U.S. Securities and Exchange Commission
Washington, DC
Help
Duties
At the Securities and Exchange Commission (SEC), we are committed to diversity, equity, inclusion and accessibility (DEIA) and value a workforce that reflects the diverse experiences and perspectives of the communities we serve. As such, we welcome applications from qualified individuals of all backgrounds who share our commitment to public service.
The Associate Director (Exams) supervises and directs Exams' Headquarter IA/IC Examination Program under the immediate supervision of the Deputy Director(s). The incumbent advises the Exams Deputy Director(s) and/or the Exams Director with regard to the National Examination Program priorities and strategies and examinations, particularly those of off-shore registrants.
Typical duties include:
Developing, conceiving, planning and implementing policies and guidelines affecting the risk assessment and examination of registrants. Implementing examination goals and addressing the impact of extraterritorial law and policy on implementation. Actively participating in meetings involving all aspects of examination responsibilities. Overseeing and administering professional legal work involved in examinations; and rendering legal advice and services with respect to questions, regulations, practices, or other matters falling within the purview of a Federal Government agency. Participating as a panelist on behalf of the Division of Examinations and the Commission in collaborative law enforcement programs, bar association presentations, industry conferences and meetings, law school conferences held by similar groups and associations. Counseling senior management staff and officials at multiple levels of SEC; senior staff of other Federal, state, local and government agencies; and private sector clients and vendors on agency matters. Serving as an agency authority on examinations, particularly of investment advisers and investment companies. Promoting the spirit and practice of diversity, and further the goals of equal employment opportunity (EEO) by taking positive steps to ensure the accomplishment of affirmative action objectives, and adherence to nondiscriminatory employment practices. Help
Requirements Conditions of Employment You must be a US Citizen. Application procedures are specific to this vacancy announcement. Please read all the instructions carefully. Failure to follow the instructions may result in you not being considered for this position. Supplementary vacancies may be filled in addition to the number stated in this announcement. This position has promotion potential to the SO-02. PROBATIONARY PERIOD: This appointment may require completion of a two year supervisory/managerial probationary period. SECURITY CLEARANCE: Entrance on duty is contingent upon completion of a pre-employment security investigation. Favorable results on a Background Investigation may be a condition of employment or selection to another position. DRUG TESTING: This position may be subjected to drug testing requirements. PERMANENT CHANGE OF STATION (PCS): Moving/Relocation expenses are not authorized. DIRECT DEPOSIT: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. This position is not in the collective bargaining unit. For consideration at the SO-2 level, you must currently hold a SO-2 position within the SEC. This position is eligible to request telework in accordance with the SEC 's telework policy. This position is open to current SEC employees only. Qualifications All qualification requirements must be met by the closing date of this announcement.
Time-in-grade for this announcement is one year at the GS/SK-14 level.
Qualifying experience may be obtained in the private or public sector. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. MINIMUM QUALIFICATION REQUIREMENT : SO-01: Applicant must have at least one full year of specialized experience equivalent to at least the GS/SK-14 level. Specialized experience includes the following:
Conducting examinations of broker-dealers, transfer agents, investment companies, investment advisers and self-regulatory organizations; Assessing the compliance, activities and risks of registered securities firms; Providing assistance and information to securities firms and to investors; Managing a team or group that conducts examinations or audits of financial or securities firms; and Providing information and/or assistance to enforcement staff with respect to possible violations of federal securities laws and regulations. Additional information SEC COMPENSATION PROGRAM: The overall salary range listed above is provided for informational purposes as it represents the full range that is applicable to current employees in this occupation/grade; however, a selectee's initial pay is always set below the maximum rate of the range. Please click here for additional information. Disability Employment: For information on disability appointments, please visit http://www.opm.gov/policy-data-oversight/disability-employment/ *SEC EMPLOYEES : OHR will verify your competitive service eligibility via the SEC's personnel database. Reasonable Accommodation: If you are an applicant who needs a reasonable accommodation for disability to participate in the application process at the SEC, submit the form for Reasonable Accommodation for Participation in Job Application Process here . Please be sure to submit your request at least 5 business days in advance of the date you need the requested accommodation. Equal Employment Opportunity (EEO) Information for SEC Job Applicants: Federal EEO laws protect all applicants from discrimination on the following bases: race, color, sex (not limited to conduct which is sexual in nature, includes pregnancy, gender identity, sexual orientation, transgender status), age (40 and over), religion, national origin, disability, genetic information, retaliation for participating in the EEO process or opposing discrimination. Applicants who believe they have been discriminated against on any EEO basis can seek recourse through the SEC's administrative complaints process. To be timely, an individual must enter the EEO process within 45 days from when they know (or should have known) of the alleged discrimination. Click here for additional information. The Fair Chance Act prohibits specific inquiries concerning an applicant's criminal or credit background unless the hiring agency has made a conditional offer of employment to the applicant. An applicant may submit a complaint, or any other information, to the agency within 30 calendar days of the date of alleged non-compliance by contacting the Legal and Policy Office in the Office of Human Resources at ElliottT@sec.gov . Read more Benefits Help
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits .
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Help
Required Documents
You must provide a complete Application Package, which includes:
Required : Your responses to the Occupational Questionnaire. Required : Your complete and comprehensive resume that includes a complete history of your work experience and the applicable employment dates with months and years. It is recommended that your resume include thetitle, series, and grade (e.g. SK-0301-15) for all relevant Federal experience. To determine if you qualify for this position, OHR will review your work history that is relevant to the specific position for which you applied. If you are an external candidate selected for this position, OHR will review your complete work history to establish your starting salary.If you are a current SEC employee selected for this position, the standard percentage increases will be applied (i.e., 6% for non-supervisory and 10% for supervisory positions) if your selection results in a promotion. If your selection results in lateral movement (i.e. no change in grade) you will maintain your current salary. Note : Your resume must directly address the definition of specialized experience listed in the qualification section of this announcement and must NOT contain pictures.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education .
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Full-time
Help
Duties
At the Securities and Exchange Commission (SEC), we are committed to diversity, equity, inclusion and accessibility (DEIA) and value a workforce that reflects the diverse experiences and perspectives of the communities we serve. As such, we welcome applications from qualified individuals of all backgrounds who share our commitment to public service.
The Associate Director (Exams) supervises and directs Exams' Headquarter IA/IC Examination Program under the immediate supervision of the Deputy Director(s). The incumbent advises the Exams Deputy Director(s) and/or the Exams Director with regard to the National Examination Program priorities and strategies and examinations, particularly those of off-shore registrants.
Typical duties include:
Developing, conceiving, planning and implementing policies and guidelines affecting the risk assessment and examination of registrants. Implementing examination goals and addressing the impact of extraterritorial law and policy on implementation. Actively participating in meetings involving all aspects of examination responsibilities. Overseeing and administering professional legal work involved in examinations; and rendering legal advice and services with respect to questions, regulations, practices, or other matters falling within the purview of a Federal Government agency. Participating as a panelist on behalf of the Division of Examinations and the Commission in collaborative law enforcement programs, bar association presentations, industry conferences and meetings, law school conferences held by similar groups and associations. Counseling senior management staff and officials at multiple levels of SEC; senior staff of other Federal, state, local and government agencies; and private sector clients and vendors on agency matters. Serving as an agency authority on examinations, particularly of investment advisers and investment companies. Promoting the spirit and practice of diversity, and further the goals of equal employment opportunity (EEO) by taking positive steps to ensure the accomplishment of affirmative action objectives, and adherence to nondiscriminatory employment practices. Help
Requirements Conditions of Employment You must be a US Citizen. Application procedures are specific to this vacancy announcement. Please read all the instructions carefully. Failure to follow the instructions may result in you not being considered for this position. Supplementary vacancies may be filled in addition to the number stated in this announcement. This position has promotion potential to the SO-02. PROBATIONARY PERIOD: This appointment may require completion of a two year supervisory/managerial probationary period. SECURITY CLEARANCE: Entrance on duty is contingent upon completion of a pre-employment security investigation. Favorable results on a Background Investigation may be a condition of employment or selection to another position. DRUG TESTING: This position may be subjected to drug testing requirements. PERMANENT CHANGE OF STATION (PCS): Moving/Relocation expenses are not authorized. DIRECT DEPOSIT: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. This position is not in the collective bargaining unit. For consideration at the SO-2 level, you must currently hold a SO-2 position within the SEC. This position is eligible to request telework in accordance with the SEC 's telework policy. This position is open to current SEC employees only. Qualifications All qualification requirements must be met by the closing date of this announcement.
Time-in-grade for this announcement is one year at the GS/SK-14 level.
Qualifying experience may be obtained in the private or public sector. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. MINIMUM QUALIFICATION REQUIREMENT : SO-01: Applicant must have at least one full year of specialized experience equivalent to at least the GS/SK-14 level. Specialized experience includes the following:
Conducting examinations of broker-dealers, transfer agents, investment companies, investment advisers and self-regulatory organizations; Assessing the compliance, activities and risks of registered securities firms; Providing assistance and information to securities firms and to investors; Managing a team or group that conducts examinations or audits of financial or securities firms; and Providing information and/or assistance to enforcement staff with respect to possible violations of federal securities laws and regulations. Additional information SEC COMPENSATION PROGRAM: The overall salary range listed above is provided for informational purposes as it represents the full range that is applicable to current employees in this occupation/grade; however, a selectee's initial pay is always set below the maximum rate of the range. Please click here for additional information. Disability Employment: For information on disability appointments, please visit http://www.opm.gov/policy-data-oversight/disability-employment/ *SEC EMPLOYEES : OHR will verify your competitive service eligibility via the SEC's personnel database. Reasonable Accommodation: If you are an applicant who needs a reasonable accommodation for disability to participate in the application process at the SEC, submit the form for Reasonable Accommodation for Participation in Job Application Process here . Please be sure to submit your request at least 5 business days in advance of the date you need the requested accommodation. Equal Employment Opportunity (EEO) Information for SEC Job Applicants: Federal EEO laws protect all applicants from discrimination on the following bases: race, color, sex (not limited to conduct which is sexual in nature, includes pregnancy, gender identity, sexual orientation, transgender status), age (40 and over), religion, national origin, disability, genetic information, retaliation for participating in the EEO process or opposing discrimination. Applicants who believe they have been discriminated against on any EEO basis can seek recourse through the SEC's administrative complaints process. To be timely, an individual must enter the EEO process within 45 days from when they know (or should have known) of the alleged discrimination. Click here for additional information. The Fair Chance Act prohibits specific inquiries concerning an applicant's criminal or credit background unless the hiring agency has made a conditional offer of employment to the applicant. An applicant may submit a complaint, or any other information, to the agency within 30 calendar days of the date of alleged non-compliance by contacting the Legal and Policy Office in the Office of Human Resources at ElliottT@sec.gov . Read more Benefits Help
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits .
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Help
Required Documents
You must provide a complete Application Package, which includes:
Required : Your responses to the Occupational Questionnaire. Required : Your complete and comprehensive resume that includes a complete history of your work experience and the applicable employment dates with months and years. It is recommended that your resume include thetitle, series, and grade (e.g. SK-0301-15) for all relevant Federal experience. To determine if you qualify for this position, OHR will review your work history that is relevant to the specific position for which you applied. If you are an external candidate selected for this position, OHR will review your complete work history to establish your starting salary.If you are a current SEC employee selected for this position, the standard percentage increases will be applied (i.e., 6% for non-supervisory and 10% for supervisory positions) if your selection results in a promotion. If your selection results in lateral movement (i.e. no change in grade) you will maintain your current salary. Note : Your resume must directly address the definition of specialized experience listed in the qualification section of this announcement and must NOT contain pictures.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education .
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
U.S. Securities and Exchange Commission
Washington, DC
Help
Duties
At the Securities and Exchange Commission (SEC), we are committed to diversity, equity, inclusion and accessibility (DEIA) and value a workforce that reflects the diverse experiences and perspectives of the communities we serve. As such, we welcome applications from qualified individuals of all backgrounds who share our commitment to public service.
The Associate Director (Exams) supervises and directs Exams' Headquarter IA/IC Examination Program under the immediate supervision of the Deputy Director(s). The incumbent advises the Exams Deputy Director(s) and/or the Exams Director with regard to the National Examination Program priorities and strategies and examinations, particularly those of off-shore registrants.
Typical duties include:
Developing, conceiving, planning and implementing policies and guidelines affecting the risk assessment and examination of registrants. Implementing examination goals and addressing the impact of extraterritorial law and policy on implementation. Actively participating in meetings involving all aspects of examination responsibilities. Overseeing and administering professional legal work involved in examinations; and rendering legal advice and services with respect to questions, regulations, practices, or other matters falling within the purview of a Federal Government agency. Participating as a panelist on behalf of the Division of Examinations and the Commission in collaborative law enforcement programs, bar association presentations, industry conferences and meetings, law school conferences held by similar groups and associations. Counseling senior management staff and officials at multiple levels of SEC; senior staff of other Federal, state, local and government agencies; and private sector clients and vendors on agency matters. Serving as an agency authority on examinations, particularly of investment advisers and investment companies. Promoting the spirit and practice of diversity, and further the goals of equal employment opportunity (EEO) by taking positive steps to ensure the accomplishment of affirmative action objectives, and adherence to nondiscriminatory employment practices. Help
Requirements Conditions of Employment You must possess a J.D. or LL.B Degree. You must be an active member of the bar in good standing. CITIZENSHIP: You must be a US Citizen. Application procedures are specific to this vacancy announcement. Please read all the instructions carefully. Failure to follow the instructions may result in you not being considered for this position. Supplementary vacancies may be filled in addition to the number stated in this announcement. This position has promotion potential to the SO-02. TRIAL PERIOD: This appointment may require completion of a two year supervisory/managerial trial period. SECURITY CLEARANCE: Entrance on duty is contingent upon completion of a pre-employment security investigation. Favorable results on a Background Investigation may be a condition of employment or selection to another position. DRUG TESTING: This position may be subjected to drug testing requirements. PERMANENT CHANGE OF STATION (PCS): Moving/Relocation expenses are not authorized. DIRECT DEPOSIT: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. This position is not in the collective bargaining unit. For consideration at the SO-2 level, you must currently hold a SO-2 position within the SEC. This position is eligible to request telework in accordance with the SEC 's telework policy. This position is open to current SEC employees only. Qualifications All qualification requirements must be met by the closing date of this announcement.
Qualifying experience may be obtained in the private or public sector. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Qualifying education must have been obtained from an accredited college or university recognized by the U.S. Department of Education. BASIC REQUIREMENT: All applicants must possess the following J.D. or LL.B. degree --AND-- Active membership of the bar in good standing in any state, territory of the United States, the District of Columbia, or the commonwealth of Puerto Rico. (Note: proof of bar membership will be required before entry on duty. MINIMUM QUALIFICATION REQUIREMENT: In addition to meeting the basic requirement, applicants must also meet the minimum qualification requirement. SO-01: Applicant must have at least four year(s) of post J.D. work experience identifying legal issues, providing legal analyses, recommendations, and preparing complex legal documents, which also includes at least three years of specialized experience:
Interpreting and applying the provisions of the Securities Act of 1933 and the Securities Exchange Act of 1934, the Investment Company Act of 1940 and the Investment Advisers Act of 1940; Providing guidance and evaluation on policy issues related to the federal securities laws; investigating possible violations of federal securities laws and regulations; Examining broker dealers, transfer agents, investment advisers, investment companies, and self-regulatory organizations; Managing a team or group that conducts examinations or audits of financial or securities firms; and Providing information and/or assistance to enforcement staff with respect to possible violations of federal securities laws and regulations. Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html Official Transcripts will be required at the time of appointment to verify educational eligibility.
Additional information SEC COMPENSATION PROGRAM: The overall salary range listed above is provided for informational purposes as it represents the full range that is applicable to current employees in this occupation/grade; however, a selectee's initial pay is always set below the maximum rate of the range. Please click here for additional information. Disability Employment: For information on disability appointments, please visit http://www.opm.gov/policy-data-oversight/disability-employment/ Reasonable Accommodation: If you are an applicant who needs a reasonable accommodation for disability to participate in the application process at the SEC, submit the form for Reasonable Accommodation for Participation in Job Application Process here . Please be sure to submit your request at least 5 business days in advance of the date you need the requested accommodation. Equal Employment Opportunity (EEO) Information for SEC Job Applicants: Federal EEO laws protect all applicants from discrimination on the following bases: race, color, sex (not limited to conduct which is sexual in nature, includes pregnancy, gender identity, sexual orientation, transgender status), age (40 and over), religion, national origin, disability, genetic information, retaliation for participating in the EEO process or opposing discrimination. Applicants who believe they have been discriminated against on any EEO basis can seek recourse through the SEC's administrative complaints process. To be timely, an individual must enter the EEO process within 45 days from when they know (or should have known) of the alleged discrimination. Click here for additional information. The Fair Chance Act prohibits specific inquiries concerning an applicant's criminal or credit background unless the hiring agency has made a conditional offer of employment to the applicant. An applicant may submit a complaint, or any other information, to the agency within 30 calendar days of the date of alleged non-compliance by contacting the Legal and Policy Office in the Office of Human Resources at ElliottT@sec.gov . Read more Benefits Help
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits .
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Help
Required Documents
You must provide a complete Application Package, which includes:
Required : Your responses to the Occupational Questionnaire. Required : Your complete and comprehensive resume that includes a complete history of your work experience and the applicable employment dates with months and years. To determine if you qualify for this position, OHR will review your work history that is relevant to the specific position for which you applied. If you are an external candidate selected for this position, OHR will review your complete work history to establish your starting salary.If you are a current SEC employee selected for this position, the standard percentage increases will be applied (i.e., 6% for non-supervisory and 10% for supervisory positions) if your selection results in a promotion. If your selection results in lateral movement (i.e. no change in grade) you will maintain your current salary. Note : Your resume must directly address the definition of specialized experience listed in the qualification section of this announcement and must NOT contain pictures.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education .
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Full-time
Help
Duties
At the Securities and Exchange Commission (SEC), we are committed to diversity, equity, inclusion and accessibility (DEIA) and value a workforce that reflects the diverse experiences and perspectives of the communities we serve. As such, we welcome applications from qualified individuals of all backgrounds who share our commitment to public service.
The Associate Director (Exams) supervises and directs Exams' Headquarter IA/IC Examination Program under the immediate supervision of the Deputy Director(s). The incumbent advises the Exams Deputy Director(s) and/or the Exams Director with regard to the National Examination Program priorities and strategies and examinations, particularly those of off-shore registrants.
Typical duties include:
Developing, conceiving, planning and implementing policies and guidelines affecting the risk assessment and examination of registrants. Implementing examination goals and addressing the impact of extraterritorial law and policy on implementation. Actively participating in meetings involving all aspects of examination responsibilities. Overseeing and administering professional legal work involved in examinations; and rendering legal advice and services with respect to questions, regulations, practices, or other matters falling within the purview of a Federal Government agency. Participating as a panelist on behalf of the Division of Examinations and the Commission in collaborative law enforcement programs, bar association presentations, industry conferences and meetings, law school conferences held by similar groups and associations. Counseling senior management staff and officials at multiple levels of SEC; senior staff of other Federal, state, local and government agencies; and private sector clients and vendors on agency matters. Serving as an agency authority on examinations, particularly of investment advisers and investment companies. Promoting the spirit and practice of diversity, and further the goals of equal employment opportunity (EEO) by taking positive steps to ensure the accomplishment of affirmative action objectives, and adherence to nondiscriminatory employment practices. Help
Requirements Conditions of Employment You must possess a J.D. or LL.B Degree. You must be an active member of the bar in good standing. CITIZENSHIP: You must be a US Citizen. Application procedures are specific to this vacancy announcement. Please read all the instructions carefully. Failure to follow the instructions may result in you not being considered for this position. Supplementary vacancies may be filled in addition to the number stated in this announcement. This position has promotion potential to the SO-02. TRIAL PERIOD: This appointment may require completion of a two year supervisory/managerial trial period. SECURITY CLEARANCE: Entrance on duty is contingent upon completion of a pre-employment security investigation. Favorable results on a Background Investigation may be a condition of employment or selection to another position. DRUG TESTING: This position may be subjected to drug testing requirements. PERMANENT CHANGE OF STATION (PCS): Moving/Relocation expenses are not authorized. DIRECT DEPOSIT: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. This position is not in the collective bargaining unit. For consideration at the SO-2 level, you must currently hold a SO-2 position within the SEC. This position is eligible to request telework in accordance with the SEC 's telework policy. This position is open to current SEC employees only. Qualifications All qualification requirements must be met by the closing date of this announcement.
Qualifying experience may be obtained in the private or public sector. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Qualifying education must have been obtained from an accredited college or university recognized by the U.S. Department of Education. BASIC REQUIREMENT: All applicants must possess the following J.D. or LL.B. degree --AND-- Active membership of the bar in good standing in any state, territory of the United States, the District of Columbia, or the commonwealth of Puerto Rico. (Note: proof of bar membership will be required before entry on duty. MINIMUM QUALIFICATION REQUIREMENT: In addition to meeting the basic requirement, applicants must also meet the minimum qualification requirement. SO-01: Applicant must have at least four year(s) of post J.D. work experience identifying legal issues, providing legal analyses, recommendations, and preparing complex legal documents, which also includes at least three years of specialized experience:
Interpreting and applying the provisions of the Securities Act of 1933 and the Securities Exchange Act of 1934, the Investment Company Act of 1940 and the Investment Advisers Act of 1940; Providing guidance and evaluation on policy issues related to the federal securities laws; investigating possible violations of federal securities laws and regulations; Examining broker dealers, transfer agents, investment advisers, investment companies, and self-regulatory organizations; Managing a team or group that conducts examinations or audits of financial or securities firms; and Providing information and/or assistance to enforcement staff with respect to possible violations of federal securities laws and regulations. Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html Official Transcripts will be required at the time of appointment to verify educational eligibility.
Additional information SEC COMPENSATION PROGRAM: The overall salary range listed above is provided for informational purposes as it represents the full range that is applicable to current employees in this occupation/grade; however, a selectee's initial pay is always set below the maximum rate of the range. Please click here for additional information. Disability Employment: For information on disability appointments, please visit http://www.opm.gov/policy-data-oversight/disability-employment/ Reasonable Accommodation: If you are an applicant who needs a reasonable accommodation for disability to participate in the application process at the SEC, submit the form for Reasonable Accommodation for Participation in Job Application Process here . Please be sure to submit your request at least 5 business days in advance of the date you need the requested accommodation. Equal Employment Opportunity (EEO) Information for SEC Job Applicants: Federal EEO laws protect all applicants from discrimination on the following bases: race, color, sex (not limited to conduct which is sexual in nature, includes pregnancy, gender identity, sexual orientation, transgender status), age (40 and over), religion, national origin, disability, genetic information, retaliation for participating in the EEO process or opposing discrimination. Applicants who believe they have been discriminated against on any EEO basis can seek recourse through the SEC's administrative complaints process. To be timely, an individual must enter the EEO process within 45 days from when they know (or should have known) of the alleged discrimination. Click here for additional information. The Fair Chance Act prohibits specific inquiries concerning an applicant's criminal or credit background unless the hiring agency has made a conditional offer of employment to the applicant. An applicant may submit a complaint, or any other information, to the agency within 30 calendar days of the date of alleged non-compliance by contacting the Legal and Policy Office in the Office of Human Resources at ElliottT@sec.gov . Read more Benefits Help
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits .
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Help
Required Documents
You must provide a complete Application Package, which includes:
Required : Your responses to the Occupational Questionnaire. Required : Your complete and comprehensive resume that includes a complete history of your work experience and the applicable employment dates with months and years. To determine if you qualify for this position, OHR will review your work history that is relevant to the specific position for which you applied. If you are an external candidate selected for this position, OHR will review your complete work history to establish your starting salary.If you are a current SEC employee selected for this position, the standard percentage increases will be applied (i.e., 6% for non-supervisory and 10% for supervisory positions) if your selection results in a promotion. If your selection results in lateral movement (i.e. no change in grade) you will maintain your current salary. Note : Your resume must directly address the definition of specialized experience listed in the qualification section of this announcement and must NOT contain pictures.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education .
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Network and Systems Administrator
Hamilton College: Hamilton College Non-Faculty
Location
Clinton, NY
Open Date
Jan 22, 2024
Description
Hamilton College is recruiting for a Network & Systems Administrator to join our team of dedicated, experienced professionals. The Network Services team, under the division of Library and Information Technology Services, is responsible for the entirety of our campus network and data center infrastructure as well as central systems, which includes: wired and wireless network, our on-premise and cloud storage and compute environments, communication and enterprise collaboration systems, high-performance computing and associated infrastructure in support of these critical technologies. This dynamic and exciting role will provide exceptional service to our campus community, ensure operational excellence of our infrastructure, and in collaboration with a diverse group of others, contribute to the design and engineering of stable, secure, and scalable technology solutions.
A successful candidate should have three or more of the following:
• experience at a higher-education institution • demonstrable experience providing excellent customer service • experience with the infrastructure and applications supported by the team (see job description below for details), or a proven ability to gain expertise in related technologies. • competency, or a track-record of developing skills, in technologies referenced in a proven ability to develop deep expertise in specific technologies An equivalent combination of education and experience will be considered.
The Network & Systems Administrator works as a member of the Network Services team to ensure a stable, scalable and secure infrastructure for campus, which encompass:
• Campus Network: internet service, edge routing and security, core backbone & distribution, access layer switching, indoor/outdoor Wi-Fi service, underground distribution and structured cabling. • Data Center: virtual infrastructure for compute, storage & networking including associated management tools; applications, systems appliances and cloud services for backup, replication, orchestration and disaster recovery. • Servers: modern versions of both Microsoft Windows Server and Enterprise Linux, running in virtual, physical and appliance formats, including key technologies of each. • Enterprise collaboration & productivity applications for email, calendaring, chat, storage and document collaboration. • Communications: phone service, phone system, voicemail and associated support infrastructure. • Authentication Services: enterprise directories for authentication, authorization, auditing, single sign-on, and multi-factor authentication. • Cloud Services: compute, storage, enterprise services and remote connectivity to offsite providers. High-Performance Computing: specialized hardware, software and workflows for support of academic research computing needs. • Core network services: DNS, DHCP, IPAM, centralized logging, management systems and monitoring & alerting systems. • End-User Services: file servers, application virtualization & delivery.
Job Duties:
• Monitor and support all aspects of infrastructure operations. • Troubleshoot, resolve and document issues and faults with infrastructure systems and services supported by the team. • Install, manage, and upgrade server hardware and operating systems, software updates/upgrades and applications in a virtual and physical server environment. • Install, configure and manage various types of network equipment, including routers, firewalls, switches, wireless controllers and access points. • Administer applications and systems in support of core infrastructure • Develop and update internal and external documentation for the support and use of systems and services. • Share scheduled on-call responsibilities with other members of the team, including routine service requests, incidents and emergency (after-hours) response to critical issues impacting availability and security of key infrastructure. • Research, identify, evaluate and recommend new products and services to enhance, improve or optimize infrastructure operations. • Work with other members of the team and outside vendors/contractors to help plan, design and implement complex systems and solutions in support of the services we provide to campus. • Work closely with members of the team and our Director of Information Security and Privacy to ensure the integrity and security of all infrastructure and services. • Work collaboratively with members of other LITS teams and partners in other divisions across campus • Actively seek opportunities to remain up-to-date with trends and developments in infrastructure technologies. • Provide outstanding customer service in support of network and data center infrastructure to members of LITS, faculty, staff and students. • Support LITS in creating an accessible, supportive environment and an educational experience that recognizes diversity and cultural competence as integral components of academic excellence. • Assumes other duties as required or assigned. This is a full-time, exempt position with a salary range of $75,000 - $90,000.
Qualifications
A Bachelor’s degree in computer science, telecommunications, engineering, or information technology. In the absence of a Bachelor’s degree, a minimum of two years’ experience in a similar environment is required. Experience and ability to positively and inclusively interact with diverse student populations and campus groups.
Previous experience in a complex networking/systems environment is preferred.
Application Instructions
Please submit a cover letter, resume and contact information for three professional references. Consideration of candidates will begin immediately and continue until the positions are filled.
Apply at https://apptrkr.com/5148797
Full Time
Network and Systems Administrator
Hamilton College: Hamilton College Non-Faculty
Location
Clinton, NY
Open Date
Jan 22, 2024
Description
Hamilton College is recruiting for a Network & Systems Administrator to join our team of dedicated, experienced professionals. The Network Services team, under the division of Library and Information Technology Services, is responsible for the entirety of our campus network and data center infrastructure as well as central systems, which includes: wired and wireless network, our on-premise and cloud storage and compute environments, communication and enterprise collaboration systems, high-performance computing and associated infrastructure in support of these critical technologies. This dynamic and exciting role will provide exceptional service to our campus community, ensure operational excellence of our infrastructure, and in collaboration with a diverse group of others, contribute to the design and engineering of stable, secure, and scalable technology solutions.
A successful candidate should have three or more of the following:
• experience at a higher-education institution • demonstrable experience providing excellent customer service • experience with the infrastructure and applications supported by the team (see job description below for details), or a proven ability to gain expertise in related technologies. • competency, or a track-record of developing skills, in technologies referenced in a proven ability to develop deep expertise in specific technologies An equivalent combination of education and experience will be considered.
The Network & Systems Administrator works as a member of the Network Services team to ensure a stable, scalable and secure infrastructure for campus, which encompass:
• Campus Network: internet service, edge routing and security, core backbone & distribution, access layer switching, indoor/outdoor Wi-Fi service, underground distribution and structured cabling. • Data Center: virtual infrastructure for compute, storage & networking including associated management tools; applications, systems appliances and cloud services for backup, replication, orchestration and disaster recovery. • Servers: modern versions of both Microsoft Windows Server and Enterprise Linux, running in virtual, physical and appliance formats, including key technologies of each. • Enterprise collaboration & productivity applications for email, calendaring, chat, storage and document collaboration. • Communications: phone service, phone system, voicemail and associated support infrastructure. • Authentication Services: enterprise directories for authentication, authorization, auditing, single sign-on, and multi-factor authentication. • Cloud Services: compute, storage, enterprise services and remote connectivity to offsite providers. High-Performance Computing: specialized hardware, software and workflows for support of academic research computing needs. • Core network services: DNS, DHCP, IPAM, centralized logging, management systems and monitoring & alerting systems. • End-User Services: file servers, application virtualization & delivery.
Job Duties:
• Monitor and support all aspects of infrastructure operations. • Troubleshoot, resolve and document issues and faults with infrastructure systems and services supported by the team. • Install, manage, and upgrade server hardware and operating systems, software updates/upgrades and applications in a virtual and physical server environment. • Install, configure and manage various types of network equipment, including routers, firewalls, switches, wireless controllers and access points. • Administer applications and systems in support of core infrastructure • Develop and update internal and external documentation for the support and use of systems and services. • Share scheduled on-call responsibilities with other members of the team, including routine service requests, incidents and emergency (after-hours) response to critical issues impacting availability and security of key infrastructure. • Research, identify, evaluate and recommend new products and services to enhance, improve or optimize infrastructure operations. • Work with other members of the team and outside vendors/contractors to help plan, design and implement complex systems and solutions in support of the services we provide to campus. • Work closely with members of the team and our Director of Information Security and Privacy to ensure the integrity and security of all infrastructure and services. • Work collaboratively with members of other LITS teams and partners in other divisions across campus • Actively seek opportunities to remain up-to-date with trends and developments in infrastructure technologies. • Provide outstanding customer service in support of network and data center infrastructure to members of LITS, faculty, staff and students. • Support LITS in creating an accessible, supportive environment and an educational experience that recognizes diversity and cultural competence as integral components of academic excellence. • Assumes other duties as required or assigned. This is a full-time, exempt position with a salary range of $75,000 - $90,000.
Qualifications
A Bachelor’s degree in computer science, telecommunications, engineering, or information technology. In the absence of a Bachelor’s degree, a minimum of two years’ experience in a similar environment is required. Experience and ability to positively and inclusively interact with diverse student populations and campus groups.
Previous experience in a complex networking/systems environment is preferred.
Application Instructions
Please submit a cover letter, resume and contact information for three professional references. Consideration of candidates will begin immediately and continue until the positions are filled.
