The John F. Kennedy Center for Performing Arts
Washington DC
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Special Events team directs and manages all Office of Development events, including fundraising and benefit-fulfillment events for the Kennedy Center, National Symphony Orchestra, and the Washington National Opera. At the direction of the Special Events Manager, Leadership Events and in collaboration with the Special Events Coordinator, the Special Events Assistant Manager is responsible for administrative and logistical management relating to execution of committee trips and donor benefit events. Working in partnership with the Individual Giving, National Symphony Orchestra, and Washington National Opera development teams, this role supports events with the Kennedy Center Board of Trustees, the President’s Advisory Committee on the Arts (PACA), the National Committee for the Performing Arts (NCPA), the Kennedy Center International Committee on the Arts (KCICA), the National Symphony Orchestra Board of Directors and National Trustees, and the Washington National Opera Governance Board. Key Responsibilities Leadership Event Management Project manage and execute NSO and WNO board events, including managing all facets of the event process including planning and implementation timelines, and serving as onsite coordinator. Manage hotel and transportation needs and vendor relations for donor committee travel, including researching venues and vendors, drafting requests for proposals, and negotiating contracts that are consistent with industry best practices and institutional budget requirements. Support and execute domestic committee trip vendor research, including sourcing venues, requesting availability, and setting up walkthroughs. Manage staffing and minute-by-minute run of show for committee trips and activations during Signature Event weekends. Support Special Events Manager in logistics and event execution of committee activations during Signature Event weekends. In partnership with the Special Events and Development teams, project manage all guest management needs for committee travel and board events, including dinner seating. Oversee and support the Coordinator in the creation and editing of marketing materials, including registration materials, itinerary booklets, menus, websites, and guest communication. Donor Benefit Events Event Management: Manage all facets of the event process including planning and implementation timelines for benefit events, including those hosted off-site; Work collaboratively with key stakeholders for benefit events to identify format, inventory and capacity, and location, to create design concept, and to manage the overall guest experience; Work with internal and external vendors to create innovative event concepts, inspired menus, and unique designs aligning with industry trends; Design minute-by-minute logistics of the event such load in/out, set up, deliveries, vendor time management. Donor Communications & Guest Management In partnership with Development & Communication teams, develop a comprehensive communication calendar for benefit events. Adapt this calendar to each event and ensure materials are developed and delivered in a timely manner. Work in partnership with the Communications team to draft compelling copy for invitation materials, website assets, email communications, and print materials. Ensure all materials are reviewed and approved by all stakeholders in a timely manner. Coordinate registration procedures, track RSVPs and process event payments. Establish invite email lists and maintain accurate guest lists for follow-up communication. Manage event email inboxes and ensure timely responses to donor inquiries and RSVPs. Budgeting: Ensure all event expenses are recorded and paid in a timely manner and remain within budget guidelines. Teamwork: Work collaboratively with the Special Events team to maintain a healthy, professional, and vibrant working relationship within the office and across the institution. Support new ideas and creative development of events under supervision of the Director or Special Events Other duties as assigned. Key Qualifications Minimum 3 year’ experience in event management. The position requires a full appreciation and understanding of event planning and logistics as it applies to matters of food and beverage services, production services and other vendor negotiations that are in line with Kennedy Center standards. Minimum 1 year experience managing events for high net worth donors Work independently and in a collaborative team environment with ease. College degree or applicable professional experience. Proficiency in database management, Microsoft Office Suite, and other computer skills, as required. Experience with Tessitura strongly preferred. Investment in the Kennedy Center’s mission. Interest in arts, culture, and arts education is ideal. Experience navigating large, complex organizations, and collaborating across teams to achieve shared goals. Exceptional written and verbal communication skills. Exceptional project management and organizational skills. Ability to deliver results while managing competing priorities under tight deadlines. Professional, resourceful, collaborative, and organized worker. Ability to work independently and as a team player, to take initiative and prioritize multiple projects. Flexibility for extended hours, including nights and weekends, as well as travel domestically Candidate must be local or willing to relocate to the DMV area Additional Information 20% travel is required. This position is required to be onsite for event activity, but is also eligible for hybrid working arrangements that accommodate remote work.
