Part-Time Performing Arts Assistant, Upper School

  • Brentwood School
  • Los Angeles, CA, USA
Part Time Academia Arts Education Entertainment OTHER

Job Description

Brentwood School inspires every student to:

Think critically and creatively.

Act ethically.

Shape a future with meaning.



Part-Time Performing Arts Assistant, Upper School


Brentwood School, a vibrant and diverse K-12 independent school, is seeking a part-time Office Assistant to support the Upper School Performing Arts Department. This is an hourly-paid position requiring approximately 20 hours per week.


The principal responsibilities include, but are not limited to:


Coordinate all performing arts publicity such as printing and posting flyers for Performing Arts EventsCreate and prepare programs for all upper school Performing Arts EventsManage designing of performance posters working with the digital photography teacherCoordinate and schedule a professional photographer to document Upper School productions, concerts, plays, and musicalsAssist with House Management for all productions, including coordinating student ushers and box office personnel, setting up lobby prior to productions, coordinating the start of shows with Stage Managers, setup refreshments for intermission, managing and entering all necessary work orders for events, collaborating with the Parents Association when necessary, and cleaning up after intermissionAssist with box office management for ticketed productions, including setting up tickets, printing ticket sales list, training student box office crews, preparing cash box prior to performancesWork with the Communications department to promote each performanceMaintain the Performing Arts bulletin board and digital board in theater lobbyCredit card coding, check request processing, vendor information gathering, keep track of different budget lines Assist performing arts faculty with copying materials for classAssist with filing of music and music room set up, including developing and maintaining digital sheet music database Coordinate and organize performing arts archival projects: record all performances, transfer video to DVD, store videos electronically and traditionally. Track all photos.Assist in maintaining and operating various office machinesSupervise reservations for Theater, Theater Lobby and Upper School Dance RoomCreate and submit work orders for every Upper School performance and Tech WeekManage and update Theater Reservations CalendarOrder office suppliesManage ticket reservations from Veterans AffairsLiaison to the Veterans Affairs Other duties as assigned by the Performing Arts Chair; Technical Theater, Upper School or the Senior Administrative Team



Additional attributes include:

Fondness for performing artsA detail-oriented approach to workOutstanding communication skillsA commitment to teamworkFlexibilityEnergy, patience, and a sense of humor necessary to work effectively with a variety of constituentsAn interest in and openness to professional growth and developmentCommitment to equity and inclusionAvailable to work evenings and weekends when necessary


Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. For further information about Brentwood School, please visit the school’s website:


Interested candidates should submit a letter of interest, resume, and three references electronically to:


Susan Deeley-Wells

Performing Arts Chair, Upper School

100 S. Barrington Place

Los Angeles, CA 90049