Apply at https://apptrkr.com/5148797
Alachua County Board of County Commissioners
Gainesville, FL
Minimum Qualifications Bachelor's degree in public or business administration, behavioral sciences or related field and three years' experience in counseling, social services or administration including one year of supervisory experience; or any equivalent combination of related training and experience. Applicant must meet all requirements of Florida Statute 292.11, County and City Veteran Service Officer. Training / testing administered by the Department of Veteran's Affairs must be successfully completed within 12 months of employment. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of all applicable background checks pre-hire and ongoing are required. Position Summary This is responsible administrative and supervisory work assisting veterans in matters pertaining to their rights and benefits under various Federal, State and County statutes in the Department of Community Support Services, Veterans Services Office. An employee assigned to this classification is responsible for representing veterans, dependents and other stakeholders before various officials in regard to substantiating claims and developing good public relations and understanding of Veterans' affairs with various civic groups and the general public. Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports, and observation of results obtained. Examples of Duties ESSENTIAL JOB FUNCTIONS This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Directs the establishment and implementation of all standard operating procedures for the Veterans' Services Office. Supervises and coordinates the activities of subordinate employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance reviews; and conducting departmental training and orientation. Regularly reviews Federal, State and local laws, rules and regulations regarding Veterans Administration and ensures departmental compliance to those regulations. Promotes community knowledge and understanding of departmental activities via contacts with the general public, civic groups, state and local officials and veterans. Interviews and assists veterans and/or dependents to determine type of eligibility for veterans’ benefits which include but are not limited to : Service-Connected Disability Claims, Non-Service Connected Pension Claims, Dependency and Indemnity Compensation, Burial and Memorial Benefits, Debt Waivers, Appeals, Medical Care, Educational Benefits, Life Insurance, Home Loan Guaranty, and Correction of Military Records. Represents Veteran/clients in locating, researching, securing, and developing necessary paperwork and supporting documentation for filing of fully developed and traditional VA claims and prepares for the adjudication process. Researches military and veteran service records to build effective VA claims linking injuries, exposures, secondary illnesses and injuries etc. to active duty service and compiles evidence including military service records, military medical records, VA medical records, presumptive illnesses and sicknesses using Veterans Laws, Rules and Regulations. Documents all contacts with and services provided on behalf of Veterans assigned to caseload. Maintains confidential records in accordance with all requirements of the data privacy laws and HIPAA. Contacts doctors and other individuals relative to furnishing pertinent affidavits and evidence. Monitors staff to ensure adherence to established objectives, policies and procedures, audits case files, and reviews performance and outcome data. Provides direction concerning program operation and counseling clients related to claims. Drives a County and/or personal vehicle regularly to perform job duties. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of the laws, rules and regulations governing Veterans' benefits under Federal, State and County statutes. Knowledge of modern principles and practices of administration and organization including general budgeting, accounting and personnel techniques and management principles and practices. Ability to exercise good judgment assisting in the solution of Veterans' problems. Ability to interpret various Federal, State and County statutes dealing with Veterans' affairs. Ability to supervise and organize the work of professional and clerical staff; develop capable staff; enforce disciplinary procedures, coach and counsel staff and effectively appraise employee performance. Ability to decide upon a reasonable and effective course of action in emergency situations and to anticipate and prevent development of such situations. Ability to communicate effectively both orally and in writing, including public speaking and written reports and memoranda. Ability to establish and utilize effective public relations programs and techniques to promote community awareness of Veterans' Services. Ability to read and understand medical records and medical terminology. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear, and use hands to finger, handle or feel. The employee is frequently required to walk or sit. The employee is frequently required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level in the work environment is usually moderate. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Full-time
Minimum Qualifications Bachelor's degree in public or business administration, behavioral sciences or related field and three years' experience in counseling, social services or administration including one year of supervisory experience; or any equivalent combination of related training and experience. Applicant must meet all requirements of Florida Statute 292.11, County and City Veteran Service Officer. Training / testing administered by the Department of Veteran's Affairs must be successfully completed within 12 months of employment. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of all applicable background checks pre-hire and ongoing are required. Position Summary This is responsible administrative and supervisory work assisting veterans in matters pertaining to their rights and benefits under various Federal, State and County statutes in the Department of Community Support Services, Veterans Services Office. An employee assigned to this classification is responsible for representing veterans, dependents and other stakeholders before various officials in regard to substantiating claims and developing good public relations and understanding of Veterans' affairs with various civic groups and the general public. Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports, and observation of results obtained. Examples of Duties ESSENTIAL JOB FUNCTIONS This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Directs the establishment and implementation of all standard operating procedures for the Veterans' Services Office. Supervises and coordinates the activities of subordinate employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance reviews; and conducting departmental training and orientation. Regularly reviews Federal, State and local laws, rules and regulations regarding Veterans Administration and ensures departmental compliance to those regulations. Promotes community knowledge and understanding of departmental activities via contacts with the general public, civic groups, state and local officials and veterans. Interviews and assists veterans and/or dependents to determine type of eligibility for veterans’ benefits which include but are not limited to : Service-Connected Disability Claims, Non-Service Connected Pension Claims, Dependency and Indemnity Compensation, Burial and Memorial Benefits, Debt Waivers, Appeals, Medical Care, Educational Benefits, Life Insurance, Home Loan Guaranty, and Correction of Military Records. Represents Veteran/clients in locating, researching, securing, and developing necessary paperwork and supporting documentation for filing of fully developed and traditional VA claims and prepares for the adjudication process. Researches military and veteran service records to build effective VA claims linking injuries, exposures, secondary illnesses and injuries etc. to active duty service and compiles evidence including military service records, military medical records, VA medical records, presumptive illnesses and sicknesses using Veterans Laws, Rules and Regulations. Documents all contacts with and services provided on behalf of Veterans assigned to caseload. Maintains confidential records in accordance with all requirements of the data privacy laws and HIPAA. Contacts doctors and other individuals relative to furnishing pertinent affidavits and evidence. Monitors staff to ensure adherence to established objectives, policies and procedures, audits case files, and reviews performance and outcome data. Provides direction concerning program operation and counseling clients related to claims. Drives a County and/or personal vehicle regularly to perform job duties. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of the laws, rules and regulations governing Veterans' benefits under Federal, State and County statutes. Knowledge of modern principles and practices of administration and organization including general budgeting, accounting and personnel techniques and management principles and practices. Ability to exercise good judgment assisting in the solution of Veterans' problems. Ability to interpret various Federal, State and County statutes dealing with Veterans' affairs. Ability to supervise and organize the work of professional and clerical staff; develop capable staff; enforce disciplinary procedures, coach and counsel staff and effectively appraise employee performance. Ability to decide upon a reasonable and effective course of action in emergency situations and to anticipate and prevent development of such situations. Ability to communicate effectively both orally and in writing, including public speaking and written reports and memoranda. Ability to establish and utilize effective public relations programs and techniques to promote community awareness of Veterans' Services. Ability to read and understand medical records and medical terminology. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear, and use hands to finger, handle or feel. The employee is frequently required to walk or sit. The employee is frequently required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level in the work environment is usually moderate. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
At Compass, EVERYONE DESERVES A HOME.
Why Compass? Working for Compass is a way to make real, positive change in people’s lives.
Compass Housing Alliance believes that everyone deserves stability, growth, and community and that can only be fulfilled when everyone has safe, affordable housing. Whether we work in direct service or in support of the mission in administration and operations, we’re all seeking to better our community. We’re looking to welcome people to our team that are passionate, skilled, and enjoy a little light-heartedness in their work environment. We recognize the value that different perspectives and cultures bring to the organization and consider the diversity of staff, guests, residents, and community partners to be an important asset.
ABOUT THE POSITION: The Director of Finance is responsible for all aspects of the agency’s financial reporting and analyses, internal controls, budget, financial compliance, banking, audit, and tax functions. This position, along with the Controller (LCSNW), coordinates the daily operations of all accounting functions to ensure efficiency and accuracy, as well as managing accounting department staff. The Director contributes significantly to the overall success of the agency by strategically directing and effectively managing all financial aspects of the organization’s undertakings. As a member of the leadership team, the Director provides leadership, and subject matter expertise and actively participates in defining the agency’s overall strategic direction in areas of operational infrastructure and financial strategies that promote long-term sustainability.
ABOUT THE PROGRAM: Compass Housing Alliance develops and provides essential services and affordable housing for individuals and families experiencing housing instability in the greater Puget Sound region. We envision a world in which every person lives in a safe and caring community. Compass offers an open, supportive, and challenging work environment committed to promoting the dignity and well-being of each person that we serve. We consider the diversity of the staff, guests, residents, and community partners to be an important asset. We recognize the value that different perspectives and cultures bring to the organization. Compass is proud to be an affiliate agency of Lutheran Community Services Northwest (LCSNW). LCSNW partners with individuals, families and communities for health, justice and hope by providing support services in key areas such as behavioral health, child welfare, refugees, and support to aging adults and people with disabilities to live independent lives. To learn more about the agency visit www.compasshousingalliance.org.
LOCATION: South Lake Neighborhood (Seattle, WA) **This position offers a location hybrid model with at-home and in-office days REPORTS TO: President FLSA STATUS: Exempt SCHEDULE: Monday-Friday 9am-5pm (plus evenings & weekends as needed for emergencies) SALARY RANGE: $115,000-$137,500 DOE and within Compass range FULL TIME BENEFITS INCLUDE: Unlimited Orca Transportation Pass, Medical/Prescription/Vision, Dental, $500 Health Flexible Spending Account 4 Weeks of Paid Time Off (PTO) & 11 Paid Holidays, Retirement Plan, Employee Assistance Program.
QUALIFICATIONS:
A minimum of 6 years of experience in finance, with specific knowledge of accounting, budgeting, and capital financing, required .
A bachelor’s degree in accounting, finance, or a closely related field (MBA or graduate-level degree preferred) required .
CPA or CFA designation, desired .
Experience with property accounting, acquisition transactions, and audits, desired.
Proficiency in accounting software (Abila MIP preferred), Paylocity and MS Excel, required .
Extensive experience with the low-income housing tax credit (LIHTC) program, desired.
Awareness and/or training around issues of equity, intersectionality, and belonging, desired .
Familiarity with topics of housing instability, mental health, substance use, sexual assault, and/or domestic violence. Experience working in an environment where language may be a barrier, desired .
Valid WA driver’s license, proof of car insurance, and a driving record that meets Compass standards, required .
HOW TO APPLY?
Complete an application today at: https://www.compasshousingalliance.org/employment/
EQUAL EMPLOYMENT OPPORTUNITY
Compass Housing Alliance maintains practices and policies that eliminate barriers to equal employment opportunity and strives to ensure that applicants and employees are treated without regard to race, color, religion, creed, sex, sexual orientation, age, national origin, citizenship or immigration status, gender identity, genetic information, honorably discharged veteran or military status, marital status, status as a victim of domestic violence, sexual assault or stalking, political ideology, sensory, physical or mental disability, caste status, the use of a trained service animal by a person with a disability and all other groups protected by law. Compass’s policies and practices are intended to promote diversity and equal employment opportunity in all aspects of employment, such as: recruitment, selection, compensation, hours of work, work schedules, benefits, training, retention, promotions, demotions, transfers, advertising, layoff, and termination. All employees of the agency are required to comply with the provisions of these policies. Failure to do so may result in disciplinary action up to and including termination of employment. In compliance with the ADA Amendment Act, should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources department via phone at 206-474-1100 or via e-mail at HRInfo@compasshousingalliance.org .
Full Time
At Compass, EVERYONE DESERVES A HOME.
Why Compass? Working for Compass is a way to make real, positive change in people’s lives.
Compass Housing Alliance believes that everyone deserves stability, growth, and community and that can only be fulfilled when everyone has safe, affordable housing. Whether we work in direct service or in support of the mission in administration and operations, we’re all seeking to better our community. We’re looking to welcome people to our team that are passionate, skilled, and enjoy a little light-heartedness in their work environment. We recognize the value that different perspectives and cultures bring to the organization and consider the diversity of staff, guests, residents, and community partners to be an important asset.
ABOUT THE POSITION: The Director of Finance is responsible for all aspects of the agency’s financial reporting and analyses, internal controls, budget, financial compliance, banking, audit, and tax functions. This position, along with the Controller (LCSNW), coordinates the daily operations of all accounting functions to ensure efficiency and accuracy, as well as managing accounting department staff. The Director contributes significantly to the overall success of the agency by strategically directing and effectively managing all financial aspects of the organization’s undertakings. As a member of the leadership team, the Director provides leadership, and subject matter expertise and actively participates in defining the agency’s overall strategic direction in areas of operational infrastructure and financial strategies that promote long-term sustainability.
ABOUT THE PROGRAM: Compass Housing Alliance develops and provides essential services and affordable housing for individuals and families experiencing housing instability in the greater Puget Sound region. We envision a world in which every person lives in a safe and caring community. Compass offers an open, supportive, and challenging work environment committed to promoting the dignity and well-being of each person that we serve. We consider the diversity of the staff, guests, residents, and community partners to be an important asset. We recognize the value that different perspectives and cultures bring to the organization. Compass is proud to be an affiliate agency of Lutheran Community Services Northwest (LCSNW). LCSNW partners with individuals, families and communities for health, justice and hope by providing support services in key areas such as behavioral health, child welfare, refugees, and support to aging adults and people with disabilities to live independent lives. To learn more about the agency visit www.compasshousingalliance.org.
LOCATION: South Lake Neighborhood (Seattle, WA) **This position offers a location hybrid model with at-home and in-office days REPORTS TO: President FLSA STATUS: Exempt SCHEDULE: Monday-Friday 9am-5pm (plus evenings & weekends as needed for emergencies) SALARY RANGE: $115,000-$137,500 DOE and within Compass range FULL TIME BENEFITS INCLUDE: Unlimited Orca Transportation Pass, Medical/Prescription/Vision, Dental, $500 Health Flexible Spending Account 4 Weeks of Paid Time Off (PTO) & 11 Paid Holidays, Retirement Plan, Employee Assistance Program.
QUALIFICATIONS:
A minimum of 6 years of experience in finance, with specific knowledge of accounting, budgeting, and capital financing, required .
A bachelor’s degree in accounting, finance, or a closely related field (MBA or graduate-level degree preferred) required .
CPA or CFA designation, desired .
Experience with property accounting, acquisition transactions, and audits, desired.
Proficiency in accounting software (Abila MIP preferred), Paylocity and MS Excel, required .
Extensive experience with the low-income housing tax credit (LIHTC) program, desired.
Awareness and/or training around issues of equity, intersectionality, and belonging, desired .
Familiarity with topics of housing instability, mental health, substance use, sexual assault, and/or domestic violence. Experience working in an environment where language may be a barrier, desired .
Valid WA driver’s license, proof of car insurance, and a driving record that meets Compass standards, required .
HOW TO APPLY?
Complete an application today at: https://www.compasshousingalliance.org/employment/
EQUAL EMPLOYMENT OPPORTUNITY
Compass Housing Alliance maintains practices and policies that eliminate barriers to equal employment opportunity and strives to ensure that applicants and employees are treated without regard to race, color, religion, creed, sex, sexual orientation, age, national origin, citizenship or immigration status, gender identity, genetic information, honorably discharged veteran or military status, marital status, status as a victim of domestic violence, sexual assault or stalking, political ideology, sensory, physical or mental disability, caste status, the use of a trained service animal by a person with a disability and all other groups protected by law. Compass’s policies and practices are intended to promote diversity and equal employment opportunity in all aspects of employment, such as: recruitment, selection, compensation, hours of work, work schedules, benefits, training, retention, promotions, demotions, transfers, advertising, layoff, and termination. All employees of the agency are required to comply with the provisions of these policies. Failure to do so may result in disciplinary action up to and including termination of employment. In compliance with the ADA Amendment Act, should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources department via phone at 206-474-1100 or via e-mail at HRInfo@compasshousingalliance.org .
