrators, department managers, and staff, Law School administrators, and the Office of the Vice Chancellor for Research, as well as contract and grant officials at extramural funding agencies, to advance the financial needs of the School and navigate any exceptions to policy that may arise.
Salary & Compensation
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html to discover benefits that start on day one, and https://ucnet.universityofcalifornia.edu/compensation-and-benefits/total-compensation-calculator.html to calculate the total compensation value with benefits. Qualifications
• 3-4 years Experience in Accounting or Administrative Analysis. (Required) • 5+ years Experience in finance, accounting, or business. (Required) • Experience with Microsoft Word, Excel and Outlook. (Required) • Detailed knowledge and understanding of general accounting policies, procedures and reporting requirements. (Required) • Expert ability to examine, analyze and reconcile financial reports and create and interpret financial statements to develop annual reports and budgets. (Required) • Detailed knowledge of UCLA accounting and financial systems; including COGNOS, BruinBuy, OFSR and QDB. (Preferred) • Expert mathematical and quantitative skills to calculate formulas, prepare budgets and produce accurate financial reports and projections. (Required) • Ability to read, analyze and reconcile monthly ledgers (i.e. payroll, open commitments, expenditure overdrafts, detail general ledgers and recharge reports). (Required) • Excellent interpersonal skills to interact and communicate effectively with faculty, staff, students and other campus departments. Ability to establish and maintain cooperative working relationships with other University offices and the public. (Required) • Ability to work independently with minimal or very little supervision, using initiative and resourcefulness in performing job duties in areas of responsibilities and in the execution of additional duties as assigned. (Required) • Demonstrated strong administrative and organizational skills. (Required) • Expert ability to prioritize, handle numerous tasks simultaneously and adjus theavy workload to meet various deadlines. (Required) • Ability to adapt to changes as a result of phased automation and changing regulatory and economic environment. (Required) • Demonstrated skill in training, organizing and establishing a harmonious and productive team work environment. (Required) • Ability to maintain strict confidentiality of information related to financial and personnel matters. (Required)
Education, Licenses, Certifications & Personal Affiliations
• Bachelor's Degree in Accounting and/or equivalent experience/training. (Required) Special Conditions for Employment
• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation. • Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment. • Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired. • Limited time off during fiscal close. (Required) Schedule
Monday - Friday 8:00 a.m. to 5:00 p.m. Union/Policy Covered
99-Policy Covered Complete Position Description
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Financial%20Analyst%202%2040881627
To apply, please visit: https://apptrkr.com/5247245
Full Time
Fund Manager
University of California Los Angeles
Budgeted Pay Scale:
$28.78 - $32.81 Hourly
Full Salary Range:
USD $28.78/Hr. - USD $59.34/Hr.
Special Instructions to Applicants
This is a full-time career appointment.
The work is hybrid and/or remote eligible. This position is eligible for hybrid work with an expectation that the incumbent will be onsite one to two days per week or as operational needs dictates. Schedules will be reviewed each semester.
Please have your resume and cover letter available for upload when applying.
Department Summary
The UCLA School of Law, located in Los Angeles, California, is one of the top-ranked law schools in the United States. Founded in 1949, it has built a reputation for academic excellence, diversity, and innovation in legal education. The school offers a wide range of programs, including Juris Doctor (JD), Master of Laws (LLM), and Doctor of Juridical Science (SJD) degrees, MLS (Mater of Legal Studies), as well as joint degree programs in collaboration with other UCLA departments. UCLA Law provides a rich environment for aspiring lawyers to develop their skills, pursue their passions, and make a positive impact on society. Position Summary
Under the direct supervision of the Senior Fund Manager and the indirect supervision of the Director of Finance, the Fund Manager manages the income and expenses for assigned cost centers. This includes monthly ledger review, monitoring of quarterly income and expense reports sent to financially complex departments, and implementation of financial protocol schedule in anticipation of fiscal close. The Fund Manager will ensure timely financial management of the School's accounts, invoices, contracts, and grants and monitor the application of accounting principles and activities. Additional major duties include ledger reconciliation, accounts payables, budget preparation, financial forecasting, and income and expense analysis. The incumbent has fiscal and operational responsibility over a portfolio of $2.0 million in extramural research funding, including federal, state, and private industry research awards. The Fund Manager will also work in collaboration with University central campus administrators, department managers, and staff, Law School administrators, and the Office of the Vice Chancellor for Research, as well as contract and grant officials at extramural funding agencies, to advance the financial needs of the School and navigate any exceptions to policy that may arise.
Salary & Compensation
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html to discover benefits that start on day one, and https://ucnet.universityofcalifornia.edu/compensation-and-benefits/total-compensation-calculator.html to calculate the total compensation value with benefits. Qualifications
• 3-4 years Experience in Accounting or Administrative Analysis. (Required) • 5+ years Experience in finance, accounting, or business. (Required) • Experience with Microsoft Word, Excel and Outlook. (Required) • Detailed knowledge and understanding of general accounting policies, procedures and reporting requirements. (Required) • Expert ability to examine, analyze and reconcile financial reports and create and interpret financial statements to develop annual reports and budgets. (Required) • Detailed knowledge of UCLA accounting and financial systems; including COGNOS, BruinBuy, OFSR and QDB. (Preferred) • Expert mathematical and quantitative skills to calculate formulas, prepare budgets and produce accurate financial reports and projections. (Required) • Ability to read, analyze and reconcile monthly ledgers (i.e. payroll, open commitments, expenditure overdrafts, detail general ledgers and recharge reports). (Required) • Excellent interpersonal skills to interact and communicate effectively with faculty, staff, students and other campus departments. Ability to establish and maintain cooperative working relationships with other University offices and the public. (Required) • Ability to work independently with minimal or very little supervision, using initiative and resourcefulness in performing job duties in areas of responsibilities and in the execution of additional duties as assigned. (Required) • Demonstrated strong administrative and organizational skills. (Required) • Expert ability to prioritize, handle numerous tasks simultaneously and adjus theavy workload to meet various deadlines. (Required) • Ability to adapt to changes as a result of phased automation and changing regulatory and economic environment. (Required) • Demonstrated skill in training, organizing and establishing a harmonious and productive team work environment. (Required) • Ability to maintain strict confidentiality of information related to financial and personnel matters. (Required)
Education, Licenses, Certifications & Personal Affiliations
• Bachelor's Degree in Accounting and/or equivalent experience/training. (Required) Special Conditions for Employment
• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation. • Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment. • Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired. • Limited time off during fiscal close. (Required) Schedule
Monday - Friday 8:00 a.m. to 5:00 p.m. Union/Policy Covered
99-Policy Covered Complete Position Description
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Financial%20Analyst%202%2040881627
To apply, please visit: https://apptrkr.com/5247245
City Controller - Open until filled
City of Portland
Salary: $138,174.00 - $189,113.00 Annually
Job Type: At Will
Job Number: 2024-00518
Location: 1120 SW 5th Ave, OR
Bureau: OMF-Bureau of Revenue and Financial Services
Closing: 6/3/2024 11:59 PM Pacific
The Position
This position is exempt from Civil Service and is an "At Will" position. It serves at the discretion of the hiring authority, subject to the City of Portland Human Resources Administrative Rules and the Portland City Charter and Code. OVERVIEW OF CITY CONTROLLER:Under the direction of the Chief Financial Officer (CFO), the City Controller plays a critical role in managing the City's financial operations. The Controller oversees the City's Accounting Division, ensuring accurate financial reporting, compliance with accounting standards, and efficient transaction processing. As a Controller, you will provide:
• Leadership and Management:
• Plan, organize, and manage the activities of the City's Accounting Division. • Direct a large staff responsible for both centralized and decentralized professional accounting operations. • Provide guidance and supervision to bureau accounting staff.
• Financial Reporting and Standards:
• Establish and maintain Citywide accounting standards. • Monitor transactions related to accounts payable, accounts receivable, payroll, general ledger, and capital assets. • Ensure compliance with accounting principles and regulations. • Stay informed about state and feral securities and tax laws and regulations.
• Financial Analysis and Reporting:
• Track and report the financial condition and results of City operations. • Perform complex financial accounting analyses. • Provide insights to support decision-making and resource allocation.
• System Management:
• Manage the City's corporate accounting systems and processes. • Collaborate with bureaus to review and enhance financial systems. • Evaluate and recommend changes to improve efficiency and accuracy.
• Policy and Rule Enforcement:
• Recommend and enforce accounting policies, practices, procedures, and rules. • Serve as an authority for interpretation of City accounting and financial reporting policies.
The City Controller's role is pivotal in maintaining financial integrity, transparency, and accountability within the City administration. By ensuring accurate financial records and effective systems, the Controller contributes to the City's overall success.
ABOUT THE BUREAU:The Budget and Finance Service Area provides centralized financial services, revenue collection, business regulation, financial reporting, and compliance to all City bureaus. The bureau includes six divisions including Accounting, Debt Management, Grants Management, Revenue, Risk, and Treasury. The Accounting division within this bureau provides quality support to help customers achieve their goals and meet the City's fiduciary responsibilities. As stewards of public funds this bureau and division have been key in maintaining the City of Portland's triple-A bond rating. This Aaa bond rating allows the City of Portland to attain the most advantageous borrowing costs available, ensuring that we can continue to invest in the community and infrastructure to make Portland a vibrant city. THE CITY'S TRANSITION PLAN:City of Portland voters approved a new form of government and organizational structure in November 2022 with an effective date of January 1, 2025. City leaders are currently heavily engaged in the transition to the new form of government. Under the new form of government, a City Administrator will oversee the City's day-to-day operations including six service areas, one of which is the Budget and Finance Service area to which the Controller reports. The Deputy City Administrator assigned to the Budget and Finance service area will act as the City's CFO. For additional information about the City's Transition Plan, visit: https://www.portland.gov/transition/government/change-management
CITY OF PORTLAND CORE VALUES: Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility These values guide our actions as we serve the community and engage our workforce. To learn more about the City of Portland core values, visit our website: https://www.portlandoregon.gov/BHR/article/765248
Questions? Tami Larison, Senior Recruiter Bureau of Human Resources mailto:Tamara.Larison@portlandoregon.gov
Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. Wednesday, May 15, 2024 at 10:30 AM Pacific Time (US and Canada) Zoom Meeting Link: https://us06web.zoom.us/j/84163235739 Meeting ID: 841 6323 5739 Find your local number: https://us06web.zoom.us/u/kemLhJLqaV
To Qualify
The following minimum qualifications are required for this position. Applicants must specifically address and demonstrate in their application materials how their education, training and/or experience meets each of the following minimum qualifications:
• Certified Public Accountant certification from any state of the United States. • Advanced knowledge and experience of governmental accounting, including relevant accounting standards such as Government Accounting Standards Board (GASB) Generally Accepted Accounting Principles, Federal Energy Regulatory Commission, Federal Accounting Standards Board, and American Institute of Certified Public Accountants Auditing Standards. • Experience in legal and regulatory adherence, including Oregon's Local Budget Law, City Code, ordinances, fiscal policies, administrative rules, and relevant guidelines. • Experience in interpretation and application of legal and regulatory requirements to ensure adherence across accounting, procurement, and contracting processes. • Experience applying superior communication skills with strong attention to detail to influence and be persuasive to internal and external stakeholders. • Experience managing a multicultural workforce and applying equitable program practices within a complex organization.Applicants must also possess:
• Ability to obtain an Oregon State Board of Accountancy Certified Public Accountant (CPA) certification within 18 months after appointment, if CPA is from state other than Oregon.
Although not required, except as related to CPA requirements, you may have one or more of the following:
• Bachelor's degree in Accounting, Finance, or a related field (Master's preferred). • Management experience working for a public agency.
The Recruitment Process
STEP 1: Apply online between May 6, to June 3, 2024 or Until filled
Required Application Materials:
• Resume • Cover Letter • Answer to the three (3) Supplemental Questions (click on the Questions tab to preview the questions)
Optional Application Materials:
• If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD-214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.
Application Tips:
• Salary Range/Equity Pay Analysis: Please note per the https://www.oregon.gov/boli/workers/pages/equal-pay.aspx your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. • Do not attach any additional documents. • Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. • All applications must be submitted via the City's online application process. • E-mailed and/or faxed applications will not be accepted.
Step 2: Minimum Qualification Evaluation: Ongoing • An evaluation of each applicant's training, paid and unpaid experience, as demonstrated in their cover letter, and resume, weighted 100%. • Your cover letter and resume will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. • You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes#toc-examination-review for complete information. • Additional evaluation may be required prior to establishment of the eligible list and/or final selection
Step 3: Establishment of Eligible List: As Needed
• This recruitment is “Open Until Filled”: This recruitment has multiple review periods and can be open for up to 3 months. Open Until Filled recruitments may close earlier than the posted closing date. The selection process will happen periodically throughout this recruitment. If you are placed on the eligible list, you do not need to reapply. You will be contacted by the bureau when being considered for the selection process. • If you apply and are notified you meet minimum qualifications/placed on the eligible list, please do not reapply. Any applications received after being placed on the eligible list will not be reviewed and will be rejected as a duplicate application. • If you apply and are notified you do not meet qualifications and the recruitment is still open, you may reapply and update your materials.
Step 4: Selection (Interview) Process: Mid June to Early July 2024
Step 5: Offer of Employment: July to August 2024
Step 6: Start Date:
• A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change*
Additional Information
https://www.portland.gov/bhr/career-center/recruitment-policy for additional information regarding the following:
• City of Portland Core Values • Recruitment Process - Work Status • Equal Employment Opportunity • Veteran Preference • ADA, Pregnancy, and Religious Accommodations
To apply, please visit https://apptrkr.com/5237878
Full Time
City Controller - Open until filled
City of Portland
Salary: $138,174.00 - $189,113.00 Annually
Job Type: At Will
Job Number: 2024-00518
Location: 1120 SW 5th Ave, OR
Bureau: OMF-Bureau of Revenue and Financial Services
Closing: 6/3/2024 11:59 PM Pacific
The Position
This position is exempt from Civil Service and is an "At Will" position. It serves at the discretion of the hiring authority, subject to the City of Portland Human Resources Administrative Rules and the Portland City Charter and Code. OVERVIEW OF CITY CONTROLLER:Under the direction of the Chief Financial Officer (CFO), the City Controller plays a critical role in managing the City's financial operations. The Controller oversees the City's Accounting Division, ensuring accurate financial reporting, compliance with accounting standards, and efficient transaction processing. As a Controller, you will provide:
• Leadership and Management:
• Plan, organize, and manage the activities of the City's Accounting Division. • Direct a large staff responsible for both centralized and decentralized professional accounting operations. • Provide guidance and supervision to bureau accounting staff.
• Financial Reporting and Standards:
• Establish and maintain Citywide accounting standards. • Monitor transactions related to accounts payable, accounts receivable, payroll, general ledger, and capital assets. • Ensure compliance with accounting principles and regulations. • Stay informed about state and feral securities and tax laws and regulations.
• Financial Analysis and Reporting:
• Track and report the financial condition and results of City operations. • Perform complex financial accounting analyses. • Provide insights to support decision-making and resource allocation.
• System Management:
• Manage the City's corporate accounting systems and processes. • Collaborate with bureaus to review and enhance financial systems. • Evaluate and recommend changes to improve efficiency and accuracy.
• Policy and Rule Enforcement:
• Recommend and enforce accounting policies, practices, procedures, and rules. • Serve as an authority for interpretation of City accounting and financial reporting policies.
The City Controller's role is pivotal in maintaining financial integrity, transparency, and accountability within the City administration. By ensuring accurate financial records and effective systems, the Controller contributes to the City's overall success.
ABOUT THE BUREAU:The Budget and Finance Service Area provides centralized financial services, revenue collection, business regulation, financial reporting, and compliance to all City bureaus. The bureau includes six divisions including Accounting, Debt Management, Grants Management, Revenue, Risk, and Treasury. The Accounting division within this bureau provides quality support to help customers achieve their goals and meet the City's fiduciary responsibilities. As stewards of public funds this bureau and division have been key in maintaining the City of Portland's triple-A bond rating. This Aaa bond rating allows the City of Portland to attain the most advantageous borrowing costs available, ensuring that we can continue to invest in the community and infrastructure to make Portland a vibrant city. THE CITY'S TRANSITION PLAN:City of Portland voters approved a new form of government and organizational structure in November 2022 with an effective date of January 1, 2025. City leaders are currently heavily engaged in the transition to the new form of government. Under the new form of government, a City Administrator will oversee the City's day-to-day operations including six service areas, one of which is the Budget and Finance Service area to which the Controller reports. The Deputy City Administrator assigned to the Budget and Finance service area will act as the City's CFO. For additional information about the City's Transition Plan, visit: https://www.portland.gov/transition/government/change-management
CITY OF PORTLAND CORE VALUES: Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility These values guide our actions as we serve the community and engage our workforce. To learn more about the City of Portland core values, visit our website: https://www.portlandoregon.gov/BHR/article/765248
Questions? Tami Larison, Senior Recruiter Bureau of Human Resources mailto:Tamara.Larison@portlandoregon.gov
Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. Wednesday, May 15, 2024 at 10:30 AM Pacific Time (US and Canada) Zoom Meeting Link: https://us06web.zoom.us/j/84163235739 Meeting ID: 841 6323 5739 Find your local number: https://us06web.zoom.us/u/kemLhJLqaV
To Qualify
The following minimum qualifications are required for this position. Applicants must specifically address and demonstrate in their application materials how their education, training and/or experience meets each of the following minimum qualifications:
• Certified Public Accountant certification from any state of the United States. • Advanced knowledge and experience of governmental accounting, including relevant accounting standards such as Government Accounting Standards Board (GASB) Generally Accepted Accounting Principles, Federal Energy Regulatory Commission, Federal Accounting Standards Board, and American Institute of Certified Public Accountants Auditing Standards. • Experience in legal and regulatory adherence, including Oregon's Local Budget Law, City Code, ordinances, fiscal policies, administrative rules, and relevant guidelines. • Experience in interpretation and application of legal and regulatory requirements to ensure adherence across accounting, procurement, and contracting processes. • Experience applying superior communication skills with strong attention to detail to influence and be persuasive to internal and external stakeholders. • Experience managing a multicultural workforce and applying equitable program practices within a complex organization.Applicants must also possess:
• Ability to obtain an Oregon State Board of Accountancy Certified Public Accountant (CPA) certification within 18 months after appointment, if CPA is from state other than Oregon.
