Grants/Contracts Administrator

  • Alachua County Board of County Commissioners
  • Gainesville, FL, United States
Full Time Business Development Consultant Government Legal Professional Services

Job Description


Salary: $25.32/Hour

  Bachelor's degree in business administration, public administration, paralegal training, or related field and two years experience in grants, budgeting, finance, purchasing, legal, or related experience; or any equivalent combination of related training and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status.
 Position Summary: This is highly responsible technical and professional work with grants and contracts in the Office of Management and Budget, Purchasing Division.

An employee assigned to this classification is responsible for insuring that all contracts, grants, and related documents presented to the BOCC for approval comply with State and local laws, County administrative rules and directives, and County policies and procedures.

Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports and observation of results obtained.

Establishes and maintains complete files on all grants and contracts entered into by the County.

Develops policies/procedures to assist departments in maintaining compliance with federal/state requirements.

Reviews all grants, contracts, bid documents and requests for proposal.  Drafts Agreements and provides initial review and comments.  Ensures review of all grant and contract documents by County Attorney.  Coordinates review by County Attorney, Finance and Accounting, Risk Management, Management and Budget, Equal Opportunity, Human Resources and others as required.

Maintains an on-going database and scanned copies of all relevant grants and contracts information, as well as permanent files for grants and contracts. 

Reviews contracts submitted for Board approval to ensure complete, accurate and final version agreed on by the County; coordinates execution and transmittal of documents to departments. 

Maintains a  library of approved and current version contract templates and related forms for use in the County. 

Assists with negotiation of contracts on behalf of the County, as necessary.

Performs special projects as assigned.

Performs related work as required.

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.


Considerable knowledge of the principles and practices of government accounting, budgeting and fiscal management.

Considerable knowledge of the structure and functions of legal contracts.

Knowledge of the organization, functions, operational issues and financial considerations of County governments.

Ability to comprehend and analyze legal documents 

Ability to effectively negotiate contracts.

Ability to effectively express ideas, both in written and verbal communications.

Ability to delegate tasks and provide adequate instruction and supervision.

Ability to create and maintain files.

Ability to follow established policies and procedures.

Ability to track and follow through on extended projects.

Ability to establish and maintain good working relationships with other County departments.

Ability to work independently to solve problems and make sound decisions with the knowledge at hand.

Ability to coordinate and process a large quantity of deadline driven, detailed projects while maintaining attention to detail.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to talk or hear. The employee is occasionally required to stand; walk; use hands to finger, hand or feel; and reach with hands and arms.

The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.


Administrative Support, Claims Processing, Data Entry-Order Processing, Executive Support, Filing-Records Management, General-Other: Administrative-Clerical, Office Management, Secretary-Executive Assistant, Loan Officer-Originator, Mortgage Broker, Title Officer-Closer, Underwriter, Business Analysis-Research, Business Unit Management, Franchise-Business Ownership, General-Other: Business-Strategic Management, Managerial Consulting, Mergers and Acquisitions, President-Top Executive, Strategic Planning-Intelligence, Town-City Planning, Advertising Writing (Creative), Documentation-Technical Writing, Editing & Proofreading, General-Other: Editorial-Writing, Journalism, Diversity Management-EEO-Compliance, General-Other: Human Resources, HR Systems Administration, Contracts Administration, General-Other: Legal, Labor & Employment Law, Paralegal & Legal Secretary, Regulatory-Compliance Law

Education Requirements

Bachelor's Degree (BA or BS), Graduate Degree, Master's Degree (M.A. or M.S.), M.B.A. Degree, Other Graduate Degree, J.D. or Law Degree, Ph.D Degree