Associate Specialist, People & Culture

The Associate Specialist, People & Culture is responsible for providing administrative support to areas of People & Culture including, but not limited to billing, HRIS, staff education, employee engagement and talent acquisition. On occasion, there will be instances where the Associate Specialist will need to travel to APHL Headquarters, which is currently located in Bethesda, MD. To that end, we are seeking applicants local to the DC area. This position reports to the Senior Director, People & Culture.

Duties & Responsibilities

Provides general administrative support to the People & Culture department. Duties and responsibilities could include any of the following:

• Reconciling and preparing invoices for payment.
• Processing COBRA enrollments for employees exiting the organization.
• Scheduling phone screens and interviews with candidates.
• Conducting background and reference checks.
• Preparing offer letters for candidates.
• Assisting in the planning and preparation of People & Culture sponsored events and activities.
• Edit, upload, and update documents to P&C SharePoint, P&C Events Calendar, Manager’s Portal.
• Collect and maintain PDs for all employees.
• Monitor and file emails in P&C Inbox.
• Create Teams Channels.
• Assist in formatting presentations.
• Assist in P&C team meeting logistics.
• Assist with departmental projects in a variety of human resources areas.
• Calendar work which includes tracking birthdays and scheduling meetings.
• Performs other duties or responsibilities, as assigned.

Employment Standards- Education and Experience

To perform this job successfully, individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Associate's degree required. If candidate holds a Bachelor's degree, education might be substituted for work experience.
• A minimum of 2 years of administrative experience required. Preference given to candidates with experience in talent acquisition, benefits, employee relations and performance management.

Knowledge, Skills, and Abilities

Knowledge

• Basic knowledge of employment, talent acquisition, benefits, and compensation regulations, practices and procedures.

Skills

• Excellent organization and time management skills.
• Strong attention to detail.
• Exceptional verbal and written communication skills.
• Strong interpersonal skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint, SharePoint, Teams), ADP, and iCIMS. 

Abilities

• Proven ability to effectively prioritize deliverables and meet deadlines.
• Ability to maintain a high level of confidentiality and professionalism.
• Ability to build collaborative relationships and to foster teamwork.
• Ability to perform remote work as it relates to motivation and technology.

APHL Weeks:

APHL Week is a Conference/Convention that is held at the APHL Home Office Bethesda, MD. This event is mandatory for all employees to attend. Travel and lodging will be reimbursed by APHL.

Please Note: Reimbursement for travel and lodging may not be possible for employees that are local to the APHL Home Office.

Position Description Status:

The duties and responsibilities listed in this job description are illustrative ones anticipated for this position. Other duties and responsibilities may be assigned as required. Association of Public Health Laboratories (APHL) reserves the right to amend or change this job description to meet the needs of its programs. This job description and any attachments do not constitute or represent a contract.

Work Environment:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made for known physical or mental limitations to enable individuals with disabilities to perform the essential functions of the role.

Physical Demands:

The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job. Reasonable accommodations will be made for known physical or mental limitations to enable individuals with disabilities to perform the essential functions of the role.
During the job, the colleague may need to sit for extended periods, use a computer keyboard to type, read information visually, and communicate orally through a computer monitor.

Equal Opportunity Employment Statement:

APHL is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, national origin, ancestry, citizenship status, sexual orientation, gender identity, marital status, veteran status, disability, age, genetic information or any other characteristic protected by applicable law.