Vice President of Asset Management

POSITION SUMMARY  

The VP of Asset Management ensures that all properties within Eden’s portfolio maintain a strong financial position, comply with all contractual, regulatory, and statutory requirements, and fulfill all internal and external reporting requirements in an accurate and timely manner. This position is also responsible for benchmarking, investor, and lender relationships as well as acquisition and refinancing of Eden’s portfolio. This position will lead and participate on cross-functional teams for the purpose of sharing department expertise from a broad perspective, to generate new ideas, better solutions and avert risk in both formal and informal settings. This position reports directly to the Chief Financial Officer, is a member of the Extended Leadership Team, and works closely with the senior management team.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Budgeting and Financial Oversight

• Monitor and report on operational and financial performance of the portfolio of properties relative to budgets and development portfolios, investor, and lender expectations.
• Work with property management to ensure that annual budgets support property, portfolio, and organizational objectives by maximizing revenue and controlling expenses to maintain operating margins, adequate reserves and to cover debt service.
• Provide regular long and short term projections of portfolio cash flows to Eden to be used in development of the corporate budget.
• Design and provide various and sundry portfolio aggregating analytical reports as may be requested by the CFO, Executive Team, and external stakeholders.
• Establish properties’ revenue strategy and oversee its implementation focusing on units subsidized by HUD, project based and tenant-based vouchers.
• Analyze monthly financial statements. Identify trends and recommend action where appropriate.
• Lead the effort to reposition assets including limited partner buy outs, debt restructuring, renovation planning, refinancing and coordination with Development department on re-syndications.
• Work closely with Property and Corporate Accounting to manage and verify annual cash flow payments and distributions and review annual audited financial statements including engaging with independent auditors and other audit support as needed.
• Lead oversight and problem solving for ‘Watchlist’ of troubled properties.

• Oversee third party property management relationships and monitor the performance of the properties they manage. Manage onboarding and transitions to and from third party management companies, including those selected to manage Permanent Supportive Housing (PSH). Implement and ensure strong system of supervision to maintain the properties up to Eden’s standards. Review budgets, financials, and audits; evaluate companies’ overall performance and report regularly to Eden’s senior management team.
• Seek and implement additional portfolio funding opportunities not involving re-syndication.
• Manage LIHTC capital accounts through annual analysis and exit tax projections.
• Oversee exit strategies and negotiations for LIHTC properties.
• Regularly present portfolio oversight and other reports at the Finance and Property Operations Committees.
• Actively participate in our culture of inclusivity.

Acquisitions:

• Provide overall management of the acquisition properties ownership transition process; liaise with internal and external stakeholders.
• Work closely with Acquisitions Team including Development Department and Property Management on new property acquisitions to ensure adequate budgeting and financial planning.
• Assist with closing the financing for acquisitions and initial transition into operations – with particular focus on managing the relationship with the equity investor and ensuring that the business plan is implemented as planned.
• Maintain relationships with equity investors through investment period.
• Analyze performance of all acquisition properties. Draft and maintain reports to share key metrics with the board.

Property Performance and Condition

• Work closely with Property Supervisors and CFO to evaluate financial performance against benchmarks established by investors, lenders, and the building’s operating pro forma.
• Recommend financial restructuring as appropriate, including new re-syndication opportunities, refinancing old debt, partnership buyouts and rehabilitation projects.
• Explore options for reducing costs and increasing energy efficiencies for housing projects.
• Prepare financial evaluation and recommendations for any portfolio-wide initiatives including development proforma budgets, benchmarking, and utility analysis.

• Monitor commercial properties’ performance and compliance with lease requirements.
• Oversee implementation and maintenance of asset management databases. Design and roll out reports for company-wide use.
• Design and maintain a risk rating system for the portfolio. Monitor performance and present findings to Eden’s leadership and Finance Committee.
• Lead interdepartmental workgroups including property operations staff to design, evaluate and improve processes and procedures and new policies related to property financial performance and resident outcomes.
• Lead strategic plan initiatives related to Eden’s portfolio and our residents.

