ABOUT THE POSITION: The Executive Assistant to the Executive Director (ED) is responsible for providing comprehensive support to the ED, Board of Directors, and Executive Team and managing the agency’s office operations. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. ABOUT THE ORGANIZATION: Compass Housing Alliance develops and provides essential services and affordable housing for homeless and low-income people in the greater Puget Sound region. We envision a world in which every person lives in a safe and caring community. We recognize the value that different perspectives and cultures bring to the organization. To learn more about the agency visit www.compasshousingalliance.org. LOCATION: South Lake Union Neighborhood (Seattle, WA) REPORTS TO: Executive Director FLSA STATUS: Exempt SCHEDULE: Weekdays (plus evenings & weekends as needed) SALARY RANGE: $53,000-65,000 annual FULL-TIME BENEFITS INCLUDED: Unlimited Orca Transportation Pass, Medical/Prescription/Vision, Dental, $500 Health Flexible Spending Account 4 Weeks of Paid Time Off (PTO) & 11 Paid Holidays, Retirement Plan, Employee Assistance Program. QUALIFICATIONS • An Associate degree is strongly desired. Bachelor’s preferred in business administration or related field. Or relevant work experience, certificate and/or equivalent continuing professional development or education. • A minimum of 2 years’ experience in an executive support role required. • A minimum of 2 years’ experience working in a non-profit environment, desired. • Awareness and/or training around issues of equity, intersectionality, and belonging. HOW TO APPLY? Please visit our website for more details and complete an application at http://www.compasshousingalliance.org/employment/ EQUAL OPPORTUNITY EMPLOYMENT Compass Housing Alliance is committed to a policy of equal employment opportunity and treats all employees and applicants equally without regard to race, color, creed, religion, sex, sexual orientation, gender identity, age, national origin, citizenship, veteran or marital status, sensory, physical or mental disability and all other groups protected by law, and promotes diversity in its workforce. Compass Housing Alliance takes affirmative action to implement programs and maintain practices and policies that eliminate barriers to equal employment opportunity. Our program is available for review by employees and applicants for employment in the Human Resources Office during regular office hours. In compliance with the ADA Amendment Act, should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources department via phone at 206-474-1100 or via e-mail at HRInfo@compasshousingalliance.org.
Full Time
ABOUT THE POSITION: The Executive Assistant to the Executive Director (ED) is responsible for providing comprehensive support to the ED, Board of Directors, and Executive Team and managing the agency’s office operations. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. ABOUT THE ORGANIZATION: Compass Housing Alliance develops and provides essential services and affordable housing for homeless and low-income people in the greater Puget Sound region. We envision a world in which every person lives in a safe and caring community. We recognize the value that different perspectives and cultures bring to the organization. To learn more about the agency visit www.compasshousingalliance.org. LOCATION: South Lake Union Neighborhood (Seattle, WA) REPORTS TO: Executive Director FLSA STATUS: Exempt SCHEDULE: Weekdays (plus evenings & weekends as needed) SALARY RANGE: $53,000-65,000 annual FULL-TIME BENEFITS INCLUDED: Unlimited Orca Transportation Pass, Medical/Prescription/Vision, Dental, $500 Health Flexible Spending Account 4 Weeks of Paid Time Off (PTO) & 11 Paid Holidays, Retirement Plan, Employee Assistance Program. QUALIFICATIONS • An Associate degree is strongly desired. Bachelor’s preferred in business administration or related field. Or relevant work experience, certificate and/or equivalent continuing professional development or education. • A minimum of 2 years’ experience in an executive support role required. • A minimum of 2 years’ experience working in a non-profit environment, desired. • Awareness and/or training around issues of equity, intersectionality, and belonging. HOW TO APPLY? Please visit our website for more details and complete an application at http://www.compasshousingalliance.org/employment/ EQUAL OPPORTUNITY EMPLOYMENT Compass Housing Alliance is committed to a policy of equal employment opportunity and treats all employees and applicants equally without regard to race, color, creed, religion, sex, sexual orientation, gender identity, age, national origin, citizenship, veteran or marital status, sensory, physical or mental disability and all other groups protected by law, and promotes diversity in its workforce. Compass Housing Alliance takes affirmative action to implement programs and maintain practices and policies that eliminate barriers to equal employment opportunity. Our program is available for review by employees and applicants for employment in the Human Resources Office during regular office hours. In compliance with the ADA Amendment Act, should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources department via phone at 206-474-1100 or via e-mail at HRInfo@compasshousingalliance.org.
Alachua County Board of County Commissioners
12 SE 1st Street, Gainesville, FL 32601
NOTE: TO BE CONSIDERED FOR THIS VACANCY, ALL APPLICANTS MUST APPLY ONLINE AT: https://www.governmentjobs.com/careers/alachua
Salary range is $67,194.82-$104,607.52. Individual may be hired at the Senior Assistant County Attorney classification dependent upon experience and qualifications ($96,458.13-$159,110.43).
The Alachua County Attorney’s Office is seeking to fill an Assistant County Attorney position specializing in Transactional law (contracts, procurement, grants). Active membership in good standing with the Florida Bar and experience in the relevant field of law as outlined required. Board certification in City, County and Local Government Law or the relevant area of law preferred, but not required. Salary range is $67,194.82-$104,607.52. Individual may be hired at the Senior Assistant County Attorney classification dependent upon experience and qualifications ($96,458.13-$159,110.43). This position is responsible for providing legal advice to County staff on matters related to transactions including reviewing/drafting contracts, grants and procurement documents, as well as providing other legal representation as assigned by the County Attorney. The position will be involved from the point of procurement through negotiation of agreements and will support the various county departments on contract and grant management. The Alachua County Attorney’s Office consists of 5 attorneys who, in addition to their various specialties, support the county organization through its general local government practice such as public records, sunshine law and any other legal issues which a department or the Board of County Commissioners may come across which do not squarely fit within their individual areas of practice. This position will be the sixth attorney. The successful candidate, in addition to their areas field of expertise, will be expected to collaborate with the other members of the County Attorney’s staff in serving the needs of Alachua County Government. The successful candidate will demonstrate: the ability to work as a team to deliver competent legal services; a history of being a self-starter who can work independently; strong critical analysis skills; effective communication; a track record of managing many assignments, projects, and issues simultaneously; and the ability to develop and maintain effective working relationships. Qualified applicants must be well organized and able to work under time pressure, prioritize work according to the needs of the client, and efficiently use personal computers and software applications. Minimum of 3 years’ experience in transactional law. 5 years’ experience is preferred. Public sector transactional experience required. Must be admitted to practice before the United States District Court for the Northern District at the time of hire.
Position Summary: This is highly responsible, professional legal work in assisting the County Attorney with a variety of legal issues, providing legal analysis and advice to the Board of County Commissioners, the County's administrative staff, various County-related agencies and boards and committees. The Senior Assistant County Attorney takes all legal action necessary to achieve County goals and protect County interests; involves specialization in certain legal fields; assignments include matters of substantial importance.
This is an emergency essential classification. Upon declaration of a disaster and/or emergency, employees in this classification are required to work.
An employee assigned to this classification is required to litigate in designated areas of assignment.
Work is performed under the direction of the County Attorney and is reviewed through conferences, reports, and observation of results obtained.
Examples of Duties: ESSENTIAL JOB FUNCTIONS Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Independently prepares pleadings, discovery documents, motions, briefs and other legal documents in matters involving litigation of a complex and difficult nature and of substantial importance, obtains and evaluates expert testimony and participates in settlement negotiations, serves as trial counsel for the County when needed.
Supervises and coordinates the activities of subordinate employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance reviews; and conducting departmental training and orientation.
May supervise Assistant County Attorneys, Interns and/or Externs on specific projects and assist the County Attorney with review of formal legal opinions and attorney work product prepared by Assistant County Attorneys, Interns and/or Externs to ensure accuracy, efficiency and compliance with County Attorney and legal standards.
Drafts or files a variety of documents, which may include: contracts, deeds, resolutions, policy recommendations, legal correspondence, motions, memoranda of law, briefs, pleadings, legal opinions and/or other legal documents.
Conducts legal research regarding complex problems and/or projects; prepares reports and memoranda, drafts opinions containing proposed or recommended courses of action or solutions.
Interprets and applies legal principles and precedents in resolving complex legal issues. Reviews documents and renders opinions as to their legal validity and/or acceptability.
Advises and assists County officers with legal matters.
Represents departments, officials, boards and commissions in matters that require the professional services of an experienced attorney. Prepares resolutions, ordinances and other proposed legislation of a unique or complex nature. Attends meetings of the county commission, boards, agencies and other County Attorney's Office clients; may require attendance at meetings outside of normal working hours. Demonstrates leadership and evaluates, develops and motivates employees.
Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.
NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
KNOWLEDGE, SKILLS AND ABILITIES Considerable knowledge of judicial procedures and the methods and practices of legal research.
Knowledge of statutory and constitutional laws of the State of Florida, especially as these apply to Alachua County government.
Ability to draft legal documents and proposed legislation.
Ability to effectively supervise and coordinate the activities of subordinate employees.
Ability to organize a variety of projects effectively.
Ability to communicate effectively both orally and in writing including public speaking.
Ability to prepare written reports and memoranda.
Ability to organize and present cases for trial.
Ability to conduct trials, hearing and proceedings.
Ability to litigate for areas of assignment. Ability to establish and maintain effective working relationships with County officials, other public officials, and the general public.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms, and use hands to finger, handle or feel.
The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Full Time
NOTE: TO BE CONSIDERED FOR THIS VACANCY, ALL APPLICANTS MUST APPLY ONLINE AT: https://www.governmentjobs.com/careers/alachua
Salary range is $67,194.82-$104,607.52. Individual may be hired at the Senior Assistant County Attorney classification dependent upon experience and qualifications ($96,458.13-$159,110.43).
The Alachua County Attorney’s Office is seeking to fill an Assistant County Attorney position specializing in Transactional law (contracts, procurement, grants). Active membership in good standing with the Florida Bar and experience in the relevant field of law as outlined required. Board certification in City, County and Local Government Law or the relevant area of law preferred, but not required. Salary range is $67,194.82-$104,607.52. Individual may be hired at the Senior Assistant County Attorney classification dependent upon experience and qualifications ($96,458.13-$159,110.43). This position is responsible for providing legal advice to County staff on matters related to transactions including reviewing/drafting contracts, grants and procurement documents, as well as providing other legal representation as assigned by the County Attorney. The position will be involved from the point of procurement through negotiation of agreements and will support the various county departments on contract and grant management. The Alachua County Attorney’s Office consists of 5 attorneys who, in addition to their various specialties, support the county organization through its general local government practice such as public records, sunshine law and any other legal issues which a department or the Board of County Commissioners may come across which do not squarely fit within their individual areas of practice. This position will be the sixth attorney. The successful candidate, in addition to their areas field of expertise, will be expected to collaborate with the other members of the County Attorney’s staff in serving the needs of Alachua County Government. The successful candidate will demonstrate: the ability to work as a team to deliver competent legal services; a history of being a self-starter who can work independently; strong critical analysis skills; effective communication; a track record of managing many assignments, projects, and issues simultaneously; and the ability to develop and maintain effective working relationships. Qualified applicants must be well organized and able to work under time pressure, prioritize work according to the needs of the client, and efficiently use personal computers and software applications. Minimum of 3 years’ experience in transactional law. 5 years’ experience is preferred. Public sector transactional experience required. Must be admitted to practice before the United States District Court for the Northern District at the time of hire.
Position Summary: This is highly responsible, professional legal work in assisting the County Attorney with a variety of legal issues, providing legal analysis and advice to the Board of County Commissioners, the County's administrative staff, various County-related agencies and boards and committees. The Senior Assistant County Attorney takes all legal action necessary to achieve County goals and protect County interests; involves specialization in certain legal fields; assignments include matters of substantial importance.