Although not required, except as related to CPA requirements, you may have one or more of the following:
• Bachelor's degree in Accounting, Finance, or a related field (Master's preferred). • Management experience working for a public agency.
The Recruitment Process
STEP 1: Apply online between May 6, to June 3, 2024 or Until filled
Required Application Materials:
• Resume • Cover Letter • Answer to the three (3) Supplemental Questions (click on the Questions tab to preview the questions)
Optional Application Materials:
• If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD-214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.
Application Tips:
• Salary Range/Equity Pay Analysis: Please note per the https://www.oregon.gov/boli/workers/pages/equal-pay.aspx your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. • Do not attach any additional documents. • Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. • All applications must be submitted via the City's online application process. • E-mailed and/or faxed applications will not be accepted.
Step 2: Minimum Qualification Evaluation: Ongoing • An evaluation of each applicant's training, paid and unpaid experience, as demonstrated in their cover letter, and resume, weighted 100%. • Your cover letter and resume will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. • You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes#toc-examination-review for complete information. • Additional evaluation may be required prior to establishment of the eligible list and/or final selection
Step 3: Establishment of Eligible List: As Needed
• This recruitment is “Open Until Filled”: This recruitment has multiple review periods and can be open for up to 3 months. Open Until Filled recruitments may close earlier than the posted closing date. The selection process will happen periodically throughout this recruitment. If you are placed on the eligible list, you do not need to reapply. You will be contacted by the bureau when being considered for the selection process. • If you apply and are notified you meet minimum qualifications/placed on the eligible list, please do not reapply. Any applications received after being placed on the eligible list will not be reviewed and will be rejected as a duplicate application. • If you apply and are notified you do not meet qualifications and the recruitment is still open, you may reapply and update your materials.
Step 4: Selection (Interview) Process: Mid June to Early July 2024
Step 5: Offer of Employment: July to August 2024
Step 6: Start Date:
• A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change*
Additional Information
https://www.portland.gov/bhr/career-center/recruitment-policy for additional information regarding the following:
• City of Portland Core Values • Recruitment Process - Work Status • Equal Employment Opportunity • Veteran Preference • ADA, Pregnancy, and Religious Accommodations
To apply, please visit https://apptrkr.com/5237878
The John F. Kennedy Center for Performing Arts
Washington DC
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Manager, Theater Programming works with VP & Executive Producer of Theater to manage the operations of the department’s presentations and self-produced shows. In addition to managing budgets and contracts, they will serve as the primary point of contact for production logistics and coordination with internal and external stakeholders. The Manager must be able to make decisions and exercise discretion in order to prioritize assignments and work under pressure, as many projects are time sensitive and involve concurrent deadlines. Key Responsibilities Manages logistics, under the guidance of the VP, for 50% of all Theater Programming presentations and productions, working with external agencies, communicating with artists and agents, and working with internal staff to coordinate education, special events and legal issues. Serves in many similar capacities as a General Manager for assigned produced theatrical productions including contracting creative teams, stage management, and artists. Duties include but are not limited to:
Contracting and maintaining of weekly financials and budgets Management of internal booking calendar and ArtsVision for current and upcoming season of shows; Liaising with company management, creative teams, Kennedy Center Booking, and Kennedy Center Production, to coordinate logistics for space management (onsite and offsite), production schedules and calendars, and production requirements for rehearsals and performances; Management of payroll for all show employees; Oversight of all payments as outlined in contracts and agreements; Insures smooth flow of all communications Work with Center’s Marketing, PR, and Development departments to advance presented and produced Theater programs. Works with Coordinator on programming projects. Manages logistical details for approximately 200 performances or ancillary events per season Research and evaluate trends and new programming ideas. Review institutional data to help direct programming. Reads scripts or other submitted materials on new plays and evaluate for artistic merit and production feasibility. Other duties as assigned. Key Qualifications A minimum of 5 – 8 years experience working in the Arts, in the capacity of Associate Producer/Associate General Manager, and/or Marketing or Booking agent. Must have familiarity with theater related budgets, numbers, contracts, etc. Bachelor of Arts or Science, Masters, or other education/experience in arts management Prior experience working in a non-profit arts institution and/or Broadway/theatrical office. Detail oriented, knowledge of Excel and accounting systems, and ability to prioritize between multiple job responsibilities. Excellent written and verbal communication and ability to work with various levels at the Center. Ability to work well with artists, booking managers and agents. Candidate must be local or willing to relocate to the DMV area.
Full Time Regular
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Manager, Theater Programming works with VP & Executive Producer of Theater to manage the operations of the department’s presentations and self-produced shows. In addition to managing budgets and contracts, they will serve as the primary point of contact for production logistics and coordination with internal and external stakeholders. The Manager must be able to make decisions and exercise discretion in order to prioritize assignments and work under pressure, as many projects are time sensitive and involve concurrent deadlines. Key Responsibilities Manages logistics, under the guidance of the VP, for 50% of all Theater Programming presentations and productions, working with external agencies, communicating with artists and agents, and working with internal staff to coordinate education, special events and legal issues. Serves in many similar capacities as a General Manager for assigned produced theatrical productions including contracting creative teams, stage management, and artists. Duties include but are not limited to:
Contracting and maintaining of weekly financials and budgets Management of internal booking calendar and ArtsVision for current and upcoming season of shows; Liaising with company management, creative teams, Kennedy Center Booking, and Kennedy Center Production, to coordinate logistics for space management (onsite and offsite), production schedules and calendars, and production requirements for rehearsals and performances; Management of payroll for all show employees; Oversight of all payments as outlined in contracts and agreements; Insures smooth flow of all communications Work with Center’s Marketing, PR, and Development departments to advance presented and produced Theater programs. Works with Coordinator on programming projects. Manages logistical details for approximately 200 performances or ancillary events per season Research and evaluate trends and new programming ideas. Review institutional data to help direct programming. Reads scripts or other submitted materials on new plays and evaluate for artistic merit and production feasibility. Other duties as assigned. Key Qualifications A minimum of 5 – 8 years experience working in the Arts, in the capacity of Associate Producer/Associate General Manager, and/or Marketing or Booking agent. Must have familiarity with theater related budgets, numbers, contracts, etc. Bachelor of Arts or Science, Masters, or other education/experience in arts management Prior experience working in a non-profit arts institution and/or Broadway/theatrical office. Detail oriented, knowledge of Excel and accounting systems, and ability to prioritize between multiple job responsibilities. Excellent written and verbal communication and ability to work with various levels at the Center. Ability to work well with artists, booking managers and agents. Candidate must be local or willing to relocate to the DMV area.
Diversity, Equity, Accessibility, and Inclusion at Getty
Getty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve and includes individuals who bring a diversity of values and experiences. Individuals of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.
Job Summary
The Office of Scholars, Interns, and Professionals (OSIP) Supervisor position builds relationships and develops, designs, and implements Getty-wide interdepartmental processes and procedures to ensure excellent service for all Getty scholars, interns, library grantees, and professionals. The Supervisor provides OSIP with management, direction, and long range/short-term strategy and planning. The position provides day-to-day management and hires, trains, and supervises OSIP staff. The Supervisor reports to the Assistant Director of Administration at the Getty Research Institute (GRI).
The position will remain open until filled. Applications received by April 30 will be given first consideration.
Major Job Responsibilities
Oversees and monitors the Getty’s J-1 non-immigrant visa program. Develops short- and long-range plans based on new or updated US Department of State directives
Serves as the Getty’s Responsible Officer (RO) and supervises OSIP’s International Advisors to ensure institutional compliance with Department of Homeland Security and Department of State immigration regulations for J-1 non-immigrant status.
Supervises staff to ensure monitoring and evaluation of data in SEVIS and Glacier systems to identify issues needing resolution prior to data submission. Processes data in SEVIS and Glacier, as needed.
Monitors Scholars Housing requests from Getty departments to ensure that invited international special guests enter the US with the proper visa. Works with Getty department representatives to provide guidance and instruction.
Creates policies, workflows and procedures to comply with the US Department of State requests and regulations involving J-1 visas. Works closely with management across the Getty to incorporate workflows and procedures into the Getty programs that are affected by the J-1 visa program.
Stays current with SEVIS-related and regulatory updates pertaining to international scholars, interns, and trainees, and partners with OSIP’s Alternate Responsible Officers (AROs) and external Designated School Officials (DSO) to ensure consistent protocol regarding policies and procedures.
Replies to U.S. Government data inquiries regarding the Getty’s Scholar, Intern and Trainees J-1 visa programs.
Evaluates and advises international scholars, interns, trainees, library grantees and professionals on their visa options; provides the necessary assistance in obtaining and maintaining appropriate J-1 non-immigrant status. Processes visa-related documents with emphasis on accuracy and completeness, as needed.
Reviews the outgoing visa-related documents for foreign national students, scholars, interns, trainees, and researchers, with emphasis on accuracy and completeness; ensures the agreement and accuracy of all data sources including OSIP records, databases, government systems, and visa documents.
Collects information, pays fees, prepares, and submits documents to the US Department of State for the J-1 visa program Redesignation and the Annual Report.
Manages the arrival of international Professionals by working closely with the Getty Departments involved in the process. Processes and distributes the necessary visa paperwork and information to the Guest according to the US Federal Code Regulations.
Creates and conducts orientations for Scholars and Interns regarding J-1 visa regulations, tax filing for U.S. as well as International Guests.
Creates and conducts orientations for Graduate Interns Supervisors to provide and explain the US Department of State requests and regulations governing the Intern and Training J-1 visa program, and to convey the importance of complying to all of them.
Manages the gathering of information and monitors each visa situation to assist outside counsel in preparing/filing petitions that comply with procedures, policies, regulations, and rules to help ensure all filings are submitted timely, professionally, and accurately.
Performs document exchange with international scholars, interns, trainees, library grantees, and researchers upon their arrival to verify US entry non-immigrant documents and visa status. Completes and provides documents with Getty Tax Accounting Department for tax withholdings.
Resolves complex issues and/or problems using an extensive knowledge of relevant policies and government regulations.
Supervises and guides the daily operations of OSIP’s administrative staff. Provides additional assistance for daily tasks to OSIP team to balance workloads, as needed
Evaluates and advises scholars, interns, trainees, and professionals regarding their travel requests and lecturing while in residence; controls, produces, and signs documents for travel and lecturing; replaces or re-issues documents when needed.
Creates, and distributes information related to tax and health insurance for National and International Interns, Trainees, Scholars, Library Grantees, and Professionals. Monitors and files related records.
Oversees scholarly grant recipient data sheets for instruction to Getty’s Payroll Department on stipend payments, health insurance eligibility, and travel contributions for scholars and fellows.
Establishes OSIP operational strategies and provides the related necessary direction and motivation to OSIP staff
Broad oversight of the Getty’s Scholar residential apartment complex by ensuring that all operations are conducted in a timely manner and according to the Scholar Housing Policy Statement and Scholar Housing Resident Policy.
Uses good judgment and a solid appreciation for cultural nuances to offer sound advice and guidance.
Monitors, provides, and coordinates assistance to Exchange Visitors, in case of incidents, injuries, and sickness. Reports these cases to US DoS as necessary.
Manages the OSIP website: creates content, evaluates changes, and supervises the technical work involved.
Qualifications
Bachelor’s degree or equivalent experience
3-4 years of experience advising international scholars/students
Previous supervisory experience
Experience with J1 visas and international hiring
Knowledge, Skills and Abilities
Considerable technical and procedural knowledge of assigned area, including Department of Homeland Security and Department of State immigration regulations for J-1 non-immigrant visas
Demonstrates excellent knowledge of all elements of J-1 visas to provide guidance to staff, scholars, interns, trainees, researchers, and library grantees on the evaluation of the appropriate visa, considering past, present and future variables and associated impacts of visa options. Erroneous or incomplete visas evaluation/assessments could result in a variety of issues affecting visa status and in turn affect the visa applicant and the institution.
Demonstrates excellent knowledge of F-1 visas rules and procedures that impact Getty internships and scholarships of International Students.
Under little to no supervision, demonstrates initiative in managing OSIP staff to prioritize, complete projects, assign tasks, interpret, explaining, and apply the applications of U.S. immigration regulations.
Exercises judgment within Getty and US Department of State defined practices and procedures. Refers and adheres to internal policies and practices as well as external legal regulations to develop solutions to problems, finding remedies to facilitate resolution to deficiencies that caused the delay or denial, often in reaction to a crisis.
Demonstrated skill in exercising patience, diplomacy and flexibility in interacting with government officials, Getty managers, outside contractors and exchange visitors
Demonstrated ability to communicate effectively with people from diverse linguistic and cultural backgrounds
Ability to communicate clearly and effectively to provide/exchange information with wide range of international and national scholars, interns, trainees, researchers, and institution staff. Regular contact with government agencies replying to/making inquiries and facilitating appropriate documentation. Communication with clients and agencies requiring legal and cultural awareness.
Skilled in accurate record keeping with strict at attention to detail
Skilled in working with compliance issues/processes
Familiarity with at least one foreign language
Ability to organize and conduct orientations for Getty scholars and interns;
Ability to train, mentor, motivate, and manage a small working team and monitor the performance of staff
Benefits and Perks
Here are just some examples that Getty offers/provides for full-time employees:
Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
403(b) Employee Investment retirement plan – with up to 5% Getty Match
Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
Educational Assistance and professional development
Paid Vacation, Sick and Personal Days
12 Paid Holidays
Many positions have bi-weekly Off-Fridays
On-Site Fitness Center at Getty Center
Community service opportunities
To learn more about our comprehensive benefits and long list of perks, go to Getty HR .
Equal Opportunity Employer
We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.
Full Time Regular
Diversity, Equity, Accessibility, and Inclusion at Getty
Getty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve and includes individuals who bring a diversity of values and experiences. Individuals of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.
Job Summary
The Office of Scholars, Interns, and Professionals (OSIP) Supervisor position builds relationships and develops, designs, and implements Getty-wide interdepartmental processes and procedures to ensure excellent service for all Getty scholars, interns, library grantees, and professionals. The Supervisor provides OSIP with management, direction, and long range/short-term strategy and planning. The position provides day-to-day management and hires, trains, and supervises OSIP staff. The Supervisor reports to the Assistant Director of Administration at the Getty Research Institute (GRI).
The position will remain open until filled. Applications received by April 30 will be given first consideration.
Major Job Responsibilities
Oversees and monitors the Getty’s J-1 non-immigrant visa program. Develops short- and long-range plans based on new or updated US Department of State directives
Serves as the Getty’s Responsible Officer (RO) and supervises OSIP’s International Advisors to ensure institutional compliance with Department of Homeland Security and Department of State immigration regulations for J-1 non-immigrant status.
Supervises staff to ensure monitoring and evaluation of data in SEVIS and Glacier systems to identify issues needing resolution prior to data submission. Processes data in SEVIS and Glacier, as needed.
Monitors Scholars Housing requests from Getty departments to ensure that invited international special guests enter the US with the proper visa. Works with Getty department representatives to provide guidance and instruction.
Creates policies, workflows and procedures to comply with the US Department of State requests and regulations involving J-1 visas. Works closely with management across the Getty to incorporate workflows and procedures into the Getty programs that are affected by the J-1 visa program.
Stays current with SEVIS-related and regulatory updates pertaining to international scholars, interns, and trainees, and partners with OSIP’s Alternate Responsible Officers (AROs) and external Designated School Officials (DSO) to ensure consistent protocol regarding policies and procedures.
Replies to U.S. Government data inquiries regarding the Getty’s Scholar, Intern and Trainees J-1 visa programs.
