Strategic Program Coordinator (Emergency Operations)

Strategic Program Coordinator (Emergency Operations)

Job ID: 107094
Location: Oregon City, Oregon
Full/Part Time: Full Time
Regular/Temporary:Regular

CLACKAMAS COUNTY CORE VALUES

WE ENCOURAGE YOU TO PRINT OR SAVE THIS JOB ANNOUNCEMENT FOR YOUR REFERENCE.

IT WILL NOT BE ACCESSIBLE AFTER THE CLOSE DATE.



Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:

Service Professionalism Integrity Respect Individual accountability Trust

By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT.

Clackamas County Core Values

Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring.
We encourage applicants of diverse backgrounds and lived experience to apply.

CLOSE DATE

This Job Posting closes at 11:59 p.m. (Pacific Time) on Wednesday, August 2nd, 2023.

Please Note: The application deadline may be extended to expand the pool of qualified candidates. Any recruitment timeline changes will be communicated to all who have initiated an application process or have submitted an application.


PAY AND BENEFITS

Annual Pay Range: $79,967.52 - $102,251.35

Hourly Pay Range: $38.445924 - $49.159301

Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.

Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.

We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.

Employee benefits become effective the first of the month following an employee's date of hire.

Attractive benefits package and incentives for employees in regular status positions are detailed below.

Generous paid time off package, including:

• 11.7 hours of vacation accrual per month
• 8 hours of sick accrual per month
• 10 paid holidays and 2 personal days per year

Other Benefits:

• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):
  • Employer-paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.)
  • OPSRP members get vested after five years of contributions or when they reach age 65
• Employer paid 4% Deferred Compensation
• Employer Paid 3.5% to Medical Trust
• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage
• A Choice of Dental Plans
• Robust EAP and wellness programs, including gym discounts and wellness education classes
• Longevity pay
• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan
• A variety of additional optional benefits (see links below for additional information)

This is a full time County position represented by the Peace Officers Association.

Peace Officers Association (POA) Full Time Benefits

Learn More About Benefits


JOB DETAILS AND QUALIFICATIONS

• Are you passionate about helping others during a disaster?
• Do you want to take an instrumental role in keeping your community safe?
• Do you enjoy engaging and working with community members and residents?
• Are you experienced in conducting research, analyzing data and developing and recommending solutions based on your research?
• Do you have exceptional writing skills?
• Do you envision yourself working in a diverse county that is both rural and urban and taking on the planning challenges that go along with these environments?

If you answered “yes” to the questions above, please read on!

We are searching for a motivated and team-oriented individual with strong communication and interpersonal skills to join our team as a Strategic Program Coordinator with a focus on the Emergency Operations Center (EOC) at the Clackamas County Department of Disaster Management.

If selected for this position, you will be responsible for the operational readiness of the county's EOC, including maintaining and improving the Duty Officer program. This will include implementation and oversight of technology utilized by the department including crisis information and emergency notification systems. The incumbent will also manage the after-action process for all EOC activations, including observing and documenting the response, conducting review and analysis, and ensuring improvement actions are documented and tracked. This position will have routine disaster management duties, such as working in the EOC and on-call. Other responsibilites include overseeing consultants and vendors on projects and participating in state and regional work groups for the governance and interoperability of systems.

Disaster Management uses a county-wide approach to minimize the impact of natural and human-caused incidents. We identify hazards, develop emergency and mitigation plans, coordinate response activities and train incident personnel to work in the County's Emergency Operations Center (EOC). We work with cities and regional partners to promote emergency preparedness and improve incident response through planning and regional disaster exercises.

We are committed to being an exemplary team with best practices in Disaster Management, working together towards the common goal of achieving overall success of our organization. It is critical that every member of our team recognizes the vital role we play in our community, as well as understands the value a community places on safety. To that end, we are searching for an individual, who is motivated to be a positive and collaborative contributor, demonstrating strong interpersonal, communication and organizational skills that will allow us to improve, develop and enhance our operations.

