Senior Management Analyst (Benefits and Wellness Program)

Senior Management Analyst (Benefits and Wellness Program)

Valley Water

Salary: $129,916.80 - $166,358.40 Annually

Job Type: Full-Time

Job Number: 01687-E

Location: CA, CA

Department: Human Resources

Closing: 10/3/2023 11:59 PM Pacific

Description
Overview:
Valley Water is searching for top-tier candidates to fill this exciting opportunity.

At Valley Water, we provide Silicon Valley safe, clean water for a healthy life, environment, and economy and are a leading and nationally recognized water resources management agency. You will find that we are serious about what we do and care for the community we serve. We put people first, celebrate diversity, drive innovation, and do good in the communities where we live and work. When you join our team, you will find like-minded people that are passionate about what they do and have a customer focus to grow the people behind your water.

https://www.youtube.com/watch?v=qJTTtYd7Gp4

We are seeking experienced candidates with a good blend of Benefits Administration and Wellness Program Administration experience to fill a Senior Management Analyst (SMA) position in Valley Water's Human Resources Division and Total Rewards & Data Analytics unit. The ideal candidate will have 5 or more years of relevant experience in HR and will be well-versed in all things Benefits and Wellness. The SMA will play an integral part in keeping the various programs running smoothly and efficiently.

Reporting to the Benefits and Wellness Program Administrator, the SMA will coordinate the “Valley Water WELL” wellness program and support the Benefits program as a whole. For the Wellness function, responsibilities will include leading the wellness program; liaising with the benefits broker and vendors; coordinating program activities; monitoring program participation and performance measures; developing program communications; responding to questions and concerns regarding the wellness program; and evaluating the program's success by reviewing health carrier utilization data, participant satisfaction, and employee health indicators. For the Benefits function, responsibilities include conducting new hire orientations and exit meetings; providing retirement counseling; working within the HRIS and processing benefit transactions; assisting with leave of absence, annual open enrollment, Medicare enrollment, benefit plan renewals; and providing customer service and supporting the benefits hotline.

Key Responsibilities Include, but are not limited to:

• Lead on Valley Water-wide wellness program, including coordinating on-site and virtual wellness program offerings, the annual wellness program launch event, wellness fair, and lunchtime wellness seminars.
• Quarterly/Annual monitoring and reporting of program participation and effectiveness.
• Valley Water liaison with vendors, benefits broker, Wellness Committee, and executive leadership.
• Draft wellness communications and respond to employee questions/concerns.
• Conduct new hire orientations and exit meetings.
• Assistance with administering Valley Water-wide benefit programs.
• Assistance with leave of absence administration.
• Assistance with open enrollment, benefit plan renewals, and customer service.

Ideal Candidate's Background Includes:
Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria as listed below.

Ideal Experience:

• Five (5) years or more of experience performing administrative, operational, or management of complex issues related to Human Resources with increasing responsibility.
• Ideal experience will include supporting wellness initiatives and programs, specifically branding a wellness program and engaging remote workforce in wellness initiatives, as well as experience with employee benefits administration (healthcare renewals, comprehending benefit plan designs, personal file maintenance, processing HR transactions, etc.)
• Experience using data to report on metrics and making recommendations to improve programs.
• Experience leading employee orientations and guiding a wellness committee.
• HRIS experience, including processing of various transactions and events (data entry for new hires, terms), creating and generating ad hoc reports and queries.
• Extensive experience using all Microsoft Office Programs including Word, PowerPoint, Excel, and Outlook.

Ideal Skills and Abilities:

• Project/program management techniques and concepts.
• Ability to develop, implement, market, and promote programs Valley Water-wide.
• Strong interpersonal communication and customer service skills with the ability to motivate others.
• The ability to work both independently and as a part of a team to support employees at all levels with enthusiasm, initiative, and creativity.
• Strong organization and time-management skills.
• Ability to work well under pressure and use conflict management skills to ensure a positive employee experience.
• Excellent written and verbal communication skills, project management skills, well-organized, detail-oriented.
• Handle sensitive and confidential employment information with tact and discretion.
• Ability to relate effectively with a wide variety of people, both on the telephone and in person, and provide service in a courteous, prompt, and efficient manner.
• Ability to leverage multiple vendor partnerships effectively to ensure maximum support and services are provided.
• Public speaking/presentation skills to address small and large groups.

Ideal Knowledge:

• Knowledge of employment-related labor laws and regulations.
• Employee benefits principles including benefits renewal process, open enrollment process, I-9 compliance, and personnel file/record retention requirements.

Ideal Training and Education:

• Bachelor's degree in Business Administration, Human Resources, Public Administration, or a related field.
• An advanced degree is a plus.
• Continual attendance at seminars covering HR labor laws, compliance updates, and regulatory training.
• HR Certification is a plus.

Required License or Certificate
Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis.

To review the Classification Specification, please click https://s3.us-west-1.amazonaws.com/valleywater.org.us-west-1/s3fs-public/Senior%20Management%20Analyst%20-%205-2019.pdf https://get.adobe.com/reader/

Total Rewards and Data Analytics Unit (Position Code 923)COVID-19 vaccination requirement:
*To protect our most valuable assets, our employees, as well as the communities we serve, Valley Water requires all newly hired Valley Water personnel to be fully vaccinated (for COVID-19) or to be formally excused from the requirement through the **reasonable accommodation process (for details, see bottom of job posting) Valley Water Telework Program: Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date.

This position is eligible for a hybrid telework schedule, typically working 40% remote and 60% onsite.

Selection Process

(1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview.
(2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.

NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary.
Consideration may be given to existing applicant pools within the same classification.
Covid-19 Vaccination Requirement:
Fully vaccinated means (1) it has been at least two weeks since a person has completed the entire recommended series of a COVID-19 vaccine, and (2) the person has provided proof of vaccination in a form consistent with the requirements for verification of vaccine status in the State of California's July 26, 2021, Public Health Officer Order.

**Limited Exemptions to Vaccination Requirement
An individual who has been provided a job offer may request a reasonable accommodation to the vaccination requirement if they:
1. Have a contraindication recognized by the U.S. Centers for Disease Control and Prevention (CDC) or by the vaccine's manufacturer to every approved COVID-19 vaccine. A contraindication means a condition that makes vaccination inadvisable;
2. Have a disability and are requesting an exception as a reasonable accommodation based upon this disability; or,
3. Object to COVID-19 vaccination based on their sincerely held religious belief, practice, or observance.
Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request.

Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 408-630-2260.

Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.

To apply, please visit https://apptrkr.com/4615304