Evaluates and advises international scholars, interns, trainees, library grantees and professionals on their visa options; provides the necessary assistance in obtaining and maintaining appropriate J-1 non-immigrant status. Processes visa-related documents with emphasis on accuracy and completeness, as needed.
Reviews the outgoing visa-related documents for foreign national students, scholars, interns, trainees, and researchers, with emphasis on accuracy and completeness; ensures the agreement and accuracy of all data sources including OSIP records, databases, government systems, and visa documents.
Collects information, pays fees, prepares, and submits documents to the US Department of State for the J-1 visa program Redesignation and the Annual Report.
Manages the arrival of international Professionals by working closely with the Getty Departments involved in the process. Processes and distributes the necessary visa paperwork and information to the Guest according to the US Federal Code Regulations.
Creates and conducts orientations for Scholars and Interns regarding J-1 visa regulations, tax filing for U.S. as well as International Guests.
Creates and conducts orientations for Graduate Interns Supervisors to provide and explain the US Department of State requests and regulations governing the Intern and Training J-1 visa program, and to convey the importance of complying to all of them.
Manages the gathering of information and monitors each visa situation to assist outside counsel in preparing/filing petitions that comply with procedures, policies, regulations, and rules to help ensure all filings are submitted timely, professionally, and accurately.
Performs document exchange with international scholars, interns, trainees, library grantees, and researchers upon their arrival to verify US entry non-immigrant documents and visa status. Completes and provides documents with Getty Tax Accounting Department for tax withholdings.
Resolves complex issues and/or problems using an extensive knowledge of relevant policies and government regulations.
Supervises and guides the daily operations of OSIP’s administrative staff. Provides additional assistance for daily tasks to OSIP team to balance workloads, as needed
Evaluates and advises scholars, interns, trainees, and professionals regarding their travel requests and lecturing while in residence; controls, produces, and signs documents for travel and lecturing; replaces or re-issues documents when needed.
Creates, and distributes information related to tax and health insurance for National and International Interns, Trainees, Scholars, Library Grantees, and Professionals. Monitors and files related records.
Oversees scholarly grant recipient data sheets for instruction to Getty’s Payroll Department on stipend payments, health insurance eligibility, and travel contributions for scholars and fellows.
Establishes OSIP operational strategies and provides the related necessary direction and motivation to OSIP staff
Broad oversight of the Getty’s Scholar residential apartment complex by ensuring that all operations are conducted in a timely manner and according to the Scholar Housing Policy Statement and Scholar Housing Resident Policy.
Uses good judgment and a solid appreciation for cultural nuances to offer sound advice and guidance.
Monitors, provides, and coordinates assistance to Exchange Visitors, in case of incidents, injuries, and sickness. Reports these cases to US DoS as necessary.
Manages the OSIP website: creates content, evaluates changes, and supervises the technical work involved.
Qualifications
Bachelor’s degree or equivalent experience
3-4 years of experience advising international scholars/students
Previous supervisory experience
Experience with J1 visas and international hiring
Knowledge, Skills and Abilities
Considerable technical and procedural knowledge of assigned area, including Department of Homeland Security and Department of State immigration regulations for J-1 non-immigrant visas
Demonstrates excellent knowledge of all elements of J-1 visas to provide guidance to staff, scholars, interns, trainees, researchers, and library grantees on the evaluation of the appropriate visa, considering past, present and future variables and associated impacts of visa options. Erroneous or incomplete visas evaluation/assessments could result in a variety of issues affecting visa status and in turn affect the visa applicant and the institution.
Demonstrates excellent knowledge of F-1 visas rules and procedures that impact Getty internships and scholarships of International Students.
Under little to no supervision, demonstrates initiative in managing OSIP staff to prioritize, complete projects, assign tasks, interpret, explaining, and apply the applications of U.S. immigration regulations.
Exercises judgment within Getty and US Department of State defined practices and procedures. Refers and adheres to internal policies and practices as well as external legal regulations to develop solutions to problems, finding remedies to facilitate resolution to deficiencies that caused the delay or denial, often in reaction to a crisis.
Demonstrated skill in exercising patience, diplomacy and flexibility in interacting with government officials, Getty managers, outside contractors and exchange visitors
Demonstrated ability to communicate effectively with people from diverse linguistic and cultural backgrounds
Ability to communicate clearly and effectively to provide/exchange information with wide range of international and national scholars, interns, trainees, researchers, and institution staff. Regular contact with government agencies replying to/making inquiries and facilitating appropriate documentation. Communication with clients and agencies requiring legal and cultural awareness.
Skilled in accurate record keeping with strict at attention to detail
Skilled in working with compliance issues/processes
Familiarity with at least one foreign language
Ability to organize and conduct orientations for Getty scholars and interns;
Ability to train, mentor, motivate, and manage a small working team and monitor the performance of staff
Benefits and Perks
Here are just some examples that Getty offers/provides for full-time employees:
Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
403(b) Employee Investment retirement plan – with up to 5% Getty Match
Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
Educational Assistance and professional development
Paid Vacation, Sick and Personal Days
12 Paid Holidays
Many positions have bi-weekly Off-Fridays
On-Site Fitness Center at Getty Center
Community service opportunities
To learn more about our comprehensive benefits and long list of perks, go to Getty HR .
Equal Opportunity Employer
We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.
Alachua County Board of County Commissioners
Gainesville, FL
Minimum Qualifications Associate of Arts degree from an accredited college or university with major course work in accounting and two years experience in responsible accounting or bookkeeping work; or a Bachelor's degree with major course work in accounting, business or related field; or any equivalent combination of training and experience. Successful completion of a criminal history background investigation is required prior to employment. Evening and weekend work hours may be required. SKILLS TESTING REQUIRED This position requires a passing score on the following County's skills assessment test: Typing Test - 35 correct words per minute; Microsoft Excel, Microsoft Word, and Powerpoint with skills assessment with a minimum score of moderate knowledge. The assessment tests can be taken in person or online/remotely through the CareerSource North Central Florida. The applicant must contact CareerSource North Central Florida at (352) 955-2245 or email assessments@careersourcencfl.com or jkautz@careersourcencfl.com to arrange testing. Passing scores must be received by the Human Resources Office via email at achr@alachuacounty.us no later than 5:00 p.m. on the Wednesday after the posting closes. CareerSource North Central Florida is not responsible for submitting test scores to the Alachua County Human Resources Office. All scores are valid for a period of 2 years from the date of testing. Position Summary This is highly responsible work performing administrative and technical bookkeeping, accounting, and other administrative services operations. An employee in this class independently coordinates District-wide payroll and processes fiscal records, maintains books ledgers, journals, reviews fiscal documents and information, and prepares fiscal reports and assists in preparing and monitoring budget expenditures. Employee is required to perform job duties with professionalism, exercise discretion and maintain strict confidentiality in all matters, especially as task assignments and/or work environment expose employee directly, or indirectly to private data, protected health information, and employee and labor matters. Work is directed and reviewed by a higher level supervisor and by internal controls and periodic audits to ensure adherence to established policies and procedures. Examples of Duties ESSENTIAL JOB FUNCTIONS Prepares routine and special fiscal statements. Processes purchase requisitions and invoices, maintains related records and assists in controlling inventories. Responsible for the completion of specialized administration projects as needed and required by supervisor. Maintains ledgers, journals and bookkeeping records. Tracks statistical data and prepares weekly, monthly and annual reports. Analyzes department programs to ascertain cost on a cost-accounting basis. Audits incoming and outgoing paperwork concerning fiscal matters for errors and makes recommendations for correction. Prepares payrolls and maintains payroll records. Maintains petty cash and other funds, processes expenditures and reimbursement requests. Maintains travel authorization files and processes travel registrations according to established guidelines. Assembles or compiles data used in preparation of budgets. Assists in developing and installing accounting and bookkeeping methods and procedures. Communicates with all divisions concerning the procedures for handling and processing payroll data. Ensure patron compliance of all policies and procedures through effective communication and enforcement. Provides staff support and administrative analysis work in the development of collective bargaining proposals and agreements. Receives and records final performance review form and update records accordingly. Sends out individual reminder spreadsheets spreadsheets to each department at the beginning of each month as specified in personnel rules, and monitors performance evaluations up to completion. Coordinates physical and electronic filing of performance evaluations (Knowledge Lake). Calculates and records employee merit/pay increases. Coordinates with Administration Human Resources staff to ensure Personnel Action Form is completed in a timely manner. Maintains high collaboration with internal and external business partners, ensuring positive departmental and organizational branding, and customer relationships. Effectively and positively brands and represents the Library District in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation. Establishes and maintains effective, respectful and professional relationships with work colleagues, supervisors and managers. Performs related duties as required. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of the principles and practices of government accounting, budgeting and fiscal management. Knowledge of office practices, bookkeeping systems, and computerized record processing. Knowledge of word processing and spreadsheet software programs. Highly skilled in managing projects from concept to completion. Ability to analyze accounting problems and assist in recommending solutions. Ability to work independently from general instructions. Ability to prepare reports and express ideas clearly and concisely, orally and in writing. Ability to follow complex oral and written directions to prepare complex financial reports. Ability to operate calculator, adding machine, computer and other office equipment. Ability to establish and maintain effective working relationships with co-workers, supervisors, Library patrons and community members. Ability to prioritize and organize work and projects. Ability to learn, interpret and apply departmental and District-wide procedures. Ability to pay attention to detail. Ability to independently perform administrative tasks and manage multiple projects. Ability to exercise independent judgment to make sound decisions. Ability to perform research, compile and analyze data, and prepare reports of varying levels of complexity. Ability and willingness to maintain strict confidentiality when handling sensitive and protected information, and exercise discretion in all administrative matters. Ability and willingness to remain flexible and adapt to change as needed to improve department and organizational performance. Ability to manage time, resources and adhere to stringent timelines. Ability to communicate effectively, prepare, disseminate and present data in oral and written form. Ability to independently interpret, follow moderately complex oral and written Instructions. Ability to take initiative and assume accountability for task assignments. Ability to work under pressure and with frequent interruptions. Ability to prioritize, review and evaluate work. Ability to communicate effectively, both verbally and in writing. Ability to approach internal and external customer interactions with respect, compassion and diplomacy. Ability and willingness to effectively communicate to maintain effective working relationships to ensure department and organizational success. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; talk or hear. The employee is occasionally required to be mobile. The employee may be required to occasionally lift and/or move up to 25 pounds. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderate. • FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee.For other benefits such as life insurance and health insurance click here. • HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Day Additional Christmas Holiday 3 Floating Holidays Pay periods are every two (2) weeks beginning at 12:01 a.m. Saturday through 12:00 midnight Friday. Payday is the second Friday following the end of a pay period.
Full-time
Minimum Qualifications Associate of Arts degree from an accredited college or university with major course work in accounting and two years experience in responsible accounting or bookkeeping work; or a Bachelor's degree with major course work in accounting, business or related field; or any equivalent combination of training and experience. Successful completion of a criminal history background investigation is required prior to employment. Evening and weekend work hours may be required. SKILLS TESTING REQUIRED This position requires a passing score on the following County's skills assessment test: Typing Test - 35 correct words per minute; Microsoft Excel, Microsoft Word, and Powerpoint with skills assessment with a minimum score of moderate knowledge. The assessment tests can be taken in person or online/remotely through the CareerSource North Central Florida. The applicant must contact CareerSource North Central Florida at (352) 955-2245 or email assessments@careersourcencfl.com or jkautz@careersourcencfl.com to arrange testing. Passing scores must be received by the Human Resources Office via email at achr@alachuacounty.us no later than 5:00 p.m. on the Wednesday after the posting closes. CareerSource North Central Florida is not responsible for submitting test scores to the Alachua County Human Resources Office. All scores are valid for a period of 2 years from the date of testing. Position Summary This is highly responsible work performing administrative and technical bookkeeping, accounting, and other administrative services operations. An employee in this class independently coordinates District-wide payroll and processes fiscal records, maintains books ledgers, journals, reviews fiscal documents and information, and prepares fiscal reports and assists in preparing and monitoring budget expenditures. Employee is required to perform job duties with professionalism, exercise discretion and maintain strict confidentiality in all matters, especially as task assignments and/or work environment expose employee directly, or indirectly to private data, protected health information, and employee and labor matters. Work is directed and reviewed by a higher level supervisor and by internal controls and periodic audits to ensure adherence to established policies and procedures. Examples of Duties ESSENTIAL JOB FUNCTIONS Prepares routine and special fiscal statements. Processes purchase requisitions and invoices, maintains related records and assists in controlling inventories. Responsible for the completion of specialized administration projects as needed and required by supervisor. Maintains ledgers, journals and bookkeeping records. Tracks statistical data and prepares weekly, monthly and annual reports. Analyzes department programs to ascertain cost on a cost-accounting basis. Audits incoming and outgoing paperwork concerning fiscal matters for errors and makes recommendations for correction. Prepares payrolls and maintains payroll records. Maintains petty cash and other funds, processes expenditures and reimbursement requests. Maintains travel authorization files and processes travel registrations according to established guidelines. Assembles or compiles data used in preparation of budgets. Assists in developing and installing accounting and bookkeeping methods and procedures. Communicates with all divisions concerning the procedures for handling and processing payroll data. Ensure patron compliance of all policies and procedures through effective communication and enforcement. Provides staff support and administrative analysis work in the development of collective bargaining proposals and agreements. Receives and records final performance review form and update records accordingly. Sends out individual reminder spreadsheets spreadsheets to each department at the beginning of each month as specified in personnel rules, and monitors performance evaluations up to completion. Coordinates physical and electronic filing of performance evaluations (Knowledge Lake). Calculates and records employee merit/pay increases. Coordinates with Administration Human Resources staff to ensure Personnel Action Form is completed in a timely manner. Maintains high collaboration with internal and external business partners, ensuring positive departmental and organizational branding, and customer relationships. Effectively and positively brands and represents the Library District in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation. Establishes and maintains effective, respectful and professional relationships with work colleagues, supervisors and managers. Performs related duties as required. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of the principles and practices of government accounting, budgeting and fiscal management. Knowledge of office practices, bookkeeping systems, and computerized record processing. Knowledge of word processing and spreadsheet software programs. Highly skilled in managing projects from concept to completion. Ability to analyze accounting problems and assist in recommending solutions. Ability to work independently from general instructions. Ability to prepare reports and express ideas clearly and concisely, orally and in writing. Ability to follow complex oral and written directions to prepare complex financial reports. Ability to operate calculator, adding machine, computer and other office equipment. Ability to establish and maintain effective working relationships with co-workers, supervisors, Library patrons and community members. Ability to prioritize and organize work and projects. Ability to learn, interpret and apply departmental and District-wide procedures. Ability to pay attention to detail. Ability to independently perform administrative tasks and manage multiple projects. Ability to exercise independent judgment to make sound decisions. Ability to perform research, compile and analyze data, and prepare reports of varying levels of complexity. Ability and willingness to maintain strict confidentiality when handling sensitive and protected information, and exercise discretion in all administrative matters. Ability and willingness to remain flexible and adapt to change as needed to improve department and organizational performance. Ability to manage time, resources and adhere to stringent timelines. Ability to communicate effectively, prepare, disseminate and present data in oral and written form. Ability to independently interpret, follow moderately complex oral and written Instructions. Ability to take initiative and assume accountability for task assignments. Ability to work under pressure and with frequent interruptions. Ability to prioritize, review and evaluate work. Ability to communicate effectively, both verbally and in writing. Ability to approach internal and external customer interactions with respect, compassion and diplomacy. Ability and willingness to effectively communicate to maintain effective working relationships to ensure department and organizational success. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; talk or hear. The employee is occasionally required to be mobile. The employee may be required to occasionally lift and/or move up to 25 pounds. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderate. • FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee.For other benefits such as life insurance and health insurance click here. • HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Day Additional Christmas Holiday 3 Floating Holidays Pay periods are every two (2) weeks beginning at 12:01 a.m. Saturday through 12:00 midnight Friday. Payday is the second Friday following the end of a pay period.
