Housing Portfolio Manager

Housing Portfolio Manager

Job ID: 107080
Location: Oregon City, Oregon
Full/Part Time: Full Time
Regular/Temporary:Regular

CLACKAMAS COUNTY CORE VALUES



Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:

Service Professionalism Integrity Respect Individual accountability Trust

By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT.

Clackamas County Core Values

Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring.We encourage applicants of diverse backgrounds and lived experience to apply.



CLOSE DATE

This Job Posting closes at 11:59 p.m. (Pacific Time) on Monday, July 24, 2023.


PAY AND BENEFITS

Annual Pay Range: $85,274.34 - $115,121.91

Hourly Pay Range: $40.997277 - $55.347073

Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.

Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.

We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.

Employee benefits become effective the first of the month following an employee's date of hire.

Attractive benefits package and incentives for employees in regular status positions are detailed below.

Generous paid time off package, including:

• 16 hours of vacation accrual per month
  • NEW BENEFIT EFFECTIVE JULY 1, 2023 - Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with EPP 66 - Vacation Leave! This means you will have access to vacation time at time of hire.
• 8 hours of sick accrual per month
• 10 paid holidays and 1 personal day per year

Other Benefits:

• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):
  • Employer-paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.)
  • OPSRP members get vested after five years of contributions or when they reach age 65
• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage
• A Choice of Dental Plans
• Robust EAP and wellness programs, including gym discounts and wellness education classes
• Longevity pay
• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan
• A variety of additional optional benefits (see links below for additional information)

This is a full time Housing Authority non-represented county position.

Housing Authority Non-Represented Full Time Benefits

Learn More About Benefits


JOB DETAILS AND QUALIFICATIONS

The Housing Authoirty of Clackamas County (HACC) is seeking an expereienced and skilled individual to become the next Housing Portfolio Manager!

The Housing Portfolio Manager manages property management activities designed to ensure maximum occupancy of public housing and affordable housing portfolios. The incumbent supervises Housing Property Management Supervisors and has responsibility for financial integrity of the properties and supervises responses in resolving neighborhood and tenant disputes.

Required Minimum Qualifications/ Transferrable Skills:*

• A minimum of five (5) years experience with property management activities with public and affordable housing.
  • A minimum of three (3) years of the experience must have been in a supervisory, leadership, or program management role
• Strong knowledge of Federal and State regulations related to low-income and supportive housing.
• Strong working knowledge of Oregon Tenant/Landlord law.
• Must be abale to perform and/or manager multiple tasks, projects and priorities.
• Must pass a post-offer, pre-employment drug test. Learn more about the County's drug testing policy.
• Must pass a criminal history check which may include national or state fingerprint records check
• Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy

Preferred Special Qualifications/ Transferrable Skills:*

• Experience working with financials, budgets, general office, bookkeeping, and leasing/sales skills
• Experience with HUD website including PIC and EIV
• Excellent written and verbal communicaiton skills providing for effective communication with resident, employees, peers, vendors, etc.
• Computer software experience to include, MS Word, MS Excel, MS outlook, YARDI, HAB, Tenant Tech, SharePoint, File Vision

*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.


TYPICAL TASKS

1. Supervises Property Managers and oversees the property management activities at multiple properties; evaluates and ensures compliance with current tenant/landlord law, as well as Federal, State, and local code for various programs.

2. Oversees and manages preparation and maintenance of resident documents and forms including leasing, lease enforcement, general tenant notices, remedy notices, move-outs,rent collection, fees collection, and cub appeal; ensures compliance with all applicable HUD regulations related to tenancy.

3. Participates in preparing and updating the annual operating and capital budgets for properties; gathers and compiles data and prepares reports; oversees procurement activities for assigned programs and internal controls and audits related to expenditures and disposition of properties.

4. Hires and directs staff; prepares performance evaluations; recommends and administers progressive discipline; conducts and/or facilitates staff training and development programs; promotes cooperative team efforts among staff and with other County departments; motivates employees to provide quality service to citizens.

5. Monitors and tracks occupancy levels, turn times, vendor contracts; reviews leasing policies and procedures, tracks market trends; recommends corrective action as needed to ensure the property is operating in a long term financially viable manner; determines accurate and appropriate termination hearings and eviction conferences, recovery of housing assistance payments and damage claim repayment accounts; reviews and approves court eviction proceedings; resolves landlord, tenant, and general public inquiries or complaints.