Alachua County Board of County Commissioners
Gainesville, FL
Minimum Qualifications Bachelor's degree in business administration, accounting, economics, or a related field and two years professional experience in budgeting, finance, or accounting; or any equivalent combination of related training and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status. Successful completion of all applicable background checks pre-hire and ongoing are required. Position Summary This is professional work performing detailed analysis of the operations of County departments and agencies as they relate to the formulation and administration of the budget and assisting in analytical management studies. An employee assigned to this classification analyzes current and past budgets, prepares and justifies budget requests, allocates funds according to County spending priorities, and analyzes business and operating procedures to devise efficient methods of accomplishing goals and objectives. Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports, and observation of results obtained. Examples of Duties ESSENTIAL JOB FUNCTIONS This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Assists with the preparation of the annual operating budget and capital improvement program in compliance with County policy and Florida statutes. Reviews and processes budget amendments, ensuring compliance with budgeted programs and long-term planning. Provides technical assistance in establishing department/agency performance objectives and performance measures. Prepares and analyzes quarterly revenue and expenditure forecasts to identify current and future trends affecting financial condition. Prepares analytical reports on various management issues, including cost impacts. Analyzes and evaluates organizational work methods to improve department productivity. Develops, installs, and maintains the system of budgetary control prescribed by the OMB Director. Conducts operational/management audits to ensure functional or project systems are applied and functioning as designed. Develops or updates operational manuals outlining established methods of performing work in accordance with County policy. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of current governmental accounting, budgeting, and fiscal management principles and practices. Thorough knowledge of various budgeting techniques such as zero-based budgeting, line-item budgeting, performance budgeting, program budgeting, etc. Thorough knowledge of organization, functions and financial problems of County governments. Ability to accomplish assigned administrative tasks with limited supervision. Ability to prepare complex memoranda, detailed analysis and statistical reports. Ability to work independently to solve problems and make sound decisions on knowledge at hand. Ability to collect facts and analyze facts and statistical information. Ability to communicate effectively, both orally and in writing. Ability to design and conduct efficiency studies; ability to perform operational audits at all levels of the organization. Ability to elicit useful information through audits and research of documents. Ability to gather data and perform statistical calculations for feasibility studies. Ability to research new methods and procedures for possible application to County operations; ability to implement new methods and procedures independently. Ability to prepare complex reports' and prepare and present oral and visual presentations to various groups, boards and committees. Ability to organize and maintain sufficient resource materials. Ability to display appropriate attention to detail. Ability to follow long term projects through to completion. Ability to communicate effectively both orally and in writing. Ability to establish and maintain effective working relationships with co-workers, other county employees and the public. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to talk or hear. The employee is occasionally required to reach and to be mobile. Specific vision abilities required by this job include close vision. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level is the work environment is usually quiet. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Full-time
Minimum Qualifications Bachelor's degree in business administration, accounting, economics, or a related field and two years professional experience in budgeting, finance, or accounting; or any equivalent combination of related training and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status. Successful completion of all applicable background checks pre-hire and ongoing are required. Position Summary This is professional work performing detailed analysis of the operations of County departments and agencies as they relate to the formulation and administration of the budget and assisting in analytical management studies. An employee assigned to this classification analyzes current and past budgets, prepares and justifies budget requests, allocates funds according to County spending priorities, and analyzes business and operating procedures to devise efficient methods of accomplishing goals and objectives. Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports, and observation of results obtained. Examples of Duties ESSENTIAL JOB FUNCTIONS This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Assists with the preparation of the annual operating budget and capital improvement program in compliance with County policy and Florida statutes. Reviews and processes budget amendments, ensuring compliance with budgeted programs and long-term planning. Provides technical assistance in establishing department/agency performance objectives and performance measures. Prepares and analyzes quarterly revenue and expenditure forecasts to identify current and future trends affecting financial condition. Prepares analytical reports on various management issues, including cost impacts. Analyzes and evaluates organizational work methods to improve department productivity. Develops, installs, and maintains the system of budgetary control prescribed by the OMB Director. Conducts operational/management audits to ensure functional or project systems are applied and functioning as designed. Develops or updates operational manuals outlining established methods of performing work in accordance with County policy. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of current governmental accounting, budgeting, and fiscal management principles and practices. Thorough knowledge of various budgeting techniques such as zero-based budgeting, line-item budgeting, performance budgeting, program budgeting, etc. Thorough knowledge of organization, functions and financial problems of County governments. Ability to accomplish assigned administrative tasks with limited supervision. Ability to prepare complex memoranda, detailed analysis and statistical reports. Ability to work independently to solve problems and make sound decisions on knowledge at hand. Ability to collect facts and analyze facts and statistical information. Ability to communicate effectively, both orally and in writing. Ability to design and conduct efficiency studies; ability to perform operational audits at all levels of the organization. Ability to elicit useful information through audits and research of documents. Ability to gather data and perform statistical calculations for feasibility studies. Ability to research new methods and procedures for possible application to County operations; ability to implement new methods and procedures independently. Ability to prepare complex reports' and prepare and present oral and visual presentations to various groups, boards and committees. Ability to organize and maintain sufficient resource materials. Ability to display appropriate attention to detail. Ability to follow long term projects through to completion. Ability to communicate effectively both orally and in writing. Ability to establish and maintain effective working relationships with co-workers, other county employees and the public. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to talk or hear. The employee is occasionally required to reach and to be mobile. Specific vision abilities required by this job include close vision. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level is the work environment is usually quiet. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Associate Director Facilities Management Recreation Services 27217BR
Position Overview
KU Recreation Services, a Department within Student Affairs, provides a campus-wide impact by improving quality of life for all students, faculty, staff, affiliates, retirees, alumni, spouses, and domestic partners through its fitness and wellness initiatives. KU Recreation Services provide state-of-the-art recreational programs, facilities, and services.
Indoor facilities include the Ambler Student Recreation Fitness Center (ASRFC) and is comprised of many different activity spaces: 16,000 square feet of cardiovascular resistance training and free weight equipment, six indoor basketball/volleyball courts, a three-lane suspended jogging track, an aerobics studio, a martial arts studio, three racquetball courts, one squash court, dasher board system multipurpose gym, a 42-foot climbing wall and bouldering wall, two outdoor basketball courts, conference room, and a meeting room. Outdoor facilities include: several acres of grass field spaces at the Shenk Recreational Sports Complex and two artificial turf fields, four lighted sand volleyball courts, and four lighted tennis courts. KU Recreation Services utilizes the Robinson Center for its aquatic activities.
Programs within KU Recreation Services include Fitness, Intramurals, Sport Clubs, and Outdoor Pursuits. Fitness offers group fitness (“KU Fit”) with classes focused on cardio, strength, and mind and body, Personal Training, and Fitness Assessments. Intramurals play team sports, team tournaments, and individual activities. Sport Clubs participate in a wide variety of competitive, recreational, and instructional sports. Outdoor Pursuits offers a rock climbing wall and an equipment rental center.
In addition to a competitive salary, KU offers great benefits to employees with up to 176 hours of paid vacation per year, 96 hours of sick leave per year, ten paid holidays plus one discretionary day, a great retirement program, medical & dental insurance, life and disability insurance, other benefit plan options and State of Kansas discounts offered by various vendors. KU also offers employees educational and professional development opportunities. KU is a great place to work! The University actively encourages applications from members of underrepresented groups.
Job Description
35% Facility Leadership:
• Provides leadership within the department for facilities associated with departmental units (Operations, Membership, Maintenance, Custodial, Technology, and Risk Management), associated campus wide units and department for budget/payroll, supervisory, scheduling; continued improvements of existing facilities and future facility planning and implementation. • Establishes and implements short- and long-range organizational goals, objectives, operating policies and procedures to responsible units and department • Works with the Director by contributing to development and changes in strategic planning, facility planning, and budget development of the department. • Budget/Payroll oversight and development/implementation for facilities, operations, custodial, maintenance, membership risk management, outdoor pursuits, and technology units • Responsible for $450,000+ budget and $100,000+ revenue • Coordinate financial audits for responsible units • Works with units to review and make recommendations to evolve their services to meet current trends and requests which includes cost analysis of existing and new services for each unit to ensure compliance with budget goals. • Provide strategic oversight to all responsible units to understand implications of decision making on operations of the department. • Understand that scope of decisions impacts internal operations of the department and requires compliance that guidelines are maintained. • Conceptualizes, develops, and implements policies and procedures that effect the department’s mission and vision. • Research current national trends and develops a plan for implementation of appropriate products, equipment and services • Responsible for approving and purchasing associated equipment with units as well as state contracts • Ensures all responsible units are within compliance at department, university and state levels, as well as maintains established accreditations. • Communicates strategic goals to responsible units & develops action plans to ensure success in meeting strategic goals. • Analyzes, conceptualizes, develops and has input on departmental decisions and direction. • Develops, reports, and identifies metrics to evaluate efficiencies to suggest operational changes when warranted • Responsible for preventative maintenance of all facilities • Coordinate replacement of all equipment for all facilities • Coordinate diversity, equity, inclusion, and belonging initiatives • May be given authority to act on the Director’s behalf for the department • Manage national standards for ADA compliance and OSHAA for department • Serve as backup for financial deposits
15% Facility Planning:
• Coordinate and facilitate with staff, current facility projects; assist with future capital planning and project feasibility studies, renovations, repair and improvements, and construction • Represents department with Facilities Planning and Design on assigned projects • Research appropriate equipment needs for facilities • Leads special projects as required
10% Supervisory/Searches and Evaluations:
• Direct reports: 2 Full-time Unclassified Professional Staff- Assistant Director of Facility Management, and Assistant Director of Facility Operations • Indirect reports: 5 University Support Custodial Staff; 2 University Maintenance Support Staff; and, approximately 80 student staff employees • Directs the human resource functions for responsible units including recruitment, selection, training, supervision, payroll, risk management and evaluation of staff. • Develop protocols for operation of the ASRFC where student staff operate the facility 65% of the time without full time staff present • Responsible for overall staff development of reporting units
10% Projects and workflow with Facility Services and private contractors: Responsible for the daily operation of facilities to include but not limited to:
• HVAC, minor repairs, preventative maintenance, etc. • Responsible for monitoring and updating Johnson Controls, Watt Stopper, Mecho Shade and any other systems specific to facilities
10% Risk Management:
• Responsible for comprehensive departmental Risk Management Action Plan to include: • Security systems, video cameras, and two-way radios • Emergency processes for evacuation and shelter in place • Campus Safety Authority and BEL (Building Emergency Liaison) Training through KU Public Safety • Responsible for department CPR/AED compliance and instruction • CPR/AED instructor through a nationally recognized association • Purchase and maintain equipment • Serves in the absence of the Director in emergency situations • Ensure proper management of custodial, maintenance and staffing of facilities to provide participants, guests and spectators of programs a safe, appropriate healthy experience.
10% Projects and workflow for department and University with Information Technology/Computer Center: • Desk top services including development of replacement and upgrade plan • Analysis of effectiveness of Innosoft Fusion software system (point of sale, scheduling, registration that is unique to the University). • Manage all software upgrades • Manage and coordinate semester student and faculty/staff download with Information Management • Seek new and innovative technology and software to insure department maintains a best practices environment for the benefit of the student body • Other technology to include: keyless security locks, two-way radio communication systems and general technology equipment that includes stereo systems, WiFi, and audio/visual components.
5% Scheduling: • Coordinate departmental Scheduling Team • Build yearly master schedule for programmatic and special usage
5% Other duties as assigned:
Position Requirements
This position requires CPR/AED certification within 90 days of hire and will be provided free of charge if not currently certified.
Required Qualifications
• Master’s Degree in Recreation Administration, Sport Management, Higher Education or related field and five years of full-time professional experience OR Bachelor’s and 8 years of progressive facility management experience (Graduate Assistantships do not count as full-time experience) • Experience with budget planning and management that involves multiple cost centers and allocations • Three years of supervisory experience of full time staff • Working knowledge and experience with risk management, emergency and safety planning for indoor and outdoor venues as evidenced by application materials • Written communication skills as evidenced by application materials
Preferred Qualifications
• Five years of progressive experience in the university/college campus recreation environment reflecting experience in facilities and operations. • Experience with a comprehensive collegiate recreation facility management system for access, scheduling, financials • Demonstrated professional involvement such as presenting or committee work, particularly involvement with organizations such as NIRSA, NRPA, NASPA or ACPA. • Demonstrated team oriented approach to leadership and experience independently working on multiple tasks • Demonstrated student/participant centered decision-making skills • Demonstrated organizational and leadership skills specifically detail oriented, visionary, self-initiating, problem solving, critical thinking, result producing, and conflict resolution
If interested, please apply: https://apptrkr.com/5049902
Contact Information to Applicants: Sony Heath soheath@ku.edu
Additional Candidate Instruction:
In addition to the online application, the following documents are required to be considered for this position:
• A cover letter addressing how required and preferred qualifications are met. • Resume or curriculum vitae. • Contact information for three professional references. • Incomplete applications will not be considered.
Application review begins Monday, March 11, 2024 and will continue until a qualified pool of candidates has been identified.
#LI-HR1
Advertised Salary Range: Starting at $72,000 and commensurate with experience Application Review Begins: 11-Mar-2024 Anticipated Start Date: 03-Jun-2024 Primary Campus: University of Kansas Lawrence Campus FTE:1.0 Reg/Temp:Regular FLSA Status: Administrative Employee Class: U-Unclassified Professional Staff Job Family: Administrative/Management-KUL Work Location Assignment: On-Site
Disclaimer
The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.
Full Time
Associate Director Facilities Management Recreation Services 27217BR
Position Overview
KU Recreation Services, a Department within Student Affairs, provides a campus-wide impact by improving quality of life for all students, faculty, staff, affiliates, retirees, alumni, spouses, and domestic partners through its fitness and wellness initiatives. KU Recreation Services provide state-of-the-art recreational programs, facilities, and services.
Indoor facilities include the Ambler Student Recreation Fitness Center (ASRFC) and is comprised of many different activity spaces: 16,000 square feet of cardiovascular resistance training and free weight equipment, six indoor basketball/volleyball courts, a three-lane suspended jogging track, an aerobics studio, a martial arts studio, three racquetball courts, one squash court, dasher board system multipurpose gym, a 42-foot climbing wall and bouldering wall, two outdoor basketball courts, conference room, and a meeting room. Outdoor facilities include: several acres of grass field spaces at the Shenk Recreational Sports Complex and two artificial turf fields, four lighted sand volleyball courts, and four lighted tennis courts. KU Recreation Services utilizes the Robinson Center for its aquatic activities.
Programs within KU Recreation Services include Fitness, Intramurals, Sport Clubs, and Outdoor Pursuits. Fitness offers group fitness (“KU Fit”) with classes focused on cardio, strength, and mind and body, Personal Training, and Fitness Assessments. Intramurals play team sports, team tournaments, and individual activities. Sport Clubs participate in a wide variety of competitive, recreational, and instructional sports. Outdoor Pursuits offers a rock climbing wall and an equipment rental center.
In addition to a competitive salary, KU offers great benefits to employees with up to 176 hours of paid vacation per year, 96 hours of sick leave per year, ten paid holidays plus one discretionary day, a great retirement program, medical & dental insurance, life and disability insurance, other benefit plan options and State of Kansas discounts offered by various vendors. KU also offers employees educational and professional development opportunities. KU is a great place to work! The University actively encourages applications from members of underrepresented groups.
Job Description
35% Facility Leadership:
• Provides leadership within the department for facilities associated with departmental units (Operations, Membership, Maintenance, Custodial, Technology, and Risk Management), associated campus wide units and department for budget/payroll, supervisory, scheduling; continued improvements of existing facilities and future facility planning and implementation. • Establishes and implements short- and long-range organizational goals, objectives, operating policies and procedures to responsible units and department • Works with the Director by contributing to development and changes in strategic planning, facility planning, and budget development of the department. • Budget/Payroll oversight and development/implementation for facilities, operations, custodial, maintenance, membership risk management, outdoor pursuits, and technology units • Responsible for $450,000+ budget and $100,000+ revenue • Coordinate financial audits for responsible units • Works with units to review and make recommendations to evolve their services to meet current trends and requests which includes cost analysis of existing and new services for each unit to ensure compliance with budget goals. • Provide strategic oversight to all responsible units to understand implications of decision making on operations of the department. • Understand that scope of decisions impacts internal operations of the department and requires compliance that guidelines are maintained. • Conceptualizes, develops, and implements policies and procedures that effect the department’s mission and vision. • Research current national trends and develops a plan for implementation of appropriate products, equipment and services • Responsible for approving and purchasing associated equipment with units as well as state contracts • Ensures all responsible units are within compliance at department, university and state levels, as well as maintains established accreditations. • Communicates strategic goals to responsible units & develops action plans to ensure success in meeting strategic goals. • Analyzes, conceptualizes, develops and has input on departmental decisions and direction. • Develops, reports, and identifies metrics to evaluate efficiencies to suggest operational changes when warranted • Responsible for preventative maintenance of all facilities • Coordinate replacement of all equipment for all facilities • Coordinate diversity, equity, inclusion, and belonging initiatives • May be given authority to act on the Director’s behalf for the department • Manage national standards for ADA compliance and OSHAA for department • Serve as backup for financial deposits
15% Facility Planning:
• Coordinate and facilitate with staff, current facility projects; assist with future capital planning and project feasibility studies, renovations, repair and improvements, and construction • Represents department with Facilities Planning and Design on assigned projects • Research appropriate equipment needs for facilities • Leads special projects as required
10% Supervisory/Searches and Evaluations:
• Direct reports: 2 Full-time Unclassified Professional Staff- Assistant Director of Facility Management, and Assistant Director of Facility Operations • Indirect reports: 5 University Support Custodial Staff; 2 University Maintenance Support Staff; and, approximately 80 student staff employees • Directs the human resource functions for responsible units including recruitment, selection, training, supervision, payroll, risk management and evaluation of staff. • Develop protocols for operation of the ASRFC where student staff operate the facility 65% of the time without full time staff present • Responsible for overall staff development of reporting units
10% Projects and workflow with Facility Services and private contractors: Responsible for the daily operation of facilities to include but not limited to:
• HVAC, minor repairs, preventative maintenance, etc. • Responsible for monitoring and updating Johnson Controls, Watt Stopper, Mecho Shade and any other systems specific to facilities
10% Risk Management:
• Responsible for comprehensive departmental Risk Management Action Plan to include: • Security systems, video cameras, and two-way radios • Emergency processes for evacuation and shelter in place • Campus Safety Authority and BEL (Building Emergency Liaison) Training through KU Public Safety • Responsible for department CPR/AED compliance and instruction • CPR/AED instructor through a nationally recognized association • Purchase and maintain equipment • Serves in the absence of the Director in emergency situations • Ensure proper management of custodial, maintenance and staffing of facilities to provide participants, guests and spectators of programs a safe, appropriate healthy experience.