The John F. Kennedy Center for Performing Arts
Washington DC
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description Theater Education at the Kennedy Center encompasses the Kennedy Center American College Theater Festival (KCACTF) and Kennedy Center Theater for Young Audiences (KCTYA), as well as audience engagement events, classes and workshops, and other learning opportunities surrounding theatrical programming within the Education Division and throughout the institution. The Program Assistant position works primarily with KCACTF, a national theater program involving 18,000 students annually from colleges and universities across the country that aims to encourage, recognize, and celebrate the finest and most diverse work produced in university and college theater programs; and provide opportunities for participants to develop their theater skills and insight, and achieve professionalism. All Theater Education team members contribute to the development of new work, collaborate with exciting theatre artists in the field, and foster the next generation of theatre artists and audiences. The Program Assistant provides administrative, clerical, and logistical support to the Kennedy Center American College Theater Festival’s programs activities. Support will consist of company management; event coordination and logistics; travel arrangement for artists, creative teams, and students; and facilitation of virtual meetings and events. Additional duties include updating websites and social media; processing financial paperwork; serving as a main contact for student and faculty participants, as well as the League of Resident Theatres (LORT) partnership with the ASPIRE Arts Leadership Program, in association with the Manager of KCACTF & Theater Education; and providing additional support as needed on all projects. As part of the larger Theater Education team, the Program Assistant participates in the development and commissioning of new work, and strategic planning for the Theater Education programs, including Theater for Young Audiences Key Responsibilities Company Management – Book travel and accommodations for KCACTF Regional Festivals and National Festival, summer intensives, and various other trips; assist with registration of KCACTF National Festival participants; coordinate artist hospitality; and serve as a primary contact for artists and participants. Event/Production Logistics – Assist in preparation for the KCACTF National Festival and summer intensives oversee space booking in ArtsVision for KCACTF; arrange meeting logistics; represent KCACTF to public audiences as needed. Finance/Administrative Support – Process requisitions and purchase orders; track KCACTF school payments; process expense reimbursements and U.S. Bank credit card statements. Administrative Support – Coordinate daily office upkeep and manage administrative needs; provide clerical support to KCACTF Artistic Director and Manager; manage website and social media updates, including the Theater Education application pages; copy-edit documents; and research possible future Theater for Young Audiences projects for development. Responds to the needs and requests of Kennedy Center management and staff in a professional and expedient manner; Adheres to all employer policies and procedures. Other duties as assigned. Key Qualifications An undergraduate degree in the theatre arts, arts management, or other related field, or equivalent professional experience. Preferred: experience in theater education, development of new work, and/or performing arts for young audiences. Strong communication skills, proficient writing and editing skills, basic accounting skills. Previous experience in general administrative work; a background in the performing arts is helpful. Should have a general understanding of the arts administration structure in the world of professional theater and work well with deadlines. Strong customer service and interpersonal skills; excellent written communication skills. Must be flexible and possess good organizational skills in order to help facilitate the support needed for the running of the programs. Computer literacy, including experience with Microsoft Word and Excel, as well as social media platforms such as Facebook, Twitter, and Instagram. Experience in basic graphic design and/or website maintenance a plus. Candidate must be local or willing to relocate to the DMV area. Additional Information The noise level in the work environment is moderate. Travel up to 2% may be required. The Program Assistant, KCACTF must live and work in the DC area. The position requires flexible work hours and days reflective of the dynamic schedule of a theater, especially during the National Festival and summer intensives.
Full Time Regular
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description Theater Education at the Kennedy Center encompasses the Kennedy Center American College Theater Festival (KCACTF) and Kennedy Center Theater for Young Audiences (KCTYA), as well as audience engagement events, classes and workshops, and other learning opportunities surrounding theatrical programming within the Education Division and throughout the institution. The Program Assistant position works primarily with KCACTF, a national theater program involving 18,000 students annually from colleges and universities across the country that aims to encourage, recognize, and celebrate the finest and most diverse work produced in university and college theater programs; and provide opportunities for participants to develop their theater skills and insight, and achieve professionalism. All Theater Education team members contribute to the development of new work, collaborate with exciting theatre artists in the field, and foster the next generation of theatre artists and audiences. The Program Assistant provides administrative, clerical, and logistical support to the Kennedy Center American College Theater Festival’s programs activities. Support will consist of company management; event coordination and logistics; travel arrangement for artists, creative teams, and students; and facilitation of virtual meetings and events. Additional duties include updating websites and social media; processing financial paperwork; serving as a main contact for student and faculty participants, as well as the League of Resident Theatres (LORT) partnership with the ASPIRE Arts Leadership Program, in association with the Manager of KCACTF & Theater Education; and providing additional support as needed on all projects. As part of the larger Theater Education team, the Program Assistant participates in the development and commissioning of new work, and strategic planning for the Theater Education programs, including Theater for Young Audiences Key Responsibilities Company Management – Book travel and accommodations for KCACTF Regional Festivals and National Festival, summer intensives, and various other trips; assist with registration of KCACTF National Festival participants; coordinate artist hospitality; and serve as a primary contact for artists and participants. Event/Production Logistics – Assist in preparation for the KCACTF National Festival and summer intensives oversee space booking in ArtsVision for KCACTF; arrange meeting logistics; represent KCACTF to public audiences as needed. Finance/Administrative Support – Process requisitions and purchase orders; track KCACTF school payments; process expense reimbursements and U.S. Bank credit card statements. Administrative Support – Coordinate daily office upkeep and manage administrative needs; provide clerical support to KCACTF Artistic Director and Manager; manage website and social media updates, including the Theater Education application pages; copy-edit documents; and research possible future Theater for Young Audiences projects for development. Responds to the needs and requests of Kennedy Center management and staff in a professional and expedient manner; Adheres to all employer policies and procedures. Other duties as assigned. Key Qualifications An undergraduate degree in the theatre arts, arts management, or other related field, or equivalent professional experience. Preferred: experience in theater education, development of new work, and/or performing arts for young audiences. Strong communication skills, proficient writing and editing skills, basic accounting skills. Previous experience in general administrative work; a background in the performing arts is helpful. Should have a general understanding of the arts administration structure in the world of professional theater and work well with deadlines. Strong customer service and interpersonal skills; excellent written communication skills. Must be flexible and possess good organizational skills in order to help facilitate the support needed for the running of the programs. Computer literacy, including experience with Microsoft Word and Excel, as well as social media platforms such as Facebook, Twitter, and Instagram. Experience in basic graphic design and/or website maintenance a plus. Candidate must be local or willing to relocate to the DMV area. Additional Information The noise level in the work environment is moderate. Travel up to 2% may be required. The Program Assistant, KCACTF must live and work in the DC area. The position requires flexible work hours and days reflective of the dynamic schedule of a theater, especially during the National Festival and summer intensives.
Brentwood School inspires every student to: Think critically and creatively. Act ethically. Shape a future with meaning.
BRENTWOOD SCHOOL Student Billing and Accounting Specialist
Brentwood School, a vibrant and diverse K-12 independent school, is looking for a full time Student Billing and Accounting Specialist. This position has primary responsibility for the efficient and effective functions related to the Student Billing process. This process includes collections, direct interaction with families regarding their accounts, resolving account problems, posting payments from various sources of origination, processing refunds through the student billing database, adjustments, reconciling various ledger accounts and other actions as deemed necessary by the Controller and Chief Financial Officer. This position will also learn other major functions of the Business Office and serve as a primary backup.
Responsibilities
Manage and organize all processes for student billing, including the recording of tuition and fees, deposits, financial support, and other credits
Prepare journal entries to record monthly tuition billing activities and reconciliations
Assist with annual financial and VA audits
Manage collection of overdue accounts
Coordinate with various departments regarding auxiliary billing: retreat trips, field trips, debate, and fundraising activities
Prepare regular aging reports of student receivable balances and identify emerging collections issues for appropriate action by the CFO
Manage the tuition refund insurance program
Work with the database manager to update and prepare to send out 1,200+ enrollment contracts for the upcoming year
Serve as the re-enrollment liaison to parents/guardians (returning/new) for online enrollment processing
Manage regular communications with families regarding student accounts and respond to account inquiries
Interact with the Bookstore Manager regarding bookstore purchases documentation requested by student parents
Perform monthly financial support assistance calculations on bookstore purchases, field trips/retreats, and additional classroom fees
Perform and maintain the Tuition Collection Service Website, Officials payment website, and Cafeteria software platform
Work closely with the Affinity Groups, setting up yearly funds based on the previous year’s activity, track fundraising events, also including Student Life
Responsible for keeping and tracking usage of Square credit card software
Create an environment that fosters open discussion with the freedom to express varied points of view
Engage in professional and personal development and commit to growth in the areas of diversity, equity and inclusion
Participate and initiate opportunities that demonstrate one's growth, knowledge, and skills
Other duties as assigned by the Chief Financial Officer or Controller and/or the Senior Administrative Team
Qualifications
Minimum High School Diploma or GED; Bachelor’s degree in a related field preferred
Three (3) years experience directly related to the duties and responsibilities
Preferred knowledge of database administration, accounting systems, customer service, and collections
Experience working in a Business Office setting in an educational environment preferred
Strong financial and analytical skills
Strong communication skills, both written and verbal; capable of drafting and editing correspondence and written materials
Highly professional manner that conveys integrity, patience, and warmth while providing the highest level of customer service
Strong interpersonal skills that lead to the cultivation of relationships with parents and colleagues
Strong collaboration and cross-cultural competency
Ability to effectively manage sensitive and confidential situations with integrity
Highly organized with an ability to multitask and prioritize work
Committed to working in a collaborative, team-oriented environment
Knowledge of Blackbaud Tuition Management preferred
Knowledge of Blackbaud NXT preferred
Strong accounting background, proficient in Excel and Word
Ability to learn and adapt to new software systems
An interest in and openness to professional development
Commitment to equity and inclusion
A sense of humor, warmth of personality, and energy • Flexibility
While being vaccinated for COVID-19 is not required, it is strongly recommended.
COMPENSATION: Brentwood School's employment requirements vary, from positions requiring no experience to those needing 20+ years of expert experience. Our salary range includes all levels of experience, from $75,000 - $95,000. Salaries are determined based on years of experience, education, full- or part-time status, the category of the role, and the number of months of worked per school year. Salary ranges do not include benefits, i.e. 403b retirement matching, paid lunch time, free breakfast and lunch, free parking, subsidy toward medical, dental, vision, life/AD&D plans, and generous time off. The pay range is an estimate and is not guaranteed. If hired, your actual base salary will be determined by your education, experience, and category.
Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. Information about our school can be found at www.bwscampus.com .
Please submit a letter of interest and a resume to the contact person listed below. In your letter, highlight your education and experience including your work in diversity, equity, and inclusion.
Mimi Legesse
Controller
Email: mlegesse@bwscampus.com
Full Time
Brentwood School inspires every student to: Think critically and creatively. Act ethically. Shape a future with meaning.
BRENTWOOD SCHOOL Student Billing and Accounting Specialist
Brentwood School, a vibrant and diverse K-12 independent school, is looking for a full time Student Billing and Accounting Specialist. This position has primary responsibility for the efficient and effective functions related to the Student Billing process. This process includes collections, direct interaction with families regarding their accounts, resolving account problems, posting payments from various sources of origination, processing refunds through the student billing database, adjustments, reconciling various ledger accounts and other actions as deemed necessary by the Controller and Chief Financial Officer. This position will also learn other major functions of the Business Office and serve as a primary backup.
Responsibilities
Manage and organize all processes for student billing, including the recording of tuition and fees, deposits, financial support, and other credits
Prepare journal entries to record monthly tuition billing activities and reconciliations
Assist with annual financial and VA audits
Manage collection of overdue accounts
Coordinate with various departments regarding auxiliary billing: retreat trips, field trips, debate, and fundraising activities
Prepare regular aging reports of student receivable balances and identify emerging collections issues for appropriate action by the CFO
Manage the tuition refund insurance program
Work with the database manager to update and prepare to send out 1,200+ enrollment contracts for the upcoming year
Serve as the re-enrollment liaison to parents/guardians (returning/new) for online enrollment processing
Manage regular communications with families regarding student accounts and respond to account inquiries
Interact with the Bookstore Manager regarding bookstore purchases documentation requested by student parents
Perform monthly financial support assistance calculations on bookstore purchases, field trips/retreats, and additional classroom fees
Perform and maintain the Tuition Collection Service Website, Officials payment website, and Cafeteria software platform
Work closely with the Affinity Groups, setting up yearly funds based on the previous year’s activity, track fundraising events, also including Student Life
Responsible for keeping and tracking usage of Square credit card software
Create an environment that fosters open discussion with the freedom to express varied points of view
Engage in professional and personal development and commit to growth in the areas of diversity, equity and inclusion
Participate and initiate opportunities that demonstrate one's growth, knowledge, and skills
Other duties as assigned by the Chief Financial Officer or Controller and/or the Senior Administrative Team
Qualifications
Minimum High School Diploma or GED; Bachelor’s degree in a related field preferred
Three (3) years experience directly related to the duties and responsibilities
Preferred knowledge of database administration, accounting systems, customer service, and collections
Experience working in a Business Office setting in an educational environment preferred
Strong financial and analytical skills
Strong communication skills, both written and verbal; capable of drafting and editing correspondence and written materials
Highly professional manner that conveys integrity, patience, and warmth while providing the highest level of customer service
Strong interpersonal skills that lead to the cultivation of relationships with parents and colleagues
Strong collaboration and cross-cultural competency
Ability to effectively manage sensitive and confidential situations with integrity
Highly organized with an ability to multitask and prioritize work
Committed to working in a collaborative, team-oriented environment
Knowledge of Blackbaud Tuition Management preferred
Knowledge of Blackbaud NXT preferred
Strong accounting background, proficient in Excel and Word
Ability to learn and adapt to new software systems
An interest in and openness to professional development
Commitment to equity and inclusion
A sense of humor, warmth of personality, and energy • Flexibility
While being vaccinated for COVID-19 is not required, it is strongly recommended.
COMPENSATION: Brentwood School's employment requirements vary, from positions requiring no experience to those needing 20+ years of expert experience. Our salary range includes all levels of experience, from $75,000 - $95,000. Salaries are determined based on years of experience, education, full- or part-time status, the category of the role, and the number of months of worked per school year. Salary ranges do not include benefits, i.e. 403b retirement matching, paid lunch time, free breakfast and lunch, free parking, subsidy toward medical, dental, vision, life/AD&D plans, and generous time off. The pay range is an estimate and is not guaranteed. If hired, your actual base salary will be determined by your education, experience, and category.
Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. Information about our school can be found at www.bwscampus.com .
Please submit a letter of interest and a resume to the contact person listed below. In your letter, highlight your education and experience including your work in diversity, equity, and inclusion.
