Housing Property Management Supervisor (HACC)

Housing Property Management Supervisor (HACC)

Job ID: 106935
Location: Oregon City, Oregon
Full/Part Time: Full Time
Regular/Temporary:Regular

CLACKAMAS COUNTY CORE VALUES



Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:

Service Professionalism Integrity Respect Individual accountability Trust

By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values

Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply.



CLOSE DATE

This Job Posting closes at 11:59 p.m. (Pacific Time) on Wednesday, July 12, 2023.


PAY AND BENEFITS

Annual Pay Range: $70,492.14 - $95,164.29

Hourly Pay Range: $33.890450 - $45.752061


Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.

The listed salary range will be increased by a 4.5% Cost of Living Adjustment (COLA) on July 1, 2023.

Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.

We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire.

Attractive benefits package and incentives for employees in regular status positions include:

Generous paid time off package, including:

• 16 hours of vacation accrual per month

NEW BENEFIT EFFECTIVE JULY 1, 2023 - Eligible newly hired employeess will have the one-time option to frontload their first year of vacation accruals in compliance with EPP 66 - Vacation Leave! This means you will have access to vacation time at time of hire.

• 8 hours of sick accrual per month
• 10 paid holidays and 1 personal day per year

Other Benefits:

• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):
  • Employer-paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.)
  • OPSRP members get vested after five years of contributions or when they reach age 65
• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage
• A Choice of Dental Plans
• Robust EAP and wellness programs, including gym discounts and wellness education classes
• Longevity pay
• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan
• A variety of additional optional benefits (see links below for additional information)

This is a full time Housing Authority non-represented county position.

Housing Authority Non-Represented Full Time Benefits

Learn More About Benefits


JOB DETAILS AND QUALIFICATIONS

The Housing Authority of Clackamas County (HACC) is seeking an experienced individual to oversee property management activities designed to ensure maximum occupancy of housing units.

The Housing Property Management Supervisor supervises property management and maintenance activities for an assigned group of housing units. The selected candidate will oversee the repair, remodeling, maintenance, and janitorial services, including the efficient turnaround of vacant units. In addition, theHousing Property Management Supervisor is responsible for maintaining safe and operational building structures and mechanical systems. The incumbent supervises maintenance, technical, and office support staff in successfully sustaining residency of program participants and helping residents work toward self-sufficiency. Other major duties include performing as the lead respondent in resolving neighborhood and tenant disputes.

HACC is an independent public corporation that owns, manages, leases, maintains, and develops housing for low and moderate-income persons, particularly for those with special needs.

Required Minimum Qualifications/ Transferrable Skills:*

• A minimum of three (3) years of relevant experience as a Property Manager, including the marketing and rental of vacant units, rent collections, and resolving tenant issues
  • A minimum of one (1) year of the experience must have been in a supervisory, leadership, or program management role
• Experience with residential property inspection, lease agreements, tenant/landlord laws, Fair Housing, and public contact
• Experience conducting physical property inspections
• Working knowledge of Housing Quality Standards and criteria for inspections
• Knowledge of Federal regulations relating to low-income and assisted housing
• Must pass a criminal history check which may include national or state fingerprint records check
• Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy

Preferred Special Qualifications/ Transferrable Skills:*

• Working knowledge of rules & regulations that govern federal state and local low income programs such as HUD, LIHTC, RD, etc
• Experience interpreting and implementing federal laws and regulations
• Demonstrated knowledge of Public Housing Regulations Principles and Practices
• Excellent written and verbal communication skills providing for effective communication with resident, employees, peers, vendors, etc.
• Computer software experience to include, MS Word, MS Excel, MS Outlook, YARDI, HAB, and File Vision

*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.