Full Time Regular
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Special Events team directs and manages all Office of Development events, including fundraising and benefit-fulfillment events for the Kennedy Center, National Symphony Orchestra, and the Washington National Opera. At the direction of the Special Events Manager, Leadership Events and in collaboration with the Special Events Coordinator, the Special Events Assistant Manager is responsible for administrative and logistical management relating to execution of committee trips and donor benefit events. Working in partnership with the Individual Giving, National Symphony Orchestra, and Washington National Opera development teams, this role supports events with the Kennedy Center Board of Trustees, the President’s Advisory Committee on the Arts (PACA), the National Committee for the Performing Arts (NCPA), the Kennedy Center International Committee on the Arts (KCICA), the National Symphony Orchestra Board of Directors and National Trustees, and the Washington National Opera Governance Board. Key Responsibilities Leadership Event Management Project manage and execute NSO and WNO board events, including managing all facets of the event process including planning and implementation timelines, and serving as onsite coordinator. Manage hotel and transportation needs and vendor relations for donor committee travel, including researching venues and vendors, drafting requests for proposals, and negotiating contracts that are consistent with industry best practices and institutional budget requirements. Support and execute domestic committee trip vendor research, including sourcing venues, requesting availability, and setting up walkthroughs. Manage staffing and minute-by-minute run of show for committee trips and activations during Signature Event weekends. Support Special Events Manager in logistics and event execution of committee activations during Signature Event weekends. In partnership with the Special Events and Development teams, project manage all guest management needs for committee travel and board events, including dinner seating. Oversee and support the Coordinator in the creation and editing of marketing materials, including registration materials, itinerary booklets, menus, websites, and guest communication. Donor Benefit Events Event Management: Manage all facets of the event process including planning and implementation timelines for benefit events, including those hosted off-site; Work collaboratively with key stakeholders for benefit events to identify format, inventory and capacity, and location, to create design concept, and to manage the overall guest experience; Work with internal and external vendors to create innovative event concepts, inspired menus, and unique designs aligning with industry trends; Design minute-by-minute logistics of the event such load in/out, set up, deliveries, vendor time management. Donor Communications & Guest Management In partnership with Development & Communication teams, develop a comprehensive communication calendar for benefit events. Adapt this calendar to each event and ensure materials are developed and delivered in a timely manner. Work in partnership with the Communications team to draft compelling copy for invitation materials, website assets, email communications, and print materials. Ensure all materials are reviewed and approved by all stakeholders in a timely manner. Coordinate registration procedures, track RSVPs and process event payments. Establish invite email lists and maintain accurate guest lists for follow-up communication. Manage event email inboxes and ensure timely responses to donor inquiries and RSVPs. Budgeting: Ensure all event expenses are recorded and paid in a timely manner and remain within budget guidelines. Teamwork: Work collaboratively with the Special Events team to maintain a healthy, professional, and vibrant working relationship within the office and across the institution. Support new ideas and creative development of events under supervision of the Director or Special Events Other duties as assigned. Key Qualifications Minimum 3 year’ experience in event management. The position requires a full appreciation and understanding of event planning and logistics as it applies to matters of food and beverage services, production services and other vendor negotiations that are in line with Kennedy Center standards. Minimum 1 year experience managing events for high net worth donors Work independently and in a collaborative team environment with ease. College degree or applicable professional experience. Proficiency in database management, Microsoft Office Suite, and other computer skills, as required. Experience with Tessitura strongly preferred. Investment in the Kennedy Center’s mission. Interest in arts, culture, and arts education is ideal. Experience navigating large, complex organizations, and collaborating across teams to achieve shared goals. Exceptional written and verbal communication skills. Exceptional project management and organizational skills. Ability to deliver results while managing competing priorities under tight deadlines. Professional, resourceful, collaborative, and organized worker. Ability to work independently and as a team player, to take initiative and prioritize multiple projects. Flexibility for extended hours, including nights and weekends, as well as travel domestically Candidate must be local or willing to relocate to the DMV area Additional Information 20% travel is required. This position is required to be onsite for event activity, but is also eligible for hybrid working arrangements that accommodate remote work.
