Assistant Materials Coordinator- Hetch Hetchy Water & Power (Moccasin) - SFPUC (1942)

Hetch Hetchy Water and Power, a division of the San Francisco Public Utilities Commission

Assistant Materials Coordinator- Hetch Hetchy Water & Power (Moccasin) - SFPUC (1942)

Department: Public Utilities Commission

Job class: 1942-Assistant Materials Coordinator

Salary range: $110,656.00 - $134,524.00

Role type: Temporary Exempt What does this mean?

Hours: Full-time

Application Deadline: November 20, 2023

Full job description, please visit: https://careers.sf.gov/role/?id=3743990002880106

Reporting Location:

Moccasin, California in the Sierra Nevada Foothills. Nearby towns include Sonora and Groveland

Application Opening: October 26, 2023

Application Deadline: November 9, 2023

Compensation Range: $110,656 - $134,524

Recruitment ID: RTF0139492-01155505 (139493)

APPOINTMENT TYPE: Temporary Exempt: This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.

The duration of the appointment shall not exceed 36 months. 

Position Description: 

Under general direction, supervises and coordinates the materials management activities related to planning, ordering, receiving, storage and distribution of a wide variety of supplies and/or equipment within Hetch Hetchy Water and Power; participates in the development and revision of departmental policies and procedures; attends a variety of meetings and committees; maintains an integrated computerized inventory control system through subordinates by training and supervision; consults with departmental unit managers on the impact of materials management procedures; and performs related duties as required.

The 1942 Assistant Materials Coordinator will be responsible for warehouse operations, as well as purchasing functions for Hetch Hetchy Water and Power. The position will also be responsible for purchasing for major capital improvement projects (sometimes in the multi-million-dollar range). The position will assume responsibility for establishing a functional tool room, as well as ongoing management of the expanded warehouse and toolroom.

Essential Duties and Responsibilities:

1. Plans, assigns, supervises and reviews the work of subordinate staff engaged in the maintenance of inventory management records, determination of materials requirements, preparation of purchase requisitions, delivery orders, term purchases agreements and processing accounts payable documents; prepares periodic and special reports of unit activities.

2. Confers with section or division managers and supervisors regarding material support operations, short or long range plans effecting supplies and usage; and adjusts or recommends necessary inventory, storage or reorder changes.

3. Confers with departmental users and vendor representatives regarding service, product quality and durability, and purchase feasibility; implements systems for providing information to users on status of order; investigates and resolves user and accounts problems.

4. Prepares specifications for services and major capital improvement purchases in conjunction with project engineering.

 5. Evaluates inventory levels and reorder points by compiling and analyzing utilization statistics; advises management of significant transactions and trends; recommends changes in established targets when indicated; plans and directs annual and special inventories of supplies and equipment; and maintains a computerized inventory management information system.

6. Participates in the development and implementation of departmental policies and procedures in conformance with departmental and City and County purchasing and storeroom policies; develops and implements internal distribution systems and security policy; regularly reviews existing systems and procedures, and recommends revisions as necessary.

7. Selects and evaluates subordinates personnel; approves timecard records; documents and makes recommendations on employee performance and discipline; identifies training needs and determines appropriate training programs

Reporting Location:

Moccasin is located 140 miles east of the San Francisco Bay Area and requires a 5-hour round trip commute by car in fair weather.

How to qualify

If you are interested in a job like this, we are looking for people that have the following:

Education:

Possession of a baccalaureate degree from an accredited college or university with major college coursework in public administration, economics, industrial engineering or related field.

Experience:

Three (3) years of verifiable experience in the operation, maintenance and management of a complex computerized inventory management system for stores of materials, supplies and equipment. The system must have included repetitive stock replenishment cycles. Two (2) years of this experience must have been at a supervisory level.  

Substitution:

Additional qualifying work experience as described above may substitute for the required education on a year-for-year basis, up to four (4) years. One year (2,000 hours) of additional qualifying work experience will be considered equivalent to 30 semester units/ 45 quarter units.

Verification of Education and Experience:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. More information can be found at: https://sfdhr.org/information-about-hiring-process#verification

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training, and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Applicants for positions in this classification who are not currently employed by the City and County of San Francisco in a safety-sensitive position represented by (San Francisco City Workers United, Painters), are required to pass pre-employment drug and alcohol testing upon reasonable suspicion or after-work related accident. Applicants with positive result from pre-employment drug test will be restricted from hire in safety-sensitive positions for six months after the date of the positive test.

How to be considered

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.