10% Projects and workflow for department and University with Information Technology/Computer Center: • Desk top services including development of replacement and upgrade plan • Analysis of effectiveness of Innosoft Fusion software system (point of sale, scheduling, registration that is unique to the University). • Manage all software upgrades • Manage and coordinate semester student and faculty/staff download with Information Management • Seek new and innovative technology and software to insure department maintains a best practices environment for the benefit of the student body • Other technology to include: keyless security locks, two-way radio communication systems and general technology equipment that includes stereo systems, WiFi, and audio/visual components.
5% Scheduling: • Coordinate departmental Scheduling Team • Build yearly master schedule for programmatic and special usage
5% Other duties as assigned:
Position Requirements
This position requires CPR/AED certification within 90 days of hire and will be provided free of charge if not currently certified.
Required Qualifications
• Master’s Degree in Recreation Administration, Sport Management, Higher Education or related field and five years of full-time professional experience OR Bachelor’s and 8 years of progressive facility management experience (Graduate Assistantships do not count as full-time experience) • Experience with budget planning and management that involves multiple cost centers and allocations • Three years of supervisory experience of full time staff • Working knowledge and experience with risk management, emergency and safety planning for indoor and outdoor venues as evidenced by application materials • Written communication skills as evidenced by application materials
Preferred Qualifications
• Five years of progressive experience in the university/college campus recreation environment reflecting experience in facilities and operations. • Experience with a comprehensive collegiate recreation facility management system for access, scheduling, financials • Demonstrated professional involvement such as presenting or committee work, particularly involvement with organizations such as NIRSA, NRPA, NASPA or ACPA. • Demonstrated team oriented approach to leadership and experience independently working on multiple tasks • Demonstrated student/participant centered decision-making skills • Demonstrated organizational and leadership skills specifically detail oriented, visionary, self-initiating, problem solving, critical thinking, result producing, and conflict resolution
If interested, please apply: https://apptrkr.com/5049902
Contact Information to Applicants: Sony Heath soheath@ku.edu
Additional Candidate Instruction:
In addition to the online application, the following documents are required to be considered for this position:
• A cover letter addressing how required and preferred qualifications are met. • Resume or curriculum vitae. • Contact information for three professional references. • Incomplete applications will not be considered.
Application review begins Monday, March 11, 2024 and will continue until a qualified pool of candidates has been identified.
#LI-HR1
Advertised Salary Range: Starting at $72,000 and commensurate with experience Application Review Begins: 11-Mar-2024 Anticipated Start Date: 03-Jun-2024 Primary Campus: University of Kansas Lawrence Campus FTE:1.0 Reg/Temp:Regular FLSA Status: Administrative Employee Class: U-Unclassified Professional Staff Job Family: Administrative/Management-KUL Work Location Assignment: On-Site
Disclaimer
The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.
Our Fortune 500 Company client is seeking to directly hire a talented Sr. System Administrator (M365 Collaboration Engr.).
CANDIDATE SUBMISSION REQUIREMENTS:
In order to receive consideration for an interview referral submission to our client's Hiring Manager for this role, each candidate must be reasonably qualified and comply with the following requirements:
1) Must be within commutable distance to Atlanta, GA or Birmingham, AL or Gulfport, MS or Naperville, IL.
2) Fully comply with ALL instructions below under the [How to Apply] section.
3) Fully complete all Responses to the Hiring Manager's Screening Questions below.
4) Must be permanently authorized to work in the U.S. WITHOUT requiring any current or future sponsorship (e.g., U.S. citizen, permanent resident card).
JOB SUMMARY:
This position, within a collaborative team environment, is responsible for System Administration of the Fortune 500 Company Microsoft 365 Collaboration tools and PDF solutions across the enterprise. This includes:
Collaborate with team and internal stakeholders to design, implement, and manage cloud efforts focused on Microsoft 365 initiatives, with a focus on improving business functionality and user experience.
Configure, deploy, and manage Office 365 applications and features to meet business requirements, industry best practices, and security guidelines.
Serve as 3rd level for escalation, provide technical guidance and support to end-users, addressing their questions and issues related to Microsoft 365.
Create and maintain detailed technical documentation, including system configurations, technical specifications, designs, processes, operational procedures, knowledge articles, test plans, and test results.
Develop and deliver training programs to educate stakeholders, users, and IT support staff on best practices and policies.
Develop and enforce governance policies, user guidelines, and security measures for Office 365.
Conduct regular performance and security audits to identify areas for improvement and implement necessary changes.
Stay up to date with the latest Microsoft 365 features, changes, updates, roadmaps, and releases and evaluate their applicability to the organization and recommend relevant improvements.
Monitor performance, availability, and configuration standards of Microsoft 365 services and taking appropriate actions to ensure service levels are met.
JOB REQUIREMENTS:
Technical Skills:
In-depth knowledge and experience with Microsoft technologies including Microsoft Teams, SharePoint Online, OneDrive for Business, Office 365 tenant administration, GPO policies, Office client patching, conditional access, PowerShell scripting, MS graph connector, external access, and documentation - Required.
Proven experience as an Office 365 Engineer, with a strong understanding of Office 365 applications and services - Required.
In-depth knowledge of Office 365 administration, including user management, license management, security settings, and compliance features - Required.
Proficiency in configuring and troubleshooting Office 365 services such as Word, Excel, PowerPoint, OneNote, SharePoint Online, OneDrive, and Teams - Required.
Programming / scripting skills using PowerShell scripting for Office 365 automation and administration – Desired.
Familiarity with Active Directory and Azure Active Directory – Desired.
Working knowledge of network protocols, DNS, authentication methods, server, and storage technology - Desired.
Recognition of cyber security threats, risks, and importance of protecting the enterprise – Desired.
Non-Technical Skills:
Excellent communication skills (both oral and written) as well as technical writing.
Ability to work both independently and in a geographically dispersed team environment.
Good problem solving and decision-making skills; ability to understand and analyze complex issues.
Self-motivated, detail orientated, highly organized and able to handle a variety of tasks and responsibilities in an efficient manner with a high level of quality.
Ability to simplify complex subjects in a way that can be easily understood by non-technical audiences.
Ability to assess the impact of changes and quantify risk to ensure appropriate business decisions are made.
_________________________________________________________________
TO APPLY:
Click on the APPLY button to send your resume and other credentials and full responses to the Hiring Manager's Questionnaire below to MPN Diversity Recruiters.
__________________________________________________________________
HIRING MANAGER'S SCREENING QUESTIONS:
Please answer ALL of the questions BELOW as accurately as possible. If you're determined to be reasonably qualified, you will be submitted to our client for a potential interview and direct hiring consideration for this great opportunity.
1) What administrative roles have you had in the Microsoft 365 cloud environment and how have you used them?
2) Have you patched Microsoft 365 applications? If yes, please describe the process you used?
3) What Microsoft 365 services have you supported?
4) Explain the support tiers within your current or previous position. What tier were you in?
5) Describe how you approach troubleshooting M365 application issues?
6) Describe your non-technical skills that you think would benefit you in this role?
7) Fortune 500 Company provides a competitive compensation package to include a base salary, incentive pay (bonus), and comprehensive benefits which include a pension/cash balance plan and matching 401(k) plan. Please indicate the salary/pay rate you are seeking for this position. You may list a salary range, but please do not state Negotiable or N/A.
8) Fortune 500 Company does not offer any sponsorships. Are you permanently authorized to work in the U.S. (i.e., U.S. citizen, permanent resident) WITHOUT requiring any current or future sponsorship?
Full Time
Our Fortune 500 Company client is seeking to directly hire a talented Sr. System Administrator (M365 Collaboration Engr.).
CANDIDATE SUBMISSION REQUIREMENTS:
In order to receive consideration for an interview referral submission to our client's Hiring Manager for this role, each candidate must be reasonably qualified and comply with the following requirements:
1) Must be within commutable distance to Atlanta, GA or Birmingham, AL or Gulfport, MS or Naperville, IL.
2) Fully comply with ALL instructions below under the [How to Apply] section.
3) Fully complete all Responses to the Hiring Manager's Screening Questions below.
4) Must be permanently authorized to work in the U.S. WITHOUT requiring any current or future sponsorship (e.g., U.S. citizen, permanent resident card).
JOB SUMMARY:
This position, within a collaborative team environment, is responsible for System Administration of the Fortune 500 Company Microsoft 365 Collaboration tools and PDF solutions across the enterprise. This includes:
Collaborate with team and internal stakeholders to design, implement, and manage cloud efforts focused on Microsoft 365 initiatives, with a focus on improving business functionality and user experience.
Configure, deploy, and manage Office 365 applications and features to meet business requirements, industry best practices, and security guidelines.
Serve as 3rd level for escalation, provide technical guidance and support to end-users, addressing their questions and issues related to Microsoft 365.
Create and maintain detailed technical documentation, including system configurations, technical specifications, designs, processes, operational procedures, knowledge articles, test plans, and test results.
Develop and deliver training programs to educate stakeholders, users, and IT support staff on best practices and policies.
Develop and enforce governance policies, user guidelines, and security measures for Office 365.
Conduct regular performance and security audits to identify areas for improvement and implement necessary changes.
Stay up to date with the latest Microsoft 365 features, changes, updates, roadmaps, and releases and evaluate their applicability to the organization and recommend relevant improvements.
Monitor performance, availability, and configuration standards of Microsoft 365 services and taking appropriate actions to ensure service levels are met.
JOB REQUIREMENTS:
Technical Skills:
In-depth knowledge and experience with Microsoft technologies including Microsoft Teams, SharePoint Online, OneDrive for Business, Office 365 tenant administration, GPO policies, Office client patching, conditional access, PowerShell scripting, MS graph connector, external access, and documentation - Required.
Proven experience as an Office 365 Engineer, with a strong understanding of Office 365 applications and services - Required.
In-depth knowledge of Office 365 administration, including user management, license management, security settings, and compliance features - Required.
Proficiency in configuring and troubleshooting Office 365 services such as Word, Excel, PowerPoint, OneNote, SharePoint Online, OneDrive, and Teams - Required.
Programming / scripting skills using PowerShell scripting for Office 365 automation and administration – Desired.
Familiarity with Active Directory and Azure Active Directory – Desired.
Working knowledge of network protocols, DNS, authentication methods, server, and storage technology - Desired.
Recognition of cyber security threats, risks, and importance of protecting the enterprise – Desired.
Non-Technical Skills:
Excellent communication skills (both oral and written) as well as technical writing.
Ability to work both independently and in a geographically dispersed team environment.
Good problem solving and decision-making skills; ability to understand and analyze complex issues.
Self-motivated, detail orientated, highly organized and able to handle a variety of tasks and responsibilities in an efficient manner with a high level of quality.
Ability to simplify complex subjects in a way that can be easily understood by non-technical audiences.
Ability to assess the impact of changes and quantify risk to ensure appropriate business decisions are made.
_________________________________________________________________
TO APPLY:
Click on the APPLY button to send your resume and other credentials and full responses to the Hiring Manager's Questionnaire below to MPN Diversity Recruiters.
__________________________________________________________________
HIRING MANAGER'S SCREENING QUESTIONS:
Please answer ALL of the questions BELOW as accurately as possible. If you're determined to be reasonably qualified, you will be submitted to our client for a potential interview and direct hiring consideration for this great opportunity.
1) What administrative roles have you had in the Microsoft 365 cloud environment and how have you used them?
2) Have you patched Microsoft 365 applications? If yes, please describe the process you used?
3) What Microsoft 365 services have you supported?
4) Explain the support tiers within your current or previous position. What tier were you in?
5) Describe how you approach troubleshooting M365 application issues?
6) Describe your non-technical skills that you think would benefit you in this role?
7) Fortune 500 Company provides a competitive compensation package to include a base salary, incentive pay (bonus), and comprehensive benefits which include a pension/cash balance plan and matching 401(k) plan. Please indicate the salary/pay rate you are seeking for this position. You may list a salary range, but please do not state Negotiable or N/A.
8) Fortune 500 Company does not offer any sponsorships. Are you permanently authorized to work in the U.S. (i.e., U.S. citizen, permanent resident) WITHOUT requiring any current or future sponsorship?
San Diego Association of Governments - SANDAG
San Diego, CA, USA
Role
The Associate Administrative Analyst will work as part of SANDAG’s Office of the Independent Performance Auditor (OIPA) to help ensure OIPA is effective and efficient in their administrative operations. The position will provide professional, analytical, and administrative support for the OIPA, the SANDAG Audit Committee, and provide general administrative audit and investigative support. Top projects for this position include supporting the creation and launch of the Corrective Action Plan dashboard for the OPIA program area and creating an ongoing outreach plan to educate SANDAG staff and the public at large on the agency’s Whistleblower Program.
Office of the Independent Performance Auditor
The Office of the Independent Performance Auditor (OIPA) is the official body of SANDAG to investigate potential fraud, waste, and abuse identified by SANDAG staff or other stakeholders. The OIPA serves as the SANDAG Board of Directors ’ (Board) oversight function that objectively evaluates and recommends improvements to SANDAG, including facilitating an objective risk assessment regularly. The OIPA's audit functions include timely reporting of significant issues to appropriate oversight authorities. SANDAG Board Policy No. 039 - Audit Policy Advisory Committee and Audit Activities (Download PDF reader) specifies the functions of the Independent Performance Auditor and the SANDAG Audit Committee , which assists the Board in fulfilling its oversight responsibilities. On January 1, 2018, a new California Assembly Bill ( AB 805 ) required the creation of the Audit Committee and an independent performance auditor position.
The independent oversight function is a catalyst for helping SANDAG accomplish its objectives by using a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, governance processes, management controls and operations.
Job Responsibilities
Provide administrative, analytical, and professional support to the OIPA.
Prepare written, oral, and visual reports; review and proof draft reports and information from OIPA team members, ensure applicability, accuracy, and appropriate grammar.
Plan and coordinate information sharing and outreach initiatives to SANDAG staff, consultants, and the public at large to educate and provide information regarding the Whistleblower program; respond to requests for information.
Directly support the Independent Performance Auditor with the development, implementation, and maintenance of the agency’s first Corrective Action Plan (CAP) Dashboard, to ensure transparent information sharing and status updates on audit or investigation recommendations for the public.
Support and participate in meetings with committees, outside agencies, and organizations, and/or community groups; provide information and respond to inquiries from Audit Committee and Board members; schedule and coordinate various meetings with Audit Committee, Board members, and agency staff; ensure timely submission of OIPA related reports and documents; coordinate agenda setting/meeting minutes/actions/attendance.
Coordinate procurement of services; gather data for specifications, cost estimates, and scope of work; participate in preparation of request for proposals including vendor/consultant selection criteria; ensure consultants are delivering services on time and within budget.
Update and maintain systems and database applications for OIPA program area; assist with the development and implementation of new or revised programs, policies, procedures, and methods of operation; recommend and implement enhancements; ensure effective systems and services are in place.
Support the development of complex, comprehensive manuals; develop and present various training sessions for OIPA program area.
Typical Qualifications
Bachelor's degree with major course work in Public Administration, Business Administration, Accountancy, or a related field.
Three years of professional program and administration experience in areas such as business/office services, executive office management, or project and contract management.
Experience performing complex professional administrative and analytical functions in program administration; auditing or contract experience preferred; familiarity with federal, state, and local policies, procedures, laws, regulations, and administrative and departmental policies and procedures.
Experience with the development of scopes of work, independent cost estimates, and project budgets and schedules, and performing contract administration functions.
Demonstrated experience researching, compiling, and analyzing data and information; ability to prepare meaningful summary reports from assembled data; ability to analyze data and make appropriate recommendations.
Strong writing skills and the ability to communicate technical information effectively, both orally and in writing; experience preparing clear and concise reports, participating in the development of procedures and policies.
Knowledge of public meeting procedures; experience attending meetings to record minutes and summarize actions is desirable.
Demonstrated ability to read and interpret documents such as statements, budgets, contracts, and reports.
Demonstrated experience maintaining tracking and reporting systems using spreadsheets, databases, and other software.