This is an emergency essential classification. Upon declaration of a disaster and/or emergency, employees in this classification are required to work.
An employee assigned to this classification is required to litigate in designated areas of assignment.
Work is performed under the direction of the County Attorney and is reviewed through conferences, reports, and observation of results obtained.
Examples of Duties: ESSENTIAL JOB FUNCTIONS Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Independently prepares pleadings, discovery documents, motions, briefs and other legal documents in matters involving litigation of a complex and difficult nature and of substantial importance, obtains and evaluates expert testimony and participates in settlement negotiations, serves as trial counsel for the County when needed.
Supervises and coordinates the activities of subordinate employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance reviews; and conducting departmental training and orientation.
May supervise Assistant County Attorneys, Interns and/or Externs on specific projects and assist the County Attorney with review of formal legal opinions and attorney work product prepared by Assistant County Attorneys, Interns and/or Externs to ensure accuracy, efficiency and compliance with County Attorney and legal standards.
Drafts or files a variety of documents, which may include: contracts, deeds, resolutions, policy recommendations, legal correspondence, motions, memoranda of law, briefs, pleadings, legal opinions and/or other legal documents.
Conducts legal research regarding complex problems and/or projects; prepares reports and memoranda, drafts opinions containing proposed or recommended courses of action or solutions.
Interprets and applies legal principles and precedents in resolving complex legal issues. Reviews documents and renders opinions as to their legal validity and/or acceptability.
Advises and assists County officers with legal matters.
Represents departments, officials, boards and commissions in matters that require the professional services of an experienced attorney. Prepares resolutions, ordinances and other proposed legislation of a unique or complex nature. Attends meetings of the county commission, boards, agencies and other County Attorney's Office clients; may require attendance at meetings outside of normal working hours. Demonstrates leadership and evaluates, develops and motivates employees.
Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.
NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
KNOWLEDGE, SKILLS AND ABILITIES Considerable knowledge of judicial procedures and the methods and practices of legal research.
Knowledge of statutory and constitutional laws of the State of Florida, especially as these apply to Alachua County government.
Ability to draft legal documents and proposed legislation.
Ability to effectively supervise and coordinate the activities of subordinate employees.
Ability to organize a variety of projects effectively.
Ability to communicate effectively both orally and in writing including public speaking.
Ability to prepare written reports and memoranda.
Ability to organize and present cases for trial.
Ability to conduct trials, hearing and proceedings.
Ability to litigate for areas of assignment. Ability to establish and maintain effective working relationships with County officials, other public officials, and the general public.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms, and use hands to finger, handle or feel.
The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Grantmakers for Education
Remote position, company based in Portland, OR - Employees are nationwide.
Program and Communications Assistant
Grantmakers for Education (GFE) is seeking a professional program and communications assistant who is highly detail-oriented, creative and committed to helping us achieve our purpose of strengthening philanthropy to improve outcomes and expand opportunities for all learners.
Our Organization
The mission of Grantmakers for Education is to improve outcomes for all learners by serving as a trusted partner for all education philanthropists as they adapt to the changes impacting our world. GFE brings together hundreds of private and public philanthropies committed to improving public education, including closing the achievement gap for students from all backgrounds, improving teaching and leadership and fostering innovation and new models for learning. We provide a forum for interaction and engagement for our members that builds upon and deepens the impacts of their individual investments by enhancing their knowledge about effective education strategies and high-impact grantmaking strategies.
It is an exciting and inspiring time to join our team as we position the organization to exceed the expectations and needs of its members and continue to develop programs and services that focus on the most critical education matters ahead.
GFE offers a culture of committed team members working toward a common cause, competitive salary and benefits options, and generous vacation policies. While our workplace is virtual, we function as a supportive and coordinated team.
For more information about our work and results, please visit https://edfunders.org/ .
Job Description
The program and communications assistant provides administrative support to the program and communications teams. The position reports to the senior program manager, and is part of a team led by the director of program strategy and effectiveness. Approximately 80% of the role will focus on program support; 20% of the role will focus on communications support, under the direction of the senior communications manager.
The program and communications assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven, and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, attention to detail, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The program and communications assistant will have the ability to work independently on projects from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Roles and Responsibilities
Program Support
Conducts research on best practices, tools, and technologies to be considered for implementation within GFE programs.
Leads the planning and implementation of programs as assigned by the executive director, director of program design and effectiveness, or senior program manager
Plans, schedules, and leads prep calls and other logistical efforts for programs where needed.
Assists with the creation and management of project work plans.
Manages the programs inbox.
Creates and manages databases to organize program processes, monitor progress, and support planning and execution.
Prepares program materials as assigned such as PowerPoint decks, presentations and talking points.
Communications Support
Engages in planning, tracking and analysis for a variety of communication functions including social media.
Drafts communications.
Makes updates to websites.
Edits images and videos.
General Support
Completes a broad variety of detailed administrative tasks.
Manages a variety of special projects as needed.
Completes critical aspects of deliverables with a hands-on approach.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Qualifications
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
Excellent written and verbal communication skills.
Demonstrated proactive approaches to problem-solving with strong decision-making capability.
Interest and aptitude for growing into increasing responsibility for GFE social media presence.
Emotional Maturity
Highly flexible in approach, recognizing that dealing with unpredictability and change will be an ongoing part of the job.
Highly resourceful team-player, with the ability to also be extremely effective independently.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
Forward thinker who actively seeks opportunities and proposes solutions.
Education and Experience
Bachelor's degree required.
Demonstrated effectiveness in the workplace. 1-3 years’ experience supporting dynamic teams, ideally in the nonprofit space.
Experience and interest in internal and external communications, partnership development and fund development.
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, web and social media platforms.
Experienced in Creative Cloud platforms such as Photoshop and Premiere Pro, and knows basic css/html.
Strong ability and willingness to learn new technologies.
Compensation
GFE offers competitive compensation, an excellent benefits package (including fully paid health insurance and a generous employer retirement contribution), and a collegial, casual and flexible work environment. We have operated in a remote work environment for several years and will continue to do so in the future.
To Apply
To apply, please submit an updated resume and a detailed cover letter addressing why you are interested in the mission of Grantmakers for Education and the executive assistant role specifically to jobs@edfunders.org. Applications are reviewed on a rolling basis and the role will be open until filled.
Grantmakers for Education is an equal opportunity employer and strongly encourages applications from people of color, persons with disabilities, women, and LGBTQ+, and other underrepresented applicants. Our organization acknowledges that not everyone experiences the same barriers to success in the workplace, and we are committed to supporting the advancement of people of color in the workplace.
Diversity, equity and inclusion are key values for Grantmakers for Education. These values allow our board, staff and members to be their best selves and experience the richness of our collective strength. It is through this strength that we increase our individual and organizational capacity to achieve our vision for an inclusive society by supporting an equitable education system. Successful candidates will commit to an equitable and inclusive workplace, including but not limited to: racial equity, accessibility for individuals with disabilities, use of gender inclusive language, and cultural sensitivity.
Full Time
Program and Communications Assistant
Grantmakers for Education (GFE) is seeking a professional program and communications assistant who is highly detail-oriented, creative and committed to helping us achieve our purpose of strengthening philanthropy to improve outcomes and expand opportunities for all learners.
Our Organization
The mission of Grantmakers for Education is to improve outcomes for all learners by serving as a trusted partner for all education philanthropists as they adapt to the changes impacting our world. GFE brings together hundreds of private and public philanthropies committed to improving public education, including closing the achievement gap for students from all backgrounds, improving teaching and leadership and fostering innovation and new models for learning. We provide a forum for interaction and engagement for our members that builds upon and deepens the impacts of their individual investments by enhancing their knowledge about effective education strategies and high-impact grantmaking strategies.
It is an exciting and inspiring time to join our team as we position the organization to exceed the expectations and needs of its members and continue to develop programs and services that focus on the most critical education matters ahead.
GFE offers a culture of committed team members working toward a common cause, competitive salary and benefits options, and generous vacation policies. While our workplace is virtual, we function as a supportive and coordinated team.
For more information about our work and results, please visit https://edfunders.org/ .
Job Description
The program and communications assistant provides administrative support to the program and communications teams. The position reports to the senior program manager, and is part of a team led by the director of program strategy and effectiveness. Approximately 80% of the role will focus on program support; 20% of the role will focus on communications support, under the direction of the senior communications manager.
The program and communications assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven, and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, attention to detail, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The program and communications assistant will have the ability to work independently on projects from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Roles and Responsibilities
Program Support
Conducts research on best practices, tools, and technologies to be considered for implementation within GFE programs.
Leads the planning and implementation of programs as assigned by the executive director, director of program design and effectiveness, or senior program manager
Plans, schedules, and leads prep calls and other logistical efforts for programs where needed.
Assists with the creation and management of project work plans.
Manages the programs inbox.
Creates and manages databases to organize program processes, monitor progress, and support planning and execution.
Prepares program materials as assigned such as PowerPoint decks, presentations and talking points.
Communications Support
Engages in planning, tracking and analysis for a variety of communication functions including social media.
Drafts communications.
Makes updates to websites.
Edits images and videos.
General Support
Completes a broad variety of detailed administrative tasks.
Manages a variety of special projects as needed.
Completes critical aspects of deliverables with a hands-on approach.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Qualifications
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
Excellent written and verbal communication skills.
Demonstrated proactive approaches to problem-solving with strong decision-making capability.
Interest and aptitude for growing into increasing responsibility for GFE social media presence.
Emotional Maturity
Highly flexible in approach, recognizing that dealing with unpredictability and change will be an ongoing part of the job.
Highly resourceful team-player, with the ability to also be extremely effective independently.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
Forward thinker who actively seeks opportunities and proposes solutions.
Education and Experience
Bachelor's degree required.
Demonstrated effectiveness in the workplace. 1-3 years’ experience supporting dynamic teams, ideally in the nonprofit space.
Experience and interest in internal and external communications, partnership development and fund development.
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, web and social media platforms.
Experienced in Creative Cloud platforms such as Photoshop and Premiere Pro, and knows basic css/html.
Strong ability and willingness to learn new technologies.
Compensation
GFE offers competitive compensation, an excellent benefits package (including fully paid health insurance and a generous employer retirement contribution), and a collegial, casual and flexible work environment. We have operated in a remote work environment for several years and will continue to do so in the future.
To Apply
To apply, please submit an updated resume and a detailed cover letter addressing why you are interested in the mission of Grantmakers for Education and the executive assistant role specifically to jobs@edfunders.org. Applications are reviewed on a rolling basis and the role will be open until filled.
Grantmakers for Education is an equal opportunity employer and strongly encourages applications from people of color, persons with disabilities, women, and LGBTQ+, and other underrepresented applicants. Our organization acknowledges that not everyone experiences the same barriers to success in the workplace, and we are committed to supporting the advancement of people of color in the workplace.
Diversity, equity and inclusion are key values for Grantmakers for Education. These values allow our board, staff and members to be their best selves and experience the richness of our collective strength. It is through this strength that we increase our individual and organizational capacity to achieve our vision for an inclusive society by supporting an equitable education system. Successful candidates will commit to an equitable and inclusive workplace, including but not limited to: racial equity, accessibility for individuals with disabilities, use of gender inclusive language, and cultural sensitivity.
Salk Institute for Biological Studies
10010 North Torrey Pines Road
POSITION SUMMARY
The Electrical/Mechanical Technician IV is the highest level in the series, and is distinguished from the other Technicians in the class by the level of complexity and responsibility that is required. Under limited direction from the Assistant Director, Facilities Services, provides the most senior-level technical service/support in one of the general maintenance areas and trains lower level employees in various technical areas. May act as supervisor in the absence of the Assistant Director, Facilities Services. Incumbent responds to service calls, performs preventative and corrective maintenance in accordance with scheduled procedures. Trains lower level employees in various technical areas.