Mimi Legesse
Controller
Email: mlegesse@bwscampus.com
The John F. Kennedy Center for Performing Arts
Washington DC
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Senior Payroll Manager will manage the development and implementation of all aspects of payroll, health and welfare benefits and intrinsic benefits. The position will assist in managing outside vendors and be responsible for legal and regulatory compliance within the payroll and benefits areas. This position will regularly interface with all levels of employees including executive management. This position will also work closely with the finance department. Key Responsibilities Responsible for all Payroll processing, tax filing, garnishments and levy’s, accruals and other payroll related functions. Point of contact for all employee related inquiries for payroll, accruals, garnishments etc. Manages and runs Payroll on a weekly basis. Keys Payroll entries into system as necessary. Maintains high degree of confidentiality of all Payroll records. Must maintain appropriate payroll records for all employees that utilize leave benefits such as STD, LTD, FMLA etc. Maintains accurate accruals and tracking for all employees with vacation and sick time Updates system with all documentation needed in order to properly maintain system and utilize it to its fullest measure Must continue to learn and keep abreast of legal changes that impact payroll and Human Resources department Calculates and validates monthly, quarterly and/or annual bonuses for all staff levels. Educates and ensures that all Business Justification Forms are filled out appropriately and maintained for legal compliance of compensation adjustments. Assist in managing the performance management process consisting of the preparation of merit rating spreadsheets, performance reviews, and corresponding communication materials distributed to management in conjunction with the process. Works on special projects and other duties as required helping to promote department’s success. Assumes and performs other duties and responsibilities not specifically outlined herein, but which are logically and properly inherent to the position of Payroll Document and maintain administrative procedures for assigned payroll processes Assure timeliness and accuracy of required filings. Maintains employee files, both physical and electronic according to record retention rules. May represent organization at hearings if required and/or investigations May assist in negotiating agreements with benefits and/or other vendors for such areas as relocation services, food services and transportation. Key Qualifications 4 year college degree preferred in Business Administration, Accounting/Finance, and/or Legal 7-10 years of progressive Finance experience with at least 5+ years in payroll work experience preferred Candidate must be local or willing to relocate to the DMV area
Full Time Regular
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Senior Payroll Manager will manage the development and implementation of all aspects of payroll, health and welfare benefits and intrinsic benefits. The position will assist in managing outside vendors and be responsible for legal and regulatory compliance within the payroll and benefits areas. This position will regularly interface with all levels of employees including executive management. This position will also work closely with the finance department. Key Responsibilities Responsible for all Payroll processing, tax filing, garnishments and levy’s, accruals and other payroll related functions. Point of contact for all employee related inquiries for payroll, accruals, garnishments etc. Manages and runs Payroll on a weekly basis. Keys Payroll entries into system as necessary. Maintains high degree of confidentiality of all Payroll records. Must maintain appropriate payroll records for all employees that utilize leave benefits such as STD, LTD, FMLA etc. Maintains accurate accruals and tracking for all employees with vacation and sick time Updates system with all documentation needed in order to properly maintain system and utilize it to its fullest measure Must continue to learn and keep abreast of legal changes that impact payroll and Human Resources department Calculates and validates monthly, quarterly and/or annual bonuses for all staff levels. Educates and ensures that all Business Justification Forms are filled out appropriately and maintained for legal compliance of compensation adjustments. Assist in managing the performance management process consisting of the preparation of merit rating spreadsheets, performance reviews, and corresponding communication materials distributed to management in conjunction with the process. Works on special projects and other duties as required helping to promote department’s success. Assumes and performs other duties and responsibilities not specifically outlined herein, but which are logically and properly inherent to the position of Payroll Document and maintain administrative procedures for assigned payroll processes Assure timeliness and accuracy of required filings. Maintains employee files, both physical and electronic according to record retention rules. May represent organization at hearings if required and/or investigations May assist in negotiating agreements with benefits and/or other vendors for such areas as relocation services, food services and transportation. Key Qualifications 4 year college degree preferred in Business Administration, Accounting/Finance, and/or Legal 7-10 years of progressive Finance experience with at least 5+ years in payroll work experience preferred Candidate must be local or willing to relocate to the DMV area
The John F. Kennedy Center for Performing Arts
Washington DC
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description This position prepares, analyzes, and reports financial information in the areas of performance and external event settlements, payroll, programming expenses, and receivables. Work includes, but is not limited to, variance analysis, reconciliation of financial statement accounts, preparation of supplemental financial reporting to third parties, ad hoc reporting, analytical review of activity, participating in financial closings, and system set-ups. This position oversees and contributes to the collection, verification, allocation, and recording of financial data related to performances and external events for use by management. This position reviews and monitors payroll transactions and accounts. This position monitors expense transactions, advises on classifications, and works with Accounts Payable for coding and regular reviews of open purchase orders. This position contributes to areas of the audited financial statements and IRS Form 990, and prepares periodic and ad hoc reporting, research, and analysis for internal and external stakeholders. This position problem solves and seeks continuous improvement and efficiency in his/her own work. This position trains, guides, and conducts research to help others resolve issues. Additionally, this position contributes to cross-departmental projects and process improvements. This position has frequent contact with internal and external customers. This position supports the Vice President, Accounting, and Director of Accounting Operations and other accounting management in ensuring conformity with corporate practices, policies and procedures. Key Responsibilities Performance and external event cost accounting – create, circulate, and maintain monthly list of known performances and external events requiring settlements to theater managers, production staff, and grant cognizant approvers; oversee, assign, provide guidance, and contribute to settlement collection, verification of financial data and supporting documents, and preparation and entry of general ledger journals; frequent interaction with program personnel and other finance team members and contractors to resolve questions and obtain revisions, as necessary. Payroll integrations/personnel cost accounting - review weekly payroll entries generated from the Payroll Department for accuracy; investigate discrepancies, correct errors and/or make additional general ledger journals as necessary; provide guidance and support to the Payroll Department pertaining to classifications and coding; may serve as a back-up for the Payroll Department for processing during employee absences and vacancies. Accounting system maintenance - maintain accounting activity codes, structures and reports; perform routine maintenance of general ledger accounts (including activity account categories and codes); update security set-ups; conduct trainings for new employees; manage approval hierarchies; serve as a key contributor in any system upgrades and in department's relationship with IT department. Month-/Year-end accounting tasks - create various year-end allocation journal entries; calculate and enter year-end accruals; perform numerous asset and liability account reconciliations, including payroll, benefits, and garnishments; and prepare general ledger journals where and when necessary. Review of open purchase orders – As part of a team, conduct quarterly and annual review of open purchase orders with requesters organization-wide for validity, coding, and delivery dates; partner with Accounts Payable Department to review, edit, and void open purchase orders as needed. Other critical duties – May review the work performed by and provide training to general accountants. Support preparation for and participate in annual financial statement audit and other regulatory audits, gathering documents, providing reports, completing analysis, and answering questions during field work; assist with preparation of the annual Form 990 and the Department of Education Indirect Cost Rate project; work on ad hoc reports and projects assigned by the accounting management, and Department Heads. Other duties as assigned. Key Qualifications Bachelor’s degree is required. Degree in business-related field is a differentiating factor. At least 3-6 years of general accounting experience Critical skills: Good written-oral communication and interpersonal skills; proficiency with Excel and general ledger applications (familiarity with Lawson or Sage Intacct software is a differentiating factor); attention to detail. Additional Information Although occurring infrequently, this position may be required work odd hours based on internal and external customer needs, including, if necessary, evenings, weekends, holidays, and occasional periods of work beyond 37.5 hours/week. Occasional lifting and moving of supplies and files weighing as much as 26 pounds in high or tight spaces.
Full Time Regular
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description This position prepares, analyzes, and reports financial information in the areas of performance and external event settlements, payroll, programming expenses, and receivables. Work includes, but is not limited to, variance analysis, reconciliation of financial statement accounts, preparation of supplemental financial reporting to third parties, ad hoc reporting, analytical review of activity, participating in financial closings, and system set-ups. This position oversees and contributes to the collection, verification, allocation, and recording of financial data related to performances and external events for use by management. This position reviews and monitors payroll transactions and accounts. This position monitors expense transactions, advises on classifications, and works with Accounts Payable for coding and regular reviews of open purchase orders. This position contributes to areas of the audited financial statements and IRS Form 990, and prepares periodic and ad hoc reporting, research, and analysis for internal and external stakeholders. This position problem solves and seeks continuous improvement and efficiency in his/her own work. This position trains, guides, and conducts research to help others resolve issues. Additionally, this position contributes to cross-departmental projects and process improvements. This position has frequent contact with internal and external customers. This position supports the Vice President, Accounting, and Director of Accounting Operations and other accounting management in ensuring conformity with corporate practices, policies and procedures. Key Responsibilities Performance and external event cost accounting – create, circulate, and maintain monthly list of known performances and external events requiring settlements to theater managers, production staff, and grant cognizant approvers; oversee, assign, provide guidance, and contribute to settlement collection, verification of financial data and supporting documents, and preparation and entry of general ledger journals; frequent interaction with program personnel and other finance team members and contractors to resolve questions and obtain revisions, as necessary. Payroll integrations/personnel cost accounting - review weekly payroll entries generated from the Payroll Department for accuracy; investigate discrepancies, correct errors and/or make additional general ledger journals as necessary; provide guidance and support to the Payroll Department pertaining to classifications and coding; may serve as a back-up for the Payroll Department for processing during employee absences and vacancies. Accounting system maintenance - maintain accounting activity codes, structures and reports; perform routine maintenance of general ledger accounts (including activity account categories and codes); update security set-ups; conduct trainings for new employees; manage approval hierarchies; serve as a key contributor in any system upgrades and in department's relationship with IT department. Month-/Year-end accounting tasks - create various year-end allocation journal entries; calculate and enter year-end accruals; perform numerous asset and liability account reconciliations, including payroll, benefits, and garnishments; and prepare general ledger journals where and when necessary. Review of open purchase orders – As part of a team, conduct quarterly and annual review of open purchase orders with requesters organization-wide for validity, coding, and delivery dates; partner with Accounts Payable Department to review, edit, and void open purchase orders as needed. Other critical duties – May review the work performed by and provide training to general accountants. Support preparation for and participate in annual financial statement audit and other regulatory audits, gathering documents, providing reports, completing analysis, and answering questions during field work; assist with preparation of the annual Form 990 and the Department of Education Indirect Cost Rate project; work on ad hoc reports and projects assigned by the accounting management, and Department Heads. Other duties as assigned. Key Qualifications Bachelor’s degree is required. Degree in business-related field is a differentiating factor. At least 3-6 years of general accounting experience Critical skills: Good written-oral communication and interpersonal skills; proficiency with Excel and general ledger applications (familiarity with Lawson or Sage Intacct software is a differentiating factor); attention to detail. Additional Information Although occurring infrequently, this position may be required work odd hours based on internal and external customer needs, including, if necessary, evenings, weekends, holidays, and occasional periods of work beyond 37.5 hours/week. Occasional lifting and moving of supplies and files weighing as much as 26 pounds in high or tight spaces.
The John F. Kennedy Center for Performing Arts
Washington DC
About the Washington National Opera In 1956, the sound of opera rang out in DC, heralding the birth of a new company. Four decades and countless artistic leaps later, Washington National Opera continues to move boldly forward on the great adventure that began years ago in a university auditorium. Washington National Opera is now one of the nation's leading opera companies and plays to standing room audiences in the Kennedy Center. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description Produce costumes for all Washington National Opera productions and maintain costume storage and production related spaces in a safe and efficient manner. Maintain a professional and supportive relationship with Washington National Opera Staff, Donors, Board of Directors, and related companies. Manage earned revenue through costume rentals and sales. Key Responsibilities Production Planning Consult with Costume Designers and Directors to establish parameters for each production regarding schedule, expectations, style, function, and materials. Analyze new costume designs, costumes to be rented, or costumes to be remounted. Determine cost and time feasibility, and identify any potential problems. Supervise and assist in the collection of critical facts for future productions. Communicate production information to the Costume Department in a timely fashion to ensure that production timelines can be set and adhered to. Budgeting and Finance Prepare annual budgets based on specific production, administrative, and facility needs, • Prepare reliable budget projections for future seasons. Manage all costume department activities within established budget parameters. Ensure that accounting records are detailed and accurate. Costume Personnel Supervise all costume employees to ensure that the Costume Department is operating in an efficient and professional manner. Ensure that all positions within the costume studio are filled as appropriate. Provide ongoing and annual appraisals of costume staff. Identify, interview, negotiate contracts, and hire new costume employees. Costume Production Develop a clear understanding of the production design to ensure the proper finish of all costume pieces. Guide and assist designers and costume staff as necessary to meet the needs of each production. Ensure that all costume fittings are conducted appropriately. Attend costume fittings as necessary. Ensure that all costumes are completed according to the specifications of the design and budget, and that they are delivered to the theater in a timely manner. Attend and participate in dress rehearsals and any accompanying note sessions, Communicate costume notes to the appropriate costume personnel. Ensure that complete and detailed records are kept for each production. Other Provide a safe and comfortable working environment for all costume staff. Oversee the proper and safe execution of all activities within the WNO Studio. Ensure that costume storage areas are maintained in a clean and organized manner, Attend and participate in all meetings as required. Provide costume support to other departments as necessary. Establish working relationships with other companies and vendors. Stay informed about industry standards and new products. Executive Staff Execute a high level of fiscal control, leadership, vision, and judgment. Participate in enhancing WNO’s current position in terms of institutional capacity, artistic vision, and revenue strategies. Contribute in planning the strategic direction of the company’s future. Plan, coordinate, and collaborate with WNO department heads concerning issues of organization, operating policy, and focus. Attend and provide reports to trustee and executive committee meetings as appropriate. Other duties as assigned. Key Qualifications Bachelor’s Degree in theater or comparable professional experience, with training in costume design and production. Must be highly motivated and a self-starter. Excellent organizational, interpersonal, and managerial skills. Excellent verbal and written communication skills. Must exercise good judgment, show initiative and handle sensitive data in a trustworthy manner. Discretion, maturity, and composure, especially under pressure. Ability to establish priorities and handle numerous assignments simultaneously. High standards and strong sense of responsibility. Ability to project, work within, and maintain a budget. Understanding of accounting and bookkeeping practices. Good working knowledge of costume history. Working knowledge of a variety of costume construction methods, materials and techniques. Comprehensive training in the safe operation of costume equipment, including industrial speed sewing machines and commercial steam irons. Knowledge of computerized information systems and their applications, including Microsoft Outlook, Microsoft Office and FileMaker Pro. Interest or knowledge in opera, music, and the performing arts.
Full Time Regular
About the Washington National Opera In 1956, the sound of opera rang out in DC, heralding the birth of a new company. Four decades and countless artistic leaps later, Washington National Opera continues to move boldly forward on the great adventure that began years ago in a university auditorium. Washington National Opera is now one of the nation's leading opera companies and plays to standing room audiences in the Kennedy Center. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description Produce costumes for all Washington National Opera productions and maintain costume storage and production related spaces in a safe and efficient manner. Maintain a professional and supportive relationship with Washington National Opera Staff, Donors, Board of Directors, and related companies. Manage earned revenue through costume rentals and sales. Key Responsibilities Production Planning Consult with Costume Designers and Directors to establish parameters for each production regarding schedule, expectations, style, function, and materials. Analyze new costume designs, costumes to be rented, or costumes to be remounted. Determine cost and time feasibility, and identify any potential problems. Supervise and assist in the collection of critical facts for future productions. Communicate production information to the Costume Department in a timely fashion to ensure that production timelines can be set and adhered to. Budgeting and Finance Prepare annual budgets based on specific production, administrative, and facility needs, • Prepare reliable budget projections for future seasons. Manage all costume department activities within established budget parameters. Ensure that accounting records are detailed and accurate. Costume Personnel Supervise all costume employees to ensure that the Costume Department is operating in an efficient and professional manner. Ensure that all positions within the costume studio are filled as appropriate. Provide ongoing and annual appraisals of costume staff. Identify, interview, negotiate contracts, and hire new costume employees. Costume Production Develop a clear understanding of the production design to ensure the proper finish of all costume pieces. Guide and assist designers and costume staff as necessary to meet the needs of each production. Ensure that all costume fittings are conducted appropriately. Attend costume fittings as necessary. Ensure that all costumes are completed according to the specifications of the design and budget, and that they are delivered to the theater in a timely manner. Attend and participate in dress rehearsals and any accompanying note sessions, Communicate costume notes to the appropriate costume personnel. Ensure that complete and detailed records are kept for each production. Other Provide a safe and comfortable working environment for all costume staff. Oversee the proper and safe execution of all activities within the WNO Studio. Ensure that costume storage areas are maintained in a clean and organized manner, Attend and participate in all meetings as required. Provide costume support to other departments as necessary. Establish working relationships with other companies and vendors. Stay informed about industry standards and new products. Executive Staff Execute a high level of fiscal control, leadership, vision, and judgment. Participate in enhancing WNO’s current position in terms of institutional capacity, artistic vision, and revenue strategies. Contribute in planning the strategic direction of the company’s future. Plan, coordinate, and collaborate with WNO department heads concerning issues of organization, operating policy, and focus. Attend and provide reports to trustee and executive committee meetings as appropriate. Other duties as assigned. Key Qualifications Bachelor’s Degree in theater or comparable professional experience, with training in costume design and production. Must be highly motivated and a self-starter. Excellent organizational, interpersonal, and managerial skills. Excellent verbal and written communication skills. Must exercise good judgment, show initiative and handle sensitive data in a trustworthy manner. Discretion, maturity, and composure, especially under pressure. Ability to establish priorities and handle numerous assignments simultaneously. High standards and strong sense of responsibility. Ability to project, work within, and maintain a budget. Understanding of accounting and bookkeeping practices. Good working knowledge of costume history. Working knowledge of a variety of costume construction methods, materials and techniques. Comprehensive training in the safe operation of costume equipment, including industrial speed sewing machines and commercial steam irons. Knowledge of computerized information systems and their applications, including Microsoft Outlook, Microsoft Office and FileMaker Pro. Interest or knowledge in opera, music, and the performing arts.
The John F. Kennedy Center for Performing Arts
Washington DC
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Senior Finance Manager, Financial Planning & Analysis will be instrumental in establishing efficient and effective financial processes to support the daily operations of the Kennedy Center. The individual will reinforce consistent financial analysis to inform data-driven decisions by providing in-depth financial analysis and reporting to support the Kennedy Center’s annual operations plans to achieve current and future program objectives. The individual will oversee and manage reporting, analysis, and development of the Kennedy Center’s financial plans for operations to include the annual budget and ongoing projection cycles throughout the fiscal year. The Senior Finance Manager is responsible for leading, training, and developing staff; project managing and leading the Center through its core financial planning processes; maintaining relationships with Program leads; and liaising with external financial parties to include auditors and other third-party partners. Key Responsibilities Provide financial management and oversight of the Kennedy Center’s Trust budget, including both operating and capital budgets. Oversee dissemination of quarterly and monthly budget variance reports. Lead the analysis of current year budgets and projections by developing and maintaining complex financial analysis on the entirety of the Kennedy Center’s Trust operations. Establish strong partnerships with other departments to identify areas of concern and facilitate future recommended projection changes. Drive core financial planning processes by being a leader in project management. Maintain confidentiality of financial information, or any other tasks assigned by the organization. Develop, build, and maintain financial products that can summarize complex financial information into concise reports. Using such products, provide expert advice to the Vice President, Financial Planning & Analysis, Chief Financial Officer, and other senior leaders on budget/projection development, financial trends, risks, and opportunities. Lead cross-cutting analysis that brings together key financial stakeholders such as Development, Marketing, Finance, Program Leads, and Senior Management. Lead monthly revenue alignment analysis that maps expense projections with restricted revenues so that the Kennedy Center can optimize its use of restricted revenues in a matrixed funding environment. Support the preparation of financial statements and coordination with independent auditors for all annual and quarterly audit planning and execution functions. Assist in the implementation and upgrades of financial systems, which includes designing systems and processes, migrating data, testing, training, and administration. Develop and provide training presentations for users across the organization. Work with business unit leaders for solutions that drive cross-functional impact. Assist in establishing short and long-range departmental goals, objectives, policies, and operating procedures. Maintains close communication with internal users and decision-makers to stay abreast of business needs or industry trends, opportunities, and threats. Develop benchmarks and key indicators for measuring the financial performance of the Kennedy Center over the short and long-term. Foster a culture of service and excellence that motivates staff and encourages collaboration in order to provide the best experience for our customers. Empower and mentor team members to advance their professional growth. Other duties as assigned. Key Qualifications Bachelor’s degree in accounting, finance, commerce or a related field required. At least ten (10) years of experience in financial management within the nonprofit industry with at least three (3) years of management experience. MBA or CPA is a plus. Proven track record of driving innovation and continuous improvements while championing change. Strong leadership and problem-solving skills that bring a department together to foster teamwork and achieve great results. Expert in quantitative analysis and Microsoft Excel including complex formulas and financial modeling. Power Query is a plus. Strong organizational, conflict management, analytical, and strategic thinking skills Ability to adapt within a rapidly changing environment. Effective communication and follow through that build and maintain strong relationships with internal and external customers.