The John F. Kennedy Center for Performing Arts
Washington DC
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The mission of the Kennedy Center Archives is to ensure the organization's creative and operational records of enduring historic value are preserved and made accessible in perpetuity to better serve our mission and constituents. Established in 2019, the Archives’ holdings include administrative files, programs, posters, photographs, recordings and some artifacts. As part of the Public Relations department, the Kennedy Center Archives support institutional storytelling across the Center and via social media, fact-checking, general research support, and special projects. The Archives also serves the general public, with users that include educators and students, independent researchers, authors and publishers, members of the media, artists, and patrons. Having successfully contributed to two major exhibits and other 50 th anniversary activities, the Archives’ upcoming priorities include establishing policies and workflows for digitization and digital asset management, along with continuing to process and provide access to physical collections. The Collections Archivist oversees the day-to-day work of arranging and describing physical and digital archival assets in a variety of formats. Primary responsibilities include appraising internal records for transfer, accessioning incoming materials, developing and executing processing plans, writing and encoding finding aids, assisting with the transfer of materials to and from off-site locations, and collaborating with Operations to enforce and maintain the Kennedy Center’s records retention schedules. Other duties include maintaining archival collection management systems and standards, as well as providing research assistance and services to external constituencies as well as internal departments as part of the Archives team. This position may oversee interns and volunteers and will collaborate with departments across the Center, assisting its mission of informing and educating various audiences about the vision, dedication, and creativity of the United States’ premier performing arts organization and living memorial to President John F. Kennedy. The Collections Archivist will report to the Lead Archivist and collaborate with other departments, occasionally engaged in dotted-line relationships when working on long-term projects. Key Responsibilities Collections work: Appraises, weeds, accessions, arranges, and describes archival materials in a variety of formats, including digital and audiovisual content Drafts and executes processing plans, finding aids, and other deliverables to enhance access to archival materials Drafts, executes, and oversees digitization project plans based on departmental priorities Content management and metadata standards: Oversees implementation and maintenance of archival content management system (ArchivesSpace) and forthcoming digital asset management system Spearheads creation of templates, controlled vocabularies, required fields, and other best practices for archival metadata As needed, drafts and updates policies and procedures for the entire records cycle Provides recommendations and data for annual processing priorities, shifting projects, and annual collections report Records management and reference: Lead for Records Management inquiries, in collaboration with Operations; works across the organization to appraise institutional records for potential transfers Responds to reference inquiries and staffs reference appointments as needed • May give presentations to internal and/or external audiences Supervision of collections work: Provides training and ongoing guidance to Archives Coordinator, Processing Assistant, volunteers, and interns on assorted collections tasks Spearheads and supervises collections-related volunteer projects Other duties as assigned. Key Qualifications 3-6 years of professional-level archival processing experience with demonstrated proficiency in extensible and minimal processing best practices Master’s degree in Library or Information Science from an ALA-accredited institution of higher education at time of employment. Knowledge of standard and emerging archival and information science technologies, including databases, content management systems, digital asset management systems, and digitization tools and standards. Knowledge of and experience in applying archival metadata standards. Demonstrated interpersonal skills with the ability to function independently and in groups; build and maintain relationships with partners and organization staff; ability to provide exceptional service to a diverse clientele. Knowledge of best practices in basic conservation and preservation for physical and digital assets . Demonstrated ability to effectively plan, manage, and complete complex projects Demonstrated capacity for critical thinking, problem-solving, and flexibility in a fluctuating environment, both independently and individually Candidate must be local or willing to relocate to the DMV area. Additional Information While the majority of work is expected to be conducted on-site with physical collections, limited telework may be approved by supervisor (typically twice a month), in keeping with the Archives’ Flexible Work Arrangements policy. While performing the duties of this job, the employee is regularly required to communicate in person and on the telephone. The employee is frequently required to use hands to finger, handle, or feel in order to operate computer keyboard, office equipment, and other essential tasks. The employee is frequently required to sit, stand, walk, bend, stoop, crouch, and reach with hands and arms. This position frequently lifts, carries, or otherwise moves and positions objects weighing up to 50 pounds. Must be able to work in an environment which may include exposure to dust or mold.