Incumbents are expected to have lead level expertise in the following areas:
Plumbing: Assembles, installs, and repairs pipes, fittings, and fixtures of heating, water, and drainage systems.
Electrical: Plans layout, installs, and repairs wiring, electrical fixtures, apparatus, and control equipment.
Central Plant Mechanical: Assures proper operation and maintenance of high temperature hot water generators, steam generators, chillers, air conditioning, exhaust fans, and other equipment.
HVAC&R:Installs and repairs industrial heating and refrigerating systems.
Machining, and Welding: Welds metal components together with brazing and variety of arc and gas welding equipment to fabricate or repair products such as machine parts, plant equipment, motors, and generators.
The incumbent acts independently and responds with acquired skill, exercising Institute and professionally established safety precautions.
ESSENTIAL FUNCTIONS
PLUMBING: (25%)
Studies building plans and working drawings to determine work aids required and sequence of installations.
Inspects structure to ascertain obstructions to be avoided to prevent weakening of structure resulting from installation of pipe.
Locates and marks position of pipe and pipe connections and passage holes for pipes in walls and floors.
Cuts openings in walls and floors to accommodate pipe and pipe fittings.
Cuts and threads pipe.
Bends pipe to required angle by use of pipe-bending machine or by placing pipe over block and bending it by hand.
Assembles and installs valves, pipe fittings, and pipes composed of metals, such as iron, steel, brass, and lead, and nonmetals, such as glass, vitrified clay, and plastic.
Joins pipes by use of screws, bolts, fittings, solder, plastic solvent, and caulks joints.
Fills pipe system with water or air and reads pressure gauges to determine whether system is leaking.
Welds holding fixtures to steel structural members.
Repairs and maintains plumbing by replacing washers in leaky faucets, mending burst pipes, and opening clogged drains.
Installs and repairs plumbing fixtures such as sinks, commodes, bathtubs, water heaters, hot water tanks, garbage disposal units, dishwashers, and water softeners.
ELECTRICIAN: (25%)
Plans new or modified installations to minimize waste of materials, provide access for future maintenance, and avoid unsightly, hazardous, and unreliable wiring, consistent with specifications and local electrical codes.
Prepares sketches showing location of wiring and equipment, or follows diagrams or blueprints, ensuring that concealed wiring is installed before completion of future walls, ceilings, and flooring.
Measures, cuts, bends, threads, assembles, and installs electrical conduit.
Pulls wiring through conduit.
Splices wires by stripping insulation from terminal leads, twisting or soldering wires together, and applying tape or terminal caps.
Connects wiring to lighting fixtures and power equipment.
Installs control and distribution apparatus such as switches, relays, and circuit-breaker panels.
Connects power cables to equipment, such as electric range or motor, and installs grounding leads.
Tests continuity of circuit to ensure electrical compatibility and safety of components with testing instruments such as ohmmeter, battery and buzzer, and oscilloscope.
Observes functioning of installed equipment or system to detect hazards and need for adjustments, relocation, or replacement.
Repairs faulty equipment or systems.
HVAC&R: (25%)
Lays out reference points for installation of structural and functional components.
Drills holes and installs mounting brackets and hangers into floor and walls of building.
Lifts or hoists and aligns components into position.
Screws, bolts, rivets, welds, and brazes parts to assemble structural and functional components such as motors, controls, switches, gauges, wiring harnesses, valves, pumps, compressors, condensers, cores, and pipes.
Cuts, threads, and connects pipe to functional components and water or power system of premises.
Pumps specified gas or fluid into system.
Starts system, observes operation, reads gauges and instruments, and adjusts mechanisms such as valves, controls, and pumps to control level of fluid, pressure, and temperature in system.
Dismantles malfunctioning systems and tests components.
Replaces or adjusts defective or worn parts to repair systems.
Insulates shells and cabinets of systems.
Installs wiring to connect components to electric power source.
MACHINING & WELDING: (10%)
Welds metal parts together using both gas welding or brazing and any combination of arc welding processes.
Performs related tasks such as thermal cutting and grinding.
Repairs broken or cracked parts, fills holes, and increases size of metal parts.
Cuts and welds steel structural members
OTHER DUTIES: (15%)
Receives requests for corrective repair work on a variety of building physical structures, equipment and system components.
Utilizes several trades’ skills, in the performance of maintenance and repair work.
Prepares routine reports and makes estimates of time and materials needed for task completion.
Prepares schematics and diagrams in laying out work areas.
Provides work direction to lower level Technicians, and may act as supervisor in the absence of the Supervisor, Facilities Services.
Checks own work and possibly work of others.
Prioritizes own weekly schedule.
Uses broad guidelines and independent judgement in resolving problems and making recommendations for improvement in processes and assigned tasks.
Trains employees on technical skills and may occasionally assist them with problem solving and technical procedures.
EXPERIENCE
Required:
5 years of experience in two or more of the following: central plant maintenance, electrical, plumbing, welding, machining and HVAC&R.
EDUCATION
Required:
High school graduate/GED
5 years of training and experience in a specialized technical area plus at least 1 year of trade or vocational education.
SKILLS AND ABILITIES
Required:
Demonstrated ability to read construction drawings, construction documentation, and electrical schematics.
Demonstrated ability to read electrical schematics.
Use ladders to gain access to work areas and to works from heights.
Cleans and paints all required areas to maintain proper, effective and safe operation.
Ability to work well independently or in a group, always exercising Institute and professionally established safety precautions.
Must be proficient with sheet metal fabrication.
Demonstrated working knowledge of applicable Federal, State and local laws and regulations.
Utilizes several trades’ skills, in the performance of maintenance and repair work.
Demonstrated working knowledge of Microsoft Word, Excel and email.
Strong interpersonal skills that include tact, good judgment, diplomacy, and flexibility to relate to diverse scientific research staff, faculty, executive management, administrative staff, and external contacts.
Ability to work as team member and team resource.
Ability to apply knowledge, skills and Institute policies and procedures with a high level of independence to resolve issues for customers.
SPECIAL CONDITIONS OF EMPLOYMENT:
Post-offer physical required.
Must be willing to use ladders to provide access to work areas and works from heights.
Must be able to work overtime as needed.
Willing to sign an employee confidentiality agreement.
Satisfactory completion of the Post-offer physical required.
Must be willing to maintain First Aid/CPR/AED training/certification.
A DMV driving record background check may be required. A Class C motor vehicle license and clean driving record will be required in order to drive Institute vehicles.
OCCUPATIONAL HEALTH & SAFETY PROGRAM REQUIREMENTS:
As a safeguard for employees and animals, all FS employees may be subject to vaccines/tests/physical exams prior to working with specific animals or animal populations as required by research needs including but not limited to:
TB Testing/Clearance (every six months / twice a year)
Measles, Mumps and Rubella (proof of immunization and/or vaccination)
PHYSICAL REQUIREMENTS
This position requires constant seeing, touching and feeling.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Full Time
POSITION SUMMARY
The Electrical/Mechanical Technician IV is the highest level in the series, and is distinguished from the other Technicians in the class by the level of complexity and responsibility that is required. Under limited direction from the Assistant Director, Facilities Services, provides the most senior-level technical service/support in one of the general maintenance areas and trains lower level employees in various technical areas. May act as supervisor in the absence of the Assistant Director, Facilities Services. Incumbent responds to service calls, performs preventative and corrective maintenance in accordance with scheduled procedures. Trains lower level employees in various technical areas.
Incumbents are expected to have lead level expertise in the following areas:
Plumbing: Assembles, installs, and repairs pipes, fittings, and fixtures of heating, water, and drainage systems.
Electrical: Plans layout, installs, and repairs wiring, electrical fixtures, apparatus, and control equipment.
Central Plant Mechanical: Assures proper operation and maintenance of high temperature hot water generators, steam generators, chillers, air conditioning, exhaust fans, and other equipment.
HVAC&R:Installs and repairs industrial heating and refrigerating systems.
Machining, and Welding: Welds metal components together with brazing and variety of arc and gas welding equipment to fabricate or repair products such as machine parts, plant equipment, motors, and generators.
The incumbent acts independently and responds with acquired skill, exercising Institute and professionally established safety precautions.
ESSENTIAL FUNCTIONS
PLUMBING: (25%)
Studies building plans and working drawings to determine work aids required and sequence of installations.
Inspects structure to ascertain obstructions to be avoided to prevent weakening of structure resulting from installation of pipe.
Locates and marks position of pipe and pipe connections and passage holes for pipes in walls and floors.
Cuts openings in walls and floors to accommodate pipe and pipe fittings.
Cuts and threads pipe.
Bends pipe to required angle by use of pipe-bending machine or by placing pipe over block and bending it by hand.
Assembles and installs valves, pipe fittings, and pipes composed of metals, such as iron, steel, brass, and lead, and nonmetals, such as glass, vitrified clay, and plastic.
Joins pipes by use of screws, bolts, fittings, solder, plastic solvent, and caulks joints.
Fills pipe system with water or air and reads pressure gauges to determine whether system is leaking.
Welds holding fixtures to steel structural members.
Repairs and maintains plumbing by replacing washers in leaky faucets, mending burst pipes, and opening clogged drains.
Installs and repairs plumbing fixtures such as sinks, commodes, bathtubs, water heaters, hot water tanks, garbage disposal units, dishwashers, and water softeners.
ELECTRICIAN: (25%)
Plans new or modified installations to minimize waste of materials, provide access for future maintenance, and avoid unsightly, hazardous, and unreliable wiring, consistent with specifications and local electrical codes.
Prepares sketches showing location of wiring and equipment, or follows diagrams or blueprints, ensuring that concealed wiring is installed before completion of future walls, ceilings, and flooring.
Measures, cuts, bends, threads, assembles, and installs electrical conduit.
Pulls wiring through conduit.
Splices wires by stripping insulation from terminal leads, twisting or soldering wires together, and applying tape or terminal caps.
Connects wiring to lighting fixtures and power equipment.
Installs control and distribution apparatus such as switches, relays, and circuit-breaker panels.
Connects power cables to equipment, such as electric range or motor, and installs grounding leads.
Tests continuity of circuit to ensure electrical compatibility and safety of components with testing instruments such as ohmmeter, battery and buzzer, and oscilloscope.
Observes functioning of installed equipment or system to detect hazards and need for adjustments, relocation, or replacement.
Repairs faulty equipment or systems.
HVAC&R: (25%)
Lays out reference points for installation of structural and functional components.
Drills holes and installs mounting brackets and hangers into floor and walls of building.
Lifts or hoists and aligns components into position.
Screws, bolts, rivets, welds, and brazes parts to assemble structural and functional components such as motors, controls, switches, gauges, wiring harnesses, valves, pumps, compressors, condensers, cores, and pipes.
Cuts, threads, and connects pipe to functional components and water or power system of premises.
Pumps specified gas or fluid into system.
Starts system, observes operation, reads gauges and instruments, and adjusts mechanisms such as valves, controls, and pumps to control level of fluid, pressure, and temperature in system.
Dismantles malfunctioning systems and tests components.
Replaces or adjusts defective or worn parts to repair systems.
Insulates shells and cabinets of systems.
Installs wiring to connect components to electric power source.
MACHINING & WELDING: (10%)
Welds metal parts together using both gas welding or brazing and any combination of arc welding processes.
Performs related tasks such as thermal cutting and grinding.
Repairs broken or cracked parts, fills holes, and increases size of metal parts.
Cuts and welds steel structural members
OTHER DUTIES: (15%)
Receives requests for corrective repair work on a variety of building physical structures, equipment and system components.
