• Jobs
  • Hiring Partners
  • Post Job
  • Job Seekers
  • Rate Card
  • Purchase
  • Blog
  • About Us
  • Voter's Guide
  • Sign in
  • Sign up
  • Jobs
  • Hiring Partners
  • Post Job
  • Job Seekers
  • Rate Card
  • Purchase
  • Blog
  • About Us
  • Voter's Guide
Sorry, that job is no longer available. Here are some results that may be similar to the job you were looking for.

select jobs found

Email me jobs like this
Refine Search
Current Search
executive assistant
Compass Housing Alliance
Executive Assistant
Compass Housing Alliance
ABOUT THE POSITION: The Executive Assistant to the Executive Director (ED) is responsible for providing comprehensive support to the ED, Board of Directors, and Executive Team and managing the agency’s office operations. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. ABOUT THE ORGANIZATION: Compass Housing Alliance develops and provides essential services and affordable housing for homeless and low-income people in the greater Puget Sound region. We envision a world in which every person lives in a safe and caring community. We recognize the value that different perspectives and cultures bring to the organization. To learn more about the agency visit www.compasshousingalliance.org. LOCATION: South Lake Union Neighborhood (Seattle, WA) REPORTS TO: Executive Director FLSA STATUS: Exempt SCHEDULE: Weekdays (plus evenings & weekends as needed) SALARY RANGE: $53,000-65,000 annual FULL-TIME BENEFITS INCLUDED: Unlimited Orca Transportation Pass, Medical/Prescription/Vision, Dental, $500 Health Flexible Spending Account 4 Weeks of Paid Time Off (PTO) & 11 Paid Holidays, Retirement Plan, Employee Assistance Program. QUALIFICATIONS • An Associate degree is strongly desired. Bachelor’s preferred in business administration or related field. Or relevant work experience, certificate and/or equivalent continuing professional development or education. • A minimum of 2 years’ experience in an executive support role required. • A minimum of 2 years’ experience working in a non-profit environment, desired. • Awareness and/or training around issues of equity, intersectionality, and belonging. HOW TO APPLY? Please visit our website for more details and complete an application at  http://www.compasshousingalliance.org/employment/ EQUAL OPPORTUNITY EMPLOYMENT Compass Housing Alliance is committed to a policy of equal employment opportunity and treats all employees and applicants equally without regard to race, color, creed, religion, sex, sexual orientation, gender identity, age, national origin, citizenship, veteran or marital status, sensory, physical or mental disability and all other groups protected by law, and promotes diversity in its workforce. Compass Housing Alliance takes affirmative action to implement programs and maintain practices and policies that eliminate barriers to equal employment opportunity. Our program is available for review by employees and applicants for employment in the Human Resources Office during regular office hours. In compliance with the ADA Amendment Act, should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources department via phone at 206-474-1100 or via e-mail at HRInfo@compasshousingalliance.org.
Full Time
ABOUT THE POSITION: The Executive Assistant to the Executive Director (ED) is responsible for providing comprehensive support to the ED, Board of Directors, and Executive Team and managing the agency’s office operations. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. ABOUT THE ORGANIZATION: Compass Housing Alliance develops and provides essential services and affordable housing for homeless and low-income people in the greater Puget Sound region. We envision a world in which every person lives in a safe and caring community. We recognize the value that different perspectives and cultures bring to the organization. To learn more about the agency visit www.compasshousingalliance.org. LOCATION: South Lake Union Neighborhood (Seattle, WA) REPORTS TO: Executive Director FLSA STATUS: Exempt SCHEDULE: Weekdays (plus evenings & weekends as needed) SALARY RANGE: $53,000-65,000 annual FULL-TIME BENEFITS INCLUDED: Unlimited Orca Transportation Pass, Medical/Prescription/Vision, Dental, $500 Health Flexible Spending Account 4 Weeks of Paid Time Off (PTO) & 11 Paid Holidays, Retirement Plan, Employee Assistance Program. QUALIFICATIONS • An Associate degree is strongly desired. Bachelor’s preferred in business administration or related field. Or relevant work experience, certificate and/or equivalent continuing professional development or education. • A minimum of 2 years’ experience in an executive support role required. • A minimum of 2 years’ experience working in a non-profit environment, desired. • Awareness and/or training around issues of equity, intersectionality, and belonging. HOW TO APPLY? Please visit our website for more details and complete an application at  http://www.compasshousingalliance.org/employment/ EQUAL OPPORTUNITY EMPLOYMENT Compass Housing Alliance is committed to a policy of equal employment opportunity and treats all employees and applicants equally without regard to race, color, creed, religion, sex, sexual orientation, gender identity, age, national origin, citizenship, veteran or marital status, sensory, physical or mental disability and all other groups protected by law, and promotes diversity in its workforce. Compass Housing Alliance takes affirmative action to implement programs and maintain practices and policies that eliminate barriers to equal employment opportunity. Our program is available for review by employees and applicants for employment in the Human Resources Office during regular office hours. In compliance with the ADA Amendment Act, should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources department via phone at 206-474-1100 or via e-mail at HRInfo@compasshousingalliance.org.
Alachua County Board of County Commissioners
Senior Assistant County Attorney
Alachua County Board of County Commissioners 12 SE 1st Street, Gainesville, FL 32601
NOTE: TO BE CONSIDERED FOR THIS VACANCY, ALL APPLICANTS MUST APPLY ONLINE AT: https://www.governmentjobs.com/careers/alachua Salary range is $67,194.82-$104,607.52. Individual may be hired at the Senior Assistant County Attorney classification dependent upon experience and qualifications ($96,458.13-$159,110.43). The Alachua County Attorney’s Office is seeking to fill an Assistant County Attorney position specializing in Transactional law (contracts, procurement, grants). Active membership in good standing with the Florida Bar and experience in the relevant field of law as outlined required. Board certification in City, County and Local Government Law or the relevant area of law preferred, but not required. Salary range is $67,194.82-$104,607.52. Individual may be hired at the Senior Assistant County Attorney classification dependent upon experience and qualifications ($96,458.13-$159,110.43). This position is responsible for providing legal advice to County staff on matters related to transactions including reviewing/drafting contracts, grants and procurement documents, as well as providing other legal representation as assigned by the County Attorney. The position will be involved from the point of procurement through negotiation of agreements and will support the various county departments on contract and grant management. The Alachua County Attorney’s Office consists of 5 attorneys who, in addition to their various specialties, support the county organization through its general local government practice such as public records, sunshine law and any other legal issues which a department or the Board of County Commissioners may come across which do not squarely fit within their individual areas of practice. This position will be the sixth attorney. The successful candidate, in addition to their areas field of expertise, will be expected to collaborate with the other members of the County Attorney’s staff in serving the needs of Alachua County Government. The successful candidate will demonstrate: the ability to work as a team to deliver competent legal services; a history of being a self-starter who can work independently; strong critical analysis skills; effective communication; a track record of managing many assignments, projects, and issues simultaneously; and the ability to develop and maintain effective working relationships. Qualified applicants must be well organized and able to work under time pressure, prioritize work according to the needs of the client, and efficiently use personal computers and software applications. Minimum of 3 years’ experience in transactional law. 5 years’ experience is preferred. Public sector transactional experience required. Must be admitted to practice before the United States District Court for the Northern District at the time of hire. Position Summary: This is highly responsible, professional legal work in assisting the County Attorney with a variety of legal issues, providing legal analysis and advice to the Board of County Commissioners, the County's administrative staff, various County-related agencies and boards and committees. The Senior Assistant County Attorney takes all legal action necessary to achieve County goals and protect County interests; involves specialization in certain legal fields; assignments include matters of substantial importance. This is an emergency essential classification. Upon declaration of a disaster and/or emergency, employees in this classification are required to work. An employee assigned to this classification is required to litigate in designated areas of assignment. Work is performed under the direction of the County Attorney and is reviewed through conferences, reports, and observation of results obtained. Examples of Duties: ESSENTIAL JOB FUNCTIONS Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Independently prepares pleadings, discovery documents, motions, briefs and other legal documents in matters involving litigation of a complex and difficult nature and of substantial importance, obtains and evaluates expert testimony and participates in settlement negotiations, serves as trial counsel for the County when needed. Supervises and coordinates the activities of subordinate employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance reviews; and conducting departmental training and orientation. May supervise Assistant County Attorneys, Interns and/or Externs on specific projects and assist the County Attorney with review of formal legal opinions and attorney work product prepared by Assistant County Attorneys, Interns and/or Externs to ensure accuracy, efficiency and compliance with County Attorney and legal standards. Drafts or files a variety of documents, which may include: contracts, deeds, resolutions, policy recommendations, legal correspondence, motions, memoranda of law, briefs, pleadings, legal opinions and/or other legal documents. Conducts legal research regarding complex problems and/or projects; prepares reports and memoranda, drafts opinions containing proposed or recommended courses of action or solutions. Interprets and applies legal principles and precedents in resolving complex legal issues. Reviews documents and renders opinions as to their legal validity and/or acceptability. Advises and assists County officers with legal matters. Represents departments, officials, boards and commissions in matters that require the professional services of an experienced attorney. Prepares resolutions, ordinances and other proposed legislation of a unique or complex nature. Attends meetings of the county commission, boards, agencies and other County Attorney's Office clients; may require attendance at meetings outside of normal working hours. Demonstrates leadership and evaluates, develops and motivates employees. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Considerable knowledge of judicial procedures and the methods and practices of legal research. Knowledge of statutory and constitutional laws of the State of Florida, especially as these apply to Alachua County government. Ability to draft legal documents and proposed legislation. Ability to effectively supervise and coordinate the activities of subordinate employees. Ability to organize a variety of projects effectively. Ability to communicate effectively both orally and in writing including public speaking. Ability to prepare written reports and memoranda. Ability to organize and present cases for trial. Ability to conduct trials, hearing and proceedings. Ability to litigate for areas of assignment. Ability to establish and maintain effective working relationships with County officials, other public officials, and the general public. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms, and use hands to finger, handle or feel. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
Full Time
NOTE: TO BE CONSIDERED FOR THIS VACANCY, ALL APPLICANTS MUST APPLY ONLINE AT: https://www.governmentjobs.com/careers/alachua Salary range is $67,194.82-$104,607.52. Individual may be hired at the Senior Assistant County Attorney classification dependent upon experience and qualifications ($96,458.13-$159,110.43). The Alachua County Attorney’s Office is seeking to fill an Assistant County Attorney position specializing in Transactional law (contracts, procurement, grants). Active membership in good standing with the Florida Bar and experience in the relevant field of law as outlined required. Board certification in City, County and Local Government Law or the relevant area of law preferred, but not required. Salary range is $67,194.82-$104,607.52. Individual may be hired at the Senior Assistant County Attorney classification dependent upon experience and qualifications ($96,458.13-$159,110.43). This position is responsible for providing legal advice to County staff on matters related to transactions including reviewing/drafting contracts, grants and procurement documents, as well as providing other legal representation as assigned by the County Attorney. The position will be involved from the point of procurement through negotiation of agreements and will support the various county departments on contract and grant management. The Alachua County Attorney’s Office consists of 5 attorneys who, in addition to their various specialties, support the county organization through its general local government practice such as public records, sunshine law and any other legal issues which a department or the Board of County Commissioners may come across which do not squarely fit within their individual areas of practice. This position will be the sixth attorney. The successful candidate, in addition to their areas field of expertise, will be expected to collaborate with the other members of the County Attorney’s staff in serving the needs of Alachua County Government. The successful candidate will demonstrate: the ability to work as a team to deliver competent legal services; a history of being a self-starter who can work independently; strong critical analysis skills; effective communication; a track record of managing many assignments, projects, and issues simultaneously; and the ability to develop and maintain effective working relationships. Qualified applicants must be well organized and able to work under time pressure, prioritize work according to the needs of the client, and efficiently use personal computers and software applications. Minimum of 3 years’ experience in transactional law. 5 years’ experience is preferred. Public sector transactional experience required. Must be admitted to practice before the United States District Court for the Northern District at the time of hire. Position Summary: This is highly responsible, professional legal work in assisting the County Attorney with a variety of legal issues, providing legal analysis and advice to the Board of County Commissioners, the County's administrative staff, various County-related agencies and boards and committees. The Senior Assistant County Attorney takes all legal action necessary to achieve County goals and protect County interests; involves specialization in certain legal fields; assignments include matters of substantial importance. This is an emergency essential classification. Upon declaration of a disaster and/or emergency, employees in this classification are required to work. An employee assigned to this classification is required to litigate in designated areas of assignment. Work is performed under the direction of the County Attorney and is reviewed through conferences, reports, and observation of results obtained. Examples of Duties: ESSENTIAL JOB FUNCTIONS Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Independently prepares pleadings, discovery documents, motions, briefs and other legal documents in matters involving litigation of a complex and difficult nature and of substantial importance, obtains and evaluates expert testimony and participates in settlement negotiations, serves as trial counsel for the County when needed. Supervises and coordinates the activities of subordinate employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance reviews; and conducting departmental training and orientation. May supervise Assistant County Attorneys, Interns and/or Externs on specific projects and assist the County Attorney with review of formal legal opinions and attorney work product prepared by Assistant County Attorneys, Interns and/or Externs to ensure accuracy, efficiency and compliance with County Attorney and legal standards. Drafts or files a variety of documents, which may include: contracts, deeds, resolutions, policy recommendations, legal correspondence, motions, memoranda of law, briefs, pleadings, legal opinions and/or other legal documents. Conducts legal research regarding complex problems and/or projects; prepares reports and memoranda, drafts opinions containing proposed or recommended courses of action or solutions. Interprets and applies legal principles and precedents in resolving complex legal issues. Reviews documents and renders opinions as to their legal validity and/or acceptability. Advises and assists County officers with legal matters. Represents departments, officials, boards and commissions in matters that require the professional services of an experienced attorney. Prepares resolutions, ordinances and other proposed legislation of a unique or complex nature. Attends meetings of the county commission, boards, agencies and other County Attorney's Office clients; may require attendance at meetings outside of normal working hours. Demonstrates leadership and evaluates, develops and motivates employees. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Considerable knowledge of judicial procedures and the methods and practices of legal research. Knowledge of statutory and constitutional laws of the State of Florida, especially as these apply to Alachua County government. Ability to draft legal documents and proposed legislation. Ability to effectively supervise and coordinate the activities of subordinate employees. Ability to organize a variety of projects effectively. Ability to communicate effectively both orally and in writing including public speaking. Ability to prepare written reports and memoranda. Ability to organize and present cases for trial. Ability to conduct trials, hearing and proceedings. Ability to litigate for areas of assignment. Ability to establish and maintain effective working relationships with County officials, other public officials, and the general public. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms, and use hands to finger, handle or feel. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
Grantmakers for Education
Program and Communications Assistant
Grantmakers for Education Remote position, company based in Portland, OR - Employees are nationwide.
Program and Communications Assistant   Grantmakers for Education (GFE) is seeking a professional program and communications assistant who is highly detail-oriented, creative and committed to helping us achieve our purpose of strengthening philanthropy to improve outcomes and expand opportunities for all learners.   Our Organization The mission of Grantmakers for Education is to improve outcomes for all learners by serving as a trusted partner for all education philanthropists as they adapt to the changes impacting our world. GFE brings together hundreds of private and public philanthropies committed to improving public education, including closing the achievement gap for students from all backgrounds, improving teaching and leadership and fostering innovation and new models for learning. We provide a forum for interaction and engagement for our members that builds upon and deepens the impacts of their individual investments by enhancing their knowledge about effective education strategies and high-impact grantmaking strategies.   It is an exciting and inspiring time to join our team as we position the organization to exceed the expectations and needs of its members and continue to develop programs and services that focus on the most critical education matters ahead.   GFE offers a culture of committed team members working toward a common cause, competitive salary and benefits options, and generous vacation policies. While our workplace is virtual, we function as a supportive and coordinated team.   For more information about our work and results, please visit https://edfunders.org/ .   Job Description The program and communications assistant provides administrative support to the program and communications teams. The position reports to the senior program manager, and is part of a team led by the director of program strategy and effectiveness. Approximately 80% of the role will focus on program support; 20% of the role will focus on communications support, under the direction of the senior communications manager.     The program and communications assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven, and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, attention to detail, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The program and communications assistant will have the ability to work independently on projects from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.   Roles and Responsibilities Program Support Conducts research on best practices, tools, and technologies to be considered for implementation within GFE programs. Leads the planning and implementation of programs as assigned by the executive director, director of program design and effectiveness, or senior program manager Plans, schedules, and leads prep calls and other logistical efforts for programs where needed. Assists with the creation and management of project work plans. Manages the programs inbox. Creates and manages databases to organize program processes, monitor progress, and support planning and execution. Prepares program materials as assigned such as PowerPoint decks, presentations and talking points.   Communications Support Engages in planning, tracking and analysis for a variety of communication functions including social media. Drafts communications. Makes updates to websites. Edits images and videos.   General Support Completes a broad variety of detailed administrative tasks. Manages a variety of special projects as needed. Completes critical aspects of deliverables with a hands-on approach. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.   Qualifications Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors. Excellent written and verbal communication skills. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Interest and aptitude for growing into increasing responsibility for GFE social media presence.   Emotional Maturity Highly flexible in approach, recognizing that dealing with unpredictability and change will be an ongoing part of the job. Highly resourceful team-player, with the ability to also be extremely effective independently. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment. Forward thinker who actively seeks opportunities and proposes solutions.   Education and Experience Bachelor's degree required. Demonstrated effectiveness in the workplace. 1-3 years’ experience supporting dynamic teams, ideally in the nonprofit space. Experience and interest in internal and external communications, partnership development and fund development. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, web and social media platforms. Experienced in Creative Cloud platforms such as Photoshop and Premiere Pro, and knows basic css/html. Strong ability and willingness to learn new technologies.   Compensation GFE offers competitive compensation, an excellent benefits package (including fully paid health insurance and a generous employer retirement contribution), and a collegial, casual and flexible work environment. We have operated in a remote work environment for several years and will continue to do so in the future.   To Apply   To apply, please submit an updated resume and a detailed cover letter addressing why you are interested in the mission of Grantmakers for Education and the executive assistant role specifically to jobs@edfunders.org. Applications are reviewed on a rolling basis and the role will be open until filled.   Grantmakers for Education is an equal opportunity employer and strongly encourages applications from people of color, persons with disabilities, women, and LGBTQ+, and other underrepresented applicants. Our organization acknowledges that not everyone experiences the same barriers to success in the workplace, and we are committed to supporting the advancement of people of color in the workplace.   Diversity, equity and inclusion are key values for Grantmakers for Education. These values allow our board, staff and members to be their best selves and experience the richness of our collective strength. It is through this strength that we increase our individual and organizational capacity to achieve our vision for an inclusive society by supporting an equitable education system. Successful candidates will commit to an equitable and inclusive workplace, including but not limited to: racial equity, accessibility for individuals with disabilities, use of gender inclusive language, and cultural sensitivity.
Full Time
Program and Communications Assistant   Grantmakers for Education (GFE) is seeking a professional program and communications assistant who is highly detail-oriented, creative and committed to helping us achieve our purpose of strengthening philanthropy to improve outcomes and expand opportunities for all learners.   Our Organization The mission of Grantmakers for Education is to improve outcomes for all learners by serving as a trusted partner for all education philanthropists as they adapt to the changes impacting our world. GFE brings together hundreds of private and public philanthropies committed to improving public education, including closing the achievement gap for students from all backgrounds, improving teaching and leadership and fostering innovation and new models for learning. We provide a forum for interaction and engagement for our members that builds upon and deepens the impacts of their individual investments by enhancing their knowledge about effective education strategies and high-impact grantmaking strategies.   It is an exciting and inspiring time to join our team as we position the organization to exceed the expectations and needs of its members and continue to develop programs and services that focus on the most critical education matters ahead.   GFE offers a culture of committed team members working toward a common cause, competitive salary and benefits options, and generous vacation policies. While our workplace is virtual, we function as a supportive and coordinated team.   For more information about our work and results, please visit https://edfunders.org/ .   Job Description The program and communications assistant provides administrative support to the program and communications teams. The position reports to the senior program manager, and is part of a team led by the director of program strategy and effectiveness. Approximately 80% of the role will focus on program support; 20% of the role will focus on communications support, under the direction of the senior communications manager.     The program and communications assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven, and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, attention to detail, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The program and communications assistant will have the ability to work independently on projects from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.   Roles and Responsibilities Program Support Conducts research on best practices, tools, and technologies to be considered for implementation within GFE programs. Leads the planning and implementation of programs as assigned by the executive director, director of program design and effectiveness, or senior program manager Plans, schedules, and leads prep calls and other logistical efforts for programs where needed. Assists with the creation and management of project work plans. Manages the programs inbox. Creates and manages databases to organize program processes, monitor progress, and support planning and execution. Prepares program materials as assigned such as PowerPoint decks, presentations and talking points.   Communications Support Engages in planning, tracking and analysis for a variety of communication functions including social media. Drafts communications. Makes updates to websites. Edits images and videos.   General Support Completes a broad variety of detailed administrative tasks. Manages a variety of special projects as needed. Completes critical aspects of deliverables with a hands-on approach. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.   Qualifications Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors. Excellent written and verbal communication skills. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Interest and aptitude for growing into increasing responsibility for GFE social media presence.   Emotional Maturity Highly flexible in approach, recognizing that dealing with unpredictability and change will be an ongoing part of the job. Highly resourceful team-player, with the ability to also be extremely effective independently. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment. Forward thinker who actively seeks opportunities and proposes solutions.   Education and Experience Bachelor's degree required. Demonstrated effectiveness in the workplace. 1-3 years’ experience supporting dynamic teams, ideally in the nonprofit space. Experience and interest in internal and external communications, partnership development and fund development. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, web and social media platforms. Experienced in Creative Cloud platforms such as Photoshop and Premiere Pro, and knows basic css/html. Strong ability and willingness to learn new technologies.   Compensation GFE offers competitive compensation, an excellent benefits package (including fully paid health insurance and a generous employer retirement contribution), and a collegial, casual and flexible work environment. We have operated in a remote work environment for several years and will continue to do so in the future.   To Apply   To apply, please submit an updated resume and a detailed cover letter addressing why you are interested in the mission of Grantmakers for Education and the executive assistant role specifically to jobs@edfunders.org. Applications are reviewed on a rolling basis and the role will be open until filled.   Grantmakers for Education is an equal opportunity employer and strongly encourages applications from people of color, persons with disabilities, women, and LGBTQ+, and other underrepresented applicants. Our organization acknowledges that not everyone experiences the same barriers to success in the workplace, and we are committed to supporting the advancement of people of color in the workplace.   Diversity, equity and inclusion are key values for Grantmakers for Education. These values allow our board, staff and members to be their best selves and experience the richness of our collective strength. It is through this strength that we increase our individual and organizational capacity to achieve our vision for an inclusive society by supporting an equitable education system. Successful candidates will commit to an equitable and inclusive workplace, including but not limited to: racial equity, accessibility for individuals with disabilities, use of gender inclusive language, and cultural sensitivity.
