Staff Assistant II (Library District)

Minimum Qualifications

Graduation from high school or equivalent, and five years general office/clerical experience which involved taking and transcribing dictation; or any equivalent combination of education and experience. College course work will substitute for experience on a year for year basis.  Ability to type at 35 correct words per minute. Successful completion of a criminal history background investigation is required prior to employment. Evening and weekend work hours may be required.

SKILLS TESTING REQUIRED – Only applicants who meet the minimum qualifications and submit the required skills testing scores will be referred to the next step in the recruitment for this position. 

This position requires a passing score on the following County's skills assessment tests: Microsoft Excel, Microsoft Word, and with a minimum score of moderate knowledge and typing with minimum correct words of 35 wpm.   The assessment tests can be taken in person or online/remotely through the CareerSource North Central Florida.  The applicant must contact CareerSource North Central Florida at assessment@careersourcencfl.com to arrange testing.  

Passing scores must be received by the Human Resources Office via email at achr@alachuacounty.us no later than five business days after the posting closes. CareerSource North Central Florida is not responsible for submitting test scores to the Alachua County Human Resources Office. All scores are valid only for a period of 2 years from the date of testing.  

Position Summary

This is highly specialized and complex office work involving frequent administrative duties and having wide and varied scope.

An employee assigned to this classification performs difficult and varied office, public contact, and administrative work. Emphasis of the work is on relieving the supervisor of as much administrative detail as possible. Employee works on projects covering a wide variety of subjects and is often under the pressure of completing them within a limited time period. Work affords considerable independence of judgment in preparing correspondence, giving information, receiving complaints, and performing other public contact work.

Work is performed under the direction of a higher level manager and is reviewed through conferences, reports, and observation of results obtained.

Examples of Duties

ESSENTIAL JOB FUNCTIONS

Serves as a secretary to the Library District Board of Trustees; prepares notice of meetings and agenda, attends meetings, takes and transcribes dictation summary of actions.

Takes and transcribes dictation from the department head supervisor or transcribes from a Dictaphone/tape.

Processes purchase requests and purchase orders.

Prepares Library District payrolls.

Assists in preparation of the Library District annual budget, and prepares reports and statistical data.

Prepares travel authorizations for Administration staff and the Board of Trustees.

Files office correspondence and records.

Ensures proper distribution and disposition of notices, memoranda, directives, and related material.

Collects and compiles data, information, and cost reports on various projects.

May supervise and direct routine and complex clerical operations.

Aids supervisor in reviewing complaints or requests for services from the public or other agencies; prepares and maintains department policy and procedural manuals.

Performs related work as required.

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

KNOWLEDGE, SKILLS AND ABILITIES

Thorough knowledge of the operations, functions, and scope of authority of Library District departments as related to the handling and disposition of complaints, request for information, and delegated administrative details.

Ability to make minor decisions in accordance with laws, ordinances, regulations, and departmental policies and procedures.

Ability to supervise and coordinate the work of other employees.

Ability to communicate effectively, and establish working relationships with other employees and the general public.

Understand how and why Library policies and procedures were developed.

Ensure patron compliance of all policies and procedures through effective communication and enforcement.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk or hear. The employee is occasionally required to reach and be mobile.

The employee must occasionally lift and/or move up to 25 pounds . Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus associated with the constant use of printed matter and computer monitors.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

•FLORIDA RETIREMENT SYSTEM (FRS)The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee.For other benefits such as life insurance and health insurance:  Employee Benefits

1. New Years Day  
2. Martin Luther King Day  
3. Memorial Day  
4. Juneteenth
5. Independence Day  
6. Labor Day  
7. Veterans' Day  
8. Thanksgiving Day  
9. Friday following Thanksgiving  
10. Christmas Day  
11. Additional Christmas Holiday  
12. 3 Floating Holidays