Utilizes several trades’ skills, in the performance of maintenance and repair work.
Prepares routine reports and makes estimates of time and materials needed for task completion.
Prepares schematics and diagrams in laying out work areas.
Provides work direction to lower level Technicians, and may act as supervisor in the absence of the Supervisor, Facilities Services.
Checks own work and possibly work of others.
Prioritizes own weekly schedule.
Uses broad guidelines and independent judgement in resolving problems and making recommendations for improvement in processes and assigned tasks.
Trains employees on technical skills and may occasionally assist them with problem solving and technical procedures.
EXPERIENCE
Required:
5 years of experience in two or more of the following: central plant maintenance, electrical, plumbing, welding, machining and HVAC&R.
EDUCATION
Required:
High school graduate/GED
5 years of training and experience in a specialized technical area plus at least 1 year of trade or vocational education.
SKILLS AND ABILITIES
Required:
Demonstrated ability to read construction drawings, construction documentation, and electrical schematics.
Demonstrated ability to read electrical schematics.
Use ladders to gain access to work areas and to works from heights.
Cleans and paints all required areas to maintain proper, effective and safe operation.
Ability to work well independently or in a group, always exercising Institute and professionally established safety precautions.
Must be proficient with sheet metal fabrication.
Demonstrated working knowledge of applicable Federal, State and local laws and regulations.
Utilizes several trades’ skills, in the performance of maintenance and repair work.
Demonstrated working knowledge of Microsoft Word, Excel and email.
Strong interpersonal skills that include tact, good judgment, diplomacy, and flexibility to relate to diverse scientific research staff, faculty, executive management, administrative staff, and external contacts.
Ability to work as team member and team resource.
Ability to apply knowledge, skills and Institute policies and procedures with a high level of independence to resolve issues for customers.
SPECIAL CONDITIONS OF EMPLOYMENT:
Post-offer physical required.
Must be willing to use ladders to provide access to work areas and works from heights.
Must be able to work overtime as needed.
Willing to sign an employee confidentiality agreement.
Satisfactory completion of the Post-offer physical required.
Must be willing to maintain First Aid/CPR/AED training/certification.
A DMV driving record background check may be required. A Class C motor vehicle license and clean driving record will be required in order to drive Institute vehicles.
OCCUPATIONAL HEALTH & SAFETY PROGRAM REQUIREMENTS:
As a safeguard for employees and animals, all FS employees may be subject to vaccines/tests/physical exams prior to working with specific animals or animal populations as required by research needs including but not limited to:
TB Testing/Clearance (every six months / twice a year)
Measles, Mumps and Rubella (proof of immunization and/or vaccination)
PHYSICAL REQUIREMENTS
This position requires constant seeing, touching and feeling.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Manager II (Chief Division of Zoning, Well & Septic, and Code Compliance), Grade M2
Department of Permitting Services
Rockville, Maryland
$92,185 - $167,345
The Department of Permitting Services is seeking a Division Chief for the Zoning, Well & Septic and Code Compliance Division (Manager II). This is a full executive-level management position within the Department of Permitting Services. This position will direct the operations of Zoning, Well & Septic and Code Compliance Division of the Department of Permitting Services. Contacts are with legislative and executive branches of County government, officials with the Maryland National Capital Park and Planning Commission (M-NCPPC) and in other governmental jurisdictions, developers, and private sector and community groups. Must be able to explain and reconcile controversial policy positions where conflicting and opposing viewpoints exist and to develop suitable alternatives or acceptable solutions in the development process.
This position develops, implements, and evaluates overall policies concerning the County's regulation of construction and land development in the issuance of permits and ensuring compliance with zoning, well and septic, site plans and related regulatory approvals, regulations and laws to ensure that construction and development activities are carried out in accordance with applicable zoning and development approvals, regulations and laws.
This position will administer the work of zoning and site plan section managers, and approximately 35 staff consisting of supervisors, senior permitting services specialists, investigators, permitting and code enforcement inspectors and permit technicians and administrative assistants. This position will also administer the work of contractors. The work of the Division is to include review of proposed development plans, applications for M-NCPPC approval of development plans, tracking and enforcement of site plan and related M-NCPPC approvals, review and enforcement of permit applications for zoning, development standards and site plan compliance to ensure responsive, customer-friendly service and compliance with applicable Federal, State, and County regulations and codes. This position is also responsible for interdepartmental coordination and achieving the Division’s mission and the timely completion of work assignments, determines the work to be performed, the methods utilized, and the standards of performance.
Examples of Duties:
Develops and initiates code enforcement plan review, inspection, permitting, and guidelines to promote the safety and well-being of County residents and development community.
Directs inspection activities to ensure compliance with State and County regulations and codes concerning regulation of construction and land development in the issuance of permits and ensuring compliance with zoning, site plans and related regulatory approvals, regulations and laws to ensure that construction and development activities are carried out in accordance with applicable zoning and development approvals, regulations and laws.
Contributes to the preparation and administration of the Department's annual budget.
Establishes and maintains effective working relationships with local, regional, State and Federal agencies engaged in the regulation of construction and development, and with news media and the general public.
Coordinates with internal and external agencies to facilitate effective and efficient service delivery to the Department’s customers and stakeholders.
Provides educational outreach to governmental organizations and business, community and civic groups concerning the objectives and activities of Departmental programs.
Performs other related duties as required.
As a manager/supervisor of unionized employees, this position has a responsibility for fostering a positive labor relations environment based on mutual trust, respect, and cooperation.
MINIMUM QUALIFICATIONS:
Experience : Seven years of progressively responsible experience in managing/directing land development program operations, three years of which were in a supervisory or executive capacity. Note: the term "executive" is further defined as a high echelon or high level position in an organization that is assigned technical research, management advisory services responsibilities, or policy-making duties and responsibilities that exerts considerable influence on organizational policy, plans, and operations through technical research management advisory services, and/or policy-making duties and responsibilities (e.g., County positions at Grade 30 or above).
Education: Graduation from an accredited college or university with a Bachelor’s Degree.
Equivalency: An equivalent combination of education and experience may be substituted.
All resumes submissions must address the preferred criteria for the position which are located in the full advertisement accessed through the County’s website.
This recruitment will remain open until position is filled
To view the complete job announcement and to apply,
please visit our website at https://www.montgomerycountymd.gov/HR/Recruitment/MCGCareers.html
and then click on “Apply Now."
Click “Search Jobs” and see the full job description under the “General Professional” category IRC46575
Interested candidates must create an account in order to submit a resume.
EOE M/F/H
Full Time
Manager II (Chief Division of Zoning, Well & Septic, and Code Compliance), Grade M2
Department of Permitting Services
Rockville, Maryland
$92,185 - $167,345
The Department of Permitting Services is seeking a Division Chief for the Zoning, Well & Septic and Code Compliance Division (Manager II). This is a full executive-level management position within the Department of Permitting Services. This position will direct the operations of Zoning, Well & Septic and Code Compliance Division of the Department of Permitting Services. Contacts are with legislative and executive branches of County government, officials with the Maryland National Capital Park and Planning Commission (M-NCPPC) and in other governmental jurisdictions, developers, and private sector and community groups. Must be able to explain and reconcile controversial policy positions where conflicting and opposing viewpoints exist and to develop suitable alternatives or acceptable solutions in the development process.
This position develops, implements, and evaluates overall policies concerning the County's regulation of construction and land development in the issuance of permits and ensuring compliance with zoning, well and septic, site plans and related regulatory approvals, regulations and laws to ensure that construction and development activities are carried out in accordance with applicable zoning and development approvals, regulations and laws.
This position will administer the work of zoning and site plan section managers, and approximately 35 staff consisting of supervisors, senior permitting services specialists, investigators, permitting and code enforcement inspectors and permit technicians and administrative assistants. This position will also administer the work of contractors. The work of the Division is to include review of proposed development plans, applications for M-NCPPC approval of development plans, tracking and enforcement of site plan and related M-NCPPC approvals, review and enforcement of permit applications for zoning, development standards and site plan compliance to ensure responsive, customer-friendly service and compliance with applicable Federal, State, and County regulations and codes. This position is also responsible for interdepartmental coordination and achieving the Division’s mission and the timely completion of work assignments, determines the work to be performed, the methods utilized, and the standards of performance.
Examples of Duties:
Develops and initiates code enforcement plan review, inspection, permitting, and guidelines to promote the safety and well-being of County residents and development community.
Directs inspection activities to ensure compliance with State and County regulations and codes concerning regulation of construction and land development in the issuance of permits and ensuring compliance with zoning, site plans and related regulatory approvals, regulations and laws to ensure that construction and development activities are carried out in accordance with applicable zoning and development approvals, regulations and laws.
Contributes to the preparation and administration of the Department's annual budget.
Establishes and maintains effective working relationships with local, regional, State and Federal agencies engaged in the regulation of construction and development, and with news media and the general public.
Coordinates with internal and external agencies to facilitate effective and efficient service delivery to the Department’s customers and stakeholders.
Provides educational outreach to governmental organizations and business, community and civic groups concerning the objectives and activities of Departmental programs.
Performs other related duties as required.
As a manager/supervisor of unionized employees, this position has a responsibility for fostering a positive labor relations environment based on mutual trust, respect, and cooperation.
MINIMUM QUALIFICATIONS:
Experience : Seven years of progressively responsible experience in managing/directing land development program operations, three years of which were in a supervisory or executive capacity. Note: the term "executive" is further defined as a high echelon or high level position in an organization that is assigned technical research, management advisory services responsibilities, or policy-making duties and responsibilities that exerts considerable influence on organizational policy, plans, and operations through technical research management advisory services, and/or policy-making duties and responsibilities (e.g., County positions at Grade 30 or above).
Education: Graduation from an accredited college or university with a Bachelor’s Degree.
Equivalency: An equivalent combination of education and experience may be substituted.
All resumes submissions must address the preferred criteria for the position which are located in the full advertisement accessed through the County’s website.
This recruitment will remain open until position is filled
To view the complete job announcement and to apply,
please visit our website at https://www.montgomerycountymd.gov/HR/Recruitment/MCGCareers.html
and then click on “Apply Now."
Click “Search Jobs” and see the full job description under the “General Professional” category IRC46575
Interested candidates must create an account in order to submit a resume.
EOE M/F/H
Hayward Area Recreation and Park District (HARD)
300 W Walker, League City, TX 77573
City of League City, Texas Assistant Director of Project Management Annual salary is commensurate with experience and qualifications. Application deadline: Friday, November 20, 2020 League City is located near the Texas Gulf Coast, approximately 20 miles southeast of Houston in northern Galveston County and the southernmost part of Harris County. The city is situated on the south shore of Clear Lake and encompasses an area of 53 square miles. Ranked as one of the fastest growing and most desired communities in which to live in both Texas and the U.S., more than 110,000 residents live in League City due to the nationally-acclaimed school system, affordable master-planned communities, family-centric values, 100-year old oak trees, recreational lifestyle, and love for the water. The City has a staff of approximately 647 FTEs, an operating budget of $145.14 million and a 5-year capital program approaching $500 million. Under the general direction of the Director of Budget & Project Management, the Assistant Director shall manage, direct, and coordinate the activities of the Project Management Division to include supervision of 9 staff members. The ideal candidate must be a seasoned, experienced, highly competent technical expert with an outstanding track record of fostering a project management oriented culture, as well as prioritizing and implementing multi-discipline projects water, traffic, sewer, drainage, roads and parks. The ideal professional must have demonstrated success in leading the implementation of project management processes and establish a stable framework that supports all project teams and stakeholders to improve the probability of successful project delivery. Experience working with governmental entities to include TxDOT, Army Corps of Engineers, Railroad, GLO, and the Coast Guard, as well as experience with land acquisition and eminent domain are key in this role. Bachelor’s degree in Engineering, Construction Management, or related field. Registered Professional Engineer in the State of Texas or ability to obtain Texas license within six months. A minimum of 7 years of progressive experience in Civil Engineering, Project/Program Management, or relatable work experience, to include 3 years of supervisory experience at a professional level. Candidates with a minimum of 5 years of local government Civil Engineering experience are preferred, as well as Project Management Professional (PMP) credentials. To be considered, please submit a cover letter, resume, and six work-related references (two peers, two supervisors and two subordinates). Candidates selected for a screening interview will be requested to provide a writing sample for review with details to follow. To review more information on the position, please visit our website: https://executivesearch.cpshr.us/JobDetail?ID=1699 For additional information contact: Kylie Wilson CPS HR Consulting kwilson@cpshr.us To view an online brochure for this position visit: executivesearch.cpshr.us City of League City, Texas website: www.leaguecity.com The City of League City, Texas is an equal opportunity employer.