6. Participates in obtaining insurance coverage and completes risk assessments of portfolio to reduce losses in value due to fires, floods, or other hazards; develops and implements maintenance plans; ensures property management maintains a program for routine and cyclical maintenance tasks, ensures property meets or exceeds minimum inspection standards of project funder; ensures maintenance staff responds to resident work orders, including emergency and after hours.

7. Reviews, approves, and denies reasonable accommodation requests; ensures County's compliance with HUD's regulations for accommodations as described in Section 504.

8. Represents the Property Management Division to other internal divisions and external governmental agencies to communicate programs, activities, and new development projects; may be required to attend evening meetings on behalf of Clackamas County.


REQUIRED KNOWLEDGE AND SKILLS

Thorough knowledge of: Principles and practices of supervision, training and performance evaluation; landlord tenant law and rules and regulations that govern federal state and local rent assistance programs.

Working knowledge of: Operational services, management and activities of a comprehensive housing site maintenance program; methods and techniques of managing buildings, facilities and grounds; residential building technology and construction; pertinent Federal, State and local laws, codes and regulations including those that govern the landlord/tenant relationship; economic and social issues that impact low-income residents; mandated housing quality standards; internal control systems to track expenditures and/or inventory; governmental budget preparation; principles and practices of data collection; analysis and report preparation; computer and information systems; methods and techniques of resolving tenant and neighborhood issues.

Skill to: Plan, direct and supervise the work of property management staff; organize and prioritize work to meet deadlines; implement policies and procedures for effective and efficient property management; judge performance of properties in support of Housing and Community Development management objectives; employ internal controls for review of expenditures; exercise independent judgment; act as mediator in neighborhood or tenant disputes; communicate Housing and Community Development program goals and objectives to individuals, community groups and local businesses; analyze problems, identify alternative solution and implement recommendations in support of goals; conduct housing quality and maintenance inspections; establish and maintain cooperative working relationships with residents/clients, maintenance staff, contractors/vendors, county department employees and governmental agency staff; communicate effectively both verbally and in writing; prepare clear and concise administrative reports.


WORKING CONDITIONS

May be required to participate in after-hours emergency and on-call support.


WORK SCHEDULE

This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

This position is eligible for hybrid on-site/telework subject to the Clackamas County Teleworking Policy and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.


EXPLORE CLACKAMAS COUNTY

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.

Explore Clackamas County

Working for Clackamas County

Recreation, Arts & Heritage

Equity, Diversity and Inclusion


ABOUT THE DEPARTMENT

The Housing and Community Development Division (HCD), within the Department of Human Services, manages programs to provide decent housing and economic opportunities, community improvement and affordable housing projects and housing rehabilitation loan programs for low and moderate income residents of the County. HCD is comprised of the Housing Authority of Clackamas County (HACC) and Community Development Division.

The Housing Authority of Clackamas County is a public corporation, established under the federal Housing Act of 1937 and the provisions of Chapter 456 of the Oregon Revised Statutes. Although it is a separate public corporation, the HACC falls under the administrative structure of Clackamas County government. Created in 1938, HACC was the first housing authority established in the State of Oregon. The HACC provides affordable, safe, decent and sanitary housing opportunities in a fiscally responsible manner to low-income people in Clackamas County.

Learn more about the Housing Authority of Clackamas County

The Housing and Community Development Division (HCD), within the Department of Health, Housing & Human Services, manages homeless services programs and programs to provide housing and economic opportunity, community improvement and rehabilitation, and affordable housing development for low and moderate income residents of Clackamas County. HCD is comprised of the Housing Authority of Clackamas County (HACC), Housing Services, and Community Preservation.

Learn more about Health, Housing, and Human Services



APPLICATION PROCESS

Clackamas County only accepts online applications.

Help With Your Application:

Application Process

Help with the Application

If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).

HOW TO CLAIM VETERAN'S PREFERENCE

Request Veterans' Preference

Learn more about the County's Veterans' Preference

VISA SPONSORSHIP

Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.

EQUAL EMPLOYMENT OPPORTUNITY

Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.


RECRUITING QUESTIONS?

James Callahan, Recruiter
JCallahan@clackamas.us


To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=107080&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant



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