Strong computer skills and proficiency with the Microsoft Office suite, especially Excel, and other PC and cloud-based applications.
Full Time
Role
The Associate Administrative Analyst will work as part of SANDAG’s Office of the Independent Performance Auditor (OIPA) to help ensure OIPA is effective and efficient in their administrative operations. The position will provide professional, analytical, and administrative support for the OIPA, the SANDAG Audit Committee, and provide general administrative audit and investigative support. Top projects for this position include supporting the creation and launch of the Corrective Action Plan dashboard for the OPIA program area and creating an ongoing outreach plan to educate SANDAG staff and the public at large on the agency’s Whistleblower Program.
Office of the Independent Performance Auditor
The Office of the Independent Performance Auditor (OIPA) is the official body of SANDAG to investigate potential fraud, waste, and abuse identified by SANDAG staff or other stakeholders. The OIPA serves as the SANDAG Board of Directors ’ (Board) oversight function that objectively evaluates and recommends improvements to SANDAG, including facilitating an objective risk assessment regularly. The OIPA's audit functions include timely reporting of significant issues to appropriate oversight authorities. SANDAG Board Policy No. 039 - Audit Policy Advisory Committee and Audit Activities (Download PDF reader) specifies the functions of the Independent Performance Auditor and the SANDAG Audit Committee , which assists the Board in fulfilling its oversight responsibilities. On January 1, 2018, a new California Assembly Bill ( AB 805 ) required the creation of the Audit Committee and an independent performance auditor position.
The independent oversight function is a catalyst for helping SANDAG accomplish its objectives by using a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, governance processes, management controls and operations.
Job Responsibilities
Provide administrative, analytical, and professional support to the OIPA.
Prepare written, oral, and visual reports; review and proof draft reports and information from OIPA team members, ensure applicability, accuracy, and appropriate grammar.
Plan and coordinate information sharing and outreach initiatives to SANDAG staff, consultants, and the public at large to educate and provide information regarding the Whistleblower program; respond to requests for information.
Directly support the Independent Performance Auditor with the development, implementation, and maintenance of the agency’s first Corrective Action Plan (CAP) Dashboard, to ensure transparent information sharing and status updates on audit or investigation recommendations for the public.
Support and participate in meetings with committees, outside agencies, and organizations, and/or community groups; provide information and respond to inquiries from Audit Committee and Board members; schedule and coordinate various meetings with Audit Committee, Board members, and agency staff; ensure timely submission of OIPA related reports and documents; coordinate agenda setting/meeting minutes/actions/attendance.
Coordinate procurement of services; gather data for specifications, cost estimates, and scope of work; participate in preparation of request for proposals including vendor/consultant selection criteria; ensure consultants are delivering services on time and within budget.
Update and maintain systems and database applications for OIPA program area; assist with the development and implementation of new or revised programs, policies, procedures, and methods of operation; recommend and implement enhancements; ensure effective systems and services are in place.
Support the development of complex, comprehensive manuals; develop and present various training sessions for OIPA program area.
Typical Qualifications
Bachelor's degree with major course work in Public Administration, Business Administration, Accountancy, or a related field.
Three years of professional program and administration experience in areas such as business/office services, executive office management, or project and contract management.
Experience performing complex professional administrative and analytical functions in program administration; auditing or contract experience preferred; familiarity with federal, state, and local policies, procedures, laws, regulations, and administrative and departmental policies and procedures.
Experience with the development of scopes of work, independent cost estimates, and project budgets and schedules, and performing contract administration functions.
Demonstrated experience researching, compiling, and analyzing data and information; ability to prepare meaningful summary reports from assembled data; ability to analyze data and make appropriate recommendations.
Strong writing skills and the ability to communicate technical information effectively, both orally and in writing; experience preparing clear and concise reports, participating in the development of procedures and policies.
Knowledge of public meeting procedures; experience attending meetings to record minutes and summarize actions is desirable.
Demonstrated ability to read and interpret documents such as statements, budgets, contracts, and reports.
Demonstrated experience maintaining tracking and reporting systems using spreadsheets, databases, and other software.
Strong computer skills and proficiency with the Microsoft Office suite, especially Excel, and other PC and cloud-based applications.
ABOUT THE ORGANIZATION:
Commonpoint Queens is a multifaceted community center dedicated to sustaining and enhancing the quality of individual, family and communal life throughout Queens, offering services to people of all ages, ability levels, stages of life and backgrounds. They strive to meet the evolving needs of their community of over 77,000 members ranging from providing in-school and after-school programs, professional and career development, assistance with food insecurity, legal services, financial counseling, mental health services, senior classes, dementia care programs, and tax preparation assistance to name a few. Commonpoint Queens has grown tremendously in the last five years and now has a budget of about $70 MM, a mission-driven staff of 3,000 and close to 70 sites in the five boroughs (although mainly concentrated in Queens).
ABOUT THE OPPORTUNITY:
Within our holistic, strength-focused, and family-supported practice framework, the Chief Financial Officer (CFO) will report to the President and Chief Executive Officer (CEO) and manage a team of roughly 15. The CFO has primary responsibility for overseeing and directing fiscal strategy, financial management, accounting, compliance, and investment activities in support of the goals and mission of Commonpoint Queens.
The successful candidate will partner with the senior leadership and the Board of Directors to develop strategies that support organizational growth, financial stability, and agency impact goals. The CFO also seeks ways to continuously improve the finance department to align with organizational values and expand community investment opportunities. The CFO ensures compliance with relevant laws and contractual requirements and manages organizational risks and liabilities.
Key responsibilities include:
Financial Oversight and Management
Develop credibility for the agency’s financial operations by providing practical, timely, and accurate analysis of budgets, financial reports, cash management, and financial trends and by effectively managing solutions to agency challenges to assist the CEO, the Board, and others on the Leadership Team in leading the organization and fulfilling the mission.
Oversee the comptroller and accounting department to ensure timely completion of monthly general ledger management and accounting close, e.g., accruals, deferred revenue, sub-ledger reconciliation and other monthly closing procedures.
Lead and manage the different branches of the accounting department to ensure accurate and timely budget reporting and financial projections.
Supervise, train, and develop the management of Accounts Receivable, Accounts Payable, Contracts Management, and Payroll.
Maintain all banking relationships and initiate strategies to strengthen cash position.
Collaborate with the accounting department to leverage financial software to ensure the precision of information, facilitate informed decision-making and guide the formulation of effective policies.
Financial Analysis, Strategy, and Budgeting
Spearhead financial growth strategies that respond to the dynamic landscape of Commonpoint Queens. Provide strategic financial input and leadership on issues affecting the organization and its mission, values, and programs.
Establish budget and forecast preparation guidelines and prepare the annual budget in collaboration with the CEO, Senior Leaders, and the Board of Directors.
Drive strategy around continually improving the budgeting process by educating department directors and managers on financial issues impacting department budgets.
Develop a reliable cash flow projection process and reporting mechanism with a minimum cash threshold to meet operating needs.
Engage and play a leadership role in the Board Finance and Investment Committees to develop short, and long-term financial plans and projections.
Compliance and Internal Controls
Oversee the agency audit process and manage the relationship with external auditors. Ensure smooth processes for contract audits.
Monitor compliance with grant record-keeping and billing requirements in alignment with local, state, and federal guidelines, including an annual A-133.
Oversee the finance department’s grants management division to ensure that grants are tracked and matched with corresponding expenses within the accounting system.
ABOUT THE SUCCESSFUL CANDIDATE:
The ideal CFO will be forward-thinking, people-focused, and strategic about financial management and budgeting, community building, team development, and urban engagement. The successful candidate will be a highly credible and accomplished financial strategist, leader and manager, committed to the mission, vision, and values of Commonpoint Queens and energized by its impact in the community.
Qualifications:
Minimum of 15 years senior level financial experience in the nonprofit sector and/or equivalent business experience, with at least 10 years in a senior management position.
A strong track record of understanding and managing government contracts, including regulatory compliance, negotiation, and change management.
Possess strong analytical skills and have a data-driven approach; adept at informing, creating, and managing budgets.
Demonstrated success leveraging exceptional strategic thinking and creative problem-solving skills to improve systems and processes, navigate complexity, overcome challenges, and achieve impact. Strong systems skills required.
Ability to balance the demands of big-picture strategy with day-to-day orientation to details.
Record of accomplishments building and leading effective teams and coaching/developing others to maximize their potential.
A high EQ, and a capacity for embracing change, fostering a team culture that is adaptable, and skillfully guiding individuals through transitions with a reassuring and steady leadership approach.
Clear and effective communicator with extensive experience presenting to executives and boards.
Approachable with strong interpersonal skills and ability to work effectively with a wide variety of people; ability to inspire trust and motivate staff.
Experience intentionally using financial software to produce timely and accurate data.
High standard of ethics, integrity, respect, and humility.
The incoming CFO will bring the following professional and personal attributes to Commonpoint Queens:
Not-for-profit experience: You’ve worked in a not-for-profit agency, understand regulatory compliance expectations of public funding (Federal, State and City-level) and understand some of the unique challenges and opportunities that come with the territory.
Strategic and financial expertise : You will bring experience, insight and a data-driven approach to the executive and board meetings. This insight will provide you with the ability to creatively problem-solve, make decisions, and implement changes quickly and soundly.
Growth and innovation : You will be energized by the potential for compelling opportunities and tackling new problems through programs. You will have the ability to evaluate long-term budgetary strategic direction, help develop strategy, and build the team to execute on it. You also thrive in a fast-paced, dynamic, and inclusive environment.
Building high-performing teams: You have a framework for how organizations build, manage, retain, and inspire great teams. You know leading a team requires incredible communication skills, attention to detail, and the ability to assimilate a high volume of information across disciplines and departments.
Inspiring and thoughtful communications: Your ability to craft the right message to the team in a variety of situations will help the organization stay connected, aligned, and focused.
EDUCATION: BA/BS required; MBA, CPA, CFA, CFP or equivalent advanced accounting and financial experience preferred.
COMPENSATION & BENEFITS: Salary range for this role is $225,000 - $240,000 commensurate with experience.
Commonpoint Queens provides a suite of competitive benefits including health insurance (including dental & vision), FSA, a 403(b) Plan and Pension Plan, Life Insurance, and a generous and flexible PTO system.
LOCATION & EXPECTATIONS: This position reports to offices located in Little Neck, and Forest Hills, Queens with some flexibility. Presence at other locations within NYC may be required, in addition to evening/weekend hours as needed.
HOW TO APPLY: Submit a cover letter AND resume in confidence here .
Commonpoint Queens provides equal employment opportunities to all applicants without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service in accordance with applicable federal, state, and local laws. We encourage candidates from the local Eastern Queens/Western Long Island communities to consider applying for this employment opportunity.
Full Time
ABOUT THE ORGANIZATION:
Commonpoint Queens is a multifaceted community center dedicated to sustaining and enhancing the quality of individual, family and communal life throughout Queens, offering services to people of all ages, ability levels, stages of life and backgrounds. They strive to meet the evolving needs of their community of over 77,000 members ranging from providing in-school and after-school programs, professional and career development, assistance with food insecurity, legal services, financial counseling, mental health services, senior classes, dementia care programs, and tax preparation assistance to name a few. Commonpoint Queens has grown tremendously in the last five years and now has a budget of about $70 MM, a mission-driven staff of 3,000 and close to 70 sites in the five boroughs (although mainly concentrated in Queens).
ABOUT THE OPPORTUNITY:
Within our holistic, strength-focused, and family-supported practice framework, the Chief Financial Officer (CFO) will report to the President and Chief Executive Officer (CEO) and manage a team of roughly 15. The CFO has primary responsibility for overseeing and directing fiscal strategy, financial management, accounting, compliance, and investment activities in support of the goals and mission of Commonpoint Queens.
The successful candidate will partner with the senior leadership and the Board of Directors to develop strategies that support organizational growth, financial stability, and agency impact goals. The CFO also seeks ways to continuously improve the finance department to align with organizational values and expand community investment opportunities. The CFO ensures compliance with relevant laws and contractual requirements and manages organizational risks and liabilities.
Key responsibilities include:
Financial Oversight and Management
Develop credibility for the agency’s financial operations by providing practical, timely, and accurate analysis of budgets, financial reports, cash management, and financial trends and by effectively managing solutions to agency challenges to assist the CEO, the Board, and others on the Leadership Team in leading the organization and fulfilling the mission.
Oversee the comptroller and accounting department to ensure timely completion of monthly general ledger management and accounting close, e.g., accruals, deferred revenue, sub-ledger reconciliation and other monthly closing procedures.
Lead and manage the different branches of the accounting department to ensure accurate and timely budget reporting and financial projections.
Supervise, train, and develop the management of Accounts Receivable, Accounts Payable, Contracts Management, and Payroll.
Maintain all banking relationships and initiate strategies to strengthen cash position.
Collaborate with the accounting department to leverage financial software to ensure the precision of information, facilitate informed decision-making and guide the formulation of effective policies.
Financial Analysis, Strategy, and Budgeting
Spearhead financial growth strategies that respond to the dynamic landscape of Commonpoint Queens. Provide strategic financial input and leadership on issues affecting the organization and its mission, values, and programs.
Establish budget and forecast preparation guidelines and prepare the annual budget in collaboration with the CEO, Senior Leaders, and the Board of Directors.
Drive strategy around continually improving the budgeting process by educating department directors and managers on financial issues impacting department budgets.
Develop a reliable cash flow projection process and reporting mechanism with a minimum cash threshold to meet operating needs.
Engage and play a leadership role in the Board Finance and Investment Committees to develop short, and long-term financial plans and projections.
Compliance and Internal Controls
Oversee the agency audit process and manage the relationship with external auditors. Ensure smooth processes for contract audits.
Monitor compliance with grant record-keeping and billing requirements in alignment with local, state, and federal guidelines, including an annual A-133.
Oversee the finance department’s grants management division to ensure that grants are tracked and matched with corresponding expenses within the accounting system.
ABOUT THE SUCCESSFUL CANDIDATE:
The ideal CFO will be forward-thinking, people-focused, and strategic about financial management and budgeting, community building, team development, and urban engagement. The successful candidate will be a highly credible and accomplished financial strategist, leader and manager, committed to the mission, vision, and values of Commonpoint Queens and energized by its impact in the community.
Qualifications:
Minimum of 15 years senior level financial experience in the nonprofit sector and/or equivalent business experience, with at least 10 years in a senior management position.
A strong track record of understanding and managing government contracts, including regulatory compliance, negotiation, and change management.
Possess strong analytical skills and have a data-driven approach; adept at informing, creating, and managing budgets.
Demonstrated success leveraging exceptional strategic thinking and creative problem-solving skills to improve systems and processes, navigate complexity, overcome challenges, and achieve impact. Strong systems skills required.
Ability to balance the demands of big-picture strategy with day-to-day orientation to details.
Record of accomplishments building and leading effective teams and coaching/developing others to maximize their potential.
A high EQ, and a capacity for embracing change, fostering a team culture that is adaptable, and skillfully guiding individuals through transitions with a reassuring and steady leadership approach.
Clear and effective communicator with extensive experience presenting to executives and boards.
Approachable with strong interpersonal skills and ability to work effectively with a wide variety of people; ability to inspire trust and motivate staff.
Experience intentionally using financial software to produce timely and accurate data.
High standard of ethics, integrity, respect, and humility.
The incoming CFO will bring the following professional and personal attributes to Commonpoint Queens:
Not-for-profit experience: You’ve worked in a not-for-profit agency, understand regulatory compliance expectations of public funding (Federal, State and City-level) and understand some of the unique challenges and opportunities that come with the territory.
Strategic and financial expertise : You will bring experience, insight and a data-driven approach to the executive and board meetings. This insight will provide you with the ability to creatively problem-solve, make decisions, and implement changes quickly and soundly.
Growth and innovation : You will be energized by the potential for compelling opportunities and tackling new problems through programs. You will have the ability to evaluate long-term budgetary strategic direction, help develop strategy, and build the team to execute on it. You also thrive in a fast-paced, dynamic, and inclusive environment.
Building high-performing teams: You have a framework for how organizations build, manage, retain, and inspire great teams. You know leading a team requires incredible communication skills, attention to detail, and the ability to assimilate a high volume of information across disciplines and departments.
Inspiring and thoughtful communications: Your ability to craft the right message to the team in a variety of situations will help the organization stay connected, aligned, and focused.
EDUCATION: BA/BS required; MBA, CPA, CFA, CFP or equivalent advanced accounting and financial experience preferred.
COMPENSATION & BENEFITS: Salary range for this role is $225,000 - $240,000 commensurate with experience.