Full Time
City of League City, Texas Assistant Director of Project Management Annual salary is commensurate with experience and qualifications. Application deadline: Friday, November 20, 2020 League City is located near the Texas Gulf Coast, approximately 20 miles southeast of Houston in northern Galveston County and the southernmost part of Harris County. The city is situated on the south shore of Clear Lake and encompasses an area of 53 square miles. Ranked as one of the fastest growing and most desired communities in which to live in both Texas and the U.S., more than 110,000 residents live in League City due to the nationally-acclaimed school system, affordable master-planned communities, family-centric values, 100-year old oak trees, recreational lifestyle, and love for the water. The City has a staff of approximately 647 FTEs, an operating budget of $145.14 million and a 5-year capital program approaching $500 million. Under the general direction of the Director of Budget & Project Management, the Assistant Director shall manage, direct, and coordinate the activities of the Project Management Division to include supervision of 9 staff members. The ideal candidate must be a seasoned, experienced, highly competent technical expert with an outstanding track record of fostering a project management oriented culture, as well as prioritizing and implementing multi-discipline projects water, traffic, sewer, drainage, roads and parks. The ideal professional must have demonstrated success in leading the implementation of project management processes and establish a stable framework that supports all project teams and stakeholders to improve the probability of successful project delivery. Experience working with governmental entities to include TxDOT, Army Corps of Engineers, Railroad, GLO, and the Coast Guard, as well as experience with land acquisition and eminent domain are key in this role. Bachelor’s degree in Engineering, Construction Management, or related field. Registered Professional Engineer in the State of Texas or ability to obtain Texas license within six months. A minimum of 7 years of progressive experience in Civil Engineering, Project/Program Management, or relatable work experience, to include 3 years of supervisory experience at a professional level. Candidates with a minimum of 5 years of local government Civil Engineering experience are preferred, as well as Project Management Professional (PMP) credentials. To be considered, please submit a cover letter, resume, and six work-related references (two peers, two supervisors and two subordinates). Candidates selected for a screening interview will be requested to provide a writing sample for review with details to follow. To review more information on the position, please visit our website: https://executivesearch.cpshr.us/JobDetail?ID=1699 For additional information contact: Kylie Wilson CPS HR Consulting kwilson@cpshr.us To view an online brochure for this position visit: executivesearch.cpshr.us City of League City, Texas website: www.leaguecity.com The City of League City, Texas is an equal opportunity employer.
The J. Paul Getty Trust
Los Angeles, California,United States, 90049
Overview
Seeking a highly organized professional to serve as Executive Assistant to the Director of the Getty Foundation and oversee day-to-day operations for the director's office, including complex travel and scheduling arrangements, internal and external communications, and information management. The Executive Assistant serves as a representative of the director while interacting with individuals at all levels of the organization, as well as high-level external contacts, and develops effective working relationships with colleagues across the Getty. In all work, the Executive Assistant manages and accesses confidential material; sensitivity, discretion, professionalism, and sound judgement are required.
Responsibilities
A core responsibility is management of a complex executive calendar, which involves competing requests and multiple scheduling priorities.
The Executive Assistant is responsible for management of information for the director's office. This entails maintaining records, in all formats, for ease of access and according to institutional records management policies. Work will regularly involve records of enduring value that document the organization's history; care must be taken to preserve such documents and the intellectual property of the Getty. Additionally, the Executive Assistant will track inquiries received by the director via email, phone, and mail to be sure they are addressed in a timely manner.
The Executive Assistant is responsible for all aspects of the director's many and complicated international business travel arrangements. In preparation for the director's meetings and business trips, the Executive Assistant will compile relevant information and background materials and, following trips, will swiftly prepare accurate expense reports in compliance with Getty policies.
The Executive Assistant is responsible for development of general communications, on behalf of the director. This includes drafting and proofreading business correspondence to senior and executive-level colleagues inside and outside the organization. The Executive Assistant may also assist in development and preparation of reports, publications, and presentations.
Additionally, the Executive Assistant is also responsible for the administration of contracts, tracking of the departmental budget, procuring supplies for the director's office, implementing special projects, as requested by the director, and performing other duties as assigned.
Qualifications
Bachelor's degree and a minimum of 7 years of experience, including demonstrated experience providing executive-level support, are required.
Apply Here
PI124829107
Full Time
Overview
Seeking a highly organized professional to serve as Executive Assistant to the Director of the Getty Foundation and oversee day-to-day operations for the director's office, including complex travel and scheduling arrangements, internal and external communications, and information management. The Executive Assistant serves as a representative of the director while interacting with individuals at all levels of the organization, as well as high-level external contacts, and develops effective working relationships with colleagues across the Getty. In all work, the Executive Assistant manages and accesses confidential material; sensitivity, discretion, professionalism, and sound judgement are required.
Responsibilities
A core responsibility is management of a complex executive calendar, which involves competing requests and multiple scheduling priorities.
The Executive Assistant is responsible for management of information for the director's office. This entails maintaining records, in all formats, for ease of access and according to institutional records management policies. Work will regularly involve records of enduring value that document the organization's history; care must be taken to preserve such documents and the intellectual property of the Getty. Additionally, the Executive Assistant will track inquiries received by the director via email, phone, and mail to be sure they are addressed in a timely manner.
The Executive Assistant is responsible for all aspects of the director's many and complicated international business travel arrangements. In preparation for the director's meetings and business trips, the Executive Assistant will compile relevant information and background materials and, following trips, will swiftly prepare accurate expense reports in compliance with Getty policies.
The Executive Assistant is responsible for development of general communications, on behalf of the director. This includes drafting and proofreading business correspondence to senior and executive-level colleagues inside and outside the organization. The Executive Assistant may also assist in development and preparation of reports, publications, and presentations.
Additionally, the Executive Assistant is also responsible for the administration of contracts, tracking of the departmental budget, procuring supplies for the director's office, implementing special projects, as requested by the director, and performing other duties as assigned.
Qualifications
Bachelor's degree and a minimum of 7 years of experience, including demonstrated experience providing executive-level support, are required.
Apply Here
PI124829107
About the Organization
BoardSource is a globally recognized nonprofit focused on strengthening nonprofit leadership at the highest level — the board of directors. With expertise cultivated over more than three decades, BoardSource strengthens nonprofit leadership through research, thought leadership, and practical supports that help transform board structures, dynamics, and perspectives. It is widely recognized as the go-to resource for nonprofit boards and reaches more than 500,000 leaders each year. Over the years, BoardSource’s leadership footprint in the nonprofit sector has expanded beyond “board leadership essentials” to research and proactively address critical issues that are impeding the nonprofit sector’s ability to achieve its full potential for impact. In addition to an expansion of its signature research study, “Leading with Intent,” BoardSource has also prioritized initiatives to address:
The urgent need for more diverse nonprofit boards that are committed to doing their work in a way that helps advance equity and justice;
The importance of understanding and engaging in public policy issues that impact or impede an organization’s ability to fulfill its mission, serve its community, or otherwise do its mission-driven work; and
The opportunity to structure organizations for greater resilience and impact through strategic alliances and mergers.
Position Summary
The Assessment Services Account Representative provides account management and client support via phone and email to our customers who purchase online assessments. This individual manages the full survey process – including sale, setup, customization (when applicable), launch, technical assistance, and report generation – for clients who conduct any variation of a board self-assessment survey, chief executive assessment survey, or a custom survey project using BoardSource’s online survey tools. Strong customer service skills in both email and phone-based support are a must. This individual is part of a cross-functional team that manages all customer, member, and client-relations. As such, the Assessment Services Account Representative also provides back-up support to the Member Services Coordinator. In particular, this individual will assist the Member Services Coordinator with all aspects member services, including sales and customer order processing for BoardSource products and services, such as publication orders, membership, training, webinar, and conference registrations via telephone, email, Web orders, and walk-ins, as well as resolving account specific questions/issues and answering questions about our services/products more generally.
Specific Duties
The duties that follow represent the primary responsibilities for this role. All employees are responsible for performing other projects and duties as assigned. Client Intake and Sales
Guide and advise clients on assessments, other BoardSource services, and other governance-related questions and issues.
Identify and match client needs to appropriate products.
Convert leads to sales and upsell as appropriate.
Maintain a tracking system for monthly assessment product sales.
Account Management
Respond quickly and efficiently to customer needs.
Maintain information related to assessment sales using Salesforce.
Set up and manage customer accounts for BoardSource assessments, including all timelines and deliverables.
Generate and deliver client data reports using Qualtrics Research, Qualtrics 360, and Qualtrics Vocalize.
Generate DECK using tool templates and client data.
Compile and prepare custom reports, such as year-to-year comparison and segmented reports.
Manage quality assurance activities for assessments.
Provide client support via phone and email, giving clear instructions for assessments products and answering questions related to our nonprofit governance assessment tools.
Effectively problem-solve and troubleshoot customer issues related to online products.
Problem-solve technical issues related to survey software by working with technical support team at Qualtrics.
Work closely with other staff to provide seamless customer service.
Departmental Support
Function as a super-user for survey software vendor, including communicating with the technical support team to resolve issues and identifying enhancements and customizations in the software to gain efficiencies in daily survey administration.
Compile and prepare data for custom surveys, consulting projects, and other evaluations as needed.
Develop a basic understanding of nonprofit governance issues.
Assist Assessments team to ensure all processes related to assessments are captured in a training manual and assist in updating Assessments SOPs as requested.
Participate in activities needed to support the management functions of the organization.
Member Services Backup
Assist with and provide back-up support to other functions in the department as assigned.
Process orders for each line of business that comes in via telephone, fax, mail, Web site, and in person.
Maintain a high level of knowledge about BoardSource and each of its lines of business — publications, assessment tools, membership, trainings, events, and consulting — to be able to promote solutions that fit the customer’s needs.
Process cancelations, customer returns, and refunds as necessary.
Respond to email and phone requests for account assistance and questions about our products and services.
Qualifications and Requirements
Bachelor’s degree with 1-3 years of administrative, customer service, sales, or account management experience preferred
Solid understanding of MS Office suite and Outlook
Highly organized with a methodical, detail-oriented approach to executing day-to-day processes and problem solving
Keen eye for identifying and implementing process improvements with the ability to work effectively under pressure, adapt to changing situations and adjusting priorities
Strong customer-focused attitude with the ability to professionally interact with customers and prospective customers, nonprofit staff and board members, and BoardSource staff
Excellent written and verbal communication skills
Account/project management experience with strong follow-up and follow-through skills
Basic research knowledge and experience (e.g., literature searches, survey management, database construction and management)
Experienced and very comfortable working in a computer and Web-based environment
Experience with, or willingness to learn, new software and applications such as Salesforce; Qualtrics Research, Qualtrics 360, and Qualtrics Vocalize; Statwing platforms; SPSS; and Tableau
Self-starter who can work with minimal supervision, independently, and as part of a team
Passion for the nonprofit sector and nonprofit experience preferred
Compensation and BenefitsBoardSource offers competitive wages, growth opportunities and excellent benefits, including high-quality health insurance with dental and vision coverage; life insurance; a retirement plan with employer match; and other work/life benefits. Starting salary is $41,322 .