Salk Institute for Biological Studies
Maintenance Technician - Electrical & Mechanical IV
Salk Institute for Biological Studies 10010 North Torrey Pines Road
POSITION SUMMARY The Electrical/Mechanical Technician IV is the highest level in the series, and is distinguished from the other Technicians in the class by the level of complexity and responsibility that is required.  Under limited direction from the Assistant Director, Facilities Services, provides the most senior-level technical service/support in one of the general maintenance areas and trains lower level employees in various technical areas.  May act as supervisor in the absence of the Assistant Director, Facilities Services.   Incumbent responds to service calls, performs preventative  and corrective maintenance in accordance with scheduled procedures.  Trains lower level employees in various technical areas.  Incumbents are expected to have lead level expertise in the following areas: Plumbing: Assembles, installs, and repairs pipes, fittings, and fixtures of heating, water, and drainage systems. Electrical: Plans layout, installs, and repairs wiring, electrical fixtures, apparatus, and control equipment. Central Plant Mechanical: Assures proper operation and maintenance of high temperature hot water generators, steam generators, chillers, air conditioning, exhaust fans, and other equipment. HVAC&R:Installs and repairs industrial heating and refrigerating systems. Machining, and Welding: Welds metal components together with brazing and variety of arc and gas welding equipment to fabricate or repair products such as machine parts, plant equipment, motors, and generators. The incumbent acts independently and responds with acquired skill, exercising Institute and professionally established safety precautions.   ESSENTIAL FUNCTIONS PLUMBING: (25%) Studies building plans and working drawings to determine work aids required and sequence of installations. Inspects structure to ascertain obstructions to be avoided to prevent weakening of structure resulting from installation of pipe. Locates and marks position of pipe and pipe connections and passage holes for pipes in walls and floors. Cuts openings in walls and floors to accommodate pipe and pipe fittings. Cuts and threads pipe. Bends pipe to required angle by use of pipe-bending machine or by placing pipe over block and bending it by hand. Assembles and installs valves, pipe fittings, and pipes composed of metals, such as iron, steel, brass, and lead, and nonmetals, such as glass, vitrified clay, and plastic. Joins pipes by use of screws, bolts, fittings, solder, plastic solvent, and caulks joints. Fills pipe system with water or air and reads pressure gauges to determine whether system is leaking. Welds holding fixtures to steel structural members. Repairs and maintains plumbing by replacing washers in leaky faucets, mending burst pipes, and opening clogged drains. Installs and repairs plumbing fixtures such as sinks, commodes, bathtubs, water heaters, hot water tanks, garbage disposal units, dishwashers, and water softeners. ELECTRICIAN: (25%) Plans new or modified installations to minimize waste of materials, provide access for future maintenance, and avoid unsightly, hazardous, and unreliable wiring, consistent with specifications and local electrical codes. Prepares sketches showing location of wiring and equipment, or follows diagrams or blueprints, ensuring that concealed wiring is installed before completion of future walls, ceilings, and flooring. Measures, cuts, bends, threads, assembles, and installs electrical conduit. Pulls wiring through conduit. Splices wires by stripping insulation from terminal leads, twisting or soldering wires together, and applying tape or terminal caps. Connects wiring to lighting fixtures and power equipment. Installs control and distribution apparatus such as switches, relays, and circuit-breaker panels. Connects power cables to equipment, such as electric range or motor, and installs grounding leads. Tests continuity of circuit to ensure electrical compatibility and safety of components with testing instruments such as ohmmeter, battery and buzzer, and oscilloscope. Observes functioning of installed equipment or system to detect hazards and need for adjustments, relocation, or replacement. Repairs faulty equipment or systems. HVAC&R: (25%) Lays out reference points for installation of structural and functional components. Drills holes and installs mounting brackets and hangers into floor and walls of building. Lifts or hoists and aligns components into position. Screws, bolts, rivets, welds, and brazes parts to assemble structural and functional components such as motors, controls, switches, gauges, wiring harnesses, valves, pumps, compressors, condensers, cores, and pipes. Cuts, threads, and connects pipe to functional components and water or power system of premises. Pumps specified gas or fluid into system. Starts system, observes operation, reads gauges and instruments, and adjusts mechanisms such as valves, controls, and pumps to control level of fluid, pressure, and temperature in system. Dismantles malfunctioning systems and tests components. Replaces or adjusts defective or worn parts to repair systems. Insulates shells and cabinets of systems. Installs wiring to connect components to electric power source. MACHINING & WELDING: (10%) Welds metal parts together using both gas welding or brazing and any combination of arc welding processes. Performs related tasks such as thermal cutting and grinding. Repairs broken or cracked parts, fills holes, and increases size of metal parts. Cuts and welds steel structural members OTHER DUTIES: (15%) Receives requests for corrective repair work on a variety of building physical structures, equipment and system components. Utilizes several trades’ skills, in the performance of maintenance and repair work. Prepares routine reports and makes estimates of time and materials needed for task completion. Prepares schematics and diagrams in laying out work areas. Provides work direction to lower level Technicians, and may act as supervisor in the absence of the Supervisor, Facilities Services. Checks own work and possibly work of others. Prioritizes own weekly schedule. Uses broad guidelines and independent judgement in resolving problems and making recommendations for improvement in processes and assigned tasks. Trains employees on technical skills and may occasionally assist them with problem solving and technical procedures. EXPERIENCE Required: 5 years of experience in two or more of the following: central plant maintenance, electrical, plumbing, welding, machining and HVAC&R. EDUCATION Required: High school graduate/GED 5 years of training and experience in a specialized technical area plus at least 1 year of trade or vocational education. SKILLS AND ABILITIES Required: Demonstrated ability to read construction drawings, construction documentation, and electrical schematics. Demonstrated ability to read electrical schematics. Use ladders to gain access to work areas and to works from heights. Cleans and paints all required areas to maintain proper, effective and safe operation. Ability to work well independently or in a group, always exercising Institute and professionally established safety precautions. Must be proficient with sheet metal fabrication. Demonstrated working knowledge of applicable Federal, State and local laws and regulations. Utilizes several trades’ skills, in the performance of maintenance and repair work. Demonstrated working knowledge of Microsoft Word, Excel and email. Strong interpersonal skills that include tact, good judgment, diplomacy, and flexibility to relate to diverse scientific research staff, faculty, executive management, administrative staff, and external contacts. Ability to work as team member and team resource. Ability to apply knowledge, skills and Institute policies and procedures with a high level of independence to resolve issues for customers. SPECIAL CONDITIONS OF EMPLOYMENT: Post-offer physical required. Must be willing to use ladders to provide access to work areas and works from heights. Must be able to work overtime as needed. Willing to sign an employee confidentiality agreement. Satisfactory completion of the Post-offer physical required. Must be willing to maintain First Aid/CPR/AED training/certification. A DMV driving record background check may be required. A Class C motor vehicle license and clean driving record will be required in order to drive Institute vehicles. OCCUPATIONAL HEALTH & SAFETY PROGRAM REQUIREMENTS: As a safeguard for employees and animals, all FS employees may be subject to vaccines/tests/physical exams prior to working with specific animals or animal populations as required by research needs including but not limited to: TB Testing/Clearance (every six months / twice a year) Measles, Mumps and Rubella (proof of immunization and/or vaccination) PHYSICAL REQUIREMENTS This position requires constant seeing, touching and feeling.  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Full Time
POSITION SUMMARY The Electrical/Mechanical Technician IV is the highest level in the series, and is distinguished from the other Technicians in the class by the level of complexity and responsibility that is required.  Under limited direction from the Assistant Director, Facilities Services, provides the most senior-level technical service/support in one of the general maintenance areas and trains lower level employees in various technical areas.  May act as supervisor in the absence of the Assistant Director, Facilities Services.   Incumbent responds to service calls, performs preventative  and corrective maintenance in accordance with scheduled procedures.  Trains lower level employees in various technical areas.  Incumbents are expected to have lead level expertise in the following areas: Plumbing: Assembles, installs, and repairs pipes, fittings, and fixtures of heating, water, and drainage systems. Electrical: Plans layout, installs, and repairs wiring, electrical fixtures, apparatus, and control equipment. Central Plant Mechanical: Assures proper operation and maintenance of high temperature hot water generators, steam generators, chillers, air conditioning, exhaust fans, and other equipment. HVAC&R:Installs and repairs industrial heating and refrigerating systems. Machining, and Welding: Welds metal components together with brazing and variety of arc and gas welding equipment to fabricate or repair products such as machine parts, plant equipment, motors, and generators. The incumbent acts independently and responds with acquired skill, exercising Institute and professionally established safety precautions.   ESSENTIAL FUNCTIONS PLUMBING: (25%) Studies building plans and working drawings to determine work aids required and sequence of installations. Inspects structure to ascertain obstructions to be avoided to prevent weakening of structure resulting from installation of pipe. Locates and marks position of pipe and pipe connections and passage holes for pipes in walls and floors. Cuts openings in walls and floors to accommodate pipe and pipe fittings. Cuts and threads pipe. Bends pipe to required angle by use of pipe-bending machine or by placing pipe over block and bending it by hand. Assembles and installs valves, pipe fittings, and pipes composed of metals, such as iron, steel, brass, and lead, and nonmetals, such as glass, vitrified clay, and plastic. Joins pipes by use of screws, bolts, fittings, solder, plastic solvent, and caulks joints. Fills pipe system with water or air and reads pressure gauges to determine whether system is leaking. Welds holding fixtures to steel structural members. Repairs and maintains plumbing by replacing washers in leaky faucets, mending burst pipes, and opening clogged drains. Installs and repairs plumbing fixtures such as sinks, commodes, bathtubs, water heaters, hot water tanks, garbage disposal units, dishwashers, and water softeners. ELECTRICIAN: (25%) Plans new or modified installations to minimize waste of materials, provide access for future maintenance, and avoid unsightly, hazardous, and unreliable wiring, consistent with specifications and local electrical codes. Prepares sketches showing location of wiring and equipment, or follows diagrams or blueprints, ensuring that concealed wiring is installed before completion of future walls, ceilings, and flooring. Measures, cuts, bends, threads, assembles, and installs electrical conduit. Pulls wiring through conduit. Splices wires by stripping insulation from terminal leads, twisting or soldering wires together, and applying tape or terminal caps. Connects wiring to lighting fixtures and power equipment. Installs control and distribution apparatus such as switches, relays, and circuit-breaker panels. Connects power cables to equipment, such as electric range or motor, and installs grounding leads. Tests continuity of circuit to ensure electrical compatibility and safety of components with testing instruments such as ohmmeter, battery and buzzer, and oscilloscope. Observes functioning of installed equipment or system to detect hazards and need for adjustments, relocation, or replacement. Repairs faulty equipment or systems. HVAC&R: (25%) Lays out reference points for installation of structural and functional components. Drills holes and installs mounting brackets and hangers into floor and walls of building. Lifts or hoists and aligns components into position. Screws, bolts, rivets, welds, and brazes parts to assemble structural and functional components such as motors, controls, switches, gauges, wiring harnesses, valves, pumps, compressors, condensers, cores, and pipes. Cuts, threads, and connects pipe to functional components and water or power system of premises. Pumps specified gas or fluid into system. Starts system, observes operation, reads gauges and instruments, and adjusts mechanisms such as valves, controls, and pumps to control level of fluid, pressure, and temperature in system. Dismantles malfunctioning systems and tests components. Replaces or adjusts defective or worn parts to repair systems. Insulates shells and cabinets of systems. Installs wiring to connect components to electric power source. MACHINING & WELDING: (10%) Welds metal parts together using both gas welding or brazing and any combination of arc welding processes. Performs related tasks such as thermal cutting and grinding. Repairs broken or cracked parts, fills holes, and increases size of metal parts. Cuts and welds steel structural members OTHER DUTIES: (15%) Receives requests for corrective repair work on a variety of building physical structures, equipment and system components. Utilizes several trades’ skills, in the performance of maintenance and repair work. Prepares routine reports and makes estimates of time and materials needed for task completion. Prepares schematics and diagrams in laying out work areas. Provides work direction to lower level Technicians, and may act as supervisor in the absence of the Supervisor, Facilities Services. Checks own work and possibly work of others. Prioritizes own weekly schedule. Uses broad guidelines and independent judgement in resolving problems and making recommendations for improvement in processes and assigned tasks. Trains employees on technical skills and may occasionally assist them with problem solving and technical procedures. EXPERIENCE Required: 5 years of experience in two or more of the following: central plant maintenance, electrical, plumbing, welding, machining and HVAC&R. EDUCATION Required: High school graduate/GED 5 years of training and experience in a specialized technical area plus at least 1 year of trade or vocational education. SKILLS AND ABILITIES Required: Demonstrated ability to read construction drawings, construction documentation, and electrical schematics. Demonstrated ability to read electrical schematics. Use ladders to gain access to work areas and to works from heights. Cleans and paints all required areas to maintain proper, effective and safe operation. Ability to work well independently or in a group, always exercising Institute and professionally established safety precautions. Must be proficient with sheet metal fabrication. Demonstrated working knowledge of applicable Federal, State and local laws and regulations. Utilizes several trades’ skills, in the performance of maintenance and repair work. Demonstrated working knowledge of Microsoft Word, Excel and email. Strong interpersonal skills that include tact, good judgment, diplomacy, and flexibility to relate to diverse scientific research staff, faculty, executive management, administrative staff, and external contacts. Ability to work as team member and team resource. Ability to apply knowledge, skills and Institute policies and procedures with a high level of independence to resolve issues for customers. SPECIAL CONDITIONS OF EMPLOYMENT: Post-offer physical required. Must be willing to use ladders to provide access to work areas and works from heights. Must be able to work overtime as needed. Willing to sign an employee confidentiality agreement. Satisfactory completion of the Post-offer physical required. Must be willing to maintain First Aid/CPR/AED training/certification. A DMV driving record background check may be required. A Class C motor vehicle license and clean driving record will be required in order to drive Institute vehicles. OCCUPATIONAL HEALTH & SAFETY PROGRAM REQUIREMENTS: As a safeguard for employees and animals, all FS employees may be subject to vaccines/tests/physical exams prior to working with specific animals or animal populations as required by research needs including but not limited to: TB Testing/Clearance (every six months / twice a year) Measles, Mumps and Rubella (proof of immunization and/or vaccination) PHYSICAL REQUIREMENTS This position requires constant seeing, touching and feeling.  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Montgomery County, MD Government
Manager II (Chief Division of Zoning, Well & Septic, and Code Compliance)
Montgomery County, MD Government Rockville, MD
Manager II (Chief Division of Zoning, Well & Septic, and Code Compliance), Grade M2 Department of Permitting Services Rockville, Maryland $92,185 - $167,345     The Department of Permitting Services is seeking a Division Chief for the Zoning, Well & Septic and Code Compliance Division (Manager II). This is a full executive-level management position within the Department of Permitting Services. This position will direct the operations of Zoning, Well & Septic and Code Compliance Division of the Department of Permitting Services. Contacts are with legislative and executive branches of County government, officials with the Maryland National Capital Park and Planning Commission (M-NCPPC) and in other governmental jurisdictions, developers, and private sector and community groups. Must be able to explain and reconcile controversial policy positions where conflicting and opposing viewpoints exist and to develop suitable alternatives or acceptable solutions in the development process.    This position develops, implements, and evaluates overall policies concerning the County's regulation of construction and land development in the issuance of permits and ensuring compliance with zoning, well and septic, site plans and related regulatory approvals, regulations and laws to ensure that construction and development activities are carried out in accordance with applicable zoning and development approvals, regulations and laws.     This position will administer the work of zoning and site plan section managers, and approximately 35 staff consisting of supervisors, senior permitting services specialists, investigators, permitting and code enforcement inspectors and permit technicians and administrative assistants. This position will also administer the work of contractors. The work of the Division is to include review of proposed development plans, applications for M-NCPPC approval of development plans, tracking and enforcement of site plan and related M-NCPPC approvals, review and enforcement of permit applications for zoning, development standards and site plan compliance to ensure responsive, customer-friendly service and compliance with applicable Federal, State, and County regulations and codes. This position is also responsible for interdepartmental coordination and achieving the Division’s mission and the timely completion of work assignments, determines the work to be performed, the methods utilized, and the standards of performance.     Examples of Duties: Develops and initiates code enforcement plan review, inspection, permitting, and guidelines to promote the safety and well-being of County residents and development community. Directs inspection activities to ensure compliance with State and County regulations and codes concerning regulation of construction and land development in the issuance of permits and ensuring compliance with zoning, site plans and related regulatory approvals, regulations and laws to ensure that construction and development activities are carried out in accordance with applicable zoning and development approvals, regulations and laws. Contributes to the preparation and administration of the Department's annual budget. Establishes and maintains effective working relationships with local, regional, State and Federal agencies engaged in the regulation of construction and development, and with news media and the general public. Coordinates with internal and external agencies to facilitate effective and efficient service delivery to the Department’s customers and stakeholders. Provides educational outreach to governmental organizations and business, community and civic groups concerning the objectives and activities of Departmental programs. Performs other related duties as required.   As a manager/supervisor of unionized employees, this position has a responsibility for fostering a positive labor relations environment based on mutual trust, respect, and cooperation.   MINIMUM QUALIFICATIONS:   Experience : Seven years of progressively responsible experience in managing/directing land development program operations, three years of which were in a supervisory or executive capacity. Note: the term "executive" is further defined as a high echelon or high level position in an organization that is assigned technical research, management advisory services responsibilities, or policy-making duties and responsibilities that exerts considerable influence on organizational policy, plans, and operations through technical research management advisory services, and/or policy-making duties and responsibilities (e.g., County positions at Grade 30 or above).    Education: Graduation from an accredited college or university with a Bachelor’s Degree.   Equivalency: An equivalent combination of education and experience may be substituted.   All resumes submissions must address the preferred criteria for the position which are located in the full advertisement accessed through the County’s website.   This recruitment will remain open until position is filled   To view the complete job announcement and to apply, please visit our website at https://www.montgomerycountymd.gov/HR/Recruitment/MCGCareers.html and then click on “Apply Now." Click “Search Jobs” and see the full job description under the “General Professional” category IRC46575 Interested candidates must create an account in order to submit a resume. EOE M/F/H
Full Time
Manager II (Chief Division of Zoning, Well & Septic, and Code Compliance), Grade M2 Department of Permitting Services Rockville, Maryland $92,185 - $167,345     The Department of Permitting Services is seeking a Division Chief for the Zoning, Well & Septic and Code Compliance Division (Manager II). This is a full executive-level management position within the Department of Permitting Services. This position will direct the operations of Zoning, Well & Septic and Code Compliance Division of the Department of Permitting Services. Contacts are with legislative and executive branches of County government, officials with the Maryland National Capital Park and Planning Commission (M-NCPPC) and in other governmental jurisdictions, developers, and private sector and community groups. Must be able to explain and reconcile controversial policy positions where conflicting and opposing viewpoints exist and to develop suitable alternatives or acceptable solutions in the development process.    This position develops, implements, and evaluates overall policies concerning the County's regulation of construction and land development in the issuance of permits and ensuring compliance with zoning, well and septic, site plans and related regulatory approvals, regulations and laws to ensure that construction and development activities are carried out in accordance with applicable zoning and development approvals, regulations and laws.     This position will administer the work of zoning and site plan section managers, and approximately 35 staff consisting of supervisors, senior permitting services specialists, investigators, permitting and code enforcement inspectors and permit technicians and administrative assistants. This position will also administer the work of contractors. The work of the Division is to include review of proposed development plans, applications for M-NCPPC approval of development plans, tracking and enforcement of site plan and related M-NCPPC approvals, review and enforcement of permit applications for zoning, development standards and site plan compliance to ensure responsive, customer-friendly service and compliance with applicable Federal, State, and County regulations and codes. This position is also responsible for interdepartmental coordination and achieving the Division’s mission and the timely completion of work assignments, determines the work to be performed, the methods utilized, and the standards of performance.     Examples of Duties: Develops and initiates code enforcement plan review, inspection, permitting, and guidelines to promote the safety and well-being of County residents and development community. Directs inspection activities to ensure compliance with State and County regulations and codes concerning regulation of construction and land development in the issuance of permits and ensuring compliance with zoning, site plans and related regulatory approvals, regulations and laws to ensure that construction and development activities are carried out in accordance with applicable zoning and development approvals, regulations and laws. Contributes to the preparation and administration of the Department's annual budget. Establishes and maintains effective working relationships with local, regional, State and Federal agencies engaged in the regulation of construction and development, and with news media and the general public. Coordinates with internal and external agencies to facilitate effective and efficient service delivery to the Department’s customers and stakeholders. Provides educational outreach to governmental organizations and business, community and civic groups concerning the objectives and activities of Departmental programs. Performs other related duties as required.   As a manager/supervisor of unionized employees, this position has a responsibility for fostering a positive labor relations environment based on mutual trust, respect, and cooperation.   MINIMUM QUALIFICATIONS:   Experience : Seven years of progressively responsible experience in managing/directing land development program operations, three years of which were in a supervisory or executive capacity. Note: the term "executive" is further defined as a high echelon or high level position in an organization that is assigned technical research, management advisory services responsibilities, or policy-making duties and responsibilities that exerts considerable influence on organizational policy, plans, and operations through technical research management advisory services, and/or policy-making duties and responsibilities (e.g., County positions at Grade 30 or above).    Education: Graduation from an accredited college or university with a Bachelor’s Degree.   Equivalency: An equivalent combination of education and experience may be substituted.   All resumes submissions must address the preferred criteria for the position which are located in the full advertisement accessed through the County’s website.   This recruitment will remain open until position is filled   To view the complete job announcement and to apply, please visit our website at https://www.montgomerycountymd.gov/HR/Recruitment/MCGCareers.html and then click on “Apply Now." Click “Search Jobs” and see the full job description under the “General Professional” category IRC46575 Interested candidates must create an account in order to submit a resume. EOE M/F/H
University of California, Berkeley
Executive Assistant to the Dean (7384U) 12934
University of California, Berkeley Berkeley, CA