Full Time Regular
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The mission of the Kennedy Center Archives is to ensure the organization's creative and operational records of enduring historic value are preserved and made accessible in perpetuity to better serve our mission and constituents. Established in 2019, the Archives’ holdings include administrative files, programs, posters, photographs, recordings and some artifacts. As part of the Public Relations department, the Kennedy Center Archives support institutional storytelling across the Center and via social media, fact-checking, general research support, and special projects. The Archives also serves the general public, with users that include educators and students, independent researchers, authors and publishers, members of the media, artists, and patrons. Having successfully contributed to two major exhibits and other 50 th anniversary activities, the Archives’ upcoming priorities include establishing policies and workflows for digitization and digital asset management, along with continuing to process and provide access to physical collections. The Collections Archivist oversees the day-to-day work of arranging and describing physical and digital archival assets in a variety of formats. Primary responsibilities include appraising internal records for transfer, accessioning incoming materials, developing and executing processing plans, writing and encoding finding aids, assisting with the transfer of materials to and from off-site locations, and collaborating with Operations to enforce and maintain the Kennedy Center’s records retention schedules. Other duties include maintaining archival collection management systems and standards, as well as providing research assistance and services to external constituencies as well as internal departments as part of the Archives team. This position may oversee interns and volunteers and will collaborate with departments across the Center, assisting its mission of informing and educating various audiences about the vision, dedication, and creativity of the United States’ premier performing arts organization and living memorial to President John F. Kennedy. The Collections Archivist will report to the Lead Archivist and collaborate with other departments, occasionally engaged in dotted-line relationships when working on long-term projects. Key Responsibilities Collections work: Appraises, weeds, accessions, arranges, and describes archival materials in a variety of formats, including digital and audiovisual content Drafts and executes processing plans, finding aids, and other deliverables to enhance access to archival materials Drafts, executes, and oversees digitization project plans based on departmental priorities Content management and metadata standards: Oversees implementation and maintenance of archival content management system (ArchivesSpace) and forthcoming digital asset management system Spearheads creation of templates, controlled vocabularies, required fields, and other best practices for archival metadata As needed, drafts and updates policies and procedures for the entire records cycle Provides recommendations and data for annual processing priorities, shifting projects, and annual collections report Records management and reference: Lead for Records Management inquiries, in collaboration with Operations; works across the organization to appraise institutional records for potential transfers Responds to reference inquiries and staffs reference appointments as needed • May give presentations to internal and/or external audiences Supervision of collections work: Provides training and ongoing guidance to Archives Coordinator, Processing Assistant, volunteers, and interns on assorted collections tasks Spearheads and supervises collections-related volunteer projects Other duties as assigned. Key Qualifications 3-6 years of professional-level archival processing experience with demonstrated proficiency in extensible and minimal processing best practices Master’s degree in Library or Information Science from an ALA-accredited institution of higher education at time of employment. Knowledge of standard and emerging archival and information science technologies, including databases, content management systems, digital asset management systems, and digitization tools and standards. Knowledge of and experience in applying archival metadata standards. Demonstrated interpersonal skills with the ability to function independently and in groups; build and maintain relationships with partners and organization staff; ability to provide exceptional service to a diverse clientele. Knowledge of best practices in basic conservation and preservation for physical and digital assets . Demonstrated ability to effectively plan, manage, and complete complex projects Demonstrated capacity for critical thinking, problem-solving, and flexibility in a fluctuating environment, both independently and individually Candidate must be local or willing to relocate to the DMV area. Additional Information While the majority of work is expected to be conducted on-site with physical collections, limited telework may be approved by supervisor (typically twice a month), in keeping with the Archives’ Flexible Work Arrangements policy. While performing the duties of this job, the employee is regularly required to communicate in person and on the telephone. The employee is frequently required to use hands to finger, handle, or feel in order to operate computer keyboard, office equipment, and other essential tasks. The employee is frequently required to sit, stand, walk, bend, stoop, crouch, and reach with hands and arms. This position frequently lifts, carries, or otherwise moves and positions objects weighing up to 50 pounds. Must be able to work in an environment which may include exposure to dust or mold.