Full Time Regular
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Senior Finance Manager, Financial Planning & Analysis will be instrumental in establishing efficient and effective financial processes to support the daily operations of the Kennedy Center. The individual will reinforce consistent financial analysis to inform data-driven decisions by providing in-depth financial analysis and reporting to support the Kennedy Center’s annual operations plans to achieve current and future program objectives. The individual will oversee and manage reporting, analysis, and development of the Kennedy Center’s financial plans for operations to include the annual budget and ongoing projection cycles throughout the fiscal year. The Senior Finance Manager is responsible for leading, training, and developing staff; project managing and leading the Center through its core financial planning processes; maintaining relationships with Program leads; and liaising with external financial parties to include auditors and other third-party partners. Key Responsibilities Provide financial management and oversight of the Kennedy Center’s Trust budget, including both operating and capital budgets. Oversee dissemination of quarterly and monthly budget variance reports. Lead the analysis of current year budgets and projections by developing and maintaining complex financial analysis on the entirety of the Kennedy Center’s Trust operations. Establish strong partnerships with other departments to identify areas of concern and facilitate future recommended projection changes. Drive core financial planning processes by being a leader in project management. Maintain confidentiality of financial information, or any other tasks assigned by the organization. Develop, build, and maintain financial products that can summarize complex financial information into concise reports. Using such products, provide expert advice to the Vice President, Financial Planning & Analysis, Chief Financial Officer, and other senior leaders on budget/projection development, financial trends, risks, and opportunities. Lead cross-cutting analysis that brings together key financial stakeholders such as Development, Marketing, Finance, Program Leads, and Senior Management. Lead monthly revenue alignment analysis that maps expense projections with restricted revenues so that the Kennedy Center can optimize its use of restricted revenues in a matrixed funding environment. Support the preparation of financial statements and coordination with independent auditors for all annual and quarterly audit planning and execution functions. Assist in the implementation and upgrades of financial systems, which includes designing systems and processes, migrating data, testing, training, and administration. Develop and provide training presentations for users across the organization. Work with business unit leaders for solutions that drive cross-functional impact. Assist in establishing short and long-range departmental goals, objectives, policies, and operating procedures. Maintains close communication with internal users and decision-makers to stay abreast of business needs or industry trends, opportunities, and threats. Develop benchmarks and key indicators for measuring the financial performance of the Kennedy Center over the short and long-term. Foster a culture of service and excellence that motivates staff and encourages collaboration in order to provide the best experience for our customers. Empower and mentor team members to advance their professional growth. Other duties as assigned. Key Qualifications Bachelor’s degree in accounting, finance, commerce or a related field required. At least ten (10) years of experience in financial management within the nonprofit industry with at least three (3) years of management experience. MBA or CPA is a plus. Proven track record of driving innovation and continuous improvements while championing change. Strong leadership and problem-solving skills that bring a department together to foster teamwork and achieve great results. Expert in quantitative analysis and Microsoft Excel including complex formulas and financial modeling. Power Query is a plus. Strong organizational, conflict management, analytical, and strategic thinking skills Ability to adapt within a rapidly changing environment. Effective communication and follow through that build and maintain strong relationships with internal and external customers.
The John F. Kennedy Center for Performing Arts
Washington DC
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Senior Finance Manager, Federal Appropriations will be instrumental in driving change by establishing efficient and effective financial processes, along with optimal business structures and systems, to support federal budget, procurement, and accounting operations. The individual will provide in-depth financial analysis and reporting in support of the Kennedy Center’s annual operations plans to achieve current and future program objectives. The individual will oversee and manage compliance with federal acquisitions and appropriations law by establishing strong internal controls and procedures to support and account for federal financial activity. The Senior Finance Manager, Federal Appropriations is also responsible for leading, training, and developing staff and maintaining external relationships with financial institutions, auditors, and other third-party partners. Key Responsibilities Establish and maintain the Kennedy Center’s federal finance policies and procedures and ensure federal compliance throughout the organization. Create well-documented workflows and processes to ensure the timely obligation of federal funds and payment of invoices in compliance with the applicable Federal law and internal policies. Review new legislation or regulations and communicate applicability to Kennedy Center programs accordingly. Oversee all phases of the federal appropriations budget at the institutional level and coordinate its development, including formulation, execution, and submission to the Office of Management and Budget (OMB) while meeting all external regulatory deadlines. Provide expert advice to the Vice President, Financial Planning & Analysis, Chief Financial Officer and other senior leaders on budget development, management of funds, availability of funds, and obligation status to ensure program requirements are met and that funds are obtained and utilized in accordance with relevant law and regulation. Monitor the timely and proper recording of federal appropriations financial activity and the related accounting services including input in various systems, reporting, auditing, and internal controls. Develop structures, financial models and methods for funds allocation, cost control, and reporting. Serve as the principal advisor on federal appropriation accounting matters for the Vice President, Accounting and Chief Financial Officer, and as a principal contact for General Services Administration (GSA), and OMB. Manage all required financial reporting for federal activities for the Kennedy Center, ensuring timeliness, accuracy and compliance with relevant regulation and policy. Create, reconcile, and review federal spending reports to determine funds availability at the institutional level on a continuous basis. Ensure that all accounting transactions and reconciliation activities have been performed timely and information is readily available to programs. Support the preparation of financial statements and coordination with independent auditors for all annual and quarterly audit planning and execution functions. Assist in the implementation and upgrades of financial systems, which includes designing systems and processes, migrating data, testing, training, and administration. Develop training materials and presentations to facilitate cross-functional learning and compliance with internal guidelines and procedures. Work with business unit leaders for solutions that drive cross-functional impact. Assist in establishing short and long-range departmental goals, objectives, policies, and operating procedures. Maintains close communication with internal users and decision-makers to stay abreast of business needs or industry trends, opportunities, and threats. Develop benchmarks and key indicators for measuring the financial performance of the Kennedy Center over the short and long-term. Foster a culture of service and excellence that motivates staff and encourages collaboration in order to provide the best experience for our customers. Respond to the needs and requests of Kennedy Center management and staff in a professional and expedient manner. Adhere to all employer policies and procedures. Other duties as assigned. Key Qualifications Bachelor’s degree in accounting, finance, commerce or a related field required. At least five (5) years of experience as a financial manager of federal funds or at least ten (10) years of experience in a finance/ accounting role within the nonprofit industry. MBA or CPA is a plus. Expert in quantitative analysis and use of Microsoft Excel including complex formulas and financial modeling. Power Query knowledge is a plus. Proven track record of driving innovation and continuous improvements while championing change. Strong leadership and problem-solving skills that bring a department together to foster teamwork and achieve great results. Strong organizational, conflict management, analytical, and strategic thinking skills Ability to adapt within a rapidly changing environment. Effective communication and follow through that build and maintain strong relationships with internal and external customers
Full Time Regular
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Senior Finance Manager, Federal Appropriations will be instrumental in driving change by establishing efficient and effective financial processes, along with optimal business structures and systems, to support federal budget, procurement, and accounting operations. The individual will provide in-depth financial analysis and reporting in support of the Kennedy Center’s annual operations plans to achieve current and future program objectives. The individual will oversee and manage compliance with federal acquisitions and appropriations law by establishing strong internal controls and procedures to support and account for federal financial activity. The Senior Finance Manager, Federal Appropriations is also responsible for leading, training, and developing staff and maintaining external relationships with financial institutions, auditors, and other third-party partners. Key Responsibilities Establish and maintain the Kennedy Center’s federal finance policies and procedures and ensure federal compliance throughout the organization. Create well-documented workflows and processes to ensure the timely obligation of federal funds and payment of invoices in compliance with the applicable Federal law and internal policies. Review new legislation or regulations and communicate applicability to Kennedy Center programs accordingly. Oversee all phases of the federal appropriations budget at the institutional level and coordinate its development, including formulation, execution, and submission to the Office of Management and Budget (OMB) while meeting all external regulatory deadlines. Provide expert advice to the Vice President, Financial Planning & Analysis, Chief Financial Officer and other senior leaders on budget development, management of funds, availability of funds, and obligation status to ensure program requirements are met and that funds are obtained and utilized in accordance with relevant law and regulation. Monitor the timely and proper recording of federal appropriations financial activity and the related accounting services including input in various systems, reporting, auditing, and internal controls. Develop structures, financial models and methods for funds allocation, cost control, and reporting. Serve as the principal advisor on federal appropriation accounting matters for the Vice President, Accounting and Chief Financial Officer, and as a principal contact for General Services Administration (GSA), and OMB. Manage all required financial reporting for federal activities for the Kennedy Center, ensuring timeliness, accuracy and compliance with relevant regulation and policy. Create, reconcile, and review federal spending reports to determine funds availability at the institutional level on a continuous basis. Ensure that all accounting transactions and reconciliation activities have been performed timely and information is readily available to programs. Support the preparation of financial statements and coordination with independent auditors for all annual and quarterly audit planning and execution functions. Assist in the implementation and upgrades of financial systems, which includes designing systems and processes, migrating data, testing, training, and administration. Develop training materials and presentations to facilitate cross-functional learning and compliance with internal guidelines and procedures. Work with business unit leaders for solutions that drive cross-functional impact. Assist in establishing short and long-range departmental goals, objectives, policies, and operating procedures. Maintains close communication with internal users and decision-makers to stay abreast of business needs or industry trends, opportunities, and threats. Develop benchmarks and key indicators for measuring the financial performance of the Kennedy Center over the short and long-term. Foster a culture of service and excellence that motivates staff and encourages collaboration in order to provide the best experience for our customers. Respond to the needs and requests of Kennedy Center management and staff in a professional and expedient manner. Adhere to all employer policies and procedures. Other duties as assigned. Key Qualifications Bachelor’s degree in accounting, finance, commerce or a related field required. At least five (5) years of experience as a financial manager of federal funds or at least ten (10) years of experience in a finance/ accounting role within the nonprofit industry. MBA or CPA is a plus. Expert in quantitative analysis and use of Microsoft Excel including complex formulas and financial modeling. Power Query knowledge is a plus. Proven track record of driving innovation and continuous improvements while championing change. Strong leadership and problem-solving skills that bring a department together to foster teamwork and achieve great results. Strong organizational, conflict management, analytical, and strategic thinking skills Ability to adapt within a rapidly changing environment. Effective communication and follow through that build and maintain strong relationships with internal and external customers
The John F. Kennedy Center for Performing Arts
Washington DC
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Assistant, Kennedy Center Circles works with the Assistant Manager and Manager, Individual Giving in the coordination and execution of the Kennedy Center Circles ($1,800-$50,000) program and related campaigns. This includes research, cultivation, acquisition, stewardship, and ongoing maintenance of unrestricted and restricted contributions. The incumbent manages their time efficiently, anticipates the needs of the Assistant Manager, Manager, and Director, and takes initiative to advance campaign strategies. This position reports to the Manager, Individual Giving. Key Responsibilities Assist in the management of the Kennedy Center Circles Campaign ($1,800-$50,000) including: Preparing timely and accurate written communication with nearly 2,000 donors; Review data pulled internally and, with the Assistant Manager, ensure accuracy of renewal materials developed and managed by an outside consulting firm; Generate and manage solicitations, acknowledgments, tax receipts, and acquisition appeals; Complete timely gift entry forms and ensure accuracy of all billing and contributions; Prepare donor and strategy research projects in support of Campaign goals; Manage office resources and collateral materials; Participating in fundraising and general stewardship: Respond to donor requests for Membership logistics and details; Ensure proper donor recognition across several mediums; Solicit and renew donors over the phone and via email; Drafting all types of correspondence of varying length and complexity; Tracking proper documentation for all contributions, including regularly updating necessary systems and database records in Tessitura to ensure correct gift processing; Ensure the fulfillment of donor benefits and stewardship activities, including proper recognition and gift crediting in digital and print materials, processing performance ticket requests and event RSVPs, and regular greeting of donors at performances or onsite activities; Work closely with Special Events and other Development staff on guest lists, invitations, catering, budget, and overall logistics; Coordinate appropriate follow-up following each event; Assist in the coordination of the Kennedy Center Circles Board (approx.. 35 members) including: Providing support for three meetings per year, including catering logistics, meeting materials, and production requirements; Generating Board solicitations and follow-up efforts; Providing support for cultivation events throughout the year, working closely with Special Events and other development staff on catering, budget, and overall logistics. Other duties as assigned. Key Qualifications Experience working with Tessitura or similar CRM tools is preferred Bachelor’s degree preferred; or related professional experience. Minimum of one to two years of development or related experience required. Working knowledge of the performing arts is preferred. Superior and professional organizational, written and verbal communication, and interpersonal skills. Careful attention to detail and awareness of standard accounting procedures. Ability to foresee development needs, generate work for this position, and multitask efficiently Ability to deftly manage many relationships and personality types - both internal among staff members, and external among constituents. Ability and confidence to work with moderate supervision. Experience with Tessitura or another CRM database is ideal. Candidate must be local or willing to relocate to the DMV area. Additional Information This position is eligible for hybrid work arrangements, with a minimum of three days on-site per week. This position is not eligible for full-time remote work. This position requires occasional evening or weekend hours at fundraising events and performances, typically with advance notice. The noise level in the work environment is minimal, however attendance at major fundraising events and performances is required. In those conditions, the noise level is very loud. Travel up to 5% may be required.
Full Time Regular
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Assistant, Kennedy Center Circles works with the Assistant Manager and Manager, Individual Giving in the coordination and execution of the Kennedy Center Circles ($1,800-$50,000) program and related campaigns. This includes research, cultivation, acquisition, stewardship, and ongoing maintenance of unrestricted and restricted contributions. The incumbent manages their time efficiently, anticipates the needs of the Assistant Manager, Manager, and Director, and takes initiative to advance campaign strategies. This position reports to the Manager, Individual Giving. Key Responsibilities Assist in the management of the Kennedy Center Circles Campaign ($1,800-$50,000) including: Preparing timely and accurate written communication with nearly 2,000 donors; Review data pulled internally and, with the Assistant Manager, ensure accuracy of renewal materials developed and managed by an outside consulting firm; Generate and manage solicitations, acknowledgments, tax receipts, and acquisition appeals; Complete timely gift entry forms and ensure accuracy of all billing and contributions; Prepare donor and strategy research projects in support of Campaign goals; Manage office resources and collateral materials; Participating in fundraising and general stewardship: Respond to donor requests for Membership logistics and details; Ensure proper donor recognition across several mediums; Solicit and renew donors over the phone and via email; Drafting all types of correspondence of varying length and complexity; Tracking proper documentation for all contributions, including regularly updating necessary systems and database records in Tessitura to ensure correct gift processing; Ensure the fulfillment of donor benefits and stewardship activities, including proper recognition and gift crediting in digital and print materials, processing performance ticket requests and event RSVPs, and regular greeting of donors at performances or onsite activities; Work closely with Special Events and other Development staff on guest lists, invitations, catering, budget, and overall logistics; Coordinate appropriate follow-up following each event; Assist in the coordination of the Kennedy Center Circles Board (approx.. 35 members) including: Providing support for three meetings per year, including catering logistics, meeting materials, and production requirements; Generating Board solicitations and follow-up efforts; Providing support for cultivation events throughout the year, working closely with Special Events and other development staff on catering, budget, and overall logistics. Other duties as assigned. Key Qualifications Experience working with Tessitura or similar CRM tools is preferred Bachelor’s degree preferred; or related professional experience. Minimum of one to two years of development or related experience required. Working knowledge of the performing arts is preferred. Superior and professional organizational, written and verbal communication, and interpersonal skills. Careful attention to detail and awareness of standard accounting procedures. Ability to foresee development needs, generate work for this position, and multitask efficiently Ability to deftly manage many relationships and personality types - both internal among staff members, and external among constituents. Ability and confidence to work with moderate supervision. Experience with Tessitura or another CRM database is ideal. Candidate must be local or willing to relocate to the DMV area. Additional Information This position is eligible for hybrid work arrangements, with a minimum of three days on-site per week. This position is not eligible for full-time remote work. This position requires occasional evening or weekend hours at fundraising events and performances, typically with advance notice. The noise level in the work environment is minimal, however attendance at major fundraising events and performances is required. In those conditions, the noise level is very loud. Travel up to 5% may be required.