Executive Assistant to the Dean (7384U) 12934 About Berkeley At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff. The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our https://strategicplan.berkeley.edu/guiding-values-and-principles/, our https://diversity.berkeley.edu/principles-community, and https://strategicplan.berkeley.edu/https://strategicplan.berkeley.edu Application Review Date The First Review Date for this job is: November 30, 2020 Departmental Overview The Graduate School of Journalism at U.C. Berkeley is widely regarded as one of the top journalism programs in the United States. The School offers a two-year Masters of Journalism degree to an enrollment of about 120 students at a time. All students spend their first semester in an intensive course that teaches accurate, responsible deadline reporting and writing. During their remaining three semesters, students may specialize in print, video, documentary, photojournalism, audio or multimedia. The school's emphasis is on mastering a wide variety of techniques while learning the highest standards of responsible and enterprising journalism. There are 9 permanent faculty members in the School and many working journalists who serve as adjuncts and visiting lecturers. The School employs an average of 25 temporary and career staff members. Responsibilities EXECUTIVE SUPPORT: Functions as the gatekeeper, understanding the requirements of the Dean, in order to prioritize issues according to urgency and to allocate time for scheduled events, travel and meetings. Maintains a comprehensive database of initiatives and assignments, to include actions delegated. Briefs Dean on deadlines and the status of pending issues. Participates in the development and implementation of efficient and effective systems for managing information, projects, and communications to ensure accurate and timely responses. Implements related business processes. COMMUNICATION: Responds to inquiries from faculty, staff, students, and the public on behalf of the executives and makes high level contacts of a sensitive nature, internally and externally, requiring discretion and diplomacy. Forwards situations and issues presented by staff, faculty, and external constituents to appropriate staff members for resolution. Prepares responses to urgent divisional requests on behalf of the executive. MEETING PREPARATION: Prepares the Dean for meetings, including providing background information, talking points and briefing materials in advance. Organizes ad hoc committees appointed by the executive on a broad range of issues. Serves as the main point of contact for Dean and Dean guests, communicating efficiently with meeting participants and staff, and providing guidance and instructions to guests and participants. SCHEDULING & CALENDARING: Manages all meeting coordination and calendaring for the Dean. Functions as the gatekeeper, understanding the requirements of the Dean, in order to prioritize issues according to urgency, and to allocate time for scheduled events, travel and meetings. Monitors email and responds to urgent requests, occasionally on evenings and weekends. ADMINISTRATIVE & ANALYTICAL SUPPORT: Provides administrative support for the Dean and school leadership on a broad range of issues, organizing agendas and background documents, preparing meeting notes, and arranging for travel and reimbursements. Utilizing electronic and online systems as appropriate, develops and implements efficient and effective systems for managing information, meetings, projects, communications, to ensure timely responses and accurate /compliant record retention. Performs research, summarizes issues, and compiles information on relevant policies and topics. Investigates issues and handles the details of a variety of matters on behalf of the Dean's Office. OFFICE OPERATIONS: Oversees and ensures the daily administrative operations run smoothly for the dean's office. including tasks such as: researching, ordering, and receiving office supplies/ equipment; ensuring travel and entertainment reimbursements occur; and securing the Dean's approval on expenditures, as needed. Required Qualifications • Thorough knowledge or ability to quickly learn of common organization-specific and other computer application programs including calendaring and productivity software, document-management applications and best practices in efficient online office management tools. • Solid analytical / problem-solving skills. Demonstrated ability to analyze complex situations and propose viable solutions for leadership consideration. • Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization including the Office of the Executive Vice Chancellor and Provost and the Office of the President and external constituencies. • Strong service orientation in methods and strategies for interacting with a variety of constituencies in a manner that is supportive of diversity, equity and inclusion goals of the School and campus. • Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally and in writing. • Ability to handle sensitive and potentially volatile situations with discretion and diplomacy and maintain composure under pressure. • Ability to multi-task and independently prioritize tasks and projects within demanding, and at times unpredictable, timeframes. • Ability to use high-level discretion and maintain the highest level of confidentiality. • Solid skills in problem identification and solution-oriented approach to issues or challenges that arise. • Advanced organizational skills to track complex projects and issues and successfully manage multiple delegations throughout the organization. • Bachelor's degree in related area and / or equivalent experience / training. Preferred Qualifications • Knowledge of federal regulations pertaining to higher education such as FERPA. • Familiarity with the organization's processes, protocols and procedures. Salary & Benefits This is a monthly paid (exempt) position. Annual salary will be commensurate with experience within the range of $55,400 to $80,400. For information on the comprehensive benefits package offered by the University visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html How to Apply Please submit your cover letter and resume as a single attachment when applying. Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check. Equal Employment Opportunity The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct To apply, visit https://apptrkr.com/2079319 Copyright ©2017 Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/ jeid-8cdd492165765e4b8d6af9b07c720136
Full Time
Executive Assistant to the Dean (7384U) 12934 About Berkeley At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff. The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our https://strategicplan.berkeley.edu/guiding-values-and-principles/, our https://diversity.berkeley.edu/principles-community, and https://strategicplan.berkeley.edu/https://strategicplan.berkeley.edu Application Review Date The First Review Date for this job is: November 30, 2020 Departmental Overview The Graduate School of Journalism at U.C. Berkeley is widely regarded as one of the top journalism programs in the United States. The School offers a two-year Masters of Journalism degree to an enrollment of about 120 students at a time. All students spend their first semester in an intensive course that teaches accurate, responsible deadline reporting and writing. During their remaining three semesters, students may specialize in print, video, documentary, photojournalism, audio or multimedia. The school's emphasis is on mastering a wide variety of techniques while learning the highest standards of responsible and enterprising journalism. There are 9 permanent faculty members in the School and many working journalists who serve as adjuncts and visiting lecturers. The School employs an average of 25 temporary and career staff members. Responsibilities EXECUTIVE SUPPORT: Functions as the gatekeeper, understanding the requirements of the Dean, in order to prioritize issues according to urgency and to allocate time for scheduled events, travel and meetings. Maintains a comprehensive database of initiatives and assignments, to include actions delegated. Briefs Dean on deadlines and the status of pending issues. Participates in the development and implementation of efficient and effective systems for managing information, projects, and communications to ensure accurate and timely responses. Implements related business processes. COMMUNICATION: Responds to inquiries from faculty, staff, students, and the public on behalf of the executives and makes high level contacts of a sensitive nature, internally and externally, requiring discretion and diplomacy. Forwards situations and issues presented by staff, faculty, and external constituents to appropriate staff members for resolution. Prepares responses to urgent divisional requests on behalf of the executive. MEETING PREPARATION: Prepares the Dean for meetings, including providing background information, talking points and briefing materials in advance. Organizes ad hoc committees appointed by the executive on a broad range of issues. Serves as the main point of contact for Dean and Dean guests, communicating efficiently with meeting participants and staff, and providing guidance and instructions to guests and participants. SCHEDULING & CALENDARING: Manages all meeting coordination and calendaring for the Dean. Functions as the gatekeeper, understanding the requirements of the Dean, in order to prioritize issues according to urgency, and to allocate time for scheduled events, travel and meetings. Monitors email and responds to urgent requests, occasionally on evenings and weekends. ADMINISTRATIVE & ANALYTICAL SUPPORT: Provides administrative support for the Dean and school leadership on a broad range of issues, organizing agendas and background documents, preparing meeting notes, and arranging for travel and reimbursements. Utilizing electronic and online systems as appropriate, develops and implements efficient and effective systems for managing information, meetings, projects, communications, to ensure timely responses and accurate /compliant record retention. Performs research, summarizes issues, and compiles information on relevant policies and topics. Investigates issues and handles the details of a variety of matters on behalf of the Dean's Office. OFFICE OPERATIONS: Oversees and ensures the daily administrative operations run smoothly for the dean's office. including tasks such as: researching, ordering, and receiving office supplies/ equipment; ensuring travel and entertainment reimbursements occur; and securing the Dean's approval on expenditures, as needed. Required Qualifications • Thorough knowledge or ability to quickly learn of common organization-specific and other computer application programs including calendaring and productivity software, document-management applications and best practices in efficient online office management tools. • Solid analytical / problem-solving skills. Demonstrated ability to analyze complex situations and propose viable solutions for leadership consideration. • Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization including the Office of the Executive Vice Chancellor and Provost and the Office of the President and external constituencies. • Strong service orientation in methods and strategies for interacting with a variety of constituencies in a manner that is supportive of diversity, equity and inclusion goals of the School and campus. • Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally and in writing. • Ability to handle sensitive and potentially volatile situations with discretion and diplomacy and maintain composure under pressure. • Ability to multi-task and independently prioritize tasks and projects within demanding, and at times unpredictable, timeframes. • Ability to use high-level discretion and maintain the highest level of confidentiality. • Solid skills in problem identification and solution-oriented approach to issues or challenges that arise. • Advanced organizational skills to track complex projects and issues and successfully manage multiple delegations throughout the organization. • Bachelor's degree in related area and / or equivalent experience / training. Preferred Qualifications • Knowledge of federal regulations pertaining to higher education such as FERPA. • Familiarity with the organization's processes, protocols and procedures. Salary & Benefits This is a monthly paid (exempt) position. Annual salary will be commensurate with experience within the range of $55,400 to $80,400. For information on the comprehensive benefits package offered by the University visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html How to Apply Please submit your cover letter and resume as a single attachment when applying. Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check. Equal Employment Opportunity The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct To apply, visit https://apptrkr.com/2079319 Copyright ©2017 Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/ jeid-8cdd492165765e4b8d6af9b07c720136
Cuesta College
Administrative Assistant to Assistant Superintendent/Vice President
Cuesta College San Luis Obispo, CA
Administrative Assistant to Assistant Superintendent/Vice President Cuesta College Salary: $55,068.00 - $66,936.00 Annually Job Number: FY2021-00034 Location: Cuesta College - San Luis Obispo Campus, CA Department: Administrative Services Closing: 12/6/2020 11:59 PM Pacific Job Description Summary ABOUT THE COLLEGE Located in the heart of scenic San Luis Obispo County, Cuesta College has provided comprehensive associate degree offerings, certificates, and community programs to the region since 1964. Committed to being an inclusive institution that inspires a diverse student population to achieve their educational goals, we are proud to be designated as an Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Cuesta College is committed to racial and socioeconomic diversity that reflects our student population; we strive to hire candidates that share the value of commitment to diversity and inclusion. As part of the Cuesta College team, you can expect to be part of a collaborative community of faculty, classified staff, administrators, students, and community partners advancing educational excellence with intentional support services leading to student success and completion. Additional information about the college can be found at https://www.cuesta.edu/about/index.html The college planning documents can be found at https://www.cuesta.edu/about/collegeplans/index.html Our Student Equity Action Plan can be found at https://www.cuesta.edu/about/info/equity/index.html We offer comprehensive benefit options. Information about benefits can be found at https://www.cuesta.edu/about/depts/benefits-insurance/index.html DEFINITION The incumbent in this position provides high level administrative support in a complex environment to ensure the day-to-day fulfillment of the responsibilities and commitments of the Assistant Superintendent/Vice President. The position supports the Vice President's projects and time administration, including coordination of meetings and special events. Responsible for management of the Vice President's professional calendar and schedule; relieves the administrator of a variety of office and administrative details to frequently coordinate/prepare material of a highly confidential and sensitive nature; assist with interpretation of college policies and other documents; and perform other related duties as required. The position is in frequent contact with other senior district leaders. DISTINGUISHING CHARACTERISTICS Incumbents serving in positions assigned to this class have, in the regular course of duty, access to, and may possess information relating to employer's employer/employee relations, bargaining, employee grievances, student grievances, etc. Incumbents in this position participate in the management of their Vice President's activities by performing administrative duties requiring a broad knowledge of their respective Vice President's areas of responsibility. Incumbents must be sufficiently aware of the significance and implications of activities within or affecting the office to know when to advise or interrupt their Vice President and they must use a high degree of judgment in determining the essence of potential problems so as to develop information quickly which can be used by their Vice President. Positions allocated to this class experience extensive contact with managers, faculty, staff, students, and the general public. Performance of duties requires a working knowledge of District policies, rules, regulations, and the organizational structure; the maintenance of confidentiality; and the ability to follow through independently so that tasks and processes are completed in accordance with timelines. The performance of duties by the Administrative Assistant contributes to institutional effectiveness by facilitating processes required for District operation. For example: assists in the development and interpretation of reports and presentations; interprets policies and procedures to students, faculty, staff, and public and regulatory bodies. Essential Functions & Qualifications ESSENTIAL FUNCTIONS - Demonstrated ability to analyze problems, make recommendations, take appropriate courses of action and exercise good judgment in decision making; - Provide administrative support and essential coordination for College Committees (Accreditation Steering Committee, College Council Committee, Planning and Budget Committee, Strategic Planning Committee, and Enrollment Management Committee) not to be limited to scheduling, assisting with agenda development, preparing support documents and taking minutes; • Provide high level administrative duties for the Office of the Assistant Superintendent/Vice President; • Schedule appointments and maintain appointment calendar for the Assistant Superintendent/Vice President; • Explain College policies and regulatory procedures to the public, administrators, faculty, and staff; • Demonstrated ability to analyze problems, make recommendations, take appropriate courses of action and exercise good judgment in decision making; • Assemble, organize, and interpret financial, enrollment, and/or other data and draft reports, operating manuals, and schedules; • Demonstrated executive-level office management skills through strong planning and coordinating of projects and workflow; • Compose correspondence (independently and from general direction); • Independently develop and design multi-media presentations for faculty , staff, the Board of Trustees, the general public, and other district groups; • Prepare agenda items for the Board of Trustees meeting; • Maintain department and district website and SharePoint site to include but not limited to posting meeting agendas and minutes, and district planning documents; • Identify and facilitate solutions for managers, faculty, staff, and students regarding a variety of processes; • Proofread printed and electronic reports, letters, and other printed material; • Process Board policy cyclical updates and reviews; • Assist in report and planning document analysis to ensure preparation guidelines are met and submission is complete; • Coordinate travel arrangements, to include processing of all applicable documents; • Interview, hire, and oversee the work of temporary employee(s); • Plan and coordinate logistics and materials for on/off campus group meetings, receptions, social functions, and workshops; • Assist in organizing the unit plan and materials, syntheses, and compilation of cluster plan; • Track budget expenditures for the Cluster; • Maintain the confidentiality of sensitive information. Administrative Assistant to Assistant Superintendent/Vice President of Administrative Services • Prepare, develop and submit to the California Community College State Chancellor's Office the annual Five-Year Construction Plan and the Facilities Space Inventory; • Independently communicate and work with legal counsel on a variety of matters such as bid documents, capital outlay projects, tort claims, etc.; • Coordinate and review the formulation and finalization of contracts as required in coordination with management and Legal counsel. Ensure compliance of appropriate regulations. Research and prepare analysis as required; • Responsible for identifying, evaluating, and analyzing risks inherent to the operation of the college; • Reviews the insurance section of college contracts; manages distribution of Certificates of Insurance to outside sources; keeps on file Certificates of Insurance provided to the college from outside vendors providing contractual services to the college; reviews Certificates of Insurance provided to the college for all activities; • Works with departments to ensure proper coverage of new and expanding high risk programs of study or where contractual agreements are in place that require additional insurance coverage. Maintain the on-line Room Utilization Program; • Monitor funding and expenditures and compile state reimbursement reports for deferred maintenance, hazardous substance and capital outlay; • Coordinate and develop bid documents for funded capital outlay projects (insuring that appropriate insurance, bond and administrative requirements are satisfied); • Research and compile background information for special projects; • Prepare, process, and review insurance coverage inquiries and claims; • Act as alternate to JPA Property and Liability Insurance Board Meetings. Essential functions of particular positions within classifications may vary because job duties may vary by work location. QUALIFICATIONS Education: Required • Associate degree, with four years of related experience or Bachelor's degree with two years of related experience. Experience: Required • Progressively responsible administrative support experience. Knowledge of: - College organization, programs, policies, rules, and regulations; - Principles of report writing; - Principles of business letter writing; - Proofreading techniques; • Current technologies, personal computer, and associated office software such as word processing, spreadsheet, presentation, and/or database software; • Correct usage of English, grammar, spelling, punctuation, and vocabulary; • District policies and procedures. Ability to: • Establish and maintain cooperative working relationships with those contacted in the performance of duties; • Demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and of staff and students with physical and learning disabilities. Physical ability to: • Read and comprehend printed matter and text and data on computer monitors; • Communicate intelligibly and effectively via speech, telephone, written correspondence, and/or email; • Sit or stand for extended periods of time; • Lift and/or carry 25 pounds; • Exert manual dexterity sufficient for keyboard and other office equipment operation. License and Certificates (current within the last year): Required • Minimum 50 wpm Keyboarding/Typing certificate; • Valid driver's license and eligible to obtain California driver's license upon hire. Additional Information REQUIRED DOCUMENTS TO APPLY Candidates will be required to submit a cover letter, resume, reference list, and diversity statement when applying for this position. When uploading documents, PDF uploads are preferred. Diversity Statement Instructions: Cuesta College is committed to building and maintaining a workforce that reflects and honors the diversity of our students. It is important to us that our faculty, staff, and administrators demonstrate an understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, ethnic, and religious backgrounds as well as sexual orientation and abilities of all constituents in the Cuesta College community. In 500 words or less please explain how, in the role of Administrative Assistant to Assistant Superintendent/Vice President, you would ensure and promote inclusion and equity to the campus community. Reference List Instructions: Your reference list must include three professional references, their contact information, and their relationship to you. * Please note that a degree is required for this position, please make sure your degree is listed on your application and/or your resume. Completed online applications and all supporting documents must be submitted by the closing date for this position. LATE, INCOMPLETE, FAXED, MAILED OR EMAILED APPLICATIONS WILL NOT BE ACCEPTED. SALARY SCHEDULE Below is the full salary schedule range for this position, steps A through E. Per our bargaining agreement, we can only place new employees at Steps A through C, which is the anticipated hiring range also listed below. For a full salary schedule, please see our website: https://www.cuesta.edu/about/depts/humanresources/salary_schedules.html • Salary Schedule Range: $4,589 - $5,578 per month. • Anticipated Hiring Range: $4,589 - $5,060 per month. ADDITIONAL INFORMATION Cuesta College will not sponsor any visa applications. San Luis Obispo County Community College District ("Cuesta College") is an equal opportunity employer committed to nondiscrimination on the basis of race, ethnicity, color, religion, national origin, sexual orientation, gender, gender identity, gender expression, marital status, medical condition, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), age, disability (physical and mental), genetic information, military and veteran status, or any other characteristic protected by applicable federal and state law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Reasonable accommodations will be provided for applicants with disabilities who self-disclose. Cuesta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking. In compliance with California law, all prospective staff and students are entitled to read the Annual Security Report, published each October by the Cuesta College Department of Public Safety. This report contains information about our emergency and crime reporting procedures, as well as crime statistics for the past 3 years. You may request a copy of this report at one of our two Public Safety Offices: on SLO campus at Building 6600A or on North County Campus at building N1021, during campus business hours. You may also access the complete text of this report at the following website address: https://www.cuesta.edu/about/depts/publicsafety/clery_act Interview Process Information Selected applicants will be invited to attend an interview and skills test via ZOOM on Tuesday, December 15, 2020. To be considered for this position please visit our web site and apply on line at the following link: https://apptrkr.com/2077963 The San Luis Obispo County Community College District promotes inclusiveness, prohibits discrimination, and encourages all qualified persons to apply. As an Equal Employment Opportunity Employer, Cuesta College actively seeks candidates with diverse backgrounds to assist students, staff, and faculty. For ADA (Americans with Disabilities Act) assistance with the application and/or interview process, please contact the Human Resources Office: (805) 546-3129. Copyright ©2017 Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/ jeid-16bff059a67c424d8dc12bf9c35ae410
Full Time