Work Environment and Physical Requirements
The physical requirements for the Consulting and Learning Practice Assistant are customary to an office setting, seated or standing at a desk with standard office equipment and technology. Reasonable accommodations will gladly be made to enable individuals with disabilities to perform essential job functions. The employee must be able to lift up to 15 pounds at times.
Additional Information
Come be a part of our team and help us to advance the work of nonprofit organizations across the country! To apply for this role, please submit a cover letter and resume.
BoardSource is an equal opportunity employer and we are committed to a diverse and inclusive workplace. All information that you provide will be kept confidential in accordance with EEO guidelines.
Full Time
About the Organization
BoardSource is a globally recognized nonprofit focused on strengthening nonprofit leadership at the highest level — the board of directors. With expertise cultivated over more than three decades, BoardSource strengthens nonprofit leadership through research, thought leadership, and practical supports that help transform board structures, dynamics, and perspectives. It is widely recognized as the go-to resource for nonprofit boards and reaches more than 500,000 leaders each year. Over the years, BoardSource’s leadership footprint in the nonprofit sector has expanded beyond “board leadership essentials” to research and proactively address critical issues that are impeding the nonprofit sector’s ability to achieve its full potential for impact. In addition to an expansion of its signature research study, “Leading with Intent,” BoardSource has also prioritized initiatives to address:
The urgent need for more diverse nonprofit boards that are committed to doing their work in a way that helps advance equity and justice;
The importance of understanding and engaging in public policy issues that impact or impede an organization’s ability to fulfill its mission, serve its community, or otherwise do its mission-driven work; and
The opportunity to structure organizations for greater resilience and impact through strategic alliances and mergers.
Position Summary
The Assessment Services Account Representative provides account management and client support via phone and email to our customers who purchase online assessments. This individual manages the full survey process – including sale, setup, customization (when applicable), launch, technical assistance, and report generation – for clients who conduct any variation of a board self-assessment survey, chief executive assessment survey, or a custom survey project using BoardSource’s online survey tools. Strong customer service skills in both email and phone-based support are a must. This individual is part of a cross-functional team that manages all customer, member, and client-relations. As such, the Assessment Services Account Representative also provides back-up support to the Member Services Coordinator. In particular, this individual will assist the Member Services Coordinator with all aspects member services, including sales and customer order processing for BoardSource products and services, such as publication orders, membership, training, webinar, and conference registrations via telephone, email, Web orders, and walk-ins, as well as resolving account specific questions/issues and answering questions about our services/products more generally.
Specific Duties
The duties that follow represent the primary responsibilities for this role. All employees are responsible for performing other projects and duties as assigned. Client Intake and Sales
Guide and advise clients on assessments, other BoardSource services, and other governance-related questions and issues.
Identify and match client needs to appropriate products.
Convert leads to sales and upsell as appropriate.
Maintain a tracking system for monthly assessment product sales.
Account Management
Respond quickly and efficiently to customer needs.
Maintain information related to assessment sales using Salesforce.
Set up and manage customer accounts for BoardSource assessments, including all timelines and deliverables.
Generate and deliver client data reports using Qualtrics Research, Qualtrics 360, and Qualtrics Vocalize.
Generate DECK using tool templates and client data.
Compile and prepare custom reports, such as year-to-year comparison and segmented reports.
Manage quality assurance activities for assessments.
Provide client support via phone and email, giving clear instructions for assessments products and answering questions related to our nonprofit governance assessment tools.
Effectively problem-solve and troubleshoot customer issues related to online products.
Problem-solve technical issues related to survey software by working with technical support team at Qualtrics.
Work closely with other staff to provide seamless customer service.
Departmental Support
Function as a super-user for survey software vendor, including communicating with the technical support team to resolve issues and identifying enhancements and customizations in the software to gain efficiencies in daily survey administration.
Compile and prepare data for custom surveys, consulting projects, and other evaluations as needed.
Develop a basic understanding of nonprofit governance issues.
Assist Assessments team to ensure all processes related to assessments are captured in a training manual and assist in updating Assessments SOPs as requested.
Participate in activities needed to support the management functions of the organization.
Member Services Backup
Assist with and provide back-up support to other functions in the department as assigned.
Process orders for each line of business that comes in via telephone, fax, mail, Web site, and in person.
Maintain a high level of knowledge about BoardSource and each of its lines of business — publications, assessment tools, membership, trainings, events, and consulting — to be able to promote solutions that fit the customer’s needs.
Process cancelations, customer returns, and refunds as necessary.
Respond to email and phone requests for account assistance and questions about our products and services.
Qualifications and Requirements
Bachelor’s degree with 1-3 years of administrative, customer service, sales, or account management experience preferred
Solid understanding of MS Office suite and Outlook
Highly organized with a methodical, detail-oriented approach to executing day-to-day processes and problem solving
Keen eye for identifying and implementing process improvements with the ability to work effectively under pressure, adapt to changing situations and adjusting priorities
Strong customer-focused attitude with the ability to professionally interact with customers and prospective customers, nonprofit staff and board members, and BoardSource staff
Excellent written and verbal communication skills
Account/project management experience with strong follow-up and follow-through skills
Basic research knowledge and experience (e.g., literature searches, survey management, database construction and management)
Experienced and very comfortable working in a computer and Web-based environment
Experience with, or willingness to learn, new software and applications such as Salesforce; Qualtrics Research, Qualtrics 360, and Qualtrics Vocalize; Statwing platforms; SPSS; and Tableau
Self-starter who can work with minimal supervision, independently, and as part of a team
Passion for the nonprofit sector and nonprofit experience preferred
Compensation and BenefitsBoardSource offers competitive wages, growth opportunities and excellent benefits, including high-quality health insurance with dental and vision coverage; life insurance; a retirement plan with employer match; and other work/life benefits. Starting salary is $41,322 .
Work Environment and Physical Requirements
The physical requirements for the Consulting and Learning Practice Assistant are customary to an office setting, seated or standing at a desk with standard office equipment and technology. Reasonable accommodations will gladly be made to enable individuals with disabilities to perform essential job functions. The employee must be able to lift up to 15 pounds at times.
Additional Information
Come be a part of our team and help us to advance the work of nonprofit organizations across the country! To apply for this role, please submit a cover letter and resume.
BoardSource is an equal opportunity employer and we are committed to a diverse and inclusive workplace. All information that you provide will be kept confidential in accordance with EEO guidelines.
The Hunt Institute’s mission is to provide unbiased research, technical expertise, and learning opportunities that equip and empower educators and policymakers to drive equitable reforms and become audacious champions for education. Since its establishment in 2001, The Institute has emerged as a recognized and credible leader in the movement to transform American public education and a go-to source for reliable, objective, and timely information. The Institute works at the intersection of education policy and politics, supporting state and national officials and empowering them to drive education reform. Its mandate is to inspire and equip elected officials and senior policymakers to make informed decisions that improve the lives of all children. The Institute’s primary audience consists of governors, legislators, and other elected and state-level policymakers.
Position
The Executive Assistant (EA) will be expected to primarily support the CEO as he manages day-to-day operations of The Hunt Institute. Depending on workload, this position may be assigned to support other projects and members of the leadership team including the Vice President as needed. The EA will report to the Vice President.
Responsibilities
Answer all incoming calls, redirecting them to the appropriate party or keeping messages.
Receive letters, packages etc. and prepare outgoing mail.
Completes administrative tasks for the CEO including: managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Plans, coordinates and ensures the CEO's schedule is followed and respected.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO including those of a sensitive or confidential nature and determines appropriate course of action, referral, or response.
Provides a bridge for smooth communication between the CEO and the team.
Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
Completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters and emails, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
Assists and supports the CEO in preparing for meetings, including preparing meeting materials, keeping track of meeting progress and follow up items, and preparing and revising correspondence and other documents, as necessary.
Maintains supplies for the office in coordination with the Director of Finance & Operations and Program Coordinator.
Qualifications
High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience.
Comprehensive experience with Microsoft Office including Outlook, Word and Excel.
Impeccable attention to detail.
Excellent communication and relationship-building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
Ideal candidates will also demonstrate the following characteristics:
Demonstrated resourcefulness and good judgment.
Hands-on, leads by example.
Values diversity of thought, backgrounds, and perspectives.
Ability to multi-task while maintaining impeccable attention to details.
Integrity/ethics beyond reproach.
Constantly seeking to apply best practices.
Willingness to work collaboratively and consider new ideas.
Commitment to The Institute’s mission, financial stability, and success.
Equal Employment Opportunity
At The Hunt Institute, Equal Employment Opportunity is our commitment and goal. All qualified candidates will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other protected status designated by federal, state or local law. Applicants are encouraged to confidentially self-identify when applying. Employment is contingent upon successful completion of a reference and background investigation.
To apply , please submit cover letter, along with a résumé or CV and a writing sample (no more than 1 page), to applicant@hunt-institute.org with the subject line “Executive Assistant – Your Last Name .” Position is open until filled. No phone calls, please.
Full Time
The Hunt Institute’s mission is to provide unbiased research, technical expertise, and learning opportunities that equip and empower educators and policymakers to drive equitable reforms and become audacious champions for education. Since its establishment in 2001, The Institute has emerged as a recognized and credible leader in the movement to transform American public education and a go-to source for reliable, objective, and timely information. The Institute works at the intersection of education policy and politics, supporting state and national officials and empowering them to drive education reform. Its mandate is to inspire and equip elected officials and senior policymakers to make informed decisions that improve the lives of all children. The Institute’s primary audience consists of governors, legislators, and other elected and state-level policymakers.
Position
The Executive Assistant (EA) will be expected to primarily support the CEO as he manages day-to-day operations of The Hunt Institute. Depending on workload, this position may be assigned to support other projects and members of the leadership team including the Vice President as needed. The EA will report to the Vice President.
Responsibilities
Answer all incoming calls, redirecting them to the appropriate party or keeping messages.
Receive letters, packages etc. and prepare outgoing mail.
Completes administrative tasks for the CEO including: managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Plans, coordinates and ensures the CEO's schedule is followed and respected.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO including those of a sensitive or confidential nature and determines appropriate course of action, referral, or response.
Provides a bridge for smooth communication between the CEO and the team.
Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
Completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters and emails, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
Assists and supports the CEO in preparing for meetings, including preparing meeting materials, keeping track of meeting progress and follow up items, and preparing and revising correspondence and other documents, as necessary.
Maintains supplies for the office in coordination with the Director of Finance & Operations and Program Coordinator.
Qualifications
High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience.
Comprehensive experience with Microsoft Office including Outlook, Word and Excel.
Impeccable attention to detail.
Excellent communication and relationship-building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
Ideal candidates will also demonstrate the following characteristics:
Demonstrated resourcefulness and good judgment.
Hands-on, leads by example.
Values diversity of thought, backgrounds, and perspectives.
Ability to multi-task while maintaining impeccable attention to details.
Integrity/ethics beyond reproach.
Constantly seeking to apply best practices.
Willingness to work collaboratively and consider new ideas.
Commitment to The Institute’s mission, financial stability, and success.
Equal Employment Opportunity
At The Hunt Institute, Equal Employment Opportunity is our commitment and goal. All qualified candidates will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other protected status designated by federal, state or local law. Applicants are encouraged to confidentially self-identify when applying. Employment is contingent upon successful completion of a reference and background investigation.
