Office Coordinator - Office of the Chaplain and Religious Life - (STU00000120)

Salary Range: 

Salary commensurate with experience and qualifications

About SMU

SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and 90 countries to take advantage of the University’s small classes, hands-on research opportunities, leadership development, community service, international study and innovative programs. The University offers a strong foundation in the humanities and sciences and undergraduate, graduate and professional degree programs through eight schools.

Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. On the most beautiful college campus in the country, SMU Mustangs are energized by unbridled opportunities – from teaching, learning and research to creativity, performance and athletic endeavor.

About the Office of the Chaplain & Religious Life:

Southern Methodist University’s Office of the Chaplain and Religious Life seeks to create an inclusive community that celebrates intellectual curiosity about religion and spirituality, nourishes ethical decision making, cultivates deep spiritual exploration and supports faithful living.  We promote moral and ethical leadership development and provide pastoral care and welcome for SMU’s religiously diverse community.  Grounded in the University’s Methodist heritage, the Office of the Chaplain and Religious Life enhances the educational mission of the University through religious and spiritual programming and services for all students, staff, faculty and administrators.

About the Position:

The Office Coordinator provides critical support to the Office of the Chaplain and Religious Life at SMU, with particular focus on the Center for Faith & Learning. This position provides administrative support to the OCRL staff (2 full time chaplains, 2 part time chaplains and the Director of the Center for Faith & Learning). Reporting to the Chaplain and Minister to the University and the Director of the Center for Faith & Learning, the Coordinator manages the office environment and programmatic priorities to insure effective operations, communications and development. The Coordinator will demonstrate a commitment to integrating intellectual and spiritual life. 

Essential Functions:

• Administrative Support - Provide direct administrative support to the Chaplain and Director and support the OCRL team.  Will assist the Chaplain and Director in managing time access, serving as Concur delegate, calendaring and scheduling, answering phones and general email inbox, greeting visitors and managing student, family and campus inquiries.
• Office Management - Manage the general needs of the Office of the Chaplain and Religious Life including supply purchases, resource management, space allocation, student workers, and campus ministers to include access to University systems, scholarships, parking, ID cards, space access, and office resources.
• Teamwork - Work to support the initiative of all areas related to the Office of the Chaplain and Religious Life.  Collaborate with chaplains and CFL Director to insure that space is reserved and set up, supplies are ordered, and programs are communicated appropriately on-campus and beyond.
• Communications – Develop electronic flyers for OCRL programming.   Develop and implement social media strategy to highlight OCRL’s presence and activities.  Website maintenance.  Design and send monthly e-newsletter.  Coordinate and represent the OCRL at campus tabling events.
• Financial - Manage accounts payable for the department.  This includes P.O.s, journal entries, independent contractor determination forms, stipend payments, purchasing card reconciliation and other Concur transactions.
• Special projects - Provide administrative support for the Center for Faith & Learning Advisory Board and other special committees and projects.  Includes serving on committees and task forces in support of the OCRL and the Division of Student Affairs. In addition to providing support for unit awards and recognition events and efforts including event preparation and budget management.

Qualifications

Education and Experience:

Bachelor’s degree is required.

Two years work experience is required. Experience in administrative support, office management, communications or event planning is preferred.

Experience with Microsoft Office (Word, Excel, and PowerPoint) is required. Experience with Box is preferred. 

Knowledge, Skills and Abilities:

Candidate must demonstrate excellent verbal and interpersonal communication skills with the ability to interface effectively with a wide range of constituencies in a diverse community. Must also possess the ability to communicate effectively in writing, with excellent spelling and grammar skills.

Candidate must possess strong organization, planning and time-management skills with the ability to prioritize and manage multiple tasks. The ability to be flexible and adapt quickly to changing priorities is essential.

Must be strongly focused on details. Candidate must be able to appropriately and accurately handle financial responsibilities.

Candidate must have strong problem-solving skills with the ability to be resourceful, proactive, and seek assistance as needed.

Must be able to work independently as well as a collaboratively with colleagues, students and campus partners.

May require occasional evening work for events.

Physical and Environmental Demands:

• Sit for long periods of time
• Reach above shoulders
• Handle objects (dexterity)

Deadline to Apply:

Priority consideration may be given to submissions received by August 15, 2023

This position is open until filled.

EEO Statement:

SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu.

Benefits:

SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.

SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.

The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.