Administrative Assistant to Assistant Superintendent/Vice President Cuesta College Salary: $55,068.00 - $66,936.00 Annually Job Number: FY2021-00034 Location: Cuesta College - San Luis Obispo Campus, CA Department: Administrative Services Closing: 12/6/2020 11:59 PM Pacific Job Description Summary ABOUT THE COLLEGE Located in the heart of scenic San Luis Obispo County, Cuesta College has provided comprehensive associate degree offerings, certificates, and community programs to the region since 1964. Committed to being an inclusive institution that inspires a diverse student population to achieve their educational goals, we are proud to be designated as an Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Cuesta College is committed to racial and socioeconomic diversity that reflects our student population; we strive to hire candidates that share the value of commitment to diversity and inclusion. As part of the Cuesta College team, you can expect to be part of a collaborative community of faculty, classified staff, administrators, students, and community partners advancing educational excellence with intentional support services leading to student success and completion. Additional information about the college can be found at https://www.cuesta.edu/about/index.html The college planning documents can be found at https://www.cuesta.edu/about/collegeplans/index.html Our Student Equity Action Plan can be found at https://www.cuesta.edu/about/info/equity/index.html We offer comprehensive benefit options. Information about benefits can be found at https://www.cuesta.edu/about/depts/benefits-insurance/index.html DEFINITION The incumbent in this position provides high level administrative support in a complex environment to ensure the day-to-day fulfillment of the responsibilities and commitments of the Assistant Superintendent/Vice President. The position supports the Vice President's projects and time administration, including coordination of meetings and special events. Responsible for management of the Vice President's professional calendar and schedule; relieves the administrator of a variety of office and administrative details to frequently coordinate/prepare material of a highly confidential and sensitive nature; assist with interpretation of college policies and other documents; and perform other related duties as required. The position is in frequent contact with other senior district leaders. DISTINGUISHING CHARACTERISTICS Incumbents serving in positions assigned to this class have, in the regular course of duty, access to, and may possess information relating to employer's employer/employee relations, bargaining, employee grievances, student grievances, etc. Incumbents in this position participate in the management of their Vice President's activities by performing administrative duties requiring a broad knowledge of their respective Vice President's areas of responsibility. Incumbents must be sufficiently aware of the significance and implications of activities within or affecting the office to know when to advise or interrupt their Vice President and they must use a high degree of judgment in determining the essence of potential problems so as to develop information quickly which can be used by their Vice President. Positions allocated to this class experience extensive contact with managers, faculty, staff, students, and the general public. Performance of duties requires a working knowledge of District policies, rules, regulations, and the organizational structure; the maintenance of confidentiality; and the ability to follow through independently so that tasks and processes are completed in accordance with timelines. The performance of duties by the Administrative Assistant contributes to institutional effectiveness by facilitating processes required for District operation. For example: assists in the development and interpretation of reports and presentations; interprets policies and procedures to students, faculty, staff, and public and regulatory bodies. Essential Functions & Qualifications ESSENTIAL FUNCTIONS - Demonstrated ability to analyze problems, make recommendations, take appropriate courses of action and exercise good judgment in decision making; - Provide administrative support and essential coordination for College Committees (Accreditation Steering Committee, College Council Committee, Planning and Budget Committee, Strategic Planning Committee, and Enrollment Management Committee) not to be limited to scheduling, assisting with agenda development, preparing support documents and taking minutes; • Provide high level administrative duties for the Office of the Assistant Superintendent/Vice President; • Schedule appointments and maintain appointment calendar for the Assistant Superintendent/Vice President; • Explain College policies and regulatory procedures to the public, administrators, faculty, and staff; • Demonstrated ability to analyze problems, make recommendations, take appropriate courses of action and exercise good judgment in decision making; • Assemble, organize, and interpret financial, enrollment, and/or other data and draft reports, operating manuals, and schedules; • Demonstrated executive-level office management skills through strong planning and coordinating of projects and workflow; • Compose correspondence (independently and from general direction); • Independently develop and design multi-media presentations for faculty , staff, the Board of Trustees, the general public, and other district groups; • Prepare agenda items for the Board of Trustees meeting; • Maintain department and district website and SharePoint site to include but not limited to posting meeting agendas and minutes, and district planning documents; • Identify and facilitate solutions for managers, faculty, staff, and students regarding a variety of processes; • Proofread printed and electronic reports, letters, and other printed material; • Process Board policy cyclical updates and reviews; • Assist in report and planning document analysis to ensure preparation guidelines are met and submission is complete; • Coordinate travel arrangements, to include processing of all applicable documents; • Interview, hire, and oversee the work of temporary employee(s); • Plan and coordinate logistics and materials for on/off campus group meetings, receptions, social functions, and workshops; • Assist in organizing the unit plan and materials, syntheses, and compilation of cluster plan; • Track budget expenditures for the Cluster; • Maintain the confidentiality of sensitive information. Administrative Assistant to Assistant Superintendent/Vice President of Administrative Services • Prepare, develop and submit to the California Community College State Chancellor's Office the annual Five-Year Construction Plan and the Facilities Space Inventory; • Independently communicate and work with legal counsel on a variety of matters such as bid documents, capital outlay projects, tort claims, etc.; • Coordinate and review the formulation and finalization of contracts as required in coordination with management and Legal counsel. Ensure compliance of appropriate regulations. Research and prepare analysis as required; • Responsible for identifying, evaluating, and analyzing risks inherent to the operation of the college; • Reviews the insurance section of college contracts; manages distribution of Certificates of Insurance to outside sources; keeps on file Certificates of Insurance provided to the college from outside vendors providing contractual services to the college; reviews Certificates of Insurance provided to the college for all activities; • Works with departments to ensure proper coverage of new and expanding high risk programs of study or where contractual agreements are in place that require additional insurance coverage. Maintain the on-line Room Utilization Program; • Monitor funding and expenditures and compile state reimbursement reports for deferred maintenance, hazardous substance and capital outlay; • Coordinate and develop bid documents for funded capital outlay projects (insuring that appropriate insurance, bond and administrative requirements are satisfied); • Research and compile background information for special projects; • Prepare, process, and review insurance coverage inquiries and claims; • Act as alternate to JPA Property and Liability Insurance Board Meetings. Essential functions of particular positions within classifications may vary because job duties may vary by work location. QUALIFICATIONS Education: Required • Associate degree, with four years of related experience or Bachelor's degree with two years of related experience. Experience: Required • Progressively responsible administrative support experience. Knowledge of: - College organization, programs, policies, rules, and regulations; - Principles of report writing; - Principles of business letter writing; - Proofreading techniques; • Current technologies, personal computer, and associated office software such as word processing, spreadsheet, presentation, and/or database software; • Correct usage of English, grammar, spelling, punctuation, and vocabulary; • District policies and procedures. Ability to: • Establish and maintain cooperative working relationships with those contacted in the performance of duties; • Demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and of staff and students with physical and learning disabilities. Physical ability to: • Read and comprehend printed matter and text and data on computer monitors; • Communicate intelligibly and effectively via speech, telephone, written correspondence, and/or email; • Sit or stand for extended periods of time; • Lift and/or carry 25 pounds; • Exert manual dexterity sufficient for keyboard and other office equipment operation. License and Certificates (current within the last year): Required • Minimum 50 wpm Keyboarding/Typing certificate; • Valid driver's license and eligible to obtain California driver's license upon hire. Additional Information REQUIRED DOCUMENTS TO APPLY Candidates will be required to submit a cover letter, resume, reference list, and diversity statement when applying for this position. When uploading documents, PDF uploads are preferred. Diversity Statement Instructions: Cuesta College is committed to building and maintaining a workforce that reflects and honors the diversity of our students. It is important to us that our faculty, staff, and administrators demonstrate an understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, ethnic, and religious backgrounds as well as sexual orientation and abilities of all constituents in the Cuesta College community. In 500 words or less please explain how, in the role of Administrative Assistant to Assistant Superintendent/Vice President, you would ensure and promote inclusion and equity to the campus community. Reference List Instructions: Your reference list must include three professional references, their contact information, and their relationship to you. * Please note that a degree is required for this position, please make sure your degree is listed on your application and/or your resume. Completed online applications and all supporting documents must be submitted by the closing date for this position. LATE, INCOMPLETE, FAXED, MAILED OR EMAILED APPLICATIONS WILL NOT BE ACCEPTED. SALARY SCHEDULE Below is the full salary schedule range for this position, steps A through E. Per our bargaining agreement, we can only place new employees at Steps A through C, which is the anticipated hiring range also listed below. For a full salary schedule, please see our website: https://www.cuesta.edu/about/depts/humanresources/salary_schedules.html • Salary Schedule Range: $4,589 - $5,578 per month. • Anticipated Hiring Range: $4,589 - $5,060 per month. ADDITIONAL INFORMATION Cuesta College will not sponsor any visa applications. San Luis Obispo County Community College District ("Cuesta College") is an equal opportunity employer committed to nondiscrimination on the basis of race, ethnicity, color, religion, national origin, sexual orientation, gender, gender identity, gender expression, marital status, medical condition, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), age, disability (physical and mental), genetic information, military and veteran status, or any other characteristic protected by applicable federal and state law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Reasonable accommodations will be provided for applicants with disabilities who self-disclose. Cuesta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking. In compliance with California law, all prospective staff and students are entitled to read the Annual Security Report, published each October by the Cuesta College Department of Public Safety. This report contains information about our emergency and crime reporting procedures, as well as crime statistics for the past 3 years. You may request a copy of this report at one of our two Public Safety Offices: on SLO campus at Building 6600A or on North County Campus at building N1021, during campus business hours. You may also access the complete text of this report at the following website address: https://www.cuesta.edu/about/depts/publicsafety/clery_act Interview Process Information Selected applicants will be invited to attend an interview and skills test via ZOOM on Tuesday, December 15, 2020. To be considered for this position please visit our web site and apply on line at the following link: https://apptrkr.com/2077963 The San Luis Obispo County Community College District promotes inclusiveness, prohibits discrimination, and encourages all qualified persons to apply. As an Equal Employment Opportunity Employer, Cuesta College actively seeks candidates with diverse backgrounds to assist students, staff, and faculty. For ADA (Americans with Disabilities Act) assistance with the application and/or interview process, please contact the Human Resources Office: (805) 546-3129. Copyright ©2017 Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/ jeid-16bff059a67c424d8dc12bf9c35ae410
Santa Clara University
Senior Director of Development
Santa Clara University Santa Clara, CA
Senior Director of Development Position Title:Senior Director of Development Position Type:Regular Salary Range: $107,300 - $145,000 annual; commensurate with experience Pay Frequency:Annual Note : Candidates need to provide a cover letter stating why they are interested in the position and what makes them an ideal candidate. Top finalists will also be asked to participate in a case study exercise. More than half of the world's people live in poverty. Social entrepreneurship addresses the root problems of poverty through the power of business and innovation to provide sustainable economic and social impact. Be part of the solution, become part of the Miller Center Team. Miller Center for Social Entrepreneurship has accelerated more than 1,000 social enterprises. These enterprises collectively have improved, transformed, or saved the lives of over 400 million people in 100 countries. We leverage our location in the heart of Silicon Valley and our Jesuit ambition to end poverty and protect the planet. We also help transform social ministries to more sustainable social enterprise models and engage Santa Clara University students in field research to support social entrepreneurs. Founded in 1997, Miller Center is one of three Centers of Distinction at Santa Clara University (SCU), located in the heart of Silicon Valley. POSITION PURPOSE The Senior Director for Development (Major and Principal Gifts) plays a critical role in Miller Center's efforts, in collaboration with University Relations, to secure resources for its strategic funding priorities and deepen its relationships with donors, prospects, mentors, and alumni of Miller Center. In furtherance of Miller Center's strategic plan, the Senior Director for Development designs and implements strategies for increased engagement with Miller Center's current and prospective major and principal donors. The Senior Director for Development creates and executes donor cultivation plans to achieve the goals of an ambitious campaign plan for Miller Center that advances the distinctiveness of SCU as the Jesuit University of Silicon Valley. The Senior Director for Development reports to Miller Center's Executive Director and will build and manage a portfolio of 150 major gift prospects. He or she will lead the identification, cultivation, solicitation, and stewardship of prospects targeted for gifts between $10,000 and $10,000,000. She or he will also collaborate with Santa Clara University's development team around key funding opportunities and develop prospect-to-donor strategies. ESSENTIAL DUTIES AND RESPONSIBILITIES Develop Fundraising Strategy • Lead the development of engagement and solicitation strategies for qualified major and principal gift prospects, and personally drive the execution of agreed strategies. • Meet dollar and activity metrics set with Miller Center's Executive Director and University Relations, typically raising $2,000,000 - $4,000,000 or more annually. Prospect and Donor Management • Lead the qualification, cultivation, solicitation and stewardship of a portfolio of high net worth prospects ensuring that each receives regular and strategic contact. • Secure and conduct personal face-to-face and virtual visits monthly to qualify, engage, solicit and steward Miller Center's major and principal gifts donors and prospects. • Execute solicitations to secure major gifts between $10,000 and $10,000,000 for Miller Center from primarily from individuals, and support gifts from corporations, and foundations. • Collaborate with Miller Center's functional and program leads, and SCU development officers and other campus resources to develop multi-interest proposals and promote organized and strategic outreach to individuals, corporations, and foundations. • Produce well-written, accurate and timely follow-up and related correspondence such as comprehensive proposals, related budgets, contact reports, cover and thank you letters, e-mails, reports, and briefings in support of cultivating, soliciting, and stewarding Miller Center prospects. • Track and record activities as they relate to prospects using CLARA (Blackbaud) constituent management software and report regularly to Miller Center's Executive Director, Center Leadership Team, and SCU Major Gifts team. • Partner with University Marketing & Communications to develop and implement marketing strategies to engage and steward prospects. • Articulate fundraising strategies as a member of the Center Leadership Team for Miller Center and identify content generation leads for Miller Center. Liaise with University Relations and Other Campus Groups • Collaborate with Principal Gifts team on gifts in excess of $2M. • Participate as an active partner with the Office of Development, sharing information and collaborating with colleagues in a respectful and professional manner; contributing to a healthy and positive work environment. • Attend internal and external meetings and events when appropriate, and supply written briefings to President's Office, Executive Director, and others as they pertain to assigned prospects and prospect development. • Partner with University Marketing and Communications to articulate how Miller Center programs advance SCU's mission and distinctiveness. Manage strategic Advisory Board engagement and recruitment • Attend meetings of Miller Center's Advisory Board and relevant committees • Propose and research potential Advisory Board members • Ensure 100% annual giving participation from Miller Center's Advisory Board members • Engage Miller Center GSBI mentors as donors Other duties as assigned by the Executive Director. PROVIDES WORK DIRECTION • Supervises Advancement Marketing Director • Provide training and work direction to student employees in Miller Center to support advancement goals GENERAL GUIDELINES Recommends initiatives and implements changes to improve quality and services. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices. Maintains contact with customers and solicits feedback for improved services. Maximizes productivity through use of appropriate tools; planned training and performance initiatives. Researches and develops resources that create timely and efficient workflow. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions. Prepares and submits reports as requested and required. Develops and implements guidelines to support the functions and program of Miller Center. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred. This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment. Knowledge • Excellent understanding of Miller Center's vision, mission, values, goals, objectives, achievements, infrastructure, and current issues of concern for higher education generally. • Knowledge of successful fundraising best practices. • Excellent knowledge of applicable laws, rules, regulations, institutional policies, etc. • General knowledge of estate and planned giving vehicles. General knowledge of the various types of charitable gifts, including in-kind gifts, gifts of securities and gifts of real property • A track record of success in securing major gifts and meeting fundraising goals. • Experience with and understanding of databases, pipelines, performance tracking and other metric measurement processes • Experience in budget development, implementation and tracking. • Management experience preferred. Skills • Must be a goal oriented and self-motivated individual who can work both independently and as part of a team and who can demonstrate accountability, initiative, creativity and focus in a rapidly changing and intellectually stimulating environment. • Required to have a valid driver's license and personal transportation vehicle available for frequent travel to business meetings (mileage is reimbursed under federal guidelines). • Proficiency in using fundraising databases (or similar). • Demonstrated experience in developing proposals and successfully soliciting funds from individuals first and foremost, and ideally also foundations and corporations. • Advanced analytical, critical thinking, problem recognition/avoidance/resolution skills. • Design and production of development communication materials, including brochures, gift tables/charts, and presentations. • Demonstrated skills to work as a member of an office-wide team of professional and administrative colleagues. Skills to interact with diverse constituencies and to work collaboratively in teams and with other units of the campus. • Excellent interpersonal communication skills, including political acumen to establish and maintain good working relationships across all organizational levels of the university and specifically with executive and academic leaders, faculty, parents, students, volunteers, alumni, donor, and donor advisers, mentors, and other constituencies. • Excellent computer skills; proficiency in using advanced functions of word processing, Excel spreadsheets, PowerPoint, Google products (i.e., Google docs, Gmail, etc.) database and web resources. Knowledge of CRM database a plus. Willingness to learn new software if needed. Abilities • Strong interpersonal skills and the ability to collaborate, build alliances, and achieve results within a population that may possess competing interests, opinions, and /or expectations. • Demonstrate strong active listening skills and ability to negotiate positive outcomes. • Positive attitude, sense of humor, and flexibility. • Demonstrate a level of comfort working and communicating with top executives, community leaders, and university leadership • Demonstrated ability to identify and implement major gift strategic planning, and solicitation strategies in support of strategic initiatives. • Verifiable record of accomplishment of soliciting individuals/organizations for financial investments and the ability to articulate and advocate a strong case for support. • A genuine appetite to contribute to a collaborative, ethical, and professional team environment. • Ability to motivate, build long term relationships with, and gain the respect of internal and external stakeholders. • Demonstrate the ability to manage time and work load to multitask and achieve goals in a deadline driven environment. • Ability to work on the road and/or work at odd hours and on weekends. Education Bachelor's Degree required; Advanced Degree strongly preferred. Experience 8-10 years of major gift fundraising experience, which includes working with six figure gifts and related donors. Also, 3+ years of direct experience in managing a major gift prospect portfolio in a university setting and fundraising including donor engagement required. Experience soliciting large gifts and fundraising in capital or comprehensive campaign preferred. Experience in social entrepreneurship or a related field strongly preferred. PHYSICAL DEMANDS The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation. • Considerable time is spent at a desk using a computer terminal. • Required to travel to other buildings on campus. • Required to make regional visits to cultivate, solicit, and steward major gift donors and prospects. • May be required to travel nationally or internationally to meet with major gift donors and prospects. WORK ENVIRONMENT The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job. • Typical Silicon Valley open workspace environment. • Mostly indoor work environment with some windows. • Open work area with frequent interruptions. • Meeting with external constituents at off-campus locations including other offices, restaurants, other private and public venues. EEO Statement ​Equal Opportunity/Notice of Nondiscrimination Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Applications from members of historically underrepresented groups are especially encouraged. For a complete copy of Santa Clara University's equal opportunity and nondiscrimination policies, see https://www.scu.edu/title-ix/policies-reports/ Title IX of the Education Amendments of 1972 Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. The Title IX Coordinator and Section 504 and ADA Coordinator is Belinda Guthrie, Director of Equal Opportunity and Title IX, 408-551-3043, mailto:bguthrie@scu.edu, http://www.scu.edu/title-ix. Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR). Clery Notice of Availability Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services https://university-operations.scu.edu/campus-safety/crime-reporting/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences. Americans with Disabilities Act Santa Clara University affirms its' commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the https://www.scu.edu/phonebook/Department-of-Human-Resources, and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at mailto:iahluwalia@scu.edu. Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services https://university-operations.scu.edu/campus-safety/crime-reporting/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences. To view the full job posting and apply for this position, go to https://apptrkr.com/2050259 About Santa Clara University Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees. Santa Clara University does not sponsor work visas for staff positions. If hired, individuals must independently provide proof of their eligibility to work in the United States. Equal Opportunity/Notice of Nondiscrimination Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Applications from members of historically underrepresented groups are especially encouraged. For a complete copy of Santa Clara University’s equal opportunity and nondiscrimination policies, see https://www.scu.edu/title-ix/policies-reports/ Title IX of the Education Amendments of 1972 Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. The Title IX Coordinator and Section 504 and ADA Coordinator is Belinda Guthrie, Director of Equal Opportunity and Title IX, 408-551-3043, bguthrie@scu.edu, https://www.scu.edu/title-ix/. Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR). Clery Notice of Availability Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services https://university-operations.scu.edu/campus-safety/crime-reporting/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences. Americans with Disabilities Act Santa Clara University affirms its' commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the https://www.scu.edu/phonebook/Department-of-Human-Resources, and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at iahluwalia@scu.edu. Copyright ©2017 Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/ jeid-84cfd332cfb38440a94eefd94a346596
Full Time