The John F. Kennedy Center for Performing Arts
Washington DC
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Development Office at the Kennedy Center is a vibrant, dynamic, and creative group of over 90 professionals responsible for finding new, creative, sustainable, and efficient ways to meet or exceed the institution’s over $80M annual contributed income goal. These funds support the organization’s extraordinary programming—world class performances on our many stages at the Kennedy Center in Washington, D.C.; local, regional, and national education programs reaching students, teachers, families, and budding artists; and community-driven social impact programming that upholds the legacy of President Kennedy in our role as his presidential memorial. The Special Events team directs and manages all Office of Development events, including fundraising and benefit-fulfillment events for the Kennedy Center, National Symphony Orchestra, and the Washington National Opera. In collaboration with the Director of Special Events, Special Events Manager, and Special Events Assistant Manager, the Special Events Coordinator is responsible for administrative and logistical coordination relating to management and execution of signature events, all of which support our $15M revenue goal for signature events, as well as donor benefit events. Key Responsibilities Event Management: Project manage and execute Gala ancillary events, including managing all facets of the event process including planning and implementation timelines, and serving as onsite coordinator Manage all logistics requests, including gathering all vendor details from the Signature Events Manager and Assistant Manager, creating and distributing logistics briefings, and managing day-of logistics questions from various departments across the organization. Manage Printed Materials for Signature events, including creating deadlines, submitting requests, and project managing the delivery (envelopes, menus, all other printed needs) Manage Development staffing for signature events including creating staffing sign ups and managing the staff on-site, answering staff questions. In partnership with the Events Fundraising Coordinator, manage all printing needs relating to guest management, including ticket envelopes and dinner place cards. Donor Benefit Events: Manage all facets of the event process including planning and implementation timelines for small to medium scale benefit events (under 150 guests) Work collaboratively with key stakeholders for benefit events to identify format, inventory and capacity, and location, to create design concept, and to manage the overall guest experience. Work with internal and external vendors to create innovative event concepts, inspired menus, and unique designs aligning with industry trends. Design minute-by-minute logistics of the event such load in/out, set up, deliveries, vendor time management. Donor Communications & Guest Management: Work in partnership with the Communications team to draft compelling copy for invitation materials, website assets, email communications, and print materials. Ensure all materials are reviewed and approved by all stakeholders in a timely manner. Establish invite email lists and maintain accurate guest lists for follow-up communication. Coordinate registration procedures, track RSVPs and process event payments. In partnership with DEVO & Comms teams, develop a comprehensive communication calendar for each benefit event. Collaborate with the Communications team to adapt this calendar to each event and ensure materials are developed and delivered in a timely manner. Manage event email inboxes and ensure timely responses to donor inquiries and RSVPs. Budgeting: Ensure all event expenses are recorded and paid in a timely manner, and remain within budget guidelines. Teamwork: Work collaboratively with the Special Events team to maintain a healthy, professional, and vibrant working relationship within the office and across the institution. Support new ideas and creative development of events under supervision of the Director or Special Events Other duties as assigned. Key Qualifications Minimum 1 year experience in event management Work independently and in a collaborative team environment with ease. College degree or applicable professional experience. Proficiency in database management, Microsoft Office Suite, and other computer skills, as required. Experience with Tessitura strongly preferred. Investment in the Kennedy Center’s mission. Interest in arts, culture, and arts education is ideal. Experience navigating large, complex organizations, and collaborating across teams to achieve shared goals. Willingness and ability to regularly participate in evening and weekend events Candidate must be local or willing to relocate to the DMV area. Additional Information This position is required to be onsite for event activity, but is also eligible for hybrid working arrangements that accommodate remote work.
