Administrative Assistant

  • Amsted Industries
  • Granite City, IL, United States
Full Time Admin-Clerical

Job Description

Job Description

This position will have responsibilities for various administrative tasks for the executive office at the Granite City location. This position will report directly to the Manager of Event Planning & Administration, and will work directly with the Vice President of Global Engineering as well as the Engineering staff.

  • Comprehensive calendar management, such as planning, scheduling and organizing meetings, events and departmental activities.
  • Execute domestic and international travel arrangements. Assist with passports and Visas for travelers.
  • Complete and manage executive expense reports.
  • Performs administrative duties using initiative and judgment.
  • Prepare agendas, notices, minutes and resolutions for various meetings.
  • Compile and prepare special reports and analysis as needed.
  • Create and develop PowerPoint presentations, charts, tables, graphs, business reports, etc.
  • Perform confidential administrative functions including written correspondences. Type memos, purchase requisitions, payment requests and any necessary department forms and documents.
  • Record, transcribe and distribute minutes of meetings.
  • Screen incoming calls and correspondences. Respond to calls from customers and business executives.
  • Maintains confidentiality of all corporate, personnel and related business matters.
  • Organize and maintain correspondence files, records, etc.
  • Undertake special projects assigned by the Engineering staff.
  • Perform other duties as assigned.
  • Knowledge of a variety of computer software applications including word processing,

spreadsheets and presentation software is required. (Microsoft Office: Word, Excel, PowerPoint, and Access) SAP and Concur experience is a plus.

  • Must have excellent interpersonal skills, including positive energy and outstanding customer service.
  • Ability to handle sensitive and confidential situations.
  • Must be able to effectively and professionally communicate (verbally and written) with customers and employees at all levels of the organization.