Senior Director of Development Position Title:Senior Director of Development Position Type:Regular Salary Range: $107,300 - $145,000 annual; commensurate with experience Pay Frequency:Annual Note : Candidates need to provide a cover letter stating why they are interested in the position and what makes them an ideal candidate. Top finalists will also be asked to participate in a case study exercise. More than half of the world's people live in poverty. Social entrepreneurship addresses the root problems of poverty through the power of business and innovation to provide sustainable economic and social impact. Be part of the solution, become part of the Miller Center Team. Miller Center for Social Entrepreneurship has accelerated more than 1,000 social enterprises. These enterprises collectively have improved, transformed, or saved the lives of over 400 million people in 100 countries. We leverage our location in the heart of Silicon Valley and our Jesuit ambition to end poverty and protect the planet. We also help transform social ministries to more sustainable social enterprise models and engage Santa Clara University students in field research to support social entrepreneurs. Founded in 1997, Miller Center is one of three Centers of Distinction at Santa Clara University (SCU), located in the heart of Silicon Valley. POSITION PURPOSE The Senior Director for Development (Major and Principal Gifts) plays a critical role in Miller Center's efforts, in collaboration with University Relations, to secure resources for its strategic funding priorities and deepen its relationships with donors, prospects, mentors, and alumni of Miller Center. In furtherance of Miller Center's strategic plan, the Senior Director for Development designs and implements strategies for increased engagement with Miller Center's current and prospective major and principal donors. The Senior Director for Development creates and executes donor cultivation plans to achieve the goals of an ambitious campaign plan for Miller Center that advances the distinctiveness of SCU as the Jesuit University of Silicon Valley. The Senior Director for Development reports to Miller Center's Executive Director and will build and manage a portfolio of 150 major gift prospects. He or she will lead the identification, cultivation, solicitation, and stewardship of prospects targeted for gifts between $10,000 and $10,000,000. She or he will also collaborate with Santa Clara University's development team around key funding opportunities and develop prospect-to-donor strategies. ESSENTIAL DUTIES AND RESPONSIBILITIES Develop Fundraising Strategy • Lead the development of engagement and solicitation strategies for qualified major and principal gift prospects, and personally drive the execution of agreed strategies. • Meet dollar and activity metrics set with Miller Center's Executive Director and University Relations, typically raising $2,000,000 - $4,000,000 or more annually. Prospect and Donor Management • Lead the qualification, cultivation, solicitation and stewardship of a portfolio of high net worth prospects ensuring that each receives regular and strategic contact. • Secure and conduct personal face-to-face and virtual visits monthly to qualify, engage, solicit and steward Miller Center's major and principal gifts donors and prospects. • Execute solicitations to secure major gifts between $10,000 and $10,000,000 for Miller Center from primarily from individuals, and support gifts from corporations, and foundations. • Collaborate with Miller Center's functional and program leads, and SCU development officers and other campus resources to develop multi-interest proposals and promote organized and strategic outreach to individuals, corporations, and foundations. • Produce well-written, accurate and timely follow-up and related correspondence such as comprehensive proposals, related budgets, contact reports, cover and thank you letters, e-mails, reports, and briefings in support of cultivating, soliciting, and stewarding Miller Center prospects. • Track and record activities as they relate to prospects using CLARA (Blackbaud) constituent management software and report regularly to Miller Center's Executive Director, Center Leadership Team, and SCU Major Gifts team. • Partner with University Marketing & Communications to develop and implement marketing strategies to engage and steward prospects. • Articulate fundraising strategies as a member of the Center Leadership Team for Miller Center and identify content generation leads for Miller Center. Liaise with University Relations and Other Campus Groups • Collaborate with Principal Gifts team on gifts in excess of $2M. • Participate as an active partner with the Office of Development, sharing information and collaborating with colleagues in a respectful and professional manner; contributing to a healthy and positive work environment. • Attend internal and external meetings and events when appropriate, and supply written briefings to President's Office, Executive Director, and others as they pertain to assigned prospects and prospect development. • Partner with University Marketing and Communications to articulate how Miller Center programs advance SCU's mission and distinctiveness. Manage strategic Advisory Board engagement and recruitment • Attend meetings of Miller Center's Advisory Board and relevant committees • Propose and research potential Advisory Board members • Ensure 100% annual giving participation from Miller Center's Advisory Board members • Engage Miller Center GSBI mentors as donors Other duties as assigned by the Executive Director. PROVIDES WORK DIRECTION • Supervises Advancement Marketing Director • Provide training and work direction to student employees in Miller Center to support advancement goals GENERAL GUIDELINES Recommends initiatives and implements changes to improve quality and services. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices. Maintains contact with customers and solicits feedback for improved services. Maximizes productivity through use of appropriate tools; planned training and performance initiatives. Researches and develops resources that create timely and efficient workflow. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions. Prepares and submits reports as requested and required. Develops and implements guidelines to support the functions and program of Miller Center. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred. This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment. Knowledge • Excellent understanding of Miller Center's vision, mission, values, goals, objectives, achievements, infrastructure, and current issues of concern for higher education generally. • Knowledge of successful fundraising best practices. • Excellent knowledge of applicable laws, rules, regulations, institutional policies, etc. • General knowledge of estate and planned giving vehicles. General knowledge of the various types of charitable gifts, including in-kind gifts, gifts of securities and gifts of real property • A track record of success in securing major gifts and meeting fundraising goals. • Experience with and understanding of databases, pipelines, performance tracking and other metric measurement processes • Experience in budget development, implementation and tracking. • Management experience preferred. Skills • Must be a goal oriented and self-motivated individual who can work both independently and as part of a team and who can demonstrate accountability, initiative, creativity and focus in a rapidly changing and intellectually stimulating environment. • Required to have a valid driver's license and personal transportation vehicle available for frequent travel to business meetings (mileage is reimbursed under federal guidelines). • Proficiency in using fundraising databases (or similar). • Demonstrated experience in developing proposals and successfully soliciting funds from individuals first and foremost, and ideally also foundations and corporations. • Advanced analytical, critical thinking, problem recognition/avoidance/resolution skills. • Design and production of development communication materials, including brochures, gift tables/charts, and presentations. • Demonstrated skills to work as a member of an office-wide team of professional and administrative colleagues. Skills to interact with diverse constituencies and to work collaboratively in teams and with other units of the campus. • Excellent interpersonal communication skills, including political acumen to establish and maintain good working relationships across all organizational levels of the university and specifically with executive and academic leaders, faculty, parents, students, volunteers, alumni, donor, and donor advisers, mentors, and other constituencies. • Excellent computer skills; proficiency in using advanced functions of word processing, Excel spreadsheets, PowerPoint, Google products (i.e., Google docs, Gmail, etc.) database and web resources. Knowledge of CRM database a plus. Willingness to learn new software if needed. Abilities • Strong interpersonal skills and the ability to collaborate, build alliances, and achieve results within a population that may possess competing interests, opinions, and /or expectations. • Demonstrate strong active listening skills and ability to negotiate positive outcomes. • Positive attitude, sense of humor, and flexibility. • Demonstrate a level of comfort working and communicating with top executives, community leaders, and university leadership • Demonstrated ability to identify and implement major gift strategic planning, and solicitation strategies in support of strategic initiatives. • Verifiable record of accomplishment of soliciting individuals/organizations for financial investments and the ability to articulate and advocate a strong case for support. • A genuine appetite to contribute to a collaborative, ethical, and professional team environment. • Ability to motivate, build long term relationships with, and gain the respect of internal and external stakeholders. • Demonstrate the ability to manage time and work load to multitask and achieve goals in a deadline driven environment. • Ability to work on the road and/or work at odd hours and on weekends. Education Bachelor's Degree required; Advanced Degree strongly preferred. Experience 8-10 years of major gift fundraising experience, which includes working with six figure gifts and related donors. Also, 3+ years of direct experience in managing a major gift prospect portfolio in a university setting and fundraising including donor engagement required. Experience soliciting large gifts and fundraising in capital or comprehensive campaign preferred. Experience in social entrepreneurship or a related field strongly preferred. PHYSICAL DEMANDS The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation. • Considerable time is spent at a desk using a computer terminal. • Required to travel to other buildings on campus. • Required to make regional visits to cultivate, solicit, and steward major gift donors and prospects. • May be required to travel nationally or internationally to meet with major gift donors and prospects. WORK ENVIRONMENT The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job. • Typical Silicon Valley open workspace environment. • Mostly indoor work environment with some windows. • Open work area with frequent interruptions. • Meeting with external constituents at off-campus locations including other offices, restaurants, other private and public venues. EEO Statement ​Equal Opportunity/Notice of Nondiscrimination Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Applications from members of historically underrepresented groups are especially encouraged. For a complete copy of Santa Clara University's equal opportunity and nondiscrimination policies, see https://www.scu.edu/title-ix/policies-reports/ Title IX of the Education Amendments of 1972 Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. The Title IX Coordinator and Section 504 and ADA Coordinator is Belinda Guthrie, Director of Equal Opportunity and Title IX, 408-551-3043, mailto:bguthrie@scu.edu, http://www.scu.edu/title-ix. Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR). Clery Notice of Availability Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services https://university-operations.scu.edu/campus-safety/crime-reporting/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences. Americans with Disabilities Act Santa Clara University affirms its' commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the https://www.scu.edu/phonebook/Department-of-Human-Resources, and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at mailto:iahluwalia@scu.edu. Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services https://university-operations.scu.edu/campus-safety/crime-reporting/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences. To view the full job posting and apply for this position, go to https://apptrkr.com/2050259 About Santa Clara University Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees. Santa Clara University does not sponsor work visas for staff positions. If hired, individuals must independently provide proof of their eligibility to work in the United States. Equal Opportunity/Notice of Nondiscrimination Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Applications from members of historically underrepresented groups are especially encouraged. For a complete copy of Santa Clara University’s equal opportunity and nondiscrimination policies, see https://www.scu.edu/title-ix/policies-reports/ Title IX of the Education Amendments of 1972 Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. The Title IX Coordinator and Section 504 and ADA Coordinator is Belinda Guthrie, Director of Equal Opportunity and Title IX, 408-551-3043, bguthrie@scu.edu, https://www.scu.edu/title-ix/. Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR). Clery Notice of Availability Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services https://university-operations.scu.edu/campus-safety/crime-reporting/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences. Americans with Disabilities Act Santa Clara University affirms its' commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the https://www.scu.edu/phonebook/Department-of-Human-Resources, and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at iahluwalia@scu.edu. Copyright ©2017 Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/ jeid-84cfd332cfb38440a94eefd94a346596
Hayward Area Recreation and Park District (HARD)
Assistant Director of Project Management
Hayward Area Recreation and Park District (HARD) 300 W Walker, League City, TX 77573
City of League City, Texas Assistant Director of Project Management Annual salary is commensurate with experience and qualifications. Application deadline: Friday, November 20, 2020 League City is located near the Texas Gulf Coast, approximately 20 miles southeast of Houston in northern Galveston County and the southernmost part of Harris County. The city is situated on the south shore of Clear Lake and encompasses an area of 53 square miles. Ranked as one of the fastest growing and most desired communities in which to live in both Texas and the U.S., more than 110,000 residents live in League City due to the nationally-acclaimed school system, affordable master-planned communities, family-centric values, 100-year old oak trees, recreational lifestyle, and love for the water. The City has a staff of approximately 647 FTEs, an operating budget of $145.14 million and a 5-year capital program approaching $500 million. Under the general direction of the Director of Budget & Project Management, the Assistant Director shall manage, direct, and coordinate the activities of the Project Management Division to include supervision of 9 staff members. The ideal candidate must be a seasoned, experienced, highly competent technical expert with an outstanding track record of fostering a project management oriented culture, as well as prioritizing and implementing multi-discipline projects water, traffic, sewer, drainage, roads and parks. The ideal professional must have demonstrated success in leading the implementation of project management processes and establish a stable framework that supports all project teams and stakeholders to improve the probability of successful project delivery. Experience working with governmental entities to include TxDOT, Army Corps of Engineers, Railroad, GLO, and the Coast Guard, as well as experience with land acquisition and eminent domain are key in this role. Bachelor’s degree in Engineering, Construction Management, or related field. Registered Professional Engineer in the State of Texas or ability to obtain Texas license within six months. A minimum of 7 years of progressive experience in Civil Engineering, Project/Program Management, or relatable work experience, to include 3 years of supervisory experience at a professional level. Candidates with a minimum of 5 years of local government Civil Engineering experience are preferred, as well as Project Management Professional (PMP) credentials. To be considered, please submit a cover letter, resume, and six work-related references (two peers, two supervisors and two subordinates). Candidates selected for a screening interview will be requested to provide a writing sample for review with details to follow. To review more information on the position, please visit our website:  https://executivesearch.cpshr.us/JobDetail?ID=1699 For additional information contact: Kylie Wilson CPS HR Consulting kwilson@cpshr.us To view an online brochure for this position visit:  executivesearch.cpshr.us City of League City, Texas website:  www.leaguecity.com The City of League City, Texas is an equal opportunity employer.
Full Time
City of League City, Texas Assistant Director of Project Management Annual salary is commensurate with experience and qualifications. Application deadline: Friday, November 20, 2020 League City is located near the Texas Gulf Coast, approximately 20 miles southeast of Houston in northern Galveston County and the southernmost part of Harris County. The city is situated on the south shore of Clear Lake and encompasses an area of 53 square miles. Ranked as one of the fastest growing and most desired communities in which to live in both Texas and the U.S., more than 110,000 residents live in League City due to the nationally-acclaimed school system, affordable master-planned communities, family-centric values, 100-year old oak trees, recreational lifestyle, and love for the water. The City has a staff of approximately 647 FTEs, an operating budget of $145.14 million and a 5-year capital program approaching $500 million. Under the general direction of the Director of Budget & Project Management, the Assistant Director shall manage, direct, and coordinate the activities of the Project Management Division to include supervision of 9 staff members. The ideal candidate must be a seasoned, experienced, highly competent technical expert with an outstanding track record of fostering a project management oriented culture, as well as prioritizing and implementing multi-discipline projects water, traffic, sewer, drainage, roads and parks. The ideal professional must have demonstrated success in leading the implementation of project management processes and establish a stable framework that supports all project teams and stakeholders to improve the probability of successful project delivery. Experience working with governmental entities to include TxDOT, Army Corps of Engineers, Railroad, GLO, and the Coast Guard, as well as experience with land acquisition and eminent domain are key in this role. Bachelor’s degree in Engineering, Construction Management, or related field. Registered Professional Engineer in the State of Texas or ability to obtain Texas license within six months. A minimum of 7 years of progressive experience in Civil Engineering, Project/Program Management, or relatable work experience, to include 3 years of supervisory experience at a professional level. Candidates with a minimum of 5 years of local government Civil Engineering experience are preferred, as well as Project Management Professional (PMP) credentials. To be considered, please submit a cover letter, resume, and six work-related references (two peers, two supervisors and two subordinates). Candidates selected for a screening interview will be requested to provide a writing sample for review with details to follow. To review more information on the position, please visit our website:  https://executivesearch.cpshr.us/JobDetail?ID=1699 For additional information contact: Kylie Wilson CPS HR Consulting kwilson@cpshr.us To view an online brochure for this position visit:  executivesearch.cpshr.us City of League City, Texas website:  www.leaguecity.com The City of League City, Texas is an equal opportunity employer.
The J. Paul Getty Trust
Executive Assistant
The J. Paul Getty Trust Los Angeles, California,United States, 90049
Overview Seeking a highly organized professional to serve as Executive Assistant to the Director of the Getty Foundation and oversee day-to-day operations for the director's office, including complex travel and scheduling arrangements, internal and external communications, and information management. The Executive Assistant serves as a representative of the director while interacting with individuals at all levels of the organization, as well as high-level external contacts, and develops effective working relationships with colleagues across the Getty. In all work, the Executive Assistant manages and accesses confidential material; sensitivity, discretion, professionalism, and sound judgement are required. Responsibilities A core responsibility is management of a complex executive calendar, which involves competing requests and multiple scheduling priorities. The Executive Assistant is responsible for management of information for the director's office. This entails maintaining records, in all formats, for ease of access and according to institutional records management policies. Work will regularly involve records of enduring value that document the organization's history; care must be taken to preserve such documents and the intellectual property of the Getty. Additionally, the Executive Assistant will track inquiries received by the director via email, phone, and mail to be sure they are addressed in a timely manner. The Executive Assistant is responsible for all aspects of the director's many and complicated international business travel arrangements. In preparation for the director's meetings and business trips, the Executive Assistant will compile relevant information and background materials and, following trips, will swiftly prepare accurate expense reports in compliance with Getty policies. The Executive Assistant is responsible for development of general communications, on behalf of the director. This includes drafting and proofreading business correspondence to senior and executive-level colleagues inside and outside the organization. The Executive Assistant may also assist in development and preparation of reports, publications, and presentations. Additionally, the Executive Assistant is also responsible for the administration of contracts, tracking of the departmental budget, procuring supplies for the director's office, implementing special projects, as requested by the director, and performing other duties as assigned. Qualifications Bachelor's degree and a minimum of 7 years of experience, including demonstrated experience providing executive-level support, are required. Apply Here PI124829107
Full Time
Overview Seeking a highly organized professional to serve as Executive Assistant to the Director of the Getty Foundation and oversee day-to-day operations for the director's office, including complex travel and scheduling arrangements, internal and external communications, and information management. The Executive Assistant serves as a representative of the director while interacting with individuals at all levels of the organization, as well as high-level external contacts, and develops effective working relationships with colleagues across the Getty. In all work, the Executive Assistant manages and accesses confidential material; sensitivity, discretion, professionalism, and sound judgement are required. Responsibilities A core responsibility is management of a complex executive calendar, which involves competing requests and multiple scheduling priorities. The Executive Assistant is responsible for management of information for the director's office. This entails maintaining records, in all formats, for ease of access and according to institutional records management policies. Work will regularly involve records of enduring value that document the organization's history; care must be taken to preserve such documents and the intellectual property of the Getty. Additionally, the Executive Assistant will track inquiries received by the director via email, phone, and mail to be sure they are addressed in a timely manner. The Executive Assistant is responsible for all aspects of the director's many and complicated international business travel arrangements. In preparation for the director's meetings and business trips, the Executive Assistant will compile relevant information and background materials and, following trips, will swiftly prepare accurate expense reports in compliance with Getty policies. The Executive Assistant is responsible for development of general communications, on behalf of the director. This includes drafting and proofreading business correspondence to senior and executive-level colleagues inside and outside the organization. The Executive Assistant may also assist in development and preparation of reports, publications, and presentations. Additionally, the Executive Assistant is also responsible for the administration of contracts, tracking of the departmental budget, procuring supplies for the director's office, implementing special projects, as requested by the director, and performing other duties as assigned. Qualifications Bachelor's degree and a minimum of 7 years of experience, including demonstrated experience providing executive-level support, are required. Apply Here PI124829107
BoardSource
ASSESSMENT SERVICES ACCOUNT REPRESENTATIVE
BoardSource Washington, DC
About the Organization BoardSource is a globally recognized nonprofit focused on strengthening nonprofit leadership at the highest level — the board of directors. With expertise cultivated over more than three decades, BoardSource strengthens nonprofit leadership through research, thought leadership, and practical supports that help transform board structures, dynamics, and perspectives. It is widely recognized as the go-to resource for nonprofit boards and reaches more than 500,000 leaders each year. Over the years, BoardSource’s leadership footprint in the nonprofit sector has expanded beyond “board leadership essentials” to research and proactively address critical issues that are impeding the nonprofit sector’s ability to achieve its full potential for impact. In addition to an expansion of its signature research study, “Leading with Intent,” BoardSource has also prioritized initiatives to address:  The urgent need for more diverse nonprofit boards that are committed to doing their work in a way that helps advance equity and justice; The importance of understanding and engaging in public policy issues that impact or impede an organization’s ability to fulfill its mission, serve its community, or otherwise do its mission-driven work; and The opportunity to structure organizations for greater resilience and impact through strategic alliances and mergers.   Position Summary The Assessment Services Account Representative provides account management and client support via phone and email to our customers who purchase online assessments. This individual manages the full survey process – including sale, setup, customization (when applicable), launch, technical assistance, and report generation – for clients who conduct any variation of a board self-assessment survey, chief executive assessment survey, or a custom survey project using BoardSource’s online survey tools. Strong customer service skills in both email and phone-based support are a must. This individual is part of a cross-functional team that manages all customer, member, and client-relations. As such, the Assessment Services Account Representative also provides back-up support to the Member Services Coordinator. In particular, this individual will assist the Member Services Coordinator with all aspects member services, including sales and customer order processing for BoardSource products and services, such as publication orders, membership, training, webinar, and conference registrations via telephone, email, Web orders, and walk-ins, as well as resolving account specific questions/issues and answering questions about our services/products more generally.  Specific Duties The duties that follow represent the primary responsibilities for this role. All employees are responsible for performing other projects and duties as assigned. Client Intake and Sales Guide and advise clients on assessments, other BoardSource services, and other governance-related questions and issues. Identify and match client needs to appropriate products. Convert leads to sales and upsell as appropriate. Maintain a tracking system for monthly assessment product sales.   Account Management Respond quickly and efficiently to customer needs. Maintain information related to assessment sales using Salesforce. Set up and manage customer accounts for BoardSource assessments, including all timelines and deliverables. Generate and deliver client data reports using Qualtrics Research, Qualtrics 360, and Qualtrics Vocalize. Generate DECK using tool templates and client data. Compile and prepare custom reports, such as year-to-year comparison and segmented reports. Manage quality assurance activities for assessments. Provide client support via phone and email, giving clear instructions for assessments products and answering questions related to our nonprofit governance assessment tools. Effectively problem-solve and troubleshoot customer issues related to online products. Problem-solve technical issues related to survey software by working with technical support team at Qualtrics. Work closely with other staff to provide seamless customer service.   Departmental Support Function as a super-user for survey software vendor, including communicating with the technical support team to resolve issues and identifying enhancements and customizations in the software to gain efficiencies in daily survey administration. Compile and prepare data for custom surveys, consulting projects, and other evaluations as needed. Develop a basic understanding of nonprofit governance issues. Assist Assessments team to ensure all processes related to assessments are captured in a training manual and assist in updating Assessments SOPs as requested. Participate in activities needed to support the management functions of the organization.   Member Services Backup Assist with and provide back-up support to other functions in the department as assigned. Process orders for each line of business that comes in via telephone, fax, mail, Web site, and in person. Maintain a high level of knowledge about BoardSource and each of its lines of business — publications, assessment tools, membership, trainings, events, and consulting — to be able to promote solutions that fit the customer’s needs. Process cancelations, customer returns, and refunds as necessary. Respond to email and phone requests for account assistance and questions about our products and services.   Qualifications and Requirements Bachelor’s degree with 1-3 years of administrative, customer service, sales, or account management experience preferred Solid understanding of MS Office suite and Outlook Highly organized with a methodical, detail-oriented approach to executing day-to-day processes and problem solving Keen eye for identifying and implementing process improvements with the ability to work effectively under pressure, adapt to changing situations and adjusting priorities Strong customer-focused attitude with the ability to professionally interact with customers and prospective customers, nonprofit staff and board members, and BoardSource staff Excellent written and verbal communication skills Account/project management experience with strong follow-up and follow-through skills Basic research knowledge and experience (e.g., literature searches, survey management, database construction and management) Experienced and very comfortable working in a computer and Web-based environment Experience with, or willingness to learn, new software and applications such as  Salesforce; Qualtrics Research, Qualtrics 360, and Qualtrics Vocalize; Statwing platforms; SPSS; and Tableau Self-starter who can work with minimal supervision, independently, and as part of a team Passion for the nonprofit sector and nonprofit experience preferred   Compensation and BenefitsBoardSource offers competitive wages, growth opportunities and excellent benefits, including high-quality health insurance with dental and vision coverage; life insurance; a retirement plan with employer match; and other work/life benefits.  Starting salary is $41,322 .  Work Environment and Physical Requirements The physical requirements for the Consulting and Learning Practice Assistant are customary to an office setting, seated or standing at a desk with standard office equipment and technology. Reasonable accommodations will gladly be made to enable individuals with disabilities to perform essential job functions. The employee must be able to lift up to 15 pounds at times.  Additional Information Come be a part of our team and help us to advance the work of nonprofit organizations across the country! To apply for this role, please submit a cover letter and resume. BoardSource is an equal opportunity employer and we are committed to a diverse and inclusive workplace. All information that you provide will be kept confidential in accordance with EEO guidelines.