To apply , please submit cover letter, along with a résumé or CV and a writing sample (no more than 1 page), to applicant@hunt-institute.org with the subject line “Executive Assistant – Your Last Name .” Position is open until filled. No phone calls, please.
POSITION LOCATION
It is preferred that this position be based in the Housing Alliance’s Philadelphia office. However we will consider candidates based in the Housing Alliance’s Pittsburgh or Harrisburg offices OR a remote position located anywhere in Pennsylvania.
POSITION RESPONSIBILITIES
The Chief Operating Officer (COO) will serve as a critical senior leader and the Chief Financial Officer charged with leading the internal operations and core functions of the organization.
Strategic and People Leadership
In coordination with the Executive Director, establish an operations plan that maps to the strategic plan and provides clear vision and goals
Develop a process that measures and evaluates progress against goals
Establish a clear vision and plan for providing efficient and effective operational support
Oversee the annual conference planning process and overall membership recruitment strategy
Hire, lead, manage, and develop two full time and one part time positions ensuring staff have the support they need and are well positioned to deliver on their respective outcomes
Serve as an internal leader of the organization and provide a strong day-to-day leadership presence
In partnership with the ED, regularly set, review, and reinforce values and cultural norms
Support implementation of training and professional development for staff development, and external relations activities
Financial Oversight
Develop annual budget; prepare new project budgets
Prepare, analyze and present monthly financial reports to Executive Director and quarterly financial reports to the Board of Directors; monitor projected revenue and expenses v actual
Actively manage the day to day accounting and financial operations including supervising the Part Time Bookkeeper and managing the billing, accounts receivable, accounts payables, and payroll functions
Oversee banking activities and actively manage cash flow
Prepare for and coordinate annual audit process: prepare information for independent auditor, serve as liaison with independent auditor, and initiate any necessary follow-up to annual audit
Fund Development
Responsible for annual conference sponsor solicitation, including managing and providing support to the sponsorship committee and soliciting sponsors directly
Prepare and submit program and financial reports to funders
Grants, Legal & Compliance Oversight
Ensure financial and legal due diligence on all funding opportunities
Develop systems, tools, and protocols for tracking and measuring grant outcomes
Manage the negotiation and execution of contracts with funding sources, consultants, subcontractors, and vendors
Monitor changes in legal, regulatory and administrative environments and implement changes in procedures and needed to maintain compliance while maximizing operational and financial results
Prepare and submit financial and program reports for funders
Oversee 990 preparation and all regulatory reporting requirements
Functional Leadership (HR, Admin)
Oversee all operations daily and ensure all business operations are smooth and efficient Periodically review and update personnel policies, compensation, and benefits structure
Implement recruitment, onboarding, and performance management practices
With the support of the administrative assistant, manage all employee benefits and organizational insurance, including annual renewals
Manage special projects such as potential office move and file consolidation
Supervise Executive, Program and Communications Assistant
Board Support and Management
Work collaboratively with the Board supporting board meeting agenda development in collaboration with the Executive Director
Manage and staff Board Committees including but not limited to the Finance Committee and the Board Governance Committee
QUALIFICATIONS:
Five to seven years of senior management experience, preferably with a non-profit entity.
Undergraduate degree from an accredited college or university.
Certified Public Accountant designation a plus.
Experience in the housing, community development, and / or homeless services field a plus
General accounting and financial reporting procedures in accordance with the GAAP
Must be highly ethical with a high level of integrity; self-motivated; dependable and reliable; ability to set priorities and work autonomously.
Detailed oriented.
Excellent written and verbal communication skills.
Excellent organizational and time management skills.
Good problem solving skills, ability to adjust to changes and unexpected obstacles
Reports to: Executive Director
Salary: $75,000 – 85,000
Benefits: Comprehensive Medical / Vision and Dental Plans; Employer Paid Life Insurance; Employer Paid Short-Term and Long-Term Disability; 401K plan with 5% employer match after 1 year of employment
How to Apply: Send cover letter and resume to info@housingalliancepa.org
The Housing Alliance of Pennsylvania does not discriminate on the basis of race, color, sex, religion, national origin, disability, age, genetic information veteran status, sexual orientation, gender identity or expression, or marital status. Minorities, people with lived experience, disabilities, fluency in languages other than English and veterans, are strongly encouraged to apply.
Full Time
POSITION LOCATION
It is preferred that this position be based in the Housing Alliance’s Philadelphia office. However we will consider candidates based in the Housing Alliance’s Pittsburgh or Harrisburg offices OR a remote position located anywhere in Pennsylvania.
POSITION RESPONSIBILITIES
The Chief Operating Officer (COO) will serve as a critical senior leader and the Chief Financial Officer charged with leading the internal operations and core functions of the organization.
Strategic and People Leadership
In coordination with the Executive Director, establish an operations plan that maps to the strategic plan and provides clear vision and goals
Develop a process that measures and evaluates progress against goals
Establish a clear vision and plan for providing efficient and effective operational support
Oversee the annual conference planning process and overall membership recruitment strategy
Hire, lead, manage, and develop two full time and one part time positions ensuring staff have the support they need and are well positioned to deliver on their respective outcomes
Serve as an internal leader of the organization and provide a strong day-to-day leadership presence
In partnership with the ED, regularly set, review, and reinforce values and cultural norms
Support implementation of training and professional development for staff development, and external relations activities
Financial Oversight
Develop annual budget; prepare new project budgets
Prepare, analyze and present monthly financial reports to Executive Director and quarterly financial reports to the Board of Directors; monitor projected revenue and expenses v actual
Actively manage the day to day accounting and financial operations including supervising the Part Time Bookkeeper and managing the billing, accounts receivable, accounts payables, and payroll functions
Oversee banking activities and actively manage cash flow
Prepare for and coordinate annual audit process: prepare information for independent auditor, serve as liaison with independent auditor, and initiate any necessary follow-up to annual audit
Fund Development
Responsible for annual conference sponsor solicitation, including managing and providing support to the sponsorship committee and soliciting sponsors directly
Prepare and submit program and financial reports to funders
Grants, Legal & Compliance Oversight
Ensure financial and legal due diligence on all funding opportunities
Develop systems, tools, and protocols for tracking and measuring grant outcomes
Manage the negotiation and execution of contracts with funding sources, consultants, subcontractors, and vendors
Monitor changes in legal, regulatory and administrative environments and implement changes in procedures and needed to maintain compliance while maximizing operational and financial results
Prepare and submit financial and program reports for funders
Oversee 990 preparation and all regulatory reporting requirements
Functional Leadership (HR, Admin)
Oversee all operations daily and ensure all business operations are smooth and efficient Periodically review and update personnel policies, compensation, and benefits structure
Implement recruitment, onboarding, and performance management practices
With the support of the administrative assistant, manage all employee benefits and organizational insurance, including annual renewals
Manage special projects such as potential office move and file consolidation
Supervise Executive, Program and Communications Assistant
Board Support and Management
Work collaboratively with the Board supporting board meeting agenda development in collaboration with the Executive Director
Manage and staff Board Committees including but not limited to the Finance Committee and the Board Governance Committee
QUALIFICATIONS:
Five to seven years of senior management experience, preferably with a non-profit entity.
Undergraduate degree from an accredited college or university.
Certified Public Accountant designation a plus.
Experience in the housing, community development, and / or homeless services field a plus
General accounting and financial reporting procedures in accordance with the GAAP
Must be highly ethical with a high level of integrity; self-motivated; dependable and reliable; ability to set priorities and work autonomously.
Detailed oriented.
Excellent written and verbal communication skills.
Excellent organizational and time management skills.
Good problem solving skills, ability to adjust to changes and unexpected obstacles
Reports to: Executive Director
Salary: $75,000 – 85,000
Benefits: Comprehensive Medical / Vision and Dental Plans; Employer Paid Life Insurance; Employer Paid Short-Term and Long-Term Disability; 401K plan with 5% employer match after 1 year of employment
How to Apply: Send cover letter and resume to info@housingalliancepa.org
The Housing Alliance of Pennsylvania does not discriminate on the basis of race, color, sex, religion, national origin, disability, age, genetic information veteran status, sexual orientation, gender identity or expression, or marital status. Minorities, people with lived experience, disabilities, fluency in languages other than English and veterans, are strongly encouraged to apply.
Dispensary Team Lead - Job Description
JOB SCOPE
Operate with direct supervision from Dispensary Manager and Assistant Dispensary Manager. Follow established policies and procedures and contributes to the development of new ones that drive the culture, efficiency and productivity in the Dispensary. This position reports directly to the General Manager.
POSITION SUMMARY
A Dispensary Team Lead is responsible for day-to-day operations of the dispensary including leading a dynamic team, establishing strong relationships with cultivation and production representatives, inventory control, and customer service while staying compliant with State laws, rules and regulations. Team Leads will also be excellent communicators liaising with all levels of the organization to help implement, refine and enforce lawful standard operating procedures that promote organization, Team culture and productivity. Ideal candidates should have a passion for cannabis, be energetic, have a positive attitude and are willing to work hard.
JOB RESPONSIBILITIES
Participate in refining and implementing best operational rules, regulations, policies, and procedures.
Supervise, train and direct the dispensary team.
Educate the team according to company guidelines, conduct performance reviews, and establish performance improvement plans.
Assist with hiring, discipline, termination or advancement of employees.
Inspire the team to deliver the best customer experience.
Ensure the safety and satisfaction of both customers and employees.
Maintain an in-depth industry wide knowledge of products and strains in Massachusetts.
Maintain in-depth knowledge of the current cannabis law and regulations.
Educate the Team about cannabis products and consumption methods.
Oversee and manage quality product inventory and conduct opening/closing inventory counts and audits as needed.
Manage financial records and cash handling procedures.
Proficiency in point of sale & state tracking.
Ensure the dispensary remains compliant with security, inventory and local and state regulations including effectively leading state inspectors through the facility.
Maintain records for all necessary documents: delivery and inventory manifests, inventory counts, necessary employee and patient/customer information, destruction reports, etc.
REQUIRED EXPERIENCE, EDUCATION AND SKILLS
2+ years supervisory experience required
Retail and/or cannabis and/or service industry experience preferred
Must be 21 years of age or older
Regulations and Inventory experience preferred
Proficiency with computers
College Degree desired
Strong organizational, communication, and leadership skills
ABOUT LAZY RIVER PRODUCTS
Lazy River Products is a vertically integrated cannabis cultivation and product development company in Dracut, MA who, at its core, will produce the highest quality cannabis and cannabis related products in New England.
Our Executive Management Team each has more than 20 years of experience in their respective fields of business entrepreneurship, corporate technology, and cultivation/horticulture. They have combined their expertise and together have formed a brain trust comprised of some of the best resources in the industry today. Their shared goal is to use data and process driven methodologies along with a strong customer service focus to create one of the leading brands in the industry and a successful organization that drives lasting change within the local communities it serves.
MISSION STATEMENT
At Lazy River Products it is our mission to be recognized as the Commonwealths premier fully integrated cannabis-based Product Development Company.
Our goal is to consistently deliver trusted small batch, craft quality products and exceptional service to our customers and the local communities for which we serve.
At our core we provide professional, compliant and socially responsible standards that raise the bar and will be the new definition for excellence in the Cannabis Industry here in Massachusetts.
We will always diligently work within each of the local communities we touch to help facilitate strategies to further enhance economic opportunity, build strong neighborhoods and provide a solid framework for quality growth and development.
“Give Back, Grow, Succeed”
*We are an EOE who encourages minorities, women, veterans, people with disabilities, and people of all gender identities and sexual orientations to apply for this position*
Full Time
Dispensary Team Lead - Job Description
JOB SCOPE
Operate with direct supervision from Dispensary Manager and Assistant Dispensary Manager. Follow established policies and procedures and contributes to the development of new ones that drive the culture, efficiency and productivity in the Dispensary. This position reports directly to the General Manager.