Required Minimum Qualifications/ Transferrable Skills:*

• A minimum of five (5) years of program, project, or initiative planning, design and evaluation experience, including researching best practices and policy
• A minimum of two (2) years of emergency/disaster management experience
• A minimum of one (1) year of experience researching and preparing clear, concise and comprehensive emergency management plans, procedures, reports and other related documents
• Experience applying principles and practices of program or project planning management
• Must be available for 24-hour on-call response on a weekly rotational basis to perform incident management functions and related duties during a disaster. (Note: Positions within the Disaster Management Department are designated as "essential", which means employees MUST report to work or remain at work as scheduled or as otherwise specifically directed during inclement weather, disaster, or other natural or human-caused incidents.)
• Must be able to travel to meetings and attend trainings that may require overnight stays.
• Must pass a post-offer, pre-employment drug test. Learn more about the County's drug testing policy.
• Must pass a criminal history check which may include national or state fingerprint records check
• Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy

Preferred Special Qualifications/ Transferrable Skills:*

• Oregon Certified Emergency Management Specialist (ORCEMS)
• A certification from another state equivalent to ORCEMS
• Completed coursework that includes IS 700, ICS 100 and ICS 200
• Federal Emergency Management Association (FEMA) Professional Development Series; minimum courses include IS-120.c (An Introduction to Exercises); IS-230.d (Fundamentals of Emergency Management); IS-235.c (Emergency Planning); IS-240.b (Leadership and Influence); IS-241.b (Decision Making and Problem Solving); IS-242.b (Effective Communication); IS-244.b (Developing and Managing Volunteers)
• Experience with researching, assessing, and implementing emergency management systems
• Experience researching, drafting, and updating standard operating procedures

*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.


TYPICAL TASKS

Please review the classification specification which includes the typical tasks of this position by clicking on the following link: Strategic Program Coordinator


REQUIRED KNOWLEDGE AND SKILLS

Thorough knowledge of: Principles and practices of public administration related to intergovernmental relations, risk management and disaster preparedness; strategic planning and project management.

Working knowledge of: Federal, state and local laws and regulations related to disaster response; Incident Command System (ICS) structure; Crisis Management software and Emergency Operations Center (EOC) automated systems; basic principles and practices of grant preparation and administration, budgeting, purchasing and contract administration; microcomputer applications including work processing, spreadsheets and data bases; English grammar and composition; principles and techniques of public speaking.

Skill to: Communicate effectively, both orally and in writing; prepare training programs and materials; negotiate and monitor contractual agreements; formulate and evaluate policies, procedures and program requirements relating to disaster management and homeland security issues; plan, organize, coordinate and direct disaster preparedness, public assistance, response and recovery programs and activities; prepare and maintain accurate, clear and concise records and reports; establish and maintain effective working relationships with county officials and departments, regional working groups, police/fire districts, special service districts, non-profit organizations and other agencies; coordinate and facilitate the work of volunteers; problem-solve to promote interagency cooperation; function well in a team environment; conduct research and analyze data.


WORKING CONDITIONS

Must be available for 24-hour on-call response on a weekly rotational basis to perform incident management functions and related duties during a disaster.

Must be able to travel to meetings and attend trainings that may require overnight stays.


WORK SCHEDULE

This position has the choice of two work schedules listed below:

A standard 40 hour workweek of Monday through Friday (5/8 schedule)

or

An alternate 40 hour workweek of Monday through Thursday, with Fridays off (4/10 schedule)

Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

Please note: This position is eligible for hybrid on-site/telework subject to the Clackamas County Teleworking Policy and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.


EXPLORE CLACKAMAS COUNTY

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.

Explore Clackamas County

Working for Clackamas County

Recreation, Arts & Heritage

Equity, Diversity and Inclusion


ABOUT THE DEPARTMENT

The mission of the Department of Disaster Management is to minimize the impact of disaster on communities throughout our County. The Department accomplishes this mission through all-hazard identification, mitigation, preparation, response and recovery programs.

Learn more about Clackamas County Disaster Management


APPLICATION PROCESS

Clackamas County only accepts online applications.

Help With Your Application:

Application Process

Help with the Application

If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).

HOW TO CLAIM VETERAN'S PREFERENCE

Request Veterans' Preference

Learn more about the County's Veterans' Preference

VISA SPONSORSHIP

Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.

EQUAL EMPLOYMENT OPPORTUNITY

Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.


OTHER INFORMATION

PLEASE NOTE:

This position requires a Statment of Personal History (SPH) as part of the background investigation. Only those applicants who are invited to the department interview for this position will need to submit the FULL (16 page) SPH). Applicants who are invited to a department interview will receive instructions from the Department of Human Resources on how to access and complete the FULL SPH document.


RECRUITING QUESTIONS?

Lindsay Roberts, Recruiter
LRoberts2@clackamas.us


To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=107094&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant



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