Full Time
About the Organization BoardSource is a globally recognized nonprofit focused on strengthening nonprofit leadership at the highest level — the board of directors. With expertise cultivated over more than three decades, BoardSource strengthens nonprofit leadership through research, thought leadership, and practical supports that help transform board structures, dynamics, and perspectives. It is widely recognized as the go-to resource for nonprofit boards and reaches more than 500,000 leaders each year. Over the years, BoardSource’s leadership footprint in the nonprofit sector has expanded beyond “board leadership essentials” to research and proactively address critical issues that are impeding the nonprofit sector’s ability to achieve its full potential for impact. In addition to an expansion of its signature research study, “Leading with Intent,” BoardSource has also prioritized initiatives to address:  The urgent need for more diverse nonprofit boards that are committed to doing their work in a way that helps advance equity and justice; The importance of understanding and engaging in public policy issues that impact or impede an organization’s ability to fulfill its mission, serve its community, or otherwise do its mission-driven work; and The opportunity to structure organizations for greater resilience and impact through strategic alliances and mergers.   Position Summary The Assessment Services Account Representative provides account management and client support via phone and email to our customers who purchase online assessments. This individual manages the full survey process – including sale, setup, customization (when applicable), launch, technical assistance, and report generation – for clients who conduct any variation of a board self-assessment survey, chief executive assessment survey, or a custom survey project using BoardSource’s online survey tools. Strong customer service skills in both email and phone-based support are a must. This individual is part of a cross-functional team that manages all customer, member, and client-relations. As such, the Assessment Services Account Representative also provides back-up support to the Member Services Coordinator. In particular, this individual will assist the Member Services Coordinator with all aspects member services, including sales and customer order processing for BoardSource products and services, such as publication orders, membership, training, webinar, and conference registrations via telephone, email, Web orders, and walk-ins, as well as resolving account specific questions/issues and answering questions about our services/products more generally.  Specific Duties The duties that follow represent the primary responsibilities for this role. All employees are responsible for performing other projects and duties as assigned. Client Intake and Sales Guide and advise clients on assessments, other BoardSource services, and other governance-related questions and issues. Identify and match client needs to appropriate products. Convert leads to sales and upsell as appropriate. Maintain a tracking system for monthly assessment product sales.   Account Management Respond quickly and efficiently to customer needs. Maintain information related to assessment sales using Salesforce. Set up and manage customer accounts for BoardSource assessments, including all timelines and deliverables. Generate and deliver client data reports using Qualtrics Research, Qualtrics 360, and Qualtrics Vocalize. Generate DECK using tool templates and client data. Compile and prepare custom reports, such as year-to-year comparison and segmented reports. Manage quality assurance activities for assessments. Provide client support via phone and email, giving clear instructions for assessments products and answering questions related to our nonprofit governance assessment tools. Effectively problem-solve and troubleshoot customer issues related to online products. Problem-solve technical issues related to survey software by working with technical support team at Qualtrics. Work closely with other staff to provide seamless customer service.   Departmental Support Function as a super-user for survey software vendor, including communicating with the technical support team to resolve issues and identifying enhancements and customizations in the software to gain efficiencies in daily survey administration. Compile and prepare data for custom surveys, consulting projects, and other evaluations as needed. Develop a basic understanding of nonprofit governance issues. Assist Assessments team to ensure all processes related to assessments are captured in a training manual and assist in updating Assessments SOPs as requested. Participate in activities needed to support the management functions of the organization.   Member Services Backup Assist with and provide back-up support to other functions in the department as assigned. Process orders for each line of business that comes in via telephone, fax, mail, Web site, and in person. Maintain a high level of knowledge about BoardSource and each of its lines of business — publications, assessment tools, membership, trainings, events, and consulting — to be able to promote solutions that fit the customer’s needs. Process cancelations, customer returns, and refunds as necessary. Respond to email and phone requests for account assistance and questions about our products and services.   Qualifications and Requirements Bachelor’s degree with 1-3 years of administrative, customer service, sales, or account management experience preferred Solid understanding of MS Office suite and Outlook Highly organized with a methodical, detail-oriented approach to executing day-to-day processes and problem solving Keen eye for identifying and implementing process improvements with the ability to work effectively under pressure, adapt to changing situations and adjusting priorities Strong customer-focused attitude with the ability to professionally interact with customers and prospective customers, nonprofit staff and board members, and BoardSource staff Excellent written and verbal communication skills Account/project management experience with strong follow-up and follow-through skills Basic research knowledge and experience (e.g., literature searches, survey management, database construction and management) Experienced and very comfortable working in a computer and Web-based environment Experience with, or willingness to learn, new software and applications such as  Salesforce; Qualtrics Research, Qualtrics 360, and Qualtrics Vocalize; Statwing platforms; SPSS; and Tableau Self-starter who can work with minimal supervision, independently, and as part of a team Passion for the nonprofit sector and nonprofit experience preferred   Compensation and BenefitsBoardSource offers competitive wages, growth opportunities and excellent benefits, including high-quality health insurance with dental and vision coverage; life insurance; a retirement plan with employer match; and other work/life benefits.  Starting salary is $41,322 .  Work Environment and Physical Requirements The physical requirements for the Consulting and Learning Practice Assistant are customary to an office setting, seated or standing at a desk with standard office equipment and technology. Reasonable accommodations will gladly be made to enable individuals with disabilities to perform essential job functions. The employee must be able to lift up to 15 pounds at times.  Additional Information Come be a part of our team and help us to advance the work of nonprofit organizations across the country! To apply for this role, please submit a cover letter and resume. BoardSource is an equal opportunity employer and we are committed to a diverse and inclusive workplace. All information that you provide will be kept confidential in accordance with EEO guidelines.
The Hunt Institute
Executive Assistant to the President & CEO
The Hunt Institute
The Hunt Institute’s mission is to provide unbiased research, technical expertise, and learning opportunities that equip and empower educators and policymakers to drive equitable reforms and become audacious champions for education. Since its establishment in 2001, The Institute has emerged as a recognized and credible leader in the movement to transform American public education and a go-to source for reliable, objective, and timely information. The Institute works at the intersection of education policy and politics, supporting state and national officials and empowering them to drive education reform. Its mandate is to inspire and equip elected officials and senior policymakers to make informed decisions that improve the lives of all children. The Institute’s primary audience consists of governors, legislators, and other elected and state-level policymakers. Position The Executive Assistant (EA) will be expected to primarily support the CEO as he manages day-to-day operations of The Hunt Institute. Depending on workload, this position may be assigned to support other projects and members of the leadership team including the Vice President as needed. The EA will report to the Vice President. Responsibilities Answer all incoming calls, redirecting them to the appropriate party or keeping messages. Receive letters, packages etc. and prepare outgoing mail. Completes administrative tasks for the CEO including: managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Plans, coordinates and ensures the CEO's schedule is followed and respected. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO including those of a sensitive or confidential nature and determines appropriate course of action, referral, or response. Provides a bridge for smooth communication between the CEO and the team. Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters and emails, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company. Assists and supports the CEO in preparing for meetings, including preparing meeting materials, keeping track of meeting progress and follow up items, and preparing and revising correspondence and other documents, as necessary. Maintains supplies for the office in coordination with the Director of Finance & Operations and Program Coordinator. Qualifications High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience. Comprehensive experience with Microsoft Office including Outlook, Word and Excel. Impeccable attention to detail. Excellent communication and relationship-building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders. Ideal candidates will also demonstrate the following characteristics: Demonstrated resourcefulness and good judgment. Hands-on, leads by example. Values diversity of thought, backgrounds, and perspectives. Ability to multi-task while maintaining impeccable attention to details. Integrity/ethics beyond reproach. Constantly seeking to apply best practices. Willingness to work collaboratively and consider new ideas. Commitment to The Institute’s mission, financial stability, and success. Equal Employment Opportunity At The Hunt Institute, Equal Employment Opportunity is our commitment and goal. All qualified candidates will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other protected status designated by federal, state or local law. Applicants are encouraged to confidentially self-identify when applying. Employment is contingent upon successful completion of a reference and background investigation.   To apply , please submit cover letter, along with a résumé or CV and a writing sample (no more than 1 page), to applicant@hunt-institute.org with the subject line “Executive Assistant – Your Last Name .” Position is open until filled. No phone calls, please.
Full Time
The Hunt Institute’s mission is to provide unbiased research, technical expertise, and learning opportunities that equip and empower educators and policymakers to drive equitable reforms and become audacious champions for education. Since its establishment in 2001, The Institute has emerged as a recognized and credible leader in the movement to transform American public education and a go-to source for reliable, objective, and timely information. The Institute works at the intersection of education policy and politics, supporting state and national officials and empowering them to drive education reform. Its mandate is to inspire and equip elected officials and senior policymakers to make informed decisions that improve the lives of all children. The Institute’s primary audience consists of governors, legislators, and other elected and state-level policymakers. Position The Executive Assistant (EA) will be expected to primarily support the CEO as he manages day-to-day operations of The Hunt Institute. Depending on workload, this position may be assigned to support other projects and members of the leadership team including the Vice President as needed. The EA will report to the Vice President. Responsibilities Answer all incoming calls, redirecting them to the appropriate party or keeping messages. Receive letters, packages etc. and prepare outgoing mail. Completes administrative tasks for the CEO including: managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Plans, coordinates and ensures the CEO's schedule is followed and respected. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO including those of a sensitive or confidential nature and determines appropriate course of action, referral, or response. Provides a bridge for smooth communication between the CEO and the team. Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters and emails, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company. Assists and supports the CEO in preparing for meetings, including preparing meeting materials, keeping track of meeting progress and follow up items, and preparing and revising correspondence and other documents, as necessary. Maintains supplies for the office in coordination with the Director of Finance & Operations and Program Coordinator. Qualifications High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience. Comprehensive experience with Microsoft Office including Outlook, Word and Excel. Impeccable attention to detail. Excellent communication and relationship-building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders. Ideal candidates will also demonstrate the following characteristics: Demonstrated resourcefulness and good judgment. Hands-on, leads by example. Values diversity of thought, backgrounds, and perspectives. Ability to multi-task while maintaining impeccable attention to details. Integrity/ethics beyond reproach. Constantly seeking to apply best practices. Willingness to work collaboratively and consider new ideas. Commitment to The Institute’s mission, financial stability, and success. Equal Employment Opportunity At The Hunt Institute, Equal Employment Opportunity is our commitment and goal. All qualified candidates will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other protected status designated by federal, state or local law. Applicants are encouraged to confidentially self-identify when applying. Employment is contingent upon successful completion of a reference and background investigation.   To apply , please submit cover letter, along with a résumé or CV and a writing sample (no more than 1 page), to applicant@hunt-institute.org with the subject line “Executive Assistant – Your Last Name .” Position is open until filled. No phone calls, please.
University of California, Santa Cruz
Executive Associate to the Vice Chancellor for Research
University of California, Santa Cruz Santa Cruz, CA
Executive Associate to the Vice Chancellor for Research Location: Santa Cruz Job ID: 9884 Initial Review Date (IRD) The Initial Review Date (IRD) for this job is: 09-27-2020 UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit. Dept Marketing Statement Under general direction of the Vice Chancellor for Research (VCR), the Executive Associate to the Vice Chancellor is responsible for providing high functioning executive, analytical and programmatic support of a complex nature, functioning with a high degree of autonomy. This position requires balancing multiple, often simultaneous, activities and the ability to prioritize work to ensure that tasks are completed on time. Requires a high level of professionalism, strong interpersonal and communication skills, the ability to support and work in a dynamic environment, and a high degree of personal ownership to ensure quality work products are delivered and support activities are performed. Learns VCR's goals, priorities, and deliverables and uses that knowledge to strategically support the office's priorities. Anticipates the needs of the VCR and leadership team and helps them stay focused on their projects. Develops and administers systems for managing information, projects and communications throughout the unit. Ensures administrative processes and office operations run smoothly in the executive's office. Coordinates communication into and out of the office and directs items as appropriate. Exercises discretion to maintain a high level of confidentiality as appropriate. Demonstrates sound judgment in bringing information and issues to the attention of the VCR and in selecting methods and techniques for obtaining solutions. Advises VCR on requests for approvals related to exceptions to policies. Reviews and independently responds to VCR correspondence, drafting responses for the VCR where needed. Prepares status reports, summaries, and analyses on items and other issues requiring VCR action. Provides editorial support for correspondence, reports, and other communications of the VCR. Manages the daily and long-range workload and schedule. Maintains VCR's calendar and determines the priority of requested meetings. Coordinates and manages special projects as directed by the VCR. Research, analyze, and compile background information and detailed briefing materials, including all information needed for meetings, reports, agendas, and presentations. Independently coordinates large, complex meetings/events/programs in support of campus initiatives. Organizes ad hoc committees, advisory groups, strategic oversight committees appointed by the executive on a broad range of issues. Takes meeting minutes when appropriate. Serves as liaison for the VCR to a diverse constituency including senior management, UCSC Faculty, Vice Chancellors, Deans, Directors, staff, students, the Office of the President, community, state and business leaders, and others. Oversees and facilitates flow of information among these offices and agencies to ensure deadlines are met and information and reports are received from relevant units in a timely manner. Acts as point person for the Associate VCR, the Assistant Vice Chancellor and the Director(s) who report to the VCR, coordinating workflow, communications, and work being done in coordination with the VCR. Fosters a positive, high-performance, and collaborative environment. Involves providing administrative oversight for an executive, including the coordination of communications and pertinent data among a group of the executive's subordinate management staff. Performs and / or oversees special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. Handles details and oversees work of a highly confidential and critical nature to support the executive on matters of significance. Job Overview The Office of the Vice Chancellor for Research (VCR) supports, oversees, and champions Research at the University of California Santa Cruz by providing an effective environment for faculty research in departments, research centers and other programs. The VCR is responsible for facilitating processes and procedures for acquiring and administering research funding; overseeing compliance of campus research with federal, state, and university regulations; insuring the dissemination of faculty efforts both to the public, through publications, education, and research, and to private industry through technology transfer; and in partnership with the Division of Graduate Studies optimizing the quality of graduate education and research training. The Office of Research collectively promotes the execution of highly technical research activities spanning the entire range of disciplines of the UCSC faculty. The following units report to the VCR: Office of Sponsored Projects, Office of Research Compliance Administrations, Industry Alliances & Technology Commercialization, Research Development, and Office of Business Administration. Pay, Benefits, & Work Schedule Salary Information: Starting Salary Range: $75,000 - $95,000/annually. Salary commensurate with qualifications and experience No. of Positions: 1 Benefits Level Eligibility: This position is eligible for Full benefits Schedule Information: Full-time, Fixed Percentage of Time: 100% Average Hours Per Week: 40 Days of the Week: Mon-Fri Shift Includes: Day Employee Classification: This is a Career appointment Job End Date: None Work Location: UC Santa Cruz main campus Union Representation: None Travel: None Job Duties 70% - Executive Support • Directs the daily administrative operations for the executive's office. • Develops and implements efficient and effective systems for managing information, projects and communications to ensure accurate and timely responses. • Functions as the gatekeeper, understanding the requirements of the executive, in order to prioritize issues according to urgency and to allocate time accordingly. • Maintains a comprehensive database of initiatives and assignments, to include actions delegated to other offices. • Responds to a wide variety of questions and issues from faculty, staff, students and the public on behalf of the executive, including those highly sensitive in nature. • Researches, compiles and summarizes complex and / or highly sensitive issues, policies and topics; provides background information, talking points and briefing materials for the executive. • Briefs executive in a timely fashion, with regard to priorities and deadlines, on the status of pending issues. • Organizes ad hoc committees appointed by the executive on a broad range of issues. • Prepares confidential reports and summarizes issues for senior staff, and other officials within the UC system. • Handles the details of complex and highly sensitive matters on behalf of the executive. • Prepares responses to urgent divisional requests on behalf of the executive; takes charge of complex and highly sensitive matters, and independently investigates issues and problems. • Makes high-level contacts of a sensitive nature with both internal and external individuals, requiring a high level of discretion and diplomacy. • Researches, analyzes and synthesizes information to prepare executive briefings, reports, and summaries. • Coordinates information from other departments and tracks to ensure completion with sufficient time for executive review in advance of meetings. 30% - Operations and Special Projects • Build efficiency and effective responsiveness into existing operations, and help define new operational strategies. • Coordinate and manage special projects, such as five year reviews of organized research units. • Oversee office projects independently or through committees, formulating strategies and administering policies, processes, and resources. • Researches and advises leadership on policies. • Other duties as assigned. Required Qualifications • Bachelor's degree in related area and / or equivalent experience / training. • Demonstrated experience in providing administrative or project management support. • Strong analytical / problem-solving skills to interpret policies and resolve problems without precedent. • Strong organizational skills with the ability to maintain a high level of attention to detail. • Ability to multi-task with demanding timeframes. • Advanced service orientation. • Demonstrated ability to understand, interpret, apply and effectively explain detailed policies, regulations and procedures. • Advanced knowledge of common computer applications, including Microsoft Office, Google Calendar or equivalent, etc. • Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization. • Strong oral communication skills with the ability to communicate and influence effectively with internal and external constituents. • Advanced written communication skills. • Ability to use a high level of discretion and maintain all confidentiality. • Ability to work collaboratively in a team environment. APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS View full job description and access on-line application: https://apptrkr.com/1988697 To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees. Copyright ©2017 Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/ jeid-e805f23c5474954d977a780f9a2fbeea
Full Time