POSITION SUMMARY
A Dispensary Team Lead is responsible for day-to-day operations of the dispensary including leading a dynamic team, establishing strong relationships with cultivation and production representatives, inventory control, and customer service while staying compliant with State laws, rules and regulations. Team Leads will also be excellent communicators liaising with all levels of the organization to help implement, refine and enforce lawful standard operating procedures that promote organization, Team culture and productivity. Ideal candidates should have a passion for cannabis, be energetic, have a positive attitude and are willing to work hard.
JOB RESPONSIBILITIES
Participate in refining and implementing best operational rules, regulations, policies, and procedures.
Supervise, train and direct the dispensary team.
Educate the team according to company guidelines, conduct performance reviews, and establish performance improvement plans.
Assist with hiring, discipline, termination or advancement of employees.
Inspire the team to deliver the best customer experience.
Ensure the safety and satisfaction of both customers and employees.
Maintain an in-depth industry wide knowledge of products and strains in Massachusetts.
Maintain in-depth knowledge of the current cannabis law and regulations.
Educate the Team about cannabis products and consumption methods.
Oversee and manage quality product inventory and conduct opening/closing inventory counts and audits as needed.
Manage financial records and cash handling procedures.
Proficiency in point of sale & state tracking.
Ensure the dispensary remains compliant with security, inventory and local and state regulations including effectively leading state inspectors through the facility.
Maintain records for all necessary documents: delivery and inventory manifests, inventory counts, necessary employee and patient/customer information, destruction reports, etc.
REQUIRED EXPERIENCE, EDUCATION AND SKILLS
2+ years supervisory experience required
Retail and/or cannabis and/or service industry experience preferred
Must be 21 years of age or older
Regulations and Inventory experience preferred
Proficiency with computers
College Degree desired
Strong organizational, communication, and leadership skills
ABOUT LAZY RIVER PRODUCTS
Lazy River Products is a vertically integrated cannabis cultivation and product development company in Dracut, MA who, at its core, will produce the highest quality cannabis and cannabis related products in New England.
Our Executive Management Team each has more than 20 years of experience in their respective fields of business entrepreneurship, corporate technology, and cultivation/horticulture. They have combined their expertise and together have formed a brain trust comprised of some of the best resources in the industry today. Their shared goal is to use data and process driven methodologies along with a strong customer service focus to create one of the leading brands in the industry and a successful organization that drives lasting change within the local communities it serves.
MISSION STATEMENT
At Lazy River Products it is our mission to be recognized as the Commonwealths premier fully integrated cannabis-based Product Development Company.
Our goal is to consistently deliver trusted small batch, craft quality products and exceptional service to our customers and the local communities for which we serve.
At our core we provide professional, compliant and socially responsible standards that raise the bar and will be the new definition for excellence in the Cannabis Industry here in Massachusetts.
We will always diligently work within each of the local communities we touch to help facilitate strategies to further enhance economic opportunity, build strong neighborhoods and provide a solid framework for quality growth and development.
“Give Back, Grow, Succeed”
*We are an EOE who encourages minorities, women, veterans, people with disabilities, and people of all gender identities and sexual orientations to apply for this position*
About the Senior Budget Manager Position
The Senior Budget Manager provides an organization-wide focus on sources of revenue and the allocation of resources across all City functions based on community priorities and values. Reporting to the Assistant Director of Finance, the Senior Budget Manager manages the annual budget process for the City of Boulder and effectively leads the central budget team consisting of two Senior Budget Analysts and a Budget Analyst.
The Senior Budget Manager advises the Chief Financial Officer, Assistant Director of Finance, and the Executive Budget Team (EBT) on policy issues with a budgetary impact. This position also provides policy guidance and technical advice to Departments on budget submissions, supplemental budget requests, and budgetary analysis developing options, suggestions, and recommendations. The Senior Budget Manager conducts a variety of fiscal and revenue studies, including fiscal impact, cost-benefit, and financial feasibility analyses for implementation into the budget process. This person also provides additional support to the Chief Financial Officer and City Manager with specific data requests, analytical study requests, policy reviews, and studies of best practices.
The Senior Budget Manager plans, manages, and coordinates long-term financial planning services. This person prepares multi-year forecasts of revenues and expenditures and prepares and updates the City’s long-range financial plan. The Senior Budget Manager directs the full-cost allocation process by approving the annual calendar for the project and providing educational information on the cost allocation plan. In addition, the Senior Budget Manager monitors and analyzes monthly operating and capital budgets and collaborates with the accounting and financial reporting division when conducting reviews of accounting issues or concerns regarding internal controls.
Qualifications
A minimum of five years of financial experience, including three years in financial leadership and management, is required. Demonstrated working knowledge of budget administration, organizational budgeting, revenue and expenditures, monitoring and forecasting, and financial reporting is essential. Knowledge of municipal budgeting principles, procedures, and implementation of best practices in municipal budgeting is required, with experience in other disciplines of local government finance highly desired.
Strong leadership and management skills are essential, as is the ability to foster relationships with engaged stakeholders and customers. Excellent presentation skills are required, including the ability to communicate complex data in understandable terms to internal and external customers. Experience with performance measures and the ability to prepare clear and concise reports are ideal. Knowledge of and experience with labor modeling and planning is desired. Involvement with an ERP or HRIS implementation is helpful.
A degree in Finance, Accounting, Economics, or related field is required, and a master’s degree in Finance, Public Administration, Business Administration, Economics, or related field is desired. Equivalent relevant experience and education may be considered.
Compensation and Benefits
The hiring range for the Senior Budget Manager is $116,000 to $136,000 and will depend on the qualifications of the successful candidate. The City of Boulder is a progressive organization that values employee engagement and well-being. The City recognizes the importance of providing an encompassing health and life benefits program to employees, including Telework, Flex Schedules, Telehealth and Wellness Incentives, Infants and Dogs at Work Program, and an Employee Discount Program on goods and services throughout the Boulder Community. Additional information can be viewed here .
To Be Considered
Respect is one of Boulder’s five City Values, and they are committed to diversity, equity, and inclusion. The City celebrates and supports differences across all spectrums, including but not limited to ethnicity, gender, age, disability, and sexuality. Through the City’s focus on racial equity, employee benefits, and the many program resources offered to employees, Boulder continually strives to weave respect for one another into the fabric of their organization.
Applications will be accepted electronically by The Novak Consulting Group at https://bit.ly/2Q9T0Bg . Applicants complete a brief online form and are prompted to provide a cover letter and resume. Open until filled with the first review of applications on October 5, 2020.
Full Time
About the Senior Budget Manager Position
The Senior Budget Manager provides an organization-wide focus on sources of revenue and the allocation of resources across all City functions based on community priorities and values. Reporting to the Assistant Director of Finance, the Senior Budget Manager manages the annual budget process for the City of Boulder and effectively leads the central budget team consisting of two Senior Budget Analysts and a Budget Analyst.
The Senior Budget Manager advises the Chief Financial Officer, Assistant Director of Finance, and the Executive Budget Team (EBT) on policy issues with a budgetary impact. This position also provides policy guidance and technical advice to Departments on budget submissions, supplemental budget requests, and budgetary analysis developing options, suggestions, and recommendations. The Senior Budget Manager conducts a variety of fiscal and revenue studies, including fiscal impact, cost-benefit, and financial feasibility analyses for implementation into the budget process. This person also provides additional support to the Chief Financial Officer and City Manager with specific data requests, analytical study requests, policy reviews, and studies of best practices.
The Senior Budget Manager plans, manages, and coordinates long-term financial planning services. This person prepares multi-year forecasts of revenues and expenditures and prepares and updates the City’s long-range financial plan. The Senior Budget Manager directs the full-cost allocation process by approving the annual calendar for the project and providing educational information on the cost allocation plan. In addition, the Senior Budget Manager monitors and analyzes monthly operating and capital budgets and collaborates with the accounting and financial reporting division when conducting reviews of accounting issues or concerns regarding internal controls.
Qualifications
A minimum of five years of financial experience, including three years in financial leadership and management, is required. Demonstrated working knowledge of budget administration, organizational budgeting, revenue and expenditures, monitoring and forecasting, and financial reporting is essential. Knowledge of municipal budgeting principles, procedures, and implementation of best practices in municipal budgeting is required, with experience in other disciplines of local government finance highly desired.
Strong leadership and management skills are essential, as is the ability to foster relationships with engaged stakeholders and customers. Excellent presentation skills are required, including the ability to communicate complex data in understandable terms to internal and external customers. Experience with performance measures and the ability to prepare clear and concise reports are ideal. Knowledge of and experience with labor modeling and planning is desired. Involvement with an ERP or HRIS implementation is helpful.
A degree in Finance, Accounting, Economics, or related field is required, and a master’s degree in Finance, Public Administration, Business Administration, Economics, or related field is desired. Equivalent relevant experience and education may be considered.
Compensation and Benefits
The hiring range for the Senior Budget Manager is $116,000 to $136,000 and will depend on the qualifications of the successful candidate. The City of Boulder is a progressive organization that values employee engagement and well-being. The City recognizes the importance of providing an encompassing health and life benefits program to employees, including Telework, Flex Schedules, Telehealth and Wellness Incentives, Infants and Dogs at Work Program, and an Employee Discount Program on goods and services throughout the Boulder Community. Additional information can be viewed here .
To Be Considered
Respect is one of Boulder’s five City Values, and they are committed to diversity, equity, and inclusion. The City celebrates and supports differences across all spectrums, including but not limited to ethnicity, gender, age, disability, and sexuality. Through the City’s focus on racial equity, employee benefits, and the many program resources offered to employees, Boulder continually strives to weave respect for one another into the fabric of their organization.
Applications will be accepted electronically by The Novak Consulting Group at https://bit.ly/2Q9T0Bg . Applicants complete a brief online form and are prompted to provide a cover letter and resume. Open until filled with the first review of applications on October 5, 2020.
University of Nevada Reno
University of Nevada, Reno
The University of Nevada, Reno is recruiting for an Executive Assistant to the Vice President, Student Services. The ideal candidate works closely with the Vice President for Student Services to manage the overall operation of the VP office and Division of Student Services. In seeking to build a diverse community for all students, the candidate functions as liaison between the Vice President and classified and professional staff of the division, administrators, faculty, regents, students and parents, and the community at large. This individual acts as the business and personnel manager and confers with the Vice President on a regular basis concerning personnel issues, policies and procedures, budget, and other matters directly affecting the office. The ideal candidate provides high quality customer service at all times and crisis response when necessary. The Executive Assistant conducts training, helps coordinate division and senior level staff meetings, and conducts division orientation sessions for staff. This position conducts research and prepares detailed reports. Individual hires, evaluates and supervises student employees. The Executive Assistant is also a member of the Vice President’s Council which is also comprised of the two (2) Associate Vice Presidents in the Division.
Full Time
The University of Nevada, Reno is recruiting for an Executive Assistant to the Vice President, Student Services. The ideal candidate works closely with the Vice President for Student Services to manage the overall operation of the VP office and Division of Student Services. In seeking to build a diverse community for all students, the candidate functions as liaison between the Vice President and classified and professional staff of the division, administrators, faculty, regents, students and parents, and the community at large. This individual acts as the business and personnel manager and confers with the Vice President on a regular basis concerning personnel issues, policies and procedures, budget, and other matters directly affecting the office. The ideal candidate provides high quality customer service at all times and crisis response when necessary. The Executive Assistant conducts training, helps coordinate division and senior level staff meetings, and conducts division orientation sessions for staff. This position conducts research and prepares detailed reports. Individual hires, evaluates and supervises student employees. The Executive Assistant is also a member of the Vice President’s Council which is also comprised of the two (2) Associate Vice Presidents in the Division.
