Finance Associate

About Second Stage Theater

At Second Stage, we create and champion plays and musicals solely from living American writers. On our mainstage Broadway and Off Broadway theaters over the past 40 years, we have developed and presented over 200 daring and provocative theatrical experiences by working with countless artists who have contributed their talents to our award-winning productions. As the only Broadway company exclusively devoted to living American writers Second Stage is dedicated to introducing the world to bold and diverse voices of American creativity. 

Summary of Position

Second Stage is seeking a Finance Associate who has strong organizational and operational skills to streamline and support the financial systems and processes at the theater. Reporting to the Director of Finance, the Finance Associate will be responsible for the processing of Accounts Payable and Accounts Receivable functions. The Finance Associate will be expected to work within the Department’s NetSuite Accounting software while also collaborating cross-departmentally to ensure accuracy and efficiency.

Essential Functions

• Accounts Payable data entry certifying all expenses are coded appropriately.
• Maintain all Accounts Payable vendor files, including W9 forms.
• Confirm all requests for union benefits payments are received.
• Process all payments to vendors.
• Process annual 1099’s.
• Maintain and distribute office petty cash, ensuring all receipts are submitted in a timely fashion.
• Secure receipts for petty cash advances; monitor for accuracy, coding and sales tax exemption.
• Reconcile monthly credit and pre-paid debit card expenses; assure all receipts are received on a timely basis, and review for coding and sales tax.
• Reconcile and process daily Box Office deposit.
• Process and prepare daily deposit of incoming receipts and contributions.
• Post all sales transactions to Accounts Receivable.
• Reconcile daily concessions reports.
• Serve as back up to the Administrative Manager during times of absence.
• Work collaboratively with the  current Finance Associate, Controller, HR/Payroll Manager, as well as cross-departmentally to complete necessary tasks.
• Manage the administrative functions of the finance department including scheduling meetings and taking meeting notes.
• Other duties as assigned.

Requirements

Skills & Qualifications

• 1-2 years of relevant experience working ideally in performing arts and/or non-profit organization.
• Experience processing Accounts Payable & Accounts Receivable Payable functions.
• Must be proficient in Excel.
• Experience with accounting software necessary, preferably NetSuite; Tessitura experience a plus.
• High level of accuracy and attention to detail required.

Additional Information

This is a full-time, benefit-eligible position.

Work Environment

Time will be spent in an office with quiet to moderate noise level. The office environment requires using the computer, phone, and other routine office equipment. Majority of the work will be performed inside at room temperature.

Physical Requirements

Position requires long periods of sitting. Employee is required to use hands for keyboard and other office equipment. The employee may use stairs throughout the day. 

Hours of Work

Second Stage’s working hours are 10 AM to 6 PM. 

Benefits

Second Stage offers a full benefits package including vacation, medical, vision, and dental insurance, retirement plan, life insurance, short-term and long-term disability coverage upon eligibility.

Second Stage values diversity, equity and inclusion in the workplace and is an inclusive employer. 

Second Stage is dedicated to building an equitable environment that is mixed across lines of difference and strongly encourages applications from Black, Indigenous, People of Color, women, transgender and non-binary candidates. This position will remain open until filled and until a diverse and qualified pool of candidates is identified. Applicants from populations underrepresented in the theater field are strongly encouraged to apply.

For more information about Second Stage, visit www.2st.com.