Executive Associate to the Vice Chancellor for Research Location: Santa Cruz Job ID: 9884 Initial Review Date (IRD) The Initial Review Date (IRD) for this job is: 09-27-2020 UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit. Dept Marketing Statement Under general direction of the Vice Chancellor for Research (VCR), the Executive Associate to the Vice Chancellor is responsible for providing high functioning executive, analytical and programmatic support of a complex nature, functioning with a high degree of autonomy. This position requires balancing multiple, often simultaneous, activities and the ability to prioritize work to ensure that tasks are completed on time. Requires a high level of professionalism, strong interpersonal and communication skills, the ability to support and work in a dynamic environment, and a high degree of personal ownership to ensure quality work products are delivered and support activities are performed. Learns VCR's goals, priorities, and deliverables and uses that knowledge to strategically support the office's priorities. Anticipates the needs of the VCR and leadership team and helps them stay focused on their projects. Develops and administers systems for managing information, projects and communications throughout the unit. Ensures administrative processes and office operations run smoothly in the executive's office. Coordinates communication into and out of the office and directs items as appropriate. Exercises discretion to maintain a high level of confidentiality as appropriate. Demonstrates sound judgment in bringing information and issues to the attention of the VCR and in selecting methods and techniques for obtaining solutions. Advises VCR on requests for approvals related to exceptions to policies. Reviews and independently responds to VCR correspondence, drafting responses for the VCR where needed. Prepares status reports, summaries, and analyses on items and other issues requiring VCR action. Provides editorial support for correspondence, reports, and other communications of the VCR. Manages the daily and long-range workload and schedule. Maintains VCR's calendar and determines the priority of requested meetings. Coordinates and manages special projects as directed by the VCR. Research, analyze, and compile background information and detailed briefing materials, including all information needed for meetings, reports, agendas, and presentations. Independently coordinates large, complex meetings/events/programs in support of campus initiatives. Organizes ad hoc committees, advisory groups, strategic oversight committees appointed by the executive on a broad range of issues. Takes meeting minutes when appropriate. Serves as liaison for the VCR to a diverse constituency including senior management, UCSC Faculty, Vice Chancellors, Deans, Directors, staff, students, the Office of the President, community, state and business leaders, and others. Oversees and facilitates flow of information among these offices and agencies to ensure deadlines are met and information and reports are received from relevant units in a timely manner. Acts as point person for the Associate VCR, the Assistant Vice Chancellor and the Director(s) who report to the VCR, coordinating workflow, communications, and work being done in coordination with the VCR. Fosters a positive, high-performance, and collaborative environment. Involves providing administrative oversight for an executive, including the coordination of communications and pertinent data among a group of the executive's subordinate management staff. Performs and / or oversees special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. Handles details and oversees work of a highly confidential and critical nature to support the executive on matters of significance. Job Overview The Office of the Vice Chancellor for Research (VCR) supports, oversees, and champions Research at the University of California Santa Cruz by providing an effective environment for faculty research in departments, research centers and other programs. The VCR is responsible for facilitating processes and procedures for acquiring and administering research funding; overseeing compliance of campus research with federal, state, and university regulations; insuring the dissemination of faculty efforts both to the public, through publications, education, and research, and to private industry through technology transfer; and in partnership with the Division of Graduate Studies optimizing the quality of graduate education and research training. The Office of Research collectively promotes the execution of highly technical research activities spanning the entire range of disciplines of the UCSC faculty. The following units report to the VCR: Office of Sponsored Projects, Office of Research Compliance Administrations, Industry Alliances & Technology Commercialization, Research Development, and Office of Business Administration. Pay, Benefits, & Work Schedule Salary Information: Starting Salary Range: $75,000 - $95,000/annually. Salary commensurate with qualifications and experience No. of Positions: 1 Benefits Level Eligibility: This position is eligible for Full benefits Schedule Information: Full-time, Fixed Percentage of Time: 100% Average Hours Per Week: 40 Days of the Week: Mon-Fri Shift Includes: Day Employee Classification: This is a Career appointment Job End Date: None Work Location: UC Santa Cruz main campus Union Representation: None Travel: None Job Duties 70% - Executive Support • Directs the daily administrative operations for the executive's office. • Develops and implements efficient and effective systems for managing information, projects and communications to ensure accurate and timely responses. • Functions as the gatekeeper, understanding the requirements of the executive, in order to prioritize issues according to urgency and to allocate time accordingly. • Maintains a comprehensive database of initiatives and assignments, to include actions delegated to other offices. • Responds to a wide variety of questions and issues from faculty, staff, students and the public on behalf of the executive, including those highly sensitive in nature. • Researches, compiles and summarizes complex and / or highly sensitive issues, policies and topics; provides background information, talking points and briefing materials for the executive. • Briefs executive in a timely fashion, with regard to priorities and deadlines, on the status of pending issues. • Organizes ad hoc committees appointed by the executive on a broad range of issues. • Prepares confidential reports and summarizes issues for senior staff, and other officials within the UC system. • Handles the details of complex and highly sensitive matters on behalf of the executive. • Prepares responses to urgent divisional requests on behalf of the executive; takes charge of complex and highly sensitive matters, and independently investigates issues and problems. • Makes high-level contacts of a sensitive nature with both internal and external individuals, requiring a high level of discretion and diplomacy. • Researches, analyzes and synthesizes information to prepare executive briefings, reports, and summaries. • Coordinates information from other departments and tracks to ensure completion with sufficient time for executive review in advance of meetings. 30% - Operations and Special Projects • Build efficiency and effective responsiveness into existing operations, and help define new operational strategies. • Coordinate and manage special projects, such as five year reviews of organized research units. • Oversee office projects independently or through committees, formulating strategies and administering policies, processes, and resources. • Researches and advises leadership on policies. • Other duties as assigned. Required Qualifications • Bachelor's degree in related area and / or equivalent experience / training. • Demonstrated experience in providing administrative or project management support. • Strong analytical / problem-solving skills to interpret policies and resolve problems without precedent. • Strong organizational skills with the ability to maintain a high level of attention to detail. • Ability to multi-task with demanding timeframes. • Advanced service orientation. • Demonstrated ability to understand, interpret, apply and effectively explain detailed policies, regulations and procedures. • Advanced knowledge of common computer applications, including Microsoft Office, Google Calendar or equivalent, etc. • Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization. • Strong oral communication skills with the ability to communicate and influence effectively with internal and external constituents. • Advanced written communication skills. • Ability to use a high level of discretion and maintain all confidentiality. • Ability to work collaboratively in a team environment. APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS View full job description and access on-line application: https://apptrkr.com/1988697 To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees. Copyright ©2017 Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/ jeid-e805f23c5474954d977a780f9a2fbeea
Housing Alliance of Pennsylvania
Chief Operating Officer
Housing Alliance of Pennsylvania
POSITION LOCATION It is preferred that this position be based in the Housing Alliance’s Philadelphia office.  However we will consider candidates based in the Housing Alliance’s Pittsburgh or Harrisburg offices OR a remote position located anywhere in Pennsylvania.     POSITION RESPONSIBILITIES The Chief Operating Officer (COO) will serve as a critical senior leader and the Chief Financial Officer charged with leading the internal operations and core functions of the organization. Strategic and People Leadership  In coordination with the Executive Director, establish an operations plan that maps to the strategic plan and provides clear vision and goals Develop a process that measures and evaluates progress against goals Establish a clear vision and plan for providing efficient and effective operational support Oversee the annual conference planning process and overall membership recruitment strategy Hire, lead, manage, and develop two full time and one part time positions ensuring staff have the support they need and are well positioned to deliver on their respective outcomes  Serve as an internal leader of the organization and provide a strong day-to-day leadership presence In partnership with the ED, regularly set, review, and reinforce values and cultural norms  Support implementation of training and professional development for staff development, and external relations activities   Financial Oversight  Develop annual budget; prepare new project budgets Prepare, analyze and present monthly financial reports to Executive Director and quarterly financial reports to the Board of Directors; monitor projected revenue and expenses v actual Actively manage the day to day accounting and financial operations including supervising the Part Time Bookkeeper and managing the billing, accounts receivable, accounts payables, and payroll functions Oversee banking activities and actively manage cash flow Prepare for and coordinate annual audit process: prepare information for independent auditor, serve as liaison with independent auditor, and initiate any necessary follow-up to annual audit   Fund Development Responsible for annual conference sponsor solicitation, including managing and providing support to the sponsorship committee and soliciting sponsors directly Prepare and submit program and financial reports to funders   Grants, Legal & Compliance Oversight  Ensure financial and legal due diligence on all funding opportunities Develop systems, tools, and protocols for tracking and measuring grant outcomes Manage the negotiation and execution of contracts with funding sources, consultants, subcontractors, and vendors Monitor changes in legal, regulatory and administrative environments and implement changes in procedures and needed to maintain compliance while maximizing operational and financial results Prepare and submit financial and program reports for funders Oversee 990 preparation and all regulatory reporting requirements   Functional Leadership (HR, Admin)  Oversee all operations daily and ensure all business operations are smooth and efficient Periodically review and update personnel policies, compensation, and benefits structure Implement recruitment, onboarding, and performance management practices With the support of the administrative assistant, manage all employee benefits and organizational insurance, including annual renewals Manage special projects such as potential office move and file consolidation Supervise Executive, Program and Communications Assistant   Board Support and Management Work collaboratively with the Board supporting board meeting agenda development in collaboration with the Executive Director Manage and staff Board Committees including but not limited to the Finance Committee and the Board Governance Committee    QUALIFICATIONS: Five to seven years of senior management experience, preferably with a non-profit entity. Undergraduate degree from an accredited college or university. Certified Public Accountant designation a plus. Experience in the housing, community development, and / or homeless services field a plus General accounting and financial reporting procedures in accordance with the GAAP Must be highly ethical with a high level of integrity; self-motivated; dependable and reliable; ability to set priorities and work autonomously. Detailed oriented. Excellent written and verbal communication skills. Excellent organizational and time management skills. Good problem solving skills, ability to adjust to changes and unexpected obstacles   Reports to: Executive Director   Salary: $75,000 – 85,000   Benefits: Comprehensive Medical / Vision and Dental Plans; Employer Paid Life Insurance; Employer Paid Short-Term and Long-Term Disability; 401K plan with 5% employer match after 1 year of employment   How to Apply: Send cover letter and resume to info@housingalliancepa.org   The Housing Alliance of Pennsylvania does not discriminate on the basis of race, color, sex, religion, national origin, disability, age, genetic information veteran status, sexual orientation, gender identity or expression, or marital status. Minorities, people with lived experience, disabilities, fluency in languages other than English and veterans, are strongly encouraged to apply.
Full Time
POSITION LOCATION It is preferred that this position be based in the Housing Alliance’s Philadelphia office.  However we will consider candidates based in the Housing Alliance’s Pittsburgh or Harrisburg offices OR a remote position located anywhere in Pennsylvania.     POSITION RESPONSIBILITIES The Chief Operating Officer (COO) will serve as a critical senior leader and the Chief Financial Officer charged with leading the internal operations and core functions of the organization. Strategic and People Leadership  In coordination with the Executive Director, establish an operations plan that maps to the strategic plan and provides clear vision and goals Develop a process that measures and evaluates progress against goals Establish a clear vision and plan for providing efficient and effective operational support Oversee the annual conference planning process and overall membership recruitment strategy Hire, lead, manage, and develop two full time and one part time positions ensuring staff have the support they need and are well positioned to deliver on their respective outcomes  Serve as an internal leader of the organization and provide a strong day-to-day leadership presence In partnership with the ED, regularly set, review, and reinforce values and cultural norms  Support implementation of training and professional development for staff development, and external relations activities   Financial Oversight  Develop annual budget; prepare new project budgets Prepare, analyze and present monthly financial reports to Executive Director and quarterly financial reports to the Board of Directors; monitor projected revenue and expenses v actual Actively manage the day to day accounting and financial operations including supervising the Part Time Bookkeeper and managing the billing, accounts receivable, accounts payables, and payroll functions Oversee banking activities and actively manage cash flow Prepare for and coordinate annual audit process: prepare information for independent auditor, serve as liaison with independent auditor, and initiate any necessary follow-up to annual audit   Fund Development Responsible for annual conference sponsor solicitation, including managing and providing support to the sponsorship committee and soliciting sponsors directly Prepare and submit program and financial reports to funders   Grants, Legal & Compliance Oversight  Ensure financial and legal due diligence on all funding opportunities Develop systems, tools, and protocols for tracking and measuring grant outcomes Manage the negotiation and execution of contracts with funding sources, consultants, subcontractors, and vendors Monitor changes in legal, regulatory and administrative environments and implement changes in procedures and needed to maintain compliance while maximizing operational and financial results Prepare and submit financial and program reports for funders Oversee 990 preparation and all regulatory reporting requirements   Functional Leadership (HR, Admin)  Oversee all operations daily and ensure all business operations are smooth and efficient Periodically review and update personnel policies, compensation, and benefits structure Implement recruitment, onboarding, and performance management practices With the support of the administrative assistant, manage all employee benefits and organizational insurance, including annual renewals Manage special projects such as potential office move and file consolidation Supervise Executive, Program and Communications Assistant   Board Support and Management Work collaboratively with the Board supporting board meeting agenda development in collaboration with the Executive Director Manage and staff Board Committees including but not limited to the Finance Committee and the Board Governance Committee    QUALIFICATIONS: Five to seven years of senior management experience, preferably with a non-profit entity. Undergraduate degree from an accredited college or university. Certified Public Accountant designation a plus. Experience in the housing, community development, and / or homeless services field a plus General accounting and financial reporting procedures in accordance with the GAAP Must be highly ethical with a high level of integrity; self-motivated; dependable and reliable; ability to set priorities and work autonomously. Detailed oriented. Excellent written and verbal communication skills. Excellent organizational and time management skills. Good problem solving skills, ability to adjust to changes and unexpected obstacles   Reports to: Executive Director   Salary: $75,000 – 85,000   Benefits: Comprehensive Medical / Vision and Dental Plans; Employer Paid Life Insurance; Employer Paid Short-Term and Long-Term Disability; 401K plan with 5% employer match after 1 year of employment   How to Apply: Send cover letter and resume to info@housingalliancepa.org   The Housing Alliance of Pennsylvania does not discriminate on the basis of race, color, sex, religion, national origin, disability, age, genetic information veteran status, sexual orientation, gender identity or expression, or marital status. Minorities, people with lived experience, disabilities, fluency in languages other than English and veterans, are strongly encouraged to apply.
Lazy River Products
Dispensary Team Lead
Lazy River Products Dracut, MA
Dispensary Team Lead - Job Description JOB SCOPE Operate with direct supervision from Dispensary Manager and Assistant Dispensary Manager. Follow established policies and procedures and contributes to the development of new ones that drive the culture, efficiency and productivity in the Dispensary. This position reports directly to the General Manager. POSITION SUMMARY A Dispensary Team Lead is responsible for day-to-day operations of the dispensary including leading a dynamic team, establishing strong relationships with cultivation and production representatives, inventory control, and customer service while staying compliant with State laws, rules and regulations. Team Leads will also be excellent communicators liaising with all levels of the organization to help implement, refine and enforce lawful standard operating procedures that promote organization, Team culture and productivity. Ideal candidates should have a passion for cannabis, be energetic, have a positive attitude and are willing to work hard. JOB RESPONSIBILITIES Participate in refining and implementing best operational rules, regulations, policies, and procedures. Supervise, train and direct the dispensary team. Educate the team according to company guidelines, conduct performance reviews, and establish performance improvement plans. Assist with hiring, discipline, termination or advancement of employees. Inspire the team to deliver the best customer experience. Ensure the safety and satisfaction of both customers and employees. Maintain an in-depth industry wide knowledge of products and strains in Massachusetts. Maintain in-depth knowledge of the current cannabis law and regulations. Educate the Team about cannabis products and consumption methods. Oversee and manage quality product inventory and conduct opening/closing inventory counts and audits as needed. Manage financial records and cash handling procedures. Proficiency in point of sale & state tracking. Ensure the dispensary remains compliant with security, inventory and local and state regulations including effectively leading state inspectors through the facility. Maintain records for all necessary documents: delivery and inventory manifests, inventory counts, necessary employee and patient/customer information, destruction reports, etc. REQUIRED EXPERIENCE, EDUCATION AND SKILLS 2+ years supervisory experience required Retail and/or cannabis and/or service industry experience preferred Must be 21 years of age or older Regulations and Inventory experience preferred Proficiency with computers College Degree desired Strong organizational, communication, and leadership skills ABOUT LAZY RIVER PRODUCTS Lazy River Products is a vertically integrated cannabis cultivation and product development company in Dracut, MA who, at its core, will produce the highest quality cannabis and cannabis related products in New England. Our Executive Management Team each has more than 20 years of experience in their respective fields of business entrepreneurship, corporate technology, and cultivation/horticulture. They have combined their expertise and together have formed a brain trust comprised of some of the best resources in the industry today. Their shared goal is to use data and process driven methodologies along with a strong customer service focus to create one of the leading brands in the industry and a successful organization that drives lasting change within the local communities it serves. MISSION STATEMENT At Lazy River Products it is our mission to be recognized as the Commonwealths premier fully integrated cannabis-based Product Development Company. Our goal is to consistently deliver trusted small batch, craft quality products and exceptional service to our customers and the local communities for which we serve. At our core we provide professional, compliant and socially responsible standards that raise the bar and will be the new definition for excellence in the Cannabis Industry here in Massachusetts. We will always diligently work within each of the local communities we touch to help facilitate strategies to further enhance economic opportunity, build strong neighborhoods and provide a solid framework for quality growth and development. “Give Back, Grow, Succeed” *We are an EOE who encourages minorities, women, veterans, people with disabilities, and people of all gender identities and sexual orientations to apply for this position*
Full Time
Dispensary Team Lead - Job Description JOB SCOPE Operate with direct supervision from Dispensary Manager and Assistant Dispensary Manager. Follow established policies and procedures and contributes to the development of new ones that drive the culture, efficiency and productivity in the Dispensary. This position reports directly to the General Manager. POSITION SUMMARY A Dispensary Team Lead is responsible for day-to-day operations of the dispensary including leading a dynamic team, establishing strong relationships with cultivation and production representatives, inventory control, and customer service while staying compliant with State laws, rules and regulations. Team Leads will also be excellent communicators liaising with all levels of the organization to help implement, refine and enforce lawful standard operating procedures that promote organization, Team culture and productivity. Ideal candidates should have a passion for cannabis, be energetic, have a positive attitude and are willing to work hard. JOB RESPONSIBILITIES Participate in refining and implementing best operational rules, regulations, policies, and procedures. Supervise, train and direct the dispensary team. Educate the team according to company guidelines, conduct performance reviews, and establish performance improvement plans. Assist with hiring, discipline, termination or advancement of employees. Inspire the team to deliver the best customer experience. Ensure the safety and satisfaction of both customers and employees. Maintain an in-depth industry wide knowledge of products and strains in Massachusetts. Maintain in-depth knowledge of the current cannabis law and regulations. Educate the Team about cannabis products and consumption methods. Oversee and manage quality product inventory and conduct opening/closing inventory counts and audits as needed. Manage financial records and cash handling procedures. Proficiency in point of sale & state tracking. Ensure the dispensary remains compliant with security, inventory and local and state regulations including effectively leading state inspectors through the facility. Maintain records for all necessary documents: delivery and inventory manifests, inventory counts, necessary employee and patient/customer information, destruction reports, etc. REQUIRED EXPERIENCE, EDUCATION AND SKILLS 2+ years supervisory experience required Retail and/or cannabis and/or service industry experience preferred Must be 21 years of age or older Regulations and Inventory experience preferred Proficiency with computers College Degree desired Strong organizational, communication, and leadership skills ABOUT LAZY RIVER PRODUCTS Lazy River Products is a vertically integrated cannabis cultivation and product development company in Dracut, MA who, at its core, will produce the highest quality cannabis and cannabis related products in New England. Our Executive Management Team each has more than 20 years of experience in their respective fields of business entrepreneurship, corporate technology, and cultivation/horticulture. They have combined their expertise and together have formed a brain trust comprised of some of the best resources in the industry today. Their shared goal is to use data and process driven methodologies along with a strong customer service focus to create one of the leading brands in the industry and a successful organization that drives lasting change within the local communities it serves. MISSION STATEMENT At Lazy River Products it is our mission to be recognized as the Commonwealths premier fully integrated cannabis-based Product Development Company. Our goal is to consistently deliver trusted small batch, craft quality products and exceptional service to our customers and the local communities for which we serve. At our core we provide professional, compliant and socially responsible standards that raise the bar and will be the new definition for excellence in the Cannabis Industry here in Massachusetts. We will always diligently work within each of the local communities we touch to help facilitate strategies to further enhance economic opportunity, build strong neighborhoods and provide a solid framework for quality growth and development. “Give Back, Grow, Succeed” *We are an EOE who encourages minorities, women, veterans, people with disabilities, and people of all gender identities and sexual orientations to apply for this position*
The Novak Consulting Group
Senior Budget Manager
The Novak Consulting Group Boulder, Colorado
About the Senior Budget Manager Position The Senior Budget Manager provides an organization-wide focus on sources of revenue and the allocation of resources across all City functions based on community priorities and values. Reporting to the Assistant Director of Finance, the Senior Budget Manager manages the annual budget process for the City of Boulder and effectively leads the central budget team consisting of two Senior Budget Analysts and a Budget Analyst. The Senior Budget Manager advises the Chief Financial Officer, Assistant Director of Finance, and the Executive Budget Team (EBT) on policy issues with a budgetary impact. This position also provides policy guidance and technical advice to Departments on budget submissions, supplemental budget requests, and budgetary analysis developing options, suggestions, and recommendations. The Senior Budget Manager conducts a variety of fiscal and revenue studies, including fiscal impact, cost-benefit, and financial feasibility analyses for implementation into the budget process. This person also provides additional support to the Chief Financial Officer and City Manager with specific data requests, analytical study requests, policy reviews, and studies of best practices. The Senior Budget Manager plans, manages, and coordinates long-term financial planning services. This person prepares multi-year forecasts of revenues and expenditures and prepares and updates the City’s long-range financial plan. The Senior Budget Manager directs the full-cost allocation process by approving the annual calendar for the project and providing educational information on the cost allocation plan. In addition, the Senior Budget Manager monitors and analyzes monthly operating and capital budgets and collaborates with the accounting and financial reporting division when conducting reviews of accounting issues or concerns regarding internal controls. Qualifications A minimum of five years of financial experience, including three years in financial leadership and management, is required. Demonstrated working knowledge of budget administration, organizational budgeting, revenue and expenditures, monitoring and forecasting, and financial reporting is essential. Knowledge of municipal budgeting principles, procedures, and implementation of best practices in municipal budgeting is required, with experience in other disciplines of local government finance highly desired. Strong leadership and management skills are essential, as is the ability to foster relationships with engaged stakeholders and customers. Excellent presentation skills are required, including the ability to communicate complex data in understandable terms to internal and external customers. Experience with performance measures and the ability to prepare clear and concise reports are ideal. Knowledge of and experience with labor modeling and planning is desired. Involvement with an ERP or HRIS implementation is helpful. A degree in Finance, Accounting, Economics, or related field is required, and a master’s degree in Finance, Public Administration, Business Administration, Economics, or related field is desired. Equivalent relevant experience and education may be considered. Compensation and Benefits The hiring range for the Senior Budget Manager is $116,000 to $136,000 and will depend on the qualifications of the successful candidate. The City of Boulder is a progressive organization that values employee engagement and well-being. The City recognizes the importance of providing an encompassing health and life benefits program to employees, including Telework, Flex Schedules, Telehealth and Wellness Incentives, Infants and Dogs at Work Program, and an Employee Discount Program on goods and services throughout the Boulder Community. Additional information can be viewed here . To Be Considered Respect is one of Boulder’s five City Values, and they are committed to diversity, equity, and inclusion. The City celebrates and supports differences across all spectrums, including but not limited to ethnicity, gender, age, disability, and sexuality. Through the City’s focus on racial equity, employee benefits, and the many program resources offered to employees, Boulder continually strives to weave respect for one another into the fabric of their organization.  Applications will be accepted electronically by The Novak Consulting Group at https://bit.ly/2Q9T0Bg . Applicants complete a brief online form and are prompted to provide a cover letter and resume. Open until filled with the first review of applications on October 5, 2020.