MPN Diversity Recruiters
Atlanta, GA or Birmingham, AL
Our Fortune 500 Company client is seeking to directly hire a talented Senior Data/Wireless Engineer (GA or AL).
CANDIDATE SUBMISSION REQUIREMENTS:
In order to receive consideration for an interview referral submission to our client's Hiring Manager for this role, each candidate must be reasonably qualified and comply with the following requirements:
1) Must be within commutable distance to Atlanta, GA or Birmingham, AL.
2) Fully comply with ALL instructions below under the [How to Apply] section.
3) Fully complete all Responses to the Hiring Manager's Screening Questions below.
4) Must be permanently authorized to work in the U.S. WITHOUT requiring any current or future sponsorship (e.g., U.S. citizen, permanent resident card).
Description
This Senior level position has primary responsibility for delivering planning, engineering design, engineering consulting, documentation, equipment lifecycle management, and technical support for wired and wireless network infrastructure within Fortune 500 Company and associated subsidiaries.
Location:
Remote work with strong preference in Atlanta and Birmingham metro areas. Some travel to project locations and corporate headquarters as required.
Major Responsibilities:
Responsible for strategic planning, design, development, implementation, provisioning, and day-to-day operations for the network infrastructure including Cisco data communications equipment; routers, switches, firewalls, wireless LAN and others.
Applies strong knowledge of data communications principles, architectures, and protocols including TCP/IP, routing, switching, WAN, and Ethernet technologies to design and implement efficient network configurations.
Work closely with TO Security and Field Operations personnel to insure proper implementation and configuration of new technologies.
Development and compliance of engineering standards including documentation, product lifecycle plans, and implementation.
Responsible for providing support to the local Operating Companies on issues related to network planning, engineering design, and engineering consulting.
Responsible for developing and participation in the successful completion of Network Services and Technology Organization initiatives.
Perform end-to-end troubleshooting for data and wireless networks.
The technology areas that may be in scope for this position include all technologies owned by Network Services.
Network Services owns all data network technologies, which includes network routing protocols, quality of service, MPLS, core data center and wide area data network routing and switching, integration of our network with an internet service provider, establishment of VPNs (virtual private networks), voice call management, VOIP (voice over IP), voice contact center, video infrastructure technology, remote wireless routers, wireless LAN, and firewalls.
Must Have Requirements:
24/7 on call support experience.
Wireless LAN Engineering and support experience/exposure. (5+ years preferred).
Route/switch engineering and support experience/exposure. (5+ years preferred).
Datacenter engineering and support experience/exposure is a plus.
Python scripting language is a plus.
General Position Requirements:
Strong knowledge of both Cisco wired and wireless network infrastructure technologies.
Configuration, troubleshooting and administration of Cisco Catalyst switches 9K (chassis and fixed port).
Configuration, troubleshooting and administration of Cisco routers (ASR 1K, ISR 4K, Catalyst 8K).
Configuration, troubleshooting and administration of Cisco Nexus switches 7K and 9K (chassis and fixed port).
Configuration and deployment of Cisco wireless controllers, access points and integration with authentication, authorization, and accounting (AAA) systems in accordance with policies.
Must understand RF technology and principles.
Strong knowledge of network and dynamic routing protocols (OSPF, BGP, QoS, Multicast, CAPWAP, etc.).
Ability to analyze the interrelationship between network, server, storage, and application problems quickly, develop alternative solutions, and select the most appropriate action.
Work with and coordinate field technicians to install network projects and troubleshoot issues.
Awareness of energy industry trends, opportunities, and challenges.
Participate in rotating after hours on-call rotation and provide off-hours operational support when necessary.
Competencies:
Ability to handle multiple assignments and conflicting priorities.
Comprehensive analytical/critical thinking and problem-solving skills.
Effective communication and interpersonal skills.
Ability to build relationships, to communicate/collaborate with peers, customers, contractors, and vendors.
Ability to provide and accept feedback.
Takes ownership of work assignments and personal development
Education/Experience:
Bachelor’s degree in Computer Science, Information Technology, or a related field
5 + years of experience in Enterprise Data (wired) Networking
5 + years of experience in Enterprise Wireless Networking
CCNP level knowledge expected in networking design and theory, certification a plus.
Desirable programming skills (Python preferred)
Demonstrated personal computer skills (i.e., Visio, Outlook, Word, Excel, etc.)
_________________________________________________________________
HOW TO APPLY:
Click on the APPLY button to send your resume and other credentials and full responses to the Hiring Manager's Questionnaire below to MPN Diversity Recruiters.
__________________________________________________________________
HIRING MANAGER'S SCREENING QUESTIONS:
Please answer ALL of the questions BELOW as accurately as possible. If you're determined to be reasonably qualified, you will be submitted to our client for a potential interview and direct hiring consideration for this great opportunity.
Do you have experience working 24/7 on-call support? Please describe.
Please describe your experience with wireless LAN engineering and support and include how many years’ experience.
Please describe your experience with route/switch engineering and support and include how many years’ experience.
Please describe your experience with Datacenter engineering and support and how many years’ experience.
Please describe your experience with configuration, provisioning, and automation tools.
We provide a competitive compensation package to include a base salary, incentive pay (bonus), and comprehensive benefits. What are your base salary requirements? (Do not state negotiable or N/A; if needed, list a range)
Full Time
Our Fortune 500 Company client is seeking to directly hire a talented Senior Data/Wireless Engineer (GA or AL).
CANDIDATE SUBMISSION REQUIREMENTS:
In order to receive consideration for an interview referral submission to our client's Hiring Manager for this role, each candidate must be reasonably qualified and comply with the following requirements:
1) Must be within commutable distance to Atlanta, GA or Birmingham, AL.
2) Fully comply with ALL instructions below under the [How to Apply] section.
3) Fully complete all Responses to the Hiring Manager's Screening Questions below.
4) Must be permanently authorized to work in the U.S. WITHOUT requiring any current or future sponsorship (e.g., U.S. citizen, permanent resident card).
Description
This Senior level position has primary responsibility for delivering planning, engineering design, engineering consulting, documentation, equipment lifecycle management, and technical support for wired and wireless network infrastructure within Fortune 500 Company and associated subsidiaries.
Location:
Remote work with strong preference in Atlanta and Birmingham metro areas. Some travel to project locations and corporate headquarters as required.
Major Responsibilities:
Responsible for strategic planning, design, development, implementation, provisioning, and day-to-day operations for the network infrastructure including Cisco data communications equipment; routers, switches, firewalls, wireless LAN and others.
Applies strong knowledge of data communications principles, architectures, and protocols including TCP/IP, routing, switching, WAN, and Ethernet technologies to design and implement efficient network configurations.
Work closely with TO Security and Field Operations personnel to insure proper implementation and configuration of new technologies.
Development and compliance of engineering standards including documentation, product lifecycle plans, and implementation.
Responsible for providing support to the local Operating Companies on issues related to network planning, engineering design, and engineering consulting.
Responsible for developing and participation in the successful completion of Network Services and Technology Organization initiatives.
Perform end-to-end troubleshooting for data and wireless networks.
The technology areas that may be in scope for this position include all technologies owned by Network Services.
Network Services owns all data network technologies, which includes network routing protocols, quality of service, MPLS, core data center and wide area data network routing and switching, integration of our network with an internet service provider, establishment of VPNs (virtual private networks), voice call management, VOIP (voice over IP), voice contact center, video infrastructure technology, remote wireless routers, wireless LAN, and firewalls.
Must Have Requirements:
24/7 on call support experience.
Wireless LAN Engineering and support experience/exposure. (5+ years preferred).
Route/switch engineering and support experience/exposure. (5+ years preferred).
Datacenter engineering and support experience/exposure is a plus.
Python scripting language is a plus.
General Position Requirements:
Strong knowledge of both Cisco wired and wireless network infrastructure technologies.
Configuration, troubleshooting and administration of Cisco Catalyst switches 9K (chassis and fixed port).
Configuration, troubleshooting and administration of Cisco routers (ASR 1K, ISR 4K, Catalyst 8K).
Configuration, troubleshooting and administration of Cisco Nexus switches 7K and 9K (chassis and fixed port).
Configuration and deployment of Cisco wireless controllers, access points and integration with authentication, authorization, and accounting (AAA) systems in accordance with policies.
Must understand RF technology and principles.
Strong knowledge of network and dynamic routing protocols (OSPF, BGP, QoS, Multicast, CAPWAP, etc.).
Ability to analyze the interrelationship between network, server, storage, and application problems quickly, develop alternative solutions, and select the most appropriate action.
Work with and coordinate field technicians to install network projects and troubleshoot issues.
Awareness of energy industry trends, opportunities, and challenges.
Participate in rotating after hours on-call rotation and provide off-hours operational support when necessary.
Competencies:
Ability to handle multiple assignments and conflicting priorities.
Comprehensive analytical/critical thinking and problem-solving skills.
Effective communication and interpersonal skills.
Ability to build relationships, to communicate/collaborate with peers, customers, contractors, and vendors.
Ability to provide and accept feedback.
Takes ownership of work assignments and personal development
Education/Experience:
Bachelor’s degree in Computer Science, Information Technology, or a related field
5 + years of experience in Enterprise Data (wired) Networking
5 + years of experience in Enterprise Wireless Networking
CCNP level knowledge expected in networking design and theory, certification a plus.
Desirable programming skills (Python preferred)
Demonstrated personal computer skills (i.e., Visio, Outlook, Word, Excel, etc.)
_________________________________________________________________
HOW TO APPLY:
Click on the APPLY button to send your resume and other credentials and full responses to the Hiring Manager's Questionnaire below to MPN Diversity Recruiters.
__________________________________________________________________
HIRING MANAGER'S SCREENING QUESTIONS:
Please answer ALL of the questions BELOW as accurately as possible. If you're determined to be reasonably qualified, you will be submitted to our client for a potential interview and direct hiring consideration for this great opportunity.
Do you have experience working 24/7 on-call support? Please describe.
Please describe your experience with wireless LAN engineering and support and include how many years’ experience.
Please describe your experience with route/switch engineering and support and include how many years’ experience.
Please describe your experience with Datacenter engineering and support and how many years’ experience.
Please describe your experience with configuration, provisioning, and automation tools.
We provide a competitive compensation package to include a base salary, incentive pay (bonus), and comprehensive benefits. What are your base salary requirements? (Do not state negotiable or N/A; if needed, list a range)
ABOUT THE ORGANIZATION:
Commonpoint Queens is a multifaceted community center dedicated to sustaining and enhancing the quality of individual, family and communal life throughout Queens, offering services to people of all ages, ability levels, stages of life and backgrounds. They strive to meet the evolving needs of their community of over 77,000 members ranging from providing in-school and after-school programs, professional and career development, assistance with food insecurity, legal services, financial counseling, mental health services, senior classes, dementia care programs, and tax preparation assistance to name a few. Commonpoint Queens has grown tremendously in the last five years and now has a budget of about $70 MM, a mission-driven staff of 3,000 and close to 70 sites in the five boroughs (although mainly concentrated in Queens).
ABOUT THE OPPORTUNITY:
Within our holistic, strength-focused, and family-supported practice framework, the Chief Financial Officer (CFO) will report to the President and Chief Executive Officer (CEO) and manage a team of roughly 15. The CFO has primary responsibility for overseeing and directing fiscal strategy, financial management, accounting, compliance, and investment activities in support of the goals and mission of Commonpoint Queens.
The successful candidate will partner with the senior leadership and the Board of Directors to develop strategies that support organizational growth, financial stability, and agency impact goals. The CFO also seeks ways to continuously improve the finance department to align with organizational values and expand community investment opportunities. The CFO ensures compliance with relevant laws and contractual requirements and manages organizational risks and liabilities.
Key responsibilities include:
Financial Oversight and Management
Develop credibility for the agency’s financial operations by providing practical, timely, and accurate analysis of budgets, financial reports, cash management, and financial trends and by effectively managing solutions to agency challenges to assist the CEO, the Board, and others on the Leadership Team in leading the organization and fulfilling the mission.
Oversee the comptroller and accounting department to ensure timely completion of monthly general ledger management and accounting close, e.g., accruals, deferred revenue, sub-ledger reconciliation and other monthly closing procedures.
Lead and manage the different branches of the accounting department to ensure accurate and timely budget reporting and financial projections.
Supervise, train, and develop the management of Accounts Receivable, Accounts Payable, Contracts Management, and Payroll.
Maintain all banking relationships and initiate strategies to strengthen cash position.
Collaborate with the accounting department to leverage financial software to ensure the precision of information, facilitate informed decision-making and guide the formulation of effective policies.
Financial Analysis, Strategy, and Budgeting
Spearhead financial growth strategies that respond to the dynamic landscape of Commonpoint Queens. Provide strategic financial input and leadership on issues affecting the organization and its mission, values, and programs.
Establish budget and forecast preparation guidelines and prepare the annual budget in collaboration with the CEO, Senior Leaders, and the Board of Directors.
Drive strategy around continually improving the budgeting process by educating department directors and managers on financial issues impacting department budgets.
Develop a reliable cash flow projection process and reporting mechanism with a minimum cash threshold to meet operating needs.
Engage and play a leadership role in the Board Finance and Investment Committees to develop short, and long-term financial plans and projections.
Compliance and Internal Controls
Oversee the agency audit process and manage the relationship with external auditors. Ensure smooth processes for contract audits.
Monitor compliance with grant record-keeping and billing requirements in alignment with local, state, and federal guidelines, including an annual A-133.
Oversee the finance department’s grants management division to ensure that grants are tracked and matched with corresponding expenses within the accounting system.
ABOUT THE SUCCESSFUL CANDIDATE:
The ideal CFO will be forward-thinking, people-focused, and strategic about financial management and budgeting, community building, team development, and urban engagement. The successful candidate will be a highly credible and accomplished financial strategist, leader and manager, committed to the mission, vision, and values of Commonpoint Queens and energized by its impact in the community.
Qualifications:
Minimum of 15 years senior level financial experience in the nonprofit sector and/or equivalent business experience, with at least 10 years in a senior management position.
A strong track record of understanding and managing government contracts, including regulatory compliance, negotiation, and change management.
Possess strong analytical skills and have a data-driven approach; adept at informing, creating, and managing budgets.
Demonstrated success leveraging exceptional strategic thinking and creative problem-solving skills to improve systems and processes, navigate complexity, overcome challenges, and achieve impact. Strong systems skills required.
Ability to balance the demands of big-picture strategy with day-to-day orientation to details.
Record of accomplishments building and leading effective teams and coaching/developing others to maximize their potential.
A high EQ, and a capacity for embracing change, fostering a team culture that is adaptable, and skillfully guiding individuals through transitions with a reassuring and steady leadership approach.
Clear and effective communicator with extensive experience presenting to executives and boards.
Approachable with strong interpersonal skills and ability to work effectively with a wide variety of people; ability to inspire trust and motivate staff.
Experience intentionally using financial software to produce timely and accurate data.
High standard of ethics, integrity, respect, and humility.
The incoming CFO will bring the following professional and personal attributes to Commonpoint Queens:
Not-for-profit experience: You’ve worked in a not-for-profit agency, understand regulatory compliance expectations of public funding (Federal, State and City-level) and understand some of the unique challenges and opportunities that come with the territory.
Strategic and financial expertise : You will bring experience, insight and a data-driven approach to the executive and board meetings. This insight will provide you with the ability to creatively problem-solve, make decisions, and implement changes quickly and soundly.
Growth and innovation : You will be energized by the potential for compelling opportunities and tackling new problems through programs. You will have the ability to evaluate long-term budgetary strategic direction, help develop strategy, and build the team to execute on it. You also thrive in a fast-paced, dynamic, and inclusive environment.
Building high-performing teams: You have a framework for how organizations build, manage, retain, and inspire great teams. You know leading a team requires incredible communication skills, attention to detail, and the ability to assimilate a high volume of information across disciplines and departments.
Inspiring and thoughtful communications: Your ability to craft the right message to the team in a variety of situations will help the organization stay connected, aligned, and focused.
EDUCATION: BA/BS required; MBA, CPA, CFA, CFP or equivalent advanced accounting and financial experience preferred.
COMPENSATION & BENEFITS: Salary range for this role is $225,000 - $240,000 commensurate with experience.
Commonpoint Queens provides a suite of competitive benefits including health insurance (including dental & vision), FSA, a 403(b) Plan and Pension Plan, Life Insurance, and a generous and flexible PTO system.
LOCATION & EXPECTATIONS: This position reports to offices located in Little Neck, and Forest Hills, Queens with some flexibility. Presence at other locations within NYC may be required, in addition to evening/weekend hours as needed.
HOW TO APPLY: Submit a cover letter AND resume in confidence here .
Commonpoint Queens provides equal employment opportunities to all applicants without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service in accordance with applicable federal, state, and local laws. We encourage candidates from the local Eastern Queens/Western Long Island communities to consider applying for this employment opportunity.