Full Time Regular
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Development Office at the Kennedy Center is a vibrant, dynamic, and creative group of over 90 professionals responsible for finding new, creative, sustainable, and efficient ways to meet or exceed the institution’s over $80M annual contributed income goal. These funds support the organization’s extraordinary programming—world class performances on our many stages at the Kennedy Center in Washington, D.C.; local, regional, and national education programs reaching students, teachers, families, and budding artists; and community-driven social impact programming that upholds the legacy of President Kennedy in our role as his presidential memorial. The Special Events team directs and manages all Office of Development events, including fundraising and benefit-fulfillment events for the Kennedy Center, National Symphony Orchestra, and the Washington National Opera. In collaboration with the Director of Special Events, Special Events Manager, and Special Events Assistant Manager, the Special Events Coordinator is responsible for administrative and logistical coordination relating to management and execution of signature events, all of which support our $15M revenue goal for signature events, as well as donor benefit events. Key Responsibilities Event Management: Project manage and execute Gala ancillary events, including managing all facets of the event process including planning and implementation timelines, and serving as onsite coordinator Manage all logistics requests, including gathering all vendor details from the Signature Events Manager and Assistant Manager, creating and distributing logistics briefings, and managing day-of logistics questions from various departments across the organization. Manage Printed Materials for Signature events, including creating deadlines, submitting requests, and project managing the delivery (envelopes, menus, all other printed needs) Manage Development staffing for signature events including creating staffing sign ups and managing the staff on-site, answering staff questions. In partnership with the Events Fundraising Coordinator, manage all printing needs relating to guest management, including ticket envelopes and dinner place cards. Donor Benefit Events: Manage all facets of the event process including planning and implementation timelines for small to medium scale benefit events (under 150 guests) Work collaboratively with key stakeholders for benefit events to identify format, inventory and capacity, and location, to create design concept, and to manage the overall guest experience. Work with internal and external vendors to create innovative event concepts, inspired menus, and unique designs aligning with industry trends. Design minute-by-minute logistics of the event such load in/out, set up, deliveries, vendor time management. Donor Communications & Guest Management: Work in partnership with the Communications team to draft compelling copy for invitation materials, website assets, email communications, and print materials. Ensure all materials are reviewed and approved by all stakeholders in a timely manner. Establish invite email lists and maintain accurate guest lists for follow-up communication. Coordinate registration procedures, track RSVPs and process event payments. In partnership with DEVO & Comms teams, develop a comprehensive communication calendar for each benefit event. Collaborate with the Communications team to adapt this calendar to each event and ensure materials are developed and delivered in a timely manner. Manage event email inboxes and ensure timely responses to donor inquiries and RSVPs. Budgeting: Ensure all event expenses are recorded and paid in a timely manner, and remain within budget guidelines. Teamwork: Work collaboratively with the Special Events team to maintain a healthy, professional, and vibrant working relationship within the office and across the institution. Support new ideas and creative development of events under supervision of the Director or Special Events Other duties as assigned. Key Qualifications Minimum 1 year experience in event management Work independently and in a collaborative team environment with ease. College degree or applicable professional experience. Proficiency in database management, Microsoft Office Suite, and other computer skills, as required. Experience with Tessitura strongly preferred. Investment in the Kennedy Center’s mission. Interest in arts, culture, and arts education is ideal. Experience navigating large, complex organizations, and collaborating across teams to achieve shared goals. Willingness and ability to regularly participate in evening and weekend events Candidate must be local or willing to relocate to the DMV area. Additional Information This position is required to be onsite for event activity, but is also eligible for hybrid working arrangements that accommodate remote work.