Building Performance and Sustainability

• Oversee company-wide sustainability efforts including energy, water, and trash.
• Oversee establishment and maintenance of a formalized preventative maintenance program for the properties and develop and sustain a technology tool to monitor compliance at the sites.
• Work with Property Operations and Facilities teams to develop and ascertain implementation of capital plans; assure adequate funding and approvals for such projects.

Compliance and Reporting

• Develop and maintain ownership-level compliance and reporting system for the portfolio, including monthly and quarterly financial reports, annual audits, annual budgets.
• Ensure compliance with partnership agreements, financing documents, regulatory agreements, and other sources of financial, statutory, and regulatory reporting requirements in regard to timely reporting, reserves funding, surplus cash distributions and other requirements as needed.
• Oversee a system of regular replacement, operating and other reserve draws that ensures properties’ long term financial sustainability.

• Oversee responses to various requests for information from Regulatory Agencies, lenders, and investment partners.
• Oversee annual preparation and submission of renewal of property tax exemptions for all properties.
• Oversee initial filings for welfare exemption from property taxes.
• Oversee annual preparation and submission of Annual Owner Certification (AOC), bond certifications, and other regulatory agencies’ annual reporting.

SUPERVISORY RESPONSIBILITIES

Directly supervises the Senior Asset Managers, Asset Managers, AD of Building Performance and Sustainability, Special Projects Analysts, and others as assigned. The position carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

EDUCATION and/or EXPERIENCE

Demonstrated knowledge and experience in Asset Management. Experience with Low Income Housing Tax Credits (LIHTC), Tax-Exempt Bonds, California Housing Finance Agency (CHFA), Department of Housing and Urban Development (HUD) preferred.

PREFFERED SKILLS and/or ABILITIES

• Proven ability to direct departmental activities; lead by example; formulate and execute company-wide goals and objectives and assess achievement.
• Superior leadership skills with emphasis in staff supervision and development, particularly during a time of organizational transition; strategic thinker.
• Working knowledge of affordable housing programs, including but not limited to HUD programs, Low Income Housing Tax Credits, Tax-Exempt Bonds, California Department of Housing and Community Development Programs, CalHFA, and locally administered programs including HOME and CDBG.
• Demonstrated capacity in affordable housing financing and refinancing with expertise in building capital planning and implementation of renovation plans.
• Knowledge of regulatory agreements and ability to interpret same.
• Knowledge of landlord-tenant and fair housing laws and procedures.
• Knowledge of basic employment laws as they relate to equal opportunity, hiring, training, promotion, evaluation, and termination.
• Strong supervisory, personnel management, organizational, analytical, and problem-solving skills.
• Computer literate. Proficient in Word and Excel. Experience with property management software (preferably Yardi).
• Excellent communication (verbal and written), problem solving, interpersonal, decision-making, interpersonal and time management skills.
• Ability to represent the company to public officials and community groups.
• Ability to work under pressure and successfully meet deadlines.
• Must be able and willing to travel to all company locations to carry out duties and responsibilities associated with the management of the portfolio.
• Ability to handle shifting and multiple priorities in a fast paced, growth environment.
• Commitment to the companies' goals and philosophy.
• Proven ability to work with diverse groups in cooperative problem-solving and consensus building.
• A passion for housing justice and equity is highly desirable.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. Physical demands include writing/typing, use of computer and paper files, answering phones, attending meetings.

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

QUALIFICATIONS  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

JOB DESCRIPTION REVISION

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with this job. While this job description is intended to be an accurate reflection of the current job management reserves the right to revise the job or to require that other or different tasks are performed when circumstances change. This job description replaces all previous descriptions for this position.

Eden Housing is an equal opportunity employer. Eden Housing does not discriminate based on race, color, religion, sex, disability, familiar status, national origin, or any other arbitrary basis.