Full Time
ABOUT THE ORGANIZATION:
Commonpoint Queens is a multifaceted community center dedicated to sustaining and enhancing the quality of individual, family and communal life throughout Queens, offering services to people of all ages, ability levels, stages of life and backgrounds. They strive to meet the evolving needs of their community of over 77,000 members ranging from providing in-school and after-school programs, professional and career development, assistance with food insecurity, legal services, financial counseling, mental health services, senior classes, dementia care programs, and tax preparation assistance to name a few. Commonpoint Queens has grown tremendously in the last five years and now has a budget of about $70 MM, a mission-driven staff of 3,000 and close to 70 sites in the five boroughs (although mainly concentrated in Queens).
ABOUT THE OPPORTUNITY:
Within our holistic, strength-focused, and family-supported practice framework, the Chief Financial Officer (CFO) will report to the President and Chief Executive Officer (CEO) and manage a team of roughly 15. The CFO has primary responsibility for overseeing and directing fiscal strategy, financial management, accounting, compliance, and investment activities in support of the goals and mission of Commonpoint Queens.
The successful candidate will partner with the senior leadership and the Board of Directors to develop strategies that support organizational growth, financial stability, and agency impact goals. The CFO also seeks ways to continuously improve the finance department to align with organizational values and expand community investment opportunities. The CFO ensures compliance with relevant laws and contractual requirements and manages organizational risks and liabilities.
Key responsibilities include:
Financial Oversight and Management
Develop credibility for the agency’s financial operations by providing practical, timely, and accurate analysis of budgets, financial reports, cash management, and financial trends and by effectively managing solutions to agency challenges to assist the CEO, the Board, and others on the Leadership Team in leading the organization and fulfilling the mission.
Oversee the comptroller and accounting department to ensure timely completion of monthly general ledger management and accounting close, e.g., accruals, deferred revenue, sub-ledger reconciliation and other monthly closing procedures.
Lead and manage the different branches of the accounting department to ensure accurate and timely budget reporting and financial projections.
Supervise, train, and develop the management of Accounts Receivable, Accounts Payable, Contracts Management, and Payroll.
Maintain all banking relationships and initiate strategies to strengthen cash position.
Collaborate with the accounting department to leverage financial software to ensure the precision of information, facilitate informed decision-making and guide the formulation of effective policies.
Financial Analysis, Strategy, and Budgeting
Spearhead financial growth strategies that respond to the dynamic landscape of Commonpoint Queens. Provide strategic financial input and leadership on issues affecting the organization and its mission, values, and programs.
Establish budget and forecast preparation guidelines and prepare the annual budget in collaboration with the CEO, Senior Leaders, and the Board of Directors.
Drive strategy around continually improving the budgeting process by educating department directors and managers on financial issues impacting department budgets.
Develop a reliable cash flow projection process and reporting mechanism with a minimum cash threshold to meet operating needs.
Engage and play a leadership role in the Board Finance and Investment Committees to develop short, and long-term financial plans and projections.
Compliance and Internal Controls
Oversee the agency audit process and manage the relationship with external auditors. Ensure smooth processes for contract audits.
Monitor compliance with grant record-keeping and billing requirements in alignment with local, state, and federal guidelines, including an annual A-133.
Oversee the finance department’s grants management division to ensure that grants are tracked and matched with corresponding expenses within the accounting system.
ABOUT THE SUCCESSFUL CANDIDATE:
The ideal CFO will be forward-thinking, people-focused, and strategic about financial management and budgeting, community building, team development, and urban engagement. The successful candidate will be a highly credible and accomplished financial strategist, leader and manager, committed to the mission, vision, and values of Commonpoint Queens and energized by its impact in the community.
Qualifications:
Minimum of 15 years senior level financial experience in the nonprofit sector and/or equivalent business experience, with at least 10 years in a senior management position.
A strong track record of understanding and managing government contracts, including regulatory compliance, negotiation, and change management.
Possess strong analytical skills and have a data-driven approach; adept at informing, creating, and managing budgets.
Demonstrated success leveraging exceptional strategic thinking and creative problem-solving skills to improve systems and processes, navigate complexity, overcome challenges, and achieve impact. Strong systems skills required.
Ability to balance the demands of big-picture strategy with day-to-day orientation to details.
Record of accomplishments building and leading effective teams and coaching/developing others to maximize their potential.
A high EQ, and a capacity for embracing change, fostering a team culture that is adaptable, and skillfully guiding individuals through transitions with a reassuring and steady leadership approach.
Clear and effective communicator with extensive experience presenting to executives and boards.
Approachable with strong interpersonal skills and ability to work effectively with a wide variety of people; ability to inspire trust and motivate staff.
Experience intentionally using financial software to produce timely and accurate data.
High standard of ethics, integrity, respect, and humility.
The incoming CFO will bring the following professional and personal attributes to Commonpoint Queens:
Not-for-profit experience: You’ve worked in a not-for-profit agency, understand regulatory compliance expectations of public funding (Federal, State and City-level) and understand some of the unique challenges and opportunities that come with the territory.
Strategic and financial expertise : You will bring experience, insight and a data-driven approach to the executive and board meetings. This insight will provide you with the ability to creatively problem-solve, make decisions, and implement changes quickly and soundly.
Growth and innovation : You will be energized by the potential for compelling opportunities and tackling new problems through programs. You will have the ability to evaluate long-term budgetary strategic direction, help develop strategy, and build the team to execute on it. You also thrive in a fast-paced, dynamic, and inclusive environment.
Building high-performing teams: You have a framework for how organizations build, manage, retain, and inspire great teams. You know leading a team requires incredible communication skills, attention to detail, and the ability to assimilate a high volume of information across disciplines and departments.
Inspiring and thoughtful communications: Your ability to craft the right message to the team in a variety of situations will help the organization stay connected, aligned, and focused.
EDUCATION: BA/BS required; MBA, CPA, CFA, CFP or equivalent advanced accounting and financial experience preferred.
COMPENSATION & BENEFITS: Salary range for this role is $225,000 - $240,000 commensurate with experience.
Commonpoint Queens provides a suite of competitive benefits including health insurance (including dental & vision), FSA, a 403(b) Plan and Pension Plan, Life Insurance, and a generous and flexible PTO system.
LOCATION & EXPECTATIONS: This position reports to offices located in Little Neck, and Forest Hills, Queens with some flexibility. Presence at other locations within NYC may be required, in addition to evening/weekend hours as needed.
HOW TO APPLY: Submit a cover letter AND resume in confidence here .
Commonpoint Queens provides equal employment opportunities to all applicants without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service in accordance with applicable federal, state, and local laws. We encourage candidates from the local Eastern Queens/Western Long Island communities to consider applying for this employment opportunity.
Payroll Supervisor (Accounting Supervisor)
City of Portland
Salary: $103,833.60 - $147,035.20 Annually
Job Type: Regular
Job Number: 2024-00130
Location: 1120 SW 5th Ave, OR
Bureau: OMF-Bureau of Human Resources
Closing: 2/12/2024 11:59 PM Pacific
The Position
Job Appointment: Regular, full-time
Work Schedule: Monday - Friday, 8 am-5 pm. An alternate schedule may be available.
Work Location: Hybrid; In-Person work to be conducted at The Portland Building, 1120 SW 5th Avenue. Remote work must be performed within Oregon or Washington. For more information, https://employees.portland.gov/human-resources/people-culture/workplace-framework-and-requirements.
Benefits: Please check our benefit tab for an overview of benefits for this position.
Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need to respond to the supplemental questions and attach a resume.
About the Position: The City of Portland's Bureau of Human Resources is seeking a Payroll Supervisor to manage the City's biweekly full-cycle payroll process. This recruitment will be used to fill one full-time permanent position on the Human Resources and Payroll Services Team within the Bureau of Human Resources.
The position manages the City's full-cycle biweekly payroll process in compliance with all applicable wage and hour laws. In addition, the position is responsible for ensuring that the City complies with payroll reporting, administration, tax, and payroll third-party requirements, as well as applicable payroll accounting standards, practices, and procedures.
The HR and Payroll Services Team manages the City's SAP HCM system and is responsible for ensuring that the City's biweekly payroll and HR processes are executed correctly in order to pay approximately 8,000 employees in 11 bargaining units. The team works collaboratively with other HR functions in the Bureau of Human Resources, such as employee benefits and compensation, to ensure employee pay and compensation are accurate and timely. This is an exciting opportunity for the successful candidate to provide leadership to the City's payroll function and its team members, identify and problem-solve emergent payroll issues and changing legal requirements, maintain legal and financial compliance with all applicable laws and regulations, actively collaborate with stakeholders, and continuously pursue process improvement.
The Bureau of Human Resources has a supportive and diverse workforce that values teamwork and strives for high-quality service through knowledgeable, helpful, and responsive interactions with its customers. The Payroll Supervisor is expected to have a high-level attention to detail, be a payroll expert, and be an active contributor to the Bureau of Human Resources team.
As a Payroll Supervisor, you will:
• Administer a full-cycle payroll process using an enterprise payroll software module (The City utilizes SAP). • Evaluate and analyze technical payroll activities. • Understand and be able to perform detailed payroll computations. • Understand, develop, and implement sound financial and accounting procedures and controls and adhere to applicable payroll accounting standards. • Prepare clear, concise, and comprehensive accounting statements, reports, and other written materials. • Develop and maintain effective working relationships with managers, employees, and others encountered in the course of work.
Questions? Amanda Hillebrecht, Senior Recruiter Bureau of Human Resources mailto:Amanda.Hillebrecht@portlandoregon.gov
To Qualify
The following minimum qualifications are required for this position:
• Experience in managing full-cycle payroll processing and utilization of an enterprise payroll software module (For example, SAP, Oracle, Workday, etc.). Full-cycle payroll management experience includes, but is not limited to, managing: all payroll activities required to calculate net pay; all withholdings and deductions; administration of third-party payments and reconciliations; submission of tax filings and payments; generation of paychecks and electronic funds transfers; preparation of audit schedules; and W-2 generation. • Knowledge of applicable Federal, State, and local laws and regulations governing payroll taxes, filing, reporting, and payroll administration. • Knowledge of payroll and deductions policies, practices, and procedures. • Knowledge of garnishments and employment verification practices and procedures. • Knowledge of the principles, methods, and practices of process improvement and problem-solving. • Experience effectively managing the work of a team. Although not required, you may have the following:
• Five (5) years of progressively responsible payroll experience in a public agency utilizing an enterprise payroll software module, including one (1) year of experience in a supervisory role. • Certified Payroll Professional Certification
The Recruitment Process
Step 1: Apply online between January 29, 2024 - February 12, 2024
Required Application Materials:
• Resume • Answer the Supplemental Questions (click on the Questions tab to preview the questions)
Optional Application Materials:
• Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.)
Application Tips:
• The City of Portland has https://tinyurl.com/pdxh2a and offers https://www.portland.gov/bhr/eventshttps://www.portland.gov/bhr/events once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement. • Your responses to the supplemental questions should include details describing your education, training, and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. • Your resume should support the details described in your responses to the supplemental questions. • Salary Range/Equity Pay Analysis: Please note per the https://www.oregon.gov/boli/workers/pages/equal-pay.aspx your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. • Do not attach materials not requested. • All completed applications for this position must be submitted no later than on the closing date and time of this recruitment. • All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted.
Step 2: Minimum Qualification Evaluation: Week of February 12, 2024
• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. • Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. • You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes for complete information. • Additional evaluation may be required prior to the establishment of the eligible list and/or final selection.
Step 3: Establishment of Eligible List: Week of February 19, 2024
• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
Step 4: Selection (Interview): February
• The hiring bureau will review and select candidates to interview. • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 5: Offer of Employment: February
Step 6: Start Date: March
• A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change*
Additional Information
https://www.portland.gov/bhr/career-center/recruitment-policy for additional information regarding the following:
• Veteran Preference • ADA, Pregnancy, and Religious Accommodations • Work Status • Equal Employment Opportunity
To apply, please visit https://apptrkr.com/4976014
Full Time
Payroll Supervisor (Accounting Supervisor)
City of Portland
Salary: $103,833.60 - $147,035.20 Annually
Job Type: Regular
Job Number: 2024-00130
Location: 1120 SW 5th Ave, OR
Bureau: OMF-Bureau of Human Resources
Closing: 2/12/2024 11:59 PM Pacific
The Position
Job Appointment: Regular, full-time
Work Schedule: Monday - Friday, 8 am-5 pm. An alternate schedule may be available.
Work Location: Hybrid; In-Person work to be conducted at The Portland Building, 1120 SW 5th Avenue. Remote work must be performed within Oregon or Washington. For more information, https://employees.portland.gov/human-resources/people-culture/workplace-framework-and-requirements.
Benefits: Please check our benefit tab for an overview of benefits for this position.
Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need to respond to the supplemental questions and attach a resume.
About the Position: The City of Portland's Bureau of Human Resources is seeking a Payroll Supervisor to manage the City's biweekly full-cycle payroll process. This recruitment will be used to fill one full-time permanent position on the Human Resources and Payroll Services Team within the Bureau of Human Resources.
The position manages the City's full-cycle biweekly payroll process in compliance with all applicable wage and hour laws. In addition, the position is responsible for ensuring that the City complies with payroll reporting, administration, tax, and payroll third-party requirements, as well as applicable payroll accounting standards, practices, and procedures.
The HR and Payroll Services Team manages the City's SAP HCM system and is responsible for ensuring that the City's biweekly payroll and HR processes are executed correctly in order to pay approximately 8,000 employees in 11 bargaining units. The team works collaboratively with other HR functions in the Bureau of Human Resources, such as employee benefits and compensation, to ensure employee pay and compensation are accurate and timely. This is an exciting opportunity for the successful candidate to provide leadership to the City's payroll function and its team members, identify and problem-solve emergent payroll issues and changing legal requirements, maintain legal and financial compliance with all applicable laws and regulations, actively collaborate with stakeholders, and continuously pursue process improvement.
The Bureau of Human Resources has a supportive and diverse workforce that values teamwork and strives for high-quality service through knowledgeable, helpful, and responsive interactions with its customers. The Payroll Supervisor is expected to have a high-level attention to detail, be a payroll expert, and be an active contributor to the Bureau of Human Resources team.
As a Payroll Supervisor, you will:
• Administer a full-cycle payroll process using an enterprise payroll software module (The City utilizes SAP). • Evaluate and analyze technical payroll activities. • Understand and be able to perform detailed payroll computations. • Understand, develop, and implement sound financial and accounting procedures and controls and adhere to applicable payroll accounting standards. • Prepare clear, concise, and comprehensive accounting statements, reports, and other written materials. • Develop and maintain effective working relationships with managers, employees, and others encountered in the course of work.
Questions? Amanda Hillebrecht, Senior Recruiter Bureau of Human Resources mailto:Amanda.Hillebrecht@portlandoregon.gov
To Qualify
The following minimum qualifications are required for this position:
• Experience in managing full-cycle payroll processing and utilization of an enterprise payroll software module (For example, SAP, Oracle, Workday, etc.). Full-cycle payroll management experience includes, but is not limited to, managing: all payroll activities required to calculate net pay; all withholdings and deductions; administration of third-party payments and reconciliations; submission of tax filings and payments; generation of paychecks and electronic funds transfers; preparation of audit schedules; and W-2 generation. • Knowledge of applicable Federal, State, and local laws and regulations governing payroll taxes, filing, reporting, and payroll administration. • Knowledge of payroll and deductions policies, practices, and procedures. • Knowledge of garnishments and employment verification practices and procedures. • Knowledge of the principles, methods, and practices of process improvement and problem-solving. • Experience effectively managing the work of a team. Although not required, you may have the following:
• Five (5) years of progressively responsible payroll experience in a public agency utilizing an enterprise payroll software module, including one (1) year of experience in a supervisory role. • Certified Payroll Professional Certification
The Recruitment Process
Step 1: Apply online between January 29, 2024 - February 12, 2024
Required Application Materials:
• Resume • Answer the Supplemental Questions (click on the Questions tab to preview the questions)
Optional Application Materials:
• Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.)
Application Tips:
• The City of Portland has https://tinyurl.com/pdxh2a and offers https://www.portland.gov/bhr/eventshttps://www.portland.gov/bhr/events once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement. • Your responses to the supplemental questions should include details describing your education, training, and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. • Your resume should support the details described in your responses to the supplemental questions. • Salary Range/Equity Pay Analysis: Please note per the https://www.oregon.gov/boli/workers/pages/equal-pay.aspx your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. • Do not attach materials not requested. • All completed applications for this position must be submitted no later than on the closing date and time of this recruitment. • All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted.
Step 2: Minimum Qualification Evaluation: Week of February 12, 2024
• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. • Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. • You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes for complete information. • Additional evaluation may be required prior to the establishment of the eligible list and/or final selection.
Step 3: Establishment of Eligible List: Week of February 19, 2024
• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
Step 4: Selection (Interview): February
• The hiring bureau will review and select candidates to interview. • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 5: Offer of Employment: February
Step 6: Start Date: March
• A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change*
Additional Information
https://www.portland.gov/bhr/career-center/recruitment-policy for additional information regarding the following:
• Veteran Preference • ADA, Pregnancy, and Religious Accommodations • Work Status • Equal Employment Opportunity
To apply, please visit https://apptrkr.com/4976014