TYPICAL TASKS

Duties may include but are not limited to the following:

1. Supervises and oversees the maintenance staff; prepares performance evaluations; recommends and administers progressive discipline; conducts and/or facilitates on-site staff trainings; recommends appropriate trainings or staff development activities to management; promotes cooperative team efforts among staff in the unit and throughout HACC and the County.
2. Oversees and supervises preparation and maintenance of resident documents and forms including lease agreements and income certificates for 200-300 public housing units; supervises leasing efforts including intake, screening, review of eligibility, verification and placement; ensures compliance with landlord tenant laws, Fair Housing, and resident behavior guidelines; ensures compliance with all applicable HUD regulations related to tenancy.
3. Responds directly to landlord, tenant or neighbor disputes; participates in legal issues such as eviction proceedings or termination of assistance; negotiates and executes solutions regarding tenant or neighbor issues or HACC policies; implements updated policies or procedures as directed by Housing Portfolio Manager; may show units, perform initial walk through and collect initial rent or fees.
4. Assists in monitoring the annual operating budgets of assigned properties; supervises the collection of charges or reimbursements;; may assist in preparation of financial and maintenance reports; provides approval for expenditures up to a predetermined level; helps to ensure financial integrity; may conduct survey research to determine fair market value of properties.
5. Implements and administers on-going preventative maintenance program, including regular on-site inspections of all properties; may conduct inspections to ensure compliance with codes, specifications and housing quality standards; provides regular analysis of maintenance problems and recommends solutions for optimum property performance; provides regular analysis of progress in meeting adopted management objectives; monitors purchase of maintenance supplies; monitors and manages allocation of work orders and tracks timelines for efficient completion; ensures compliance to all HUD regulations as applied to maintenance of property.
6. May represent the Property Management Division to other internal divisions and external governmental agencies to communicate programs, activities, and new development projects; may be required to attend evening meetings on behalf of HACC.

REQUIRED KNOWLEDGE AND SKILLS

Working Knowledge of: Pertinent Federal, State and local laws, codes and HUD Public Housing or occupancy regulations; operational services and activities of a comprehensive housing maintenance program; management practices as applied to the analysis and evaluation of programs, policies and operational needs; residential building technology and construction; governmental budget preparation and administration; principles of supervision.

Skill to: Plan, direct and supervise the work of subordinate staff; develop and implement policies and procedures for effective and efficient property maintenance; ability to achieve adopted property management objectives; understand and interpret building codes, blueprints and engineering drawings; communicate effectively both verbally and in writing; analyze problems and identify alternative solutions and recommendations; establish and maintain cooperative working relationships with residents/clients, maintenance staff, contractors/vendors, county department employees, and governmental agency staff; ability to act as mediator in neighborhood or tenant disputes.


WORKING CONDITIONS

Inspection work may involve walking on uneven terrain, bending and squatting. May be required to participate in after-hours emergency and on-call support.


WORK SCHEDULE

This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the Clackamas County Teleworking Policy and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.


EXPLORE CLACKAMAS COUNTY

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.

• Explore Clackamas County
• Working for Clackamas County
• Recreation, Arts & Heritage
• Equity, Diversity and Inclusion

ABOUT THE DEPARTMENT

The Housing and Community Development Division (HCD), within the Department of Human Services, manages programs to provide decent housing and economic opportunities, community improvement and affordable housing projects and housing rehabilitation loan programs for low and moderate income residents of the County. HCD is comprised of the Housing Authority of Clackamas County (HACC) and Community Development Division.

The Housing Authority of Clackamas County is a public corporation, established under the federal Housing Act of 1937 and the provisions of Chapter 456 of the Oregon Revised Statutes. Although it is a separate public corporation, the HACC falls under the administrative structure of Clackamas County government. Created in 1938, HACC was the first housing authority established in the State of Oregon. The HACC provides affordable, safe, decent and sanitary housing opportunities in a fiscally responsible manner to low-income people in Clackamas County.

Learn more about the Housing Authority of Clackamas County


APPLICATION PROCESS

Clackamas County only accepts online applications.

Help With Your Application:

• Application Process
• Help with the Application

If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).

HOW TO CLAIM VETERAN'S PREFERENCE

• Request Veterans' Preference
• Learn more about the County's Veterans' Preference

VISA SPONSORSHIP

Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.

EQUAL EMPLOYMENT OPPORTUNITY

Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.


RECRUITING QUESTIONS?

James Callahan, Recruiter
JCallahan@clackamas.us


To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=106935&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant



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