Commonpoint Queens provides a suite of competitive benefits including health insurance (including dental & vision), FSA, a 403(b) Plan and Pension Plan, Life Insurance, and a generous and flexible PTO system.
LOCATION & EXPECTATIONS: This position reports to offices located in Little Neck, and Forest Hills, Queens with some flexibility. Presence at other locations within NYC may be required, in addition to evening/weekend hours as needed.
HOW TO APPLY: Submit a cover letter AND resume in confidence here .
Commonpoint Queens provides equal employment opportunities to all applicants without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service in accordance with applicable federal, state, and local laws. We encourage candidates from the local Eastern Queens/Western Long Island communities to consider applying for this employment opportunity.
The John F. Kennedy Center for Performing Arts
Washington DC
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Payroll Manager is responsible for the day-to-day operations of the Payroll function. This position’s responsibilities oversee the entire payroll process, from maintaining the system setups, through payroll tax deductions, reconciliations, and reporting. Responsibilities include, but are not limited to, establishing and maintaining the organization’s policies, practices and procedures related to: weekly and biweekly in-house processing of payroll groups evaluation and compliance of domestic and foreign artists and contractors administration of 16 different union contract reconciliation and analysis of payroll tax and liabilities the interpretation/implementation of new technical standards, laws and regulations. This role requires a hands and collaborative approach to ensure the business needs are being met. This role requires frequent internal and external contact with customers, regulatory agencies and service providers and supervises 2 other team members. This position will also work closely with the finance department. The previous incumbent will complete W-2 processing for the 2023 tax year. Key Responsibilities Provides subject matter expertise, guidance, and recommendations for the Payroll function. Supports the Senior Director is establishing and documenting processes and strategies for Payroll, ensuring accuracy and compliance. Provide direction and support to departments throughout the organization regarding payroll policies and procedures, ensuring compliance with internal policies and the various CBA’s (Trust & Union). Assists with the determination of the classification of individuals as either employees or independent contractors, compliance with international artist and vendor regulations, implementation of new practices, procedures laws and regulations, and efficient control and utilization of payroll resources. Performs and oversees routine and non-routine daily and weekly processes (e.g., weekly & biweekly payroll process) to ensure accuracy and integrity of payroll process and ensure proper internal controls are in place and operating effectively in all facets of the payroll operations. Coordinate and oversee monthly and annual payroll statements and reports and other information reports and requests, routine and non-routine monthly, quarterly and annual processes (e.g., quarterly reconciliations, union rate calculations, deduction/pay code maintenance, annual independent audit, insurance audits, etc.). Responsible for the timely processing of tax filing, garnishments and levy’s, accruals and other payroll related functions. Serves as a Liaison with various Unions representatives to ensure resolution of any discrepancies and /or grievances related to contributions, fundings or dues for Union employees. Manages the organization’s external payroll reporting requirements (e.g., quarterly 941s and W-2s, wage payment history reporting to state regulatory agencies, etc.). Perform system/process testing and setup of the HRIS Payroll module and maintaining tax tables throughout the year as needed. Provide direction, support, and training regarding the system and payroll processes. Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices Assigns, delegates and supervises the day-to-day tasks for the Payroll staff, including preparing their goals, performance reviews, and making effective recommendations regarding performance, and discipline for the position. Point of contact for all employee related inquiries for payroll, accruals, garnishments etc. Maintains high degree of confidentiality of all Payroll records. Ensure the accurate maintenance of appropriate payroll records for all employees that utilize leave benefits such as STD, LTD, FMLA etc. Maintains tracking for all employees leave plans and arrears and ensures prompt collection of hours, deductions or dues as needed. Updates system with all documentation needed in order to properly maintain system and utilize it to its fullest measure Must continue to learn and keep abreast of legal changes that impact Payroll and Human Resources department Works on special projects and other duties as required helping to promote department’s success. Assumes and performs other duties and responsibilities not specifically outlined herein, but which are logically and properly inherent to the position of Payroll Document and maintain administrative procedures for assigned payroll processes Assure timeliness and accuracy of required filings. Maintains employee files, both physical and electronic according to record retention rules. May assist in negotiating agreements with benefits and/or other vendors for such areas as relocation services, food services and transportation. Key Qualifications Associate degree is required; Bachelor’s degree in Accounting, Finance, or other business-related field is preferred; Certified Payroll Professional certification is a differentiating factor. At least 4-6 years’ experience directly managing in-house payroll; 2+ years demonstrated supervisory skills and the ability to effectively manage small teams; strong experience with complicated payroll processes (e.g., combination of union and non-union payroll of 1,000+ employees, utilization of foreign contractors, employee vs. independent contractor determinations, etc.); Union experience preferred. Excellent written/verbal communication and interpersonal skills; effective collaborator; ability to multi-task while ensuring important routine functions occur; high proficiency in use of payroll module in general ledger application; industry knowledge of payroll practices, procedures, laws and regulations Candidate must be local or willing to relocate to the DMV area.
Full Time Regular
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Payroll Manager is responsible for the day-to-day operations of the Payroll function. This position’s responsibilities oversee the entire payroll process, from maintaining the system setups, through payroll tax deductions, reconciliations, and reporting. Responsibilities include, but are not limited to, establishing and maintaining the organization’s policies, practices and procedures related to: weekly and biweekly in-house processing of payroll groups evaluation and compliance of domestic and foreign artists and contractors administration of 16 different union contract reconciliation and analysis of payroll tax and liabilities the interpretation/implementation of new technical standards, laws and regulations. This role requires a hands and collaborative approach to ensure the business needs are being met. This role requires frequent internal and external contact with customers, regulatory agencies and service providers and supervises 2 other team members. This position will also work closely with the finance department. The previous incumbent will complete W-2 processing for the 2023 tax year. Key Responsibilities Provides subject matter expertise, guidance, and recommendations for the Payroll function. Supports the Senior Director is establishing and documenting processes and strategies for Payroll, ensuring accuracy and compliance. Provide direction and support to departments throughout the organization regarding payroll policies and procedures, ensuring compliance with internal policies and the various CBA’s (Trust & Union). Assists with the determination of the classification of individuals as either employees or independent contractors, compliance with international artist and vendor regulations, implementation of new practices, procedures laws and regulations, and efficient control and utilization of payroll resources. Performs and oversees routine and non-routine daily and weekly processes (e.g., weekly & biweekly payroll process) to ensure accuracy and integrity of payroll process and ensure proper internal controls are in place and operating effectively in all facets of the payroll operations. Coordinate and oversee monthly and annual payroll statements and reports and other information reports and requests, routine and non-routine monthly, quarterly and annual processes (e.g., quarterly reconciliations, union rate calculations, deduction/pay code maintenance, annual independent audit, insurance audits, etc.). Responsible for the timely processing of tax filing, garnishments and levy’s, accruals and other payroll related functions. Serves as a Liaison with various Unions representatives to ensure resolution of any discrepancies and /or grievances related to contributions, fundings or dues for Union employees. Manages the organization’s external payroll reporting requirements (e.g., quarterly 941s and W-2s, wage payment history reporting to state regulatory agencies, etc.). Perform system/process testing and setup of the HRIS Payroll module and maintaining tax tables throughout the year as needed. Provide direction, support, and training regarding the system and payroll processes. Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices Assigns, delegates and supervises the day-to-day tasks for the Payroll staff, including preparing their goals, performance reviews, and making effective recommendations regarding performance, and discipline for the position. Point of contact for all employee related inquiries for payroll, accruals, garnishments etc. Maintains high degree of confidentiality of all Payroll records. Ensure the accurate maintenance of appropriate payroll records for all employees that utilize leave benefits such as STD, LTD, FMLA etc. Maintains tracking for all employees leave plans and arrears and ensures prompt collection of hours, deductions or dues as needed. Updates system with all documentation needed in order to properly maintain system and utilize it to its fullest measure Must continue to learn and keep abreast of legal changes that impact Payroll and Human Resources department Works on special projects and other duties as required helping to promote department’s success. Assumes and performs other duties and responsibilities not specifically outlined herein, but which are logically and properly inherent to the position of Payroll Document and maintain administrative procedures for assigned payroll processes Assure timeliness and accuracy of required filings. Maintains employee files, both physical and electronic according to record retention rules. May assist in negotiating agreements with benefits and/or other vendors for such areas as relocation services, food services and transportation. Key Qualifications Associate degree is required; Bachelor’s degree in Accounting, Finance, or other business-related field is preferred; Certified Payroll Professional certification is a differentiating factor. At least 4-6 years’ experience directly managing in-house payroll; 2+ years demonstrated supervisory skills and the ability to effectively manage small teams; strong experience with complicated payroll processes (e.g., combination of union and non-union payroll of 1,000+ employees, utilization of foreign contractors, employee vs. independent contractor determinations, etc.); Union experience preferred. Excellent written/verbal communication and interpersonal skills; effective collaborator; ability to multi-task while ensuring important routine functions occur; high proficiency in use of payroll module in general ledger application; industry knowledge of payroll practices, procedures, laws and regulations Candidate must be local or willing to relocate to the DMV area.
ABOUT THE POSITION : The Payroll Specialist is an important link to ensure quality services both internally and externally. This position is responsible for processing accurate and timely payroll information, reviewing and performing payroll audits, and serving as a point of contact for questions about payment policies and procedures. The Specialist ensures positive employee relations through proactive problem solving, with a focus on customer service, and on-going process improvement. The Specialist liaises with Human Resources, IT, managers, union representatives, and other departments to ensure quality, timely, and accurate reporting, and documentation.
ABOUT THE ORGANIZATION: Compass Housing Alliance develops and provides essential services and affordable housing for individuals and families experiencing housing instability in the greater Puget Sound region. We envision a world in which every person lives in a safe and caring community. Compass offers an open, supportive, and challenging work environment committed to promoting the dignity and well-being of each person that we serve. We consider the diversity of the staff, guests, residents, and community partners to be an important asset. We recognize the value that different perspectives and cultures bring to the organization. Compass is proud to be an affiliate agency of Lutheran Community Services Northwest (LCSNW). LCSNW partners with individuals, families and communities for health, justice and hope by providing support services in key areas such as behavioral health, child welfare, refugees, and support to aging adults and people with disabilities to live independent lives. To learn more about the agency visit www.compasshousingalliance.org.
LOCATION : South Lake Union Neighborhood (Seattle, WA) **This position offers a location hybrid model with at-home and in-office days REPORTS TO : Director of Human Resources FLSA STATUS : Non-Exempt SCHEDULE : Monday-Friday 8am-4:30pm (with some flexibility to adjust) SALARY RANGE : $25.00-29.00 per hour DOE FULL-TIME BENEFITS PACKAGE INCLUDES : Unlimited Orca Transportation Pass, Medical/Prescription/Vision, Dental, $500 Health Flexible Spending Account 4 Weeks of Paid Time Off (PTO) & 11 Paid Holidays, Retirement Plan, Employee Assistance Program.
QUALIFICATIONS • At least 2-years of experience working in a position with payroll processing responsibilities, with emphasis on quality customer service, required . • At least 2-years of data entry experience, ideally with proficiency and accuracy concerning high volumes of data, required . • Experience working in databases (HRIS and/or ATS) such as Oracle Taleo, Abila MIP, or Paylocity, desired . • Awareness and/or training around issues of equity, intersectionality, and belonging, desired . • Familiarity with topics of housing instability, mental health, substance use, sexual assault, and/or domestic violence. Experience working in an environment where language may be a barrier, desired . • Valid WA driver’s license, proof of car insurance, and a driving record that meets Compass standards, required . • Work experience is a key factor for success in this role. In addition, success in this role requires a passion for knowledge and drive for continuing professional development or education. A degree or certification in finance, business, public administration, human resources, or related field would be a complement to the required experience. HOW TO APPLY? Please visit our website for more details and complete an application at https://www.compasshousingalliance.org/employment/ EQUAL OPPORTUNITY EMPLOYMENT Compass Housing Alliance is committed to a policy of equal employment opportunity and treats all employees and applicants equally without regard to race, color, creed, religion, sex, sexual orientation, gender identity, age, national origin, citizenship, veteran or marital status, sensory, physical or mental disability and all other groups protected by law, and promotes diversity in its workforce. Compass Housing Alliance takes affirmative action to implement programs and maintain practices and policies that eliminate barriers to equal employment opportunity. Our program is available for review by employees and applicants for employment in the Human Resources Office during regular office hours. In compliance with the ADA Amendment Act, should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources department via phone at 206-474-1100 or via e-mail at HRInfo@compasshousingalliance.org.
Full Time
ABOUT THE POSITION : The Payroll Specialist is an important link to ensure quality services both internally and externally. This position is responsible for processing accurate and timely payroll information, reviewing and performing payroll audits, and serving as a point of contact for questions about payment policies and procedures. The Specialist ensures positive employee relations through proactive problem solving, with a focus on customer service, and on-going process improvement. The Specialist liaises with Human Resources, IT, managers, union representatives, and other departments to ensure quality, timely, and accurate reporting, and documentation.
ABOUT THE ORGANIZATION: Compass Housing Alliance develops and provides essential services and affordable housing for individuals and families experiencing housing instability in the greater Puget Sound region. We envision a world in which every person lives in a safe and caring community. Compass offers an open, supportive, and challenging work environment committed to promoting the dignity and well-being of each person that we serve. We consider the diversity of the staff, guests, residents, and community partners to be an important asset. We recognize the value that different perspectives and cultures bring to the organization. Compass is proud to be an affiliate agency of Lutheran Community Services Northwest (LCSNW). LCSNW partners with individuals, families and communities for health, justice and hope by providing support services in key areas such as behavioral health, child welfare, refugees, and support to aging adults and people with disabilities to live independent lives. To learn more about the agency visit www.compasshousingalliance.org.
LOCATION : South Lake Union Neighborhood (Seattle, WA) **This position offers a location hybrid model with at-home and in-office days REPORTS TO : Director of Human Resources FLSA STATUS : Non-Exempt SCHEDULE : Monday-Friday 8am-4:30pm (with some flexibility to adjust) SALARY RANGE : $25.00-29.00 per hour DOE FULL-TIME BENEFITS PACKAGE INCLUDES : Unlimited Orca Transportation Pass, Medical/Prescription/Vision, Dental, $500 Health Flexible Spending Account 4 Weeks of Paid Time Off (PTO) & 11 Paid Holidays, Retirement Plan, Employee Assistance Program.
QUALIFICATIONS • At least 2-years of experience working in a position with payroll processing responsibilities, with emphasis on quality customer service, required . • At least 2-years of data entry experience, ideally with proficiency and accuracy concerning high volumes of data, required . • Experience working in databases (HRIS and/or ATS) such as Oracle Taleo, Abila MIP, or Paylocity, desired . • Awareness and/or training around issues of equity, intersectionality, and belonging, desired . • Familiarity with topics of housing instability, mental health, substance use, sexual assault, and/or domestic violence. Experience working in an environment where language may be a barrier, desired . • Valid WA driver’s license, proof of car insurance, and a driving record that meets Compass standards, required . • Work experience is a key factor for success in this role. In addition, success in this role requires a passion for knowledge and drive for continuing professional development or education. A degree or certification in finance, business, public administration, human resources, or related field would be a complement to the required experience. HOW TO APPLY? Please visit our website for more details and complete an application at https://www.compasshousingalliance.org/employment/ EQUAL OPPORTUNITY EMPLOYMENT Compass Housing Alliance is committed to a policy of equal employment opportunity and treats all employees and applicants equally without regard to race, color, creed, religion, sex, sexual orientation, gender identity, age, national origin, citizenship, veteran or marital status, sensory, physical or mental disability and all other groups protected by law, and promotes diversity in its workforce. Compass Housing Alliance takes affirmative action to implement programs and maintain practices and policies that eliminate barriers to equal employment opportunity. Our program is available for review by employees and applicants for employment in the Human Resources Office during regular office hours. In compliance with the ADA Amendment Act, should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources department via phone at 206-474-1100 or via e-mail at HRInfo@compasshousingalliance.org.
Building Service Manager
Job ID: 11126
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: $RegTemp
FLSA Status
Exempt
Posting End Date
Open Until Filled.
Earliest Start Date
As Soon As Possible.
Salary
$49,500 annually.
Hours per Week
40.00 Standard Hours. Flexibility required on weekends and evenings.
Hiring Department
Special Facility Management/ Office of Special Events
Please Note
Note: The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Must possess a valid driver's license issued by the State where the applicant resides and must be insurable as defined in the UT System UTS 157, as applicable to the performance of essential duties and responsibilities of the position.
Required Application Materials
A resume and a list of 3 professional references are required in order to apply.