Full Time
About the Senior Budget Manager Position The Senior Budget Manager provides an organization-wide focus on sources of revenue and the allocation of resources across all City functions based on community priorities and values. Reporting to the Assistant Director of Finance, the Senior Budget Manager manages the annual budget process for the City of Boulder and effectively leads the central budget team consisting of two Senior Budget Analysts and a Budget Analyst. The Senior Budget Manager advises the Chief Financial Officer, Assistant Director of Finance, and the Executive Budget Team (EBT) on policy issues with a budgetary impact. This position also provides policy guidance and technical advice to Departments on budget submissions, supplemental budget requests, and budgetary analysis developing options, suggestions, and recommendations. The Senior Budget Manager conducts a variety of fiscal and revenue studies, including fiscal impact, cost-benefit, and financial feasibility analyses for implementation into the budget process. This person also provides additional support to the Chief Financial Officer and City Manager with specific data requests, analytical study requests, policy reviews, and studies of best practices. The Senior Budget Manager plans, manages, and coordinates long-term financial planning services. This person prepares multi-year forecasts of revenues and expenditures and prepares and updates the City’s long-range financial plan. The Senior Budget Manager directs the full-cost allocation process by approving the annual calendar for the project and providing educational information on the cost allocation plan. In addition, the Senior Budget Manager monitors and analyzes monthly operating and capital budgets and collaborates with the accounting and financial reporting division when conducting reviews of accounting issues or concerns regarding internal controls. Qualifications A minimum of five years of financial experience, including three years in financial leadership and management, is required. Demonstrated working knowledge of budget administration, organizational budgeting, revenue and expenditures, monitoring and forecasting, and financial reporting is essential. Knowledge of municipal budgeting principles, procedures, and implementation of best practices in municipal budgeting is required, with experience in other disciplines of local government finance highly desired. Strong leadership and management skills are essential, as is the ability to foster relationships with engaged stakeholders and customers. Excellent presentation skills are required, including the ability to communicate complex data in understandable terms to internal and external customers. Experience with performance measures and the ability to prepare clear and concise reports are ideal. Knowledge of and experience with labor modeling and planning is desired. Involvement with an ERP or HRIS implementation is helpful. A degree in Finance, Accounting, Economics, or related field is required, and a master’s degree in Finance, Public Administration, Business Administration, Economics, or related field is desired. Equivalent relevant experience and education may be considered. Compensation and Benefits The hiring range for the Senior Budget Manager is $116,000 to $136,000 and will depend on the qualifications of the successful candidate. The City of Boulder is a progressive organization that values employee engagement and well-being. The City recognizes the importance of providing an encompassing health and life benefits program to employees, including Telework, Flex Schedules, Telehealth and Wellness Incentives, Infants and Dogs at Work Program, and an Employee Discount Program on goods and services throughout the Boulder Community. Additional information can be viewed here . To Be Considered Respect is one of Boulder’s five City Values, and they are committed to diversity, equity, and inclusion. The City celebrates and supports differences across all spectrums, including but not limited to ethnicity, gender, age, disability, and sexuality. Through the City’s focus on racial equity, employee benefits, and the many program resources offered to employees, Boulder continually strives to weave respect for one another into the fabric of their organization.  Applications will be accepted electronically by The Novak Consulting Group at https://bit.ly/2Q9T0Bg . Applicants complete a brief online form and are prompted to provide a cover letter and resume. Open until filled with the first review of applications on October 5, 2020.
University of California, Santa Cruz
Executive Associate to the Vice Chancellor for Research
University of California, Santa Cruz Santa Cruz, CA
Executive Associate to the Vice Chancellor for Research Location: Santa Cruz Job ID: 9884 Initial Review Date (IRD) The Initial Review Date (IRD) for this job is: 09-02-2020 UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit. Dept Marketing Statement Under general direction of the Vice Chancellor for Research (VCR), the Executive Associate to the Vice Chancellor is responsible for providing high functioning executive, analytical and programmatic support of a complex nature, functioning with a high degree of autonomy. This position requires balancing multiple, often simultaneous, activities and the ability to prioritize work to ensure that tasks are completed on time. Requires a high level of professionalism, strong interpersonal and communication skills, the ability to support and work in a dynamic environment, and a high degree of personal ownership to ensure quality work products are delivered and support activities are performed. Learns VCR's goals, priorities, and deliverables and uses that knowledge to strategically support the office's priorities. Anticipates the needs of the VCR and leadership team and helps them stay focused on their projects. Develops and administers systems for managing information, projects and communications throughout the unit. Ensures administrative processes and office operations run smoothly in the executive's office. Coordinates communication into and out of the office and directs items as appropriate. Exercises discretion to maintain a high level of confidentiality as appropriate. Demonstrates sound judgment in bringing information and issues to the attention of the VCR and in selecting methods and techniques for obtaining solutions. Advises VCR on requests for approvals related to exceptions to policies. Reviews and independently responds to VCR correspondence, drafting responses for the VCR where needed. Prepares status reports, summaries, and analyses on items and other issues requiring VCR action. Provides editorial support for correspondence, reports, and other communications of the VCR. Manages the daily and long-range workload and schedule. Maintains VCR's calendar and determines the priority of requested meetings. Coordinates and manages special projects as directed by the VCR. Research, analyze, and compile background information and detailed briefing materials, including all information needed for meetings, reports, agendas, and presentations. Independently coordinates large, complex meetings/events/programs in support of campus initiatives. Organizes ad hoc committees, advisory groups, strategic oversight committees appointed by the executive on a broad range of issues. Takes meeting minutes when appropriate. Serves as liaison for the VCR to a diverse constituency including senior management, UCSC Faculty, Vice Chancellors, Deans, Directors, staff, students, the Office of the President, community, state and business leaders, and others. Oversees and facilitates flow of information among these offices and agencies to ensure deadlines are met and information and reports are received from relevant units in a timely manner. Acts as point person for the Associate VCR, the Assistant Vice Chancellor and the Director(s) who report to the VCR, coordinating workflow, communications, and work being done in coordination with the VCR. Fosters a positive, high-performance, and collaborative environment. Involves providing administrative oversight for an executive, including the coordination of communications and pertinent data among a group of the executive's subordinate management staff. Performs and / or oversees special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. Handles details and oversees work of a highly confidential and critical nature to support the executive on matters of significance. Job Overview The Office of the Vice Chancellor for Research (VCR) supports, oversees, and champions Research at the University of California Santa Cruz by providing an effective environment for faculty research in departments, research centers and other programs. The VCR is responsible for facilitating processes and procedures for acquiring and administering research funding; overseeing compliance of campus research with federal, state, and university regulations; insuring the dissemination of faculty efforts both to the public, through publications, education, and research, and to private industry through technology transfer; and in partnership with the Division of Graduate Studies optimizing the quality of graduate education and research training. The Office of Research collectively promotes the execution of highly technical research activities spanning the entire range of disciplines of the UCSC faculty. The following units report to the VCR: Office of Sponsored Projects, Office of Research Compliance Administrations, Industry Alliances & Technology Commercialization, Research Development, and Office of Business Administration. Pay, Benefits, & Work Schedule Salary Information: Starting Salary Range: $75,000 - $95,000/annually. Salary commensurate with qualifications and experience No. of Positions: 1 Benefits Level Eligibility: This position is eligible for Full benefits Schedule Information: Full-time, Fixed Percentage of Time: 100% Average Hours Per Week: 40 Days of the Week: Mon-Fri Shift Includes: Day Employee Classification: This is a Career appointment Job End Date: None Work Location: UC Santa Cruz main campus Union Representation: None Travel: None Job Duties 70% - Executive Support • Directs the daily administrative operations for the executive's office. • Develops and implements efficient and effective systems for managing information, projects and communications to ensure accurate and timely responses. • Functions as the gatekeeper, understanding the requirements of the executive, in order to prioritize issues according to urgency and to allocate time accordingly. • Maintains a comprehensive database of initiatives and assignments, to include actions delegated to other offices. • Responds to a wide variety of questions and issues from faculty, staff, students and the public on behalf of the executive, including those highly sensitive in nature. • Researches, compiles and summarizes complex and / or highly sensitive issues, policies and topics; provides background information, talking points and briefing materials for the executive. • Briefs executive in a timely fashion, with regard to priorities and deadlines, on the status of pending issues. • Organizes ad hoc committees appointed by the executive on a broad range of issues. • Prepares confidential reports and summarizes issues for senior staff, and other officials within the UC system. • Handles the details of complex and highly sensitive matters on behalf of the executive. • Prepares responses to urgent divisional requests on behalf of the executive; takes charge of complex and highly sensitive matters, and independently investigates issues and problems. • Makes high-level contacts of a sensitive nature with both internal and external individuals, requiring a high level of discretion and diplomacy. • Researches, analyzes and synthesizes information to prepare executive briefings, reports, and summaries. • Coordinates information from other departments and tracks to ensure completion with sufficient time for executive review in advance of meetings. 30% - Operations and Special Projects • Build efficiency and effective responsiveness into existing operations, and help define new operational strategies. • Coordinate and manage special projects, such as five year reviews of organized research units. • Oversee office projects independently or through committees, formulating strategies and administering policies, processes, and resources. • Researches and advises leadership on policies. • Other duties as assigned. Required Qualifications • Bachelor's degree in related area and / or equivalent experience / training. • Demonstrated experience in providing administrative or project management support. • Strong analytical / problem-solving skills to interpret policies and resolve problems without precedent. • Strong organizational skills with the ability to maintain a high level of attention to detail. • Ability to multi-task with demanding timeframes. • Advanced service orientation. • Demonstrated ability to understand, interpret, apply and effectively explain detailed policies, regulations and procedures. • Advanced knowledge of common computer applications, including Microsoft Office, Google Calendar or equivalent, etc. • Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization. • Strong oral communication skills with the ability to communicate and influence effectively with internal and external constituents. • Advanced written communication skills. • Ability to use a high level of discretion and maintain all confidentiality. • Ability to work collaboratively in a team environment. APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS View full job description and access on-line application: https://apptrkr.com/1981584 To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees. Copyright ©2017 Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/ jeid-5941a8e821d40a4db3c8a2bda2e93f4d
Full Time
Executive Associate to the Vice Chancellor for Research Location: Santa Cruz Job ID: 9884 Initial Review Date (IRD) The Initial Review Date (IRD) for this job is: 09-02-2020 UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit. Dept Marketing Statement Under general direction of the Vice Chancellor for Research (VCR), the Executive Associate to the Vice Chancellor is responsible for providing high functioning executive, analytical and programmatic support of a complex nature, functioning with a high degree of autonomy. This position requires balancing multiple, often simultaneous, activities and the ability to prioritize work to ensure that tasks are completed on time. Requires a high level of professionalism, strong interpersonal and communication skills, the ability to support and work in a dynamic environment, and a high degree of personal ownership to ensure quality work products are delivered and support activities are performed. Learns VCR's goals, priorities, and deliverables and uses that knowledge to strategically support the office's priorities. Anticipates the needs of the VCR and leadership team and helps them stay focused on their projects. Develops and administers systems for managing information, projects and communications throughout the unit. Ensures administrative processes and office operations run smoothly in the executive's office. Coordinates communication into and out of the office and directs items as appropriate. Exercises discretion to maintain a high level of confidentiality as appropriate. Demonstrates sound judgment in bringing information and issues to the attention of the VCR and in selecting methods and techniques for obtaining solutions. Advises VCR on requests for approvals related to exceptions to policies. Reviews and independently responds to VCR correspondence, drafting responses for the VCR where needed. Prepares status reports, summaries, and analyses on items and other issues requiring VCR action. Provides editorial support for correspondence, reports, and other communications of the VCR. Manages the daily and long-range workload and schedule. Maintains VCR's calendar and determines the priority of requested meetings. Coordinates and manages special projects as directed by the VCR. Research, analyze, and compile background information and detailed briefing materials, including all information needed for meetings, reports, agendas, and presentations. Independently coordinates large, complex meetings/events/programs in support of campus initiatives. Organizes ad hoc committees, advisory groups, strategic oversight committees appointed by the executive on a broad range of issues. Takes meeting minutes when appropriate. Serves as liaison for the VCR to a diverse constituency including senior management, UCSC Faculty, Vice Chancellors, Deans, Directors, staff, students, the Office of the President, community, state and business leaders, and others. Oversees and facilitates flow of information among these offices and agencies to ensure deadlines are met and information and reports are received from relevant units in a timely manner. Acts as point person for the Associate VCR, the Assistant Vice Chancellor and the Director(s) who report to the VCR, coordinating workflow, communications, and work being done in coordination with the VCR. Fosters a positive, high-performance, and collaborative environment. Involves providing administrative oversight for an executive, including the coordination of communications and pertinent data among a group of the executive's subordinate management staff. Performs and / or oversees special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. Handles details and oversees work of a highly confidential and critical nature to support the executive on matters of significance. Job Overview The Office of the Vice Chancellor for Research (VCR) supports, oversees, and champions Research at the University of California Santa Cruz by providing an effective environment for faculty research in departments, research centers and other programs. The VCR is responsible for facilitating processes and procedures for acquiring and administering research funding; overseeing compliance of campus research with federal, state, and university regulations; insuring the dissemination of faculty efforts both to the public, through publications, education, and research, and to private industry through technology transfer; and in partnership with the Division of Graduate Studies optimizing the quality of graduate education and research training. The Office of Research collectively promotes the execution of highly technical research activities spanning the entire range of disciplines of the UCSC faculty. The following units report to the VCR: Office of Sponsored Projects, Office of Research Compliance Administrations, Industry Alliances & Technology Commercialization, Research Development, and Office of Business Administration. Pay, Benefits, & Work Schedule Salary Information: Starting Salary Range: $75,000 - $95,000/annually. Salary commensurate with qualifications and experience No. of Positions: 1 Benefits Level Eligibility: This position is eligible for Full benefits Schedule Information: Full-time, Fixed Percentage of Time: 100% Average Hours Per Week: 40 Days of the Week: Mon-Fri Shift Includes: Day Employee Classification: This is a Career appointment Job End Date: None Work Location: UC Santa Cruz main campus Union Representation: None Travel: None Job Duties 70% - Executive Support • Directs the daily administrative operations for the executive's office. • Develops and implements efficient and effective systems for managing information, projects and communications to ensure accurate and timely responses. • Functions as the gatekeeper, understanding the requirements of the executive, in order to prioritize issues according to urgency and to allocate time accordingly. • Maintains a comprehensive database of initiatives and assignments, to include actions delegated to other offices. • Responds to a wide variety of questions and issues from faculty, staff, students and the public on behalf of the executive, including those highly sensitive in nature. • Researches, compiles and summarizes complex and / or highly sensitive issues, policies and topics; provides background information, talking points and briefing materials for the executive. • Briefs executive in a timely fashion, with regard to priorities and deadlines, on the status of pending issues. • Organizes ad hoc committees appointed by the executive on a broad range of issues. • Prepares confidential reports and summarizes issues for senior staff, and other officials within the UC system. • Handles the details of complex and highly sensitive matters on behalf of the executive. • Prepares responses to urgent divisional requests on behalf of the executive; takes charge of complex and highly sensitive matters, and independently investigates issues and problems. • Makes high-level contacts of a sensitive nature with both internal and external individuals, requiring a high level of discretion and diplomacy. • Researches, analyzes and synthesizes information to prepare executive briefings, reports, and summaries. • Coordinates information from other departments and tracks to ensure completion with sufficient time for executive review in advance of meetings. 30% - Operations and Special Projects • Build efficiency and effective responsiveness into existing operations, and help define new operational strategies. • Coordinate and manage special projects, such as five year reviews of organized research units. • Oversee office projects independently or through committees, formulating strategies and administering policies, processes, and resources. • Researches and advises leadership on policies. • Other duties as assigned. Required Qualifications • Bachelor's degree in related area and / or equivalent experience / training. • Demonstrated experience in providing administrative or project management support. • Strong analytical / problem-solving skills to interpret policies and resolve problems without precedent. • Strong organizational skills with the ability to maintain a high level of attention to detail. • Ability to multi-task with demanding timeframes. • Advanced service orientation. • Demonstrated ability to understand, interpret, apply and effectively explain detailed policies, regulations and procedures. • Advanced knowledge of common computer applications, including Microsoft Office, Google Calendar or equivalent, etc. • Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization. • Strong oral communication skills with the ability to communicate and influence effectively with internal and external constituents. • Advanced written communication skills. • Ability to use a high level of discretion and maintain all confidentiality. • Ability to work collaboratively in a team environment. APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS View full job description and access on-line application: https://apptrkr.com/1981584 To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees. Copyright ©2017 Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/ jeid-5941a8e821d40a4db3c8a2bda2e93f4d
University of Nevada Reno
Executive Assistant to the Vice President, Student Services
University of Nevada Reno University of Nevada, Reno
The University of Nevada, Reno is recruiting for  an Executive Assistant to the Vice President, Student Services. The ideal candidate works closely with the Vice President for Student Services to manage the overall operation of the VP office and Division of Student Services.  In seeking to build a diverse community for all students, the candidate functions as liaison between the Vice President and classified and professional staff of the division, administrators, faculty, regents, students and parents, and the community at large.  This individual acts as the business and personnel manager and confers with the Vice President on a regular basis concerning personnel issues, policies and procedures, budget, and other matters directly affecting the office.  The ideal candidate provides high quality customer service at all times and crisis response when necessary.  The Executive Assistant conducts training, helps coordinate division and senior level staff meetings, and conducts division orientation sessions for staff.  This position conducts research and prepares detailed reports. Individual hires, evaluates and supervises student employees.  The Executive Assistant is also a member of the Vice President’s Council which is also comprised of the two (2) Associate Vice Presidents in the Division.
Full Time
The University of Nevada, Reno is recruiting for  an Executive Assistant to the Vice President, Student Services. The ideal candidate works closely with the Vice President for Student Services to manage the overall operation of the VP office and Division of Student Services.  In seeking to build a diverse community for all students, the candidate functions as liaison between the Vice President and classified and professional staff of the division, administrators, faculty, regents, students and parents, and the community at large.  This individual acts as the business and personnel manager and confers with the Vice President on a regular basis concerning personnel issues, policies and procedures, budget, and other matters directly affecting the office.  The ideal candidate provides high quality customer service at all times and crisis response when necessary.  The Executive Assistant conducts training, helps coordinate division and senior level staff meetings, and conducts division orientation sessions for staff.  This position conducts research and prepares detailed reports. Individual hires, evaluates and supervises student employees.  The Executive Assistant is also a member of the Vice President’s Council which is also comprised of the two (2) Associate Vice Presidents in the Division.

Modal Window

  • Home
  • Contact
  • About Us
  • Company Brochure
  • Terms & Conditions
  • Employer
  • Post a Job
  • Search Resumes
  • Sign in
  • Job Seeker
  • Find Jobs
  • Create Resume
  • Sign in
  • Facebook
  • Twitter
  • LinkedIn
© 1998-2021 Minority Professional Network, Inc. (MPN)