ERP Systems Specialist

Minimum Qualifications

Bachelor's degree in accounting, accounting technology, human resources, or business administration, and two years of experience in payroll, human resources, budgeting, accounting, or a related field; or any equivalent combination of training and experience. Applicants within six months of meeting the education/experience requirement may be considered for trainee status.

Successful completion of a drug screen and successful completion of all applicable background checks pre-hire and ongoing are required. 

Position Summary

This is highly specialized and complex administrative work involving technical payroll operations and ensuring ERP system accuracy.An employee assigned to this classi?cation is responsible for performing complex and technical payroll functions with a high degree of accuracy and confidentiality. The role ensures compliance with applicable laws, labor agreements, and internal policies while maintaining detailed payroll records and supporting audits. It works closely with departments to ensure timely and accurate payroll processing and reporting.
Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports, and observation of results obtained.

Examples of Duties

Processes bi-weekly payroll by auditing and inputting data from department timesheets, verifying the accuracy of all necessary changes, balancing hours, and justifying employee rates; accurately processes complex payrolls in a timely manner, identifying and correcting any errors in records.

Validates accuracy of information flow among time entry, HR and benefits, and general ledger (GL) as related to earnings, deductions, accrual, benefits, and taxes.

Reviews and ensures all leave, timesheets, and timesheet-related tasks have been properly approved by established policies and procedures.

Serves as liaison with Human Resources to ensure compliance with FMLA requests and labor agreements related to Payroll.

Coordinates, oversees, and may supervise activities of staff engaged in calculating, posting, and verifying financial and payroll data for use in maintaining accounting and statistical records.

Assists management with payroll projections and end-of-year analysis.
 
Performs mathematical calculations for payroll entry.

Prepares requisitions for approval for various actions such as hiring, termination, promotions, merit increase.

Communicates and trains with staff and leadership concerning the procedures for handling and processing payroll data.

Coordinates with Risk Management O?ce regarding workers’ compensation. Prepares and assists wage statements for Workers' Compensation claims.

Prepare complex reports as needed related to Payroll Data.

Maintains accurate and detailed payroll records and files, including audits, timesheets, and approval history, in compliance with all applicable retention policies and laws, and ensures employee data is accurately maintained in the appropriate timekeeping and payroll systems.

Oversees routine and complex clerical operations.

Maintains current knowledge of City, State, and Federal regulations affecting payroll.

Develop and oversee periodic internal audits of various payroll areas and assist in preparing materials for internal and external audits.

Ensures that system and software changes are correct and implemented efficiently to ensure accuracy during the payroll process.
 
May prepare notice of meetings and agenda items, attend meetings, and take minutes of meetings.

Monitors ledgers, journals and bookkeeping records.

Prepares, maintains and calculates personnel services budget.

Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of speci?c statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of governmental budgetary procedures, financial accounting, union agreement compliance, Federal grant compliance, and fund organization.

Knowledge of payroll, general ledger, accounts payable and accounts receivable software.

Thorough knowledge of principles, practices, and methods of state laws and regulations relating to payroll. 

Knowledge of o?ce practices, simple bookkeeping systems and computerized record processing.

Knowledge of bargaining contract provisions a?ecting payroll or deduction programs; procedures and policies of the processing of payroll transactions/documents.

Knowledge of payroll entry software, database, business analytics, word processing and spreadsheet software programs.

Knowledge of the automated payroll process and an understanding of workflow within the process

Ability to think logically, multitask, and apply laws, rules, regulations, and bargaining contract provisions concerning payroll transactions.

Ability to independently interpret and use reference material.

Ability to give and follow directions.

Ability to gather data, design and prepare tables, spreadsheets, and charts.

Ability to communicate effectively, verbally and in writing.

Ability to manage multiple interactive software and ERP systems relating to payroll processing.

Ability to deal with departments and employees on technical matters and sensitive issues.

Ability to organize and prioritize work.

Ability to create/draft correspondence.

Ability to establish and maintain e?ective working relationships with supervisors, other employees, outside agencies, and the general public.

PHYSICAL DEMANDS: 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit; talk or hear; use hands to ?nger, handle, feel or operate objects, tools or controls; and reach with hands and arms. The employee is occasionally required to walk.

The employee must occasionally lift and/or move up to 10 pounds. Speci?c vision abilities required by this job include close vision, and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future. BoCC-Contributed Benefits

• Medical/Health Insurance  
• Employee Life Insurance  
• Florida Retirement System  
• Employee Assistance Program

Optional Benefits

• Dental Insurance  
• Vision Insurance
• Supplemental & Dependent Life Insurance
• Deferred Retirement Program
• Flexible Spending Accounts
• Roth IRA
• Tuition Assistance Program  

NOTE: For detailed information regarding available benefits click here.

You may also view Frequently Asked Questions (FAQs) regarding benefits. 

• FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement.  A defined benefit or defined contribution option may be chosen by the employee.
• TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details.
• HOLIDAYS Holidays are as follows: 

1. New Years Day  
2. Martin Luther King Day  
3. Memorial Day  
4. Juneteenth
5. Independence Day  
6. Labor Day  
7. Veterans' Day  
8. Thanksgiving Day  
9. Friday following Thanksgiving  
10. Christmas Eve (IAFF*)  
11. Christmas Day  
12. Additional Christmas Holiday (All non-IAFF employees)  
13. 2 Floating Holidays  (All non- IAFF employees)

*IAFF – International Association of Firefighters Pay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays.

Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2.

Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.

$55,570.11 Annually