Director of Payroll Services
Job no: 532905
Work type: Officer of Administration
Location: Eugene, OR
Categories: Accounting/Finance, Executive/Management/Director, Human Resources
Department: Business Affairs Appointment Type and Duration: Regular, Ongoing Salary: $110,000 - $125,000 per year Compensation Band: OS-OA10-Fiscal Year 2023-2024 FTE: 1.0
Application Review Begins
November 22, 2023; Position open until filled
Special Instructions to Applicants (Updated)
Application materials must include a resume and contact information for three professional references.
Department Summary
Payroll Services is a unit within Business Affairs in the Finance and Administration portfolio. Finance and Administration is a vibrant and varied portfolio serving all aspects of campus life. Our employees perform a wide range of functions including offering essential financial tools and support to the university's many departments, providing key resources to employees, and keeping the campus safe, clean, accessible, and beautiful.
Business Affairs (BA) provides efficient and effective business services for University of Oregon (UO) students, faculty, and staff; manages and secures UO material assets; and ensures UO business is conducted in accordance with all applicable regulations, policies, procedures, Generally Accepted Accounting Principles (GAAP), and sound business practices.
Business Affairs consists of 5 divisions reporting to the Associate Vice President for Business Affairs/Controller and provides direct services to staff, students, and UO departments: Financial Services/Accounts Payable/Travel, Student Financial Services, Payroll, BA Information Systems, and Treasury Operations. These divisions manage one of the largest payrolls in Eugene, support UO supplies & services expenditures totaling more than $500 million annually, and manage the billing and collection of tuition and fees for more than 24,000 students. Business Affairs has approximately 60 FTE, and an annual operating budget of $6.6 million.
Position Summary
The Director of Payroll Services oversees operations for the university's central payroll office, including payroll accounting and academic pay, classified pay, graduate employee pay, student pay, and foreign national pay. Functions of the payroll division include:
• Process monthly payroll for approximately 11,000 employees
• Distribute funds to payroll-related vendors, including PEBB, PERS, TDI, and the IRS
• Coordinate/perform federal (941, W-2, 1042) and multiple states' tax reporting
The Director reports to the Associate Vice President for Business Affairs/Controller and is responsible for supervising a team of payroll professionals. This position will participate as a member of the BA management team to provide strategic planning, vision, and goal setting consistent with the BA operating principles.
The University of Oregon and Business Affairs are committed to creating a more inclusive and diverse institution and seek candidates with demonstrated potential to contribute positively to our diverse community. The ideal candidate will offer skills and experience that contribute in ways that enhance our student experience, our employee environment, and our customer service outreach, and will possess a leadership style that promotes diversity in the workplace.
Minimum Requirements
• Bachelor's degree in accounting, finance, business, or related field plus three (3) years of relevant experience; OR an equivalent combination of education and experience.
• Two (2) years of management experience, including employee supervision and budget responsibility and authority.
Professional Competencies
• Ability to work effectively and respectfully with faculty, staff, students, and outside professionals from a variety of diverse backgrounds in a collaborative setting.
• Ability to present information and ideas clearly and effectively in a variety of modalities, tailored to the intended audience.
• Ability to provide proactive project management in a fast-paced environment.
• Ability to effectively manage and prioritize competing demands.
• Proficiency with computers and Microsoft Office products (primarily Excel and Word).
• Ability to gather and analyze data and prepare analyses and reports.
• Extensive knowledge of multi-state, federal, and international wage and hour laws and regulations, including interpretations.
Preferred Qualifications
• Experience with Ellucian Banner software.
• Experience with UKG Ready time and attendance system.
• A related professional certificate such as CPP.
• Experience working in a university, unionized environment, or other complex setting that uses a central payroll processing system.
