Program Director for Summer Studies-TIP Educational Programs

  • Duke University Talent Identification Program
Full Time Academia-Higher Ed

Job Description

Duke Talent Identification Program is seeking a Program Director for Summer Studies. The Program Director for Summer Studies leads the conceptualization and management of Duke TIP’s Summer Studies Program (SSP), which serves nearly 4,500 students each summer.  The Program Director for Summer Studies Programs supervises office support personnel and is accountable for overseeing the more than 900 seasonal staff at 10+ Summer Studies Program sites across the United States.  The Program Director for Summer Studies assesses and manages risk for the Summer Studies Program.  Some travel is required to maintain current site relations, develop partnerships with potential sites, and to attend professional development events and conferences.  The Program Director for Summer Studies reports to the Director of Program Operations.

 

 

If you are interested in applying, please submit an electronic application with a cover letter and resume to the Duke HR Careers page at https://hr.duke.edu/careers/apply  for requisition # 401357332 prior to the close of the position on January 16, 2018.

 

Work Performed:

 

Program Implementation – 80%

  • Plan, develop, coordinate, and oversee the Summer Studies Program to include development of program content and schedules, advising Marketing and External Relations on development of promotional materials to attract specialized audience, managing contractual arrangements, evaluation of programs and preparation of related reports across all sites.
  • Determine annual fiscal requirements to include return of profit and monitor expenditure of revenues; prepare cost estimates for program to include housing, food service, transportation, facilities and office supplies; estimate participant costs as necessary, oversee the development of over $19M annual budget, and prepare and submit bids in accordance with established policies and procedures.   Review and reconcile actual expenses to budget; develop pricing recommendations and models.
  • During June-July, remain available at all times by telephone and in-person, including evenings, nights, and weekends to manage emergencies and challenges at any/all of the 10+ SSP sites, assist the director and Director of Program Operations in overseeing the work of the Summer Studies Program, assisting and consulting with site supervisors on judgment calls and interpretation of policies; travel to host sites to ensure proper program preparedness and monitor program operations.
  • Administer contracts in accordance with Duke University and Duke TIP policies and sponsors' requirements regarding records, reports, controls and conditions governing expenditures of funds.
  • Maintain a working knowledge of the K-12 and higher educational policies, procedures, and workforces in each state where programs operate as well as policies and trends emerging in the national educational environments.

 

  • Develop and implement program protocol, procedures, and operating policies for SSP.

 

  • Hire, train and supervise 4 full-time and 900+ seasonal staff necessary to effectively implement programs, which includes administrative staff, instructors, teaching assistants, residential staff, health and wellness staff.

 

  • Prepare financial and operational reports and analyses reflecting progress, trends, and appropriate recommendations or conclusions.

Collaborations – 20%

  • Maintain liaison with Host Campus Representatives and other educational and professional organizations to manage the implementation of Summer Studies on host campus sites.
  • Work with the Director of Program Operations, TIP, Duke University and host site staff to develop and oversee appropriate risk management strategies for 4,500+ students and 900+ staff attending programs.  Manage emergency and crisis situations with students and staff during program sessions.
  • Assist and advise the Director of Program Operations on issues of policy involving the dismissal of TIP students and/or staff and other disciplinary decisions.
  • Represent Duke TIP Educational Programs at conferences, workshops, Recognition Ceremonies, staff recruitment events, and professional meetings.
  • Perform other related duties incidental to the work described herein.

Qualifications:

 

Education:

Work requires analytical, organizational and communication skills generally acquired through completion of a bachelor’s degree program.  Master’s degree or equivalent preferred.

 

Preferred Experience:

Work requires a minimum of 5 years of experience in K-12 education.  3 years of administrative management and supervisory experience, or an equivalent combination of relevant education and/or experience preferred.

 

Skills:

  • Commitment to Duke TIP’s mission and ability to lead the strategic direction and implementation of the Summer Studies Program at 10+ university sites.
  • Excellent oral and written communication skills.  Must be able to communicate professionally and confidently with a wide variety of constituents, including Duke TIP staff, Duke University administrators, and university site contacts, current, prospective, and alumni families.
  • Natural ability to provide positive customer service to students, parents, staff, and university contacts, especially when discussing confidential and challenging student or staff related concerns.
  • High level of creativity, initiative, motivation and team orientation and willingness to set an example for effective leadership and teamwork.
  • Proficiency in project management strategies and tools, database tools, and Microsoft Office Programs: Excel, Word, PowerPoint.
  • Demonstrated ability to handle sensitive and confidential information and issues on a daily basis.
  • Ability and willingness to work evenings and weekends and travel, especially while programs are in session.

 

 

Physical Location of Job:

Building Name: Power House; 300 Fuller Street, Durham, NC 27701

 

 

 

Minimum Qualifications

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status. Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.