FLSA Exempt: Yes
All offers of employment are contingent upon successful completion of a background inquiry.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at mailto:uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the http://studentlife.uoregon.edu/nondiscrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
To apply, visit https://apptrkr.com/4792970
jeid-d004e4b357d68546be420e52e254436d
Full Time
Director of Payroll Services
Job no: 532905
Work type: Officer of Administration
Location: Eugene, OR
Categories: Accounting/Finance, Executive/Management/Director, Human Resources
Department: Business Affairs Appointment Type and Duration: Regular, Ongoing Salary: $110,000 - $125,000 per year Compensation Band: OS-OA10-Fiscal Year 2023-2024 FTE: 1.0
Application Review Begins
November 22, 2023; Position open until filled
Special Instructions to Applicants (Updated)
Application materials must include a resume and contact information for three professional references.
Department Summary
Payroll Services is a unit within Business Affairs in the Finance and Administration portfolio. Finance and Administration is a vibrant and varied portfolio serving all aspects of campus life. Our employees perform a wide range of functions including offering essential financial tools and support to the university's many departments, providing key resources to employees, and keeping the campus safe, clean, accessible, and beautiful.
Business Affairs (BA) provides efficient and effective business services for University of Oregon (UO) students, faculty, and staff; manages and secures UO material assets; and ensures UO business is conducted in accordance with all applicable regulations, policies, procedures, Generally Accepted Accounting Principles (GAAP), and sound business practices.
Business Affairs consists of 5 divisions reporting to the Associate Vice President for Business Affairs/Controller and provides direct services to staff, students, and UO departments: Financial Services/Accounts Payable/Travel, Student Financial Services, Payroll, BA Information Systems, and Treasury Operations. These divisions manage one of the largest payrolls in Eugene, support UO supplies & services expenditures totaling more than $500 million annually, and manage the billing and collection of tuition and fees for more than 24,000 students. Business Affairs has approximately 60 FTE, and an annual operating budget of $6.6 million.
Position Summary
The Director of Payroll Services oversees operations for the university's central payroll office, including payroll accounting and academic pay, classified pay, graduate employee pay, student pay, and foreign national pay. Functions of the payroll division include:
• Process monthly payroll for approximately 11,000 employees
• Distribute funds to payroll-related vendors, including PEBB, PERS, TDI, and the IRS
• Coordinate/perform federal (941, W-2, 1042) and multiple states' tax reporting
The Director reports to the Associate Vice President for Business Affairs/Controller and is responsible for supervising a team of payroll professionals. This position will participate as a member of the BA management team to provide strategic planning, vision, and goal setting consistent with the BA operating principles.
The University of Oregon and Business Affairs are committed to creating a more inclusive and diverse institution and seek candidates with demonstrated potential to contribute positively to our diverse community. The ideal candidate will offer skills and experience that contribute in ways that enhance our student experience, our employee environment, and our customer service outreach, and will possess a leadership style that promotes diversity in the workplace.
Minimum Requirements
• Bachelor's degree in accounting, finance, business, or related field plus three (3) years of relevant experience; OR an equivalent combination of education and experience.
• Two (2) years of management experience, including employee supervision and budget responsibility and authority.
Professional Competencies
• Ability to work effectively and respectfully with faculty, staff, students, and outside professionals from a variety of diverse backgrounds in a collaborative setting.
• Ability to present information and ideas clearly and effectively in a variety of modalities, tailored to the intended audience.
• Ability to provide proactive project management in a fast-paced environment.
• Ability to effectively manage and prioritize competing demands.
• Proficiency with computers and Microsoft Office products (primarily Excel and Word).
• Ability to gather and analyze data and prepare analyses and reports.
• Extensive knowledge of multi-state, federal, and international wage and hour laws and regulations, including interpretations.
Preferred Qualifications
• Experience with Ellucian Banner software.
• Experience with UKG Ready time and attendance system.
• A related professional certificate such as CPP.
• Experience working in a university, unionized environment, or other complex setting that uses a central payroll processing system.
FLSA Exempt: Yes
All offers of employment are contingent upon successful completion of a background inquiry.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at mailto:uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the http://studentlife.uoregon.edu/nondiscrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
To apply, visit https://apptrkr.com/4792970
jeid-d004e4b357d68546be420e52e254436d