Purpose of Position
As the Building Services Manager, you'll lead daily operations in housekeeping and waste management, coordinating with third-party vendors and teams to ensure compliance with Special Use Facilities' cleaning policies and customer service protocols. Additionally, you'll supervise the Guest Services contracted vendor during live events. Reporting to the Assistant Director of Special Facility Management, your primary responsibility will be to guarantee the safety, cleanliness, and welcoming atmosphere of our facilities for public enjoyment.
About the Office of Special Events: The Office of Special Events curates top-tier entertainment for UTEP and the broader EL Paso/Juarez/Las Cruces communities. From large-scale stadium extravaganzas to arena spectacles and intimate theater productions, we oversee a diverse range of live events to athletic sports. Our Venues: Sun Bowl Stadium
Overview: Home to the UTEP Miners Football Team and the Tony the Tiger Sun Bowl Football Bowl Game, aired on CBS.
Facility Highlights: Accommodates 46,098 seats with 120 wheelchair spaces, offering 4 Indoor Suites, 26 Outdoor Loge Boxes, GECU Terrace for an outdoor club experience, and the Hunt Family Sky Lounge providing 104 Indoor Club Seats.
Don Haskins Center
Overview: Named after the legendary UTEP basketball coach and home to the UTEP Miners Basketball Teams.
Facility Features: Primarily a basketball facility, shaped in a 127' x 84' octagon, the DHC hosts events such as Concerts, Graduations, Dinners, etc. It holds 11,659 permanent seats with 40 wheelchair spaces and can accommodate 800 portable seats in a round set-up.
Magoffin Auditorium
Overview: UTEP's prime venue for intimate events including comedy shows, ballets, graduations, dance performances, pageants, musicals/plays, and small concerts.
Facility Highlights: Offers one-level seating with clear sight lines, providing 1,152 permanent theater seats and 14 wheelchair spaces.
Feel free to visit www.utepspecialevents.com for more details and information.
Essential Functions Daily Duties: Oversight of full-time Building Attendants that perform daily office housekeeping duties.
Develop schedules for part-time staff, and/or subcontractors, to fill needs for daily housekeeping projects outside the scope of the building attendants.
Meet with staff weekly to prioritize projects, identify challenges, and create solutions.
Provide insight for upcoming event budgets by forecasting needs, supplies, equipment, and/or trainings. Monitor the budget and track expenditures.
Conduct facility inspections with Building Attendant staff and report to Building Operations Manager for repairs.
Maintain proper and adequate inventory/supply levels; keep accurate and organized logs of event purchases for billing purposes.
Monitor and evaluate the efficiency and effectiveness of janitorial (includes waste) services, delivery methods, and procedures; identify challenges as well as improvement opportunities and present them to the Assistant Director.
Oversee use and condition of assigned Golf Cart and University Vehicle.
Procure, and maintain equipment and supply inventories with up-to-date MSDS logs.
Monitor, maintain, and ensure accuracy of inventory and reporting environments. Event Duties: Scheduling adequate staffing levels of part-time housekeeping staff or vendors to fill all shifts for upcoming event housekeeping needs.
Check in and assign staff to event posts, conduct pre-event production meetings with staff, monitor during the event, and complete post event walk-throughs for Quality Assurance to ensure staff is following proper procedures and completing assigned tasks.
Manages event housekeeping conversions to ensure efficient operations. As needed, lead overnight conversions, and prepare for the next day's events. Guest Services Duties; Work with Event Manager, Assistant Director, and/or Director to make sure adequate Guest Services personnel are scheduled to assist in major events.
Work with the 3d party contracted vendor to provide all event details and host pre-production meetings prior to events.
Monitors Guest Services and corrects issues in a timely manner during events. Makes timely decisions and informs event manager, manager on duty, vendors, or University departments to ensure their ability to solve issues as they arise.
Review and submit Guest Services log to appropriate staff post events. Administrative Duties: Plan, develop, and implement programs that ensure the cleanliness of Special Use Facilities.
Learn and train on UTEP policies and procedures, including the Emergency Preparedness Plan, and other appropriate safety trainings. Provide leadership to staff, tenants, and public in emergency response situations.
Work with subcontractors/vendors to plan, delegate and monitor workflow, improve procedures, correct deficiencies, and prioritize conflict resolution; and implement disciplinary actions and/or termination policies.
Ensure compliance with applicable OSHA workplace safety procedures.
Ensure compliance with University Health and Safety Guidelines.
Develop department and other reports, including but not limited to work orders, condition reports, inventory reports, and activity and incident reports, as needed.
Work extended and/or irregular hours including nights, weekend, and holidays, as needed.
Other duties as assigned including but not limited to assisting other departments as needed. Supervisory Responsibilities Anticipate problems and appropriate solutions. Investigates, analyzes, and resolves operational problems and complaints.
Provide clear, concise, and timely communication of directives to other departments.
Effectively communicate, motivate, lead, and work alongside operations team members.
Proactively use all safety mandates and teach others to do the same to promote a safe and efficient work environment.
Maintain an accurate accountability of assigned equipment and inventory.
Embrace a culture of diversity and inclusion where guests and team members feel welcomed, valued, and heard.
Operate with an emphasis on safety for employees, teams, and guests.
Carries out supervisory responsibilities in accordance with the organization's objectives, policies, and applicable laws.
Required Qualifications
Bachelor's Degree, or commensurate seven (7) years of experience.
Must possess a valid TX driver's license.
Occasional travel may be required.
Preferred Qualifications
Three to four (3-4) years of cleaning service and contract management experience or equivalent combination of education and experience.
Demonstrate knowledge in janitorial procedures, facility capabilities, industry terminology, event-related services for the types of events anticipated by the facility.
Experience operating equipment such as pallet jacks, Tennant Ride-On Cleaning Machines is a plus.
Highly detail oriented, prioritizing correctly storing equipment and maintaining a clean workspace.
Must be self-motivated and work under little supervision with the ability to prioritize tasks in the most productive and/or appropriate manner.
Work effectively under pressure and/or stringent schedule and produce accurate results.
Maintain effective working relationships with clients, employees, exhibitors, patrons, and others encountered in the course of employment.
Working Conditions
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or listen. The employee is frequently required to sit. The employee is occasionally required to stand; walk; use hands to feel and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Must be able to perform strenuous physical duties at times, including lifting, carrying, moving, walking extensively throughout the building, working from various heights, and around moderate to loud noises. May be required to wear Personal Protective Equipment to include steel toe or non-slippery shoes, back belt, eye protection, and rubber or leather gloves.
The work environment characteristics describer here are representative of those an employee encounters while performing the essential functions of this job.
The noise level in the work environment is usually moderate to loud.
EO/AA Statement
In keeping with its Access, Excellence, and Impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.
The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.
For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at mailto:eoaa@utep.edu.
To apply, visit https://apptrkr.com/4826818
Full Time
Building Service Manager
Job ID: 11126
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: $RegTemp
FLSA Status
Exempt
Posting End Date
Open Until Filled.
Earliest Start Date
As Soon As Possible.
Salary
$49,500 annually.
Hours per Week
40.00 Standard Hours. Flexibility required on weekends and evenings.
Hiring Department
Special Facility Management/ Office of Special Events
Please Note
Note: The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Must possess a valid driver's license issued by the State where the applicant resides and must be insurable as defined in the UT System UTS 157, as applicable to the performance of essential duties and responsibilities of the position.
Required Application Materials
A resume and a list of 3 professional references are required in order to apply.
Purpose of Position
As the Building Services Manager, you'll lead daily operations in housekeeping and waste management, coordinating with third-party vendors and teams to ensure compliance with Special Use Facilities' cleaning policies and customer service protocols. Additionally, you'll supervise the Guest Services contracted vendor during live events. Reporting to the Assistant Director of Special Facility Management, your primary responsibility will be to guarantee the safety, cleanliness, and welcoming atmosphere of our facilities for public enjoyment.
About the Office of Special Events: The Office of Special Events curates top-tier entertainment for UTEP and the broader EL Paso/Juarez/Las Cruces communities. From large-scale stadium extravaganzas to arena spectacles and intimate theater productions, we oversee a diverse range of live events to athletic sports. Our Venues: Sun Bowl Stadium
Overview: Home to the UTEP Miners Football Team and the Tony the Tiger Sun Bowl Football Bowl Game, aired on CBS.
Facility Highlights: Accommodates 46,098 seats with 120 wheelchair spaces, offering 4 Indoor Suites, 26 Outdoor Loge Boxes, GECU Terrace for an outdoor club experience, and the Hunt Family Sky Lounge providing 104 Indoor Club Seats.
Don Haskins Center
Overview: Named after the legendary UTEP basketball coach and home to the UTEP Miners Basketball Teams.
Facility Features: Primarily a basketball facility, shaped in a 127' x 84' octagon, the DHC hosts events such as Concerts, Graduations, Dinners, etc. It holds 11,659 permanent seats with 40 wheelchair spaces and can accommodate 800 portable seats in a round set-up.
Magoffin Auditorium
Overview: UTEP's prime venue for intimate events including comedy shows, ballets, graduations, dance performances, pageants, musicals/plays, and small concerts.
Facility Highlights: Offers one-level seating with clear sight lines, providing 1,152 permanent theater seats and 14 wheelchair spaces.
Feel free to visit www.utepspecialevents.com for more details and information.
Essential Functions Daily Duties: Oversight of full-time Building Attendants that perform daily office housekeeping duties.
Develop schedules for part-time staff, and/or subcontractors, to fill needs for daily housekeeping projects outside the scope of the building attendants.
Meet with staff weekly to prioritize projects, identify challenges, and create solutions.
Provide insight for upcoming event budgets by forecasting needs, supplies, equipment, and/or trainings. Monitor the budget and track expenditures.
Conduct facility inspections with Building Attendant staff and report to Building Operations Manager for repairs.
Maintain proper and adequate inventory/supply levels; keep accurate and organized logs of event purchases for billing purposes.
Monitor and evaluate the efficiency and effectiveness of janitorial (includes waste) services, delivery methods, and procedures; identify challenges as well as improvement opportunities and present them to the Assistant Director.
Oversee use and condition of assigned Golf Cart and University Vehicle.
Procure, and maintain equipment and supply inventories with up-to-date MSDS logs.
Monitor, maintain, and ensure accuracy of inventory and reporting environments. Event Duties: Scheduling adequate staffing levels of part-time housekeeping staff or vendors to fill all shifts for upcoming event housekeeping needs.
Check in and assign staff to event posts, conduct pre-event production meetings with staff, monitor during the event, and complete post event walk-throughs for Quality Assurance to ensure staff is following proper procedures and completing assigned tasks.
Manages event housekeeping conversions to ensure efficient operations. As needed, lead overnight conversions, and prepare for the next day's events. Guest Services Duties; Work with Event Manager, Assistant Director, and/or Director to make sure adequate Guest Services personnel are scheduled to assist in major events.
Work with the 3d party contracted vendor to provide all event details and host pre-production meetings prior to events.
Monitors Guest Services and corrects issues in a timely manner during events. Makes timely decisions and informs event manager, manager on duty, vendors, or University departments to ensure their ability to solve issues as they arise.
Review and submit Guest Services log to appropriate staff post events. Administrative Duties: Plan, develop, and implement programs that ensure the cleanliness of Special Use Facilities.
Learn and train on UTEP policies and procedures, including the Emergency Preparedness Plan, and other appropriate safety trainings. Provide leadership to staff, tenants, and public in emergency response situations.
Work with subcontractors/vendors to plan, delegate and monitor workflow, improve procedures, correct deficiencies, and prioritize conflict resolution; and implement disciplinary actions and/or termination policies.
Ensure compliance with applicable OSHA workplace safety procedures.
Ensure compliance with University Health and Safety Guidelines.
Develop department and other reports, including but not limited to work orders, condition reports, inventory reports, and activity and incident reports, as needed.
Work extended and/or irregular hours including nights, weekend, and holidays, as needed.
Other duties as assigned including but not limited to assisting other departments as needed. Supervisory Responsibilities Anticipate problems and appropriate solutions. Investigates, analyzes, and resolves operational problems and complaints.
Provide clear, concise, and timely communication of directives to other departments.
Effectively communicate, motivate, lead, and work alongside operations team members.
Proactively use all safety mandates and teach others to do the same to promote a safe and efficient work environment.
Maintain an accurate accountability of assigned equipment and inventory.
Embrace a culture of diversity and inclusion where guests and team members feel welcomed, valued, and heard.
Operate with an emphasis on safety for employees, teams, and guests.
Carries out supervisory responsibilities in accordance with the organization's objectives, policies, and applicable laws.
Required Qualifications
Bachelor's Degree, or commensurate seven (7) years of experience.
Must possess a valid TX driver's license.
Occasional travel may be required.
Preferred Qualifications
Three to four (3-4) years of cleaning service and contract management experience or equivalent combination of education and experience.
Demonstrate knowledge in janitorial procedures, facility capabilities, industry terminology, event-related services for the types of events anticipated by the facility.
Experience operating equipment such as pallet jacks, Tennant Ride-On Cleaning Machines is a plus.
Highly detail oriented, prioritizing correctly storing equipment and maintaining a clean workspace.
Must be self-motivated and work under little supervision with the ability to prioritize tasks in the most productive and/or appropriate manner.
Work effectively under pressure and/or stringent schedule and produce accurate results.
Maintain effective working relationships with clients, employees, exhibitors, patrons, and others encountered in the course of employment.
Working Conditions
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or listen. The employee is frequently required to sit. The employee is occasionally required to stand; walk; use hands to feel and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Must be able to perform strenuous physical duties at times, including lifting, carrying, moving, walking extensively throughout the building, working from various heights, and around moderate to loud noises. May be required to wear Personal Protective Equipment to include steel toe or non-slippery shoes, back belt, eye protection, and rubber or leather gloves.
The work environment characteristics describer here are representative of those an employee encounters while performing the essential functions of this job.
The noise level in the work environment is usually moderate to loud.
EO/AA Statement
In keeping with its Access, Excellence, and Impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.
The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.
For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at mailto:eoaa@utep.edu.
To apply, visit https://apptrkr.com/4826818
California State University Office of the Chancellor
Long Beach, CA, USA
Capital Projects and Systemwide Revenue Bond Accountant II
Job no: 532814
Work type: Staff
Location: Chancellor's Office
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time
Chancellor's Office Statement
Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Capital Projects and Systemwide Revenue Bond Accountant II. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.
Salary
The anticipated salary hiring range is up to $6,584 per month, commensurate with qualifications and experience.
The salary range for this classification is $4,452 to $8,592 per month.
Classification
Accountant II
Position Information
The California State University, Office of the Chancellor, is seeking a Capital Projects and Systemwide Revenue Bond Accountant II to independently perform a full range of professional accounting work required to maintain the financial records for the Revenue Bond & Capital Projects unit. This team is responsible for maintaining accounting records for systemwide revenue bonds and facility projects, providing Chancellor's Office management with bond sale and construction project status reports, and preparing related financial statement schedules. The Capital Projects & SRB Accountant performs analysis of financial data and reports, prepares financial statements and related schedules for the Systemwide Revenue Bond Program, completes ad hoc reporting and other projects, as needed. The position may lead campus communication and guidance efforts. The incumbent will maintain, reconcile and adjust various capital projects and work with the SCO and the Finance & Treasury department. In addition, the incumbent will assist in the financial audit of the Systemwide Revenue Bond (SRB).
Responsibilities
Under the general direction of the Revenue Bond Accounting Manager, the Capital Projects and Systemwide Revenue Bond Accountant II will perform duties as outlined below:
Leads or Performs Analysis of Financial Data and Reports
-Assists in designing, implementing, and completing various analysis in support of the department of Systemwide Financial Standard & Reporting.
-Maintain the fiscal and fund integrity of the financial information by performing monthly reconciliations, variance analyses, and review of assigned funds. Take corrective action as appropriate.
-Reviews financial documents for completeness, accuracy, and conformance with established policies, procedures, and accounting standards.
-Reconciles reports and financial data with financial statements on file.
-Corrects and reconciles account balances to external data.
Leads or Performs Accounting Functions for Capital Construction Activities
-Establish and maintain general ledger for capital project activities funded by BAN and revenue bond fund programs.
-Maintain records and provide reports to F & T regarding accounting activity for capital project accounts.
-Work with and support CPDC & Financing & Treasury in accounting related issues (Bond issuances, fund balances, etc.)
-Reviews or prepares journal entries.
-Reviews or resolves problems associated with incorrect journal entries.
Assist in the Annual Audit and Preparation of Financial Statements
-Perform analyses to ensure accuracy of the financial information.
-Review and analyze campus fluctuation explanations and identify which variances are the result of accounting errors which require audit adjusting entries.
-Participate in the preparation and/or gathering of all required audit documentation.
-Assist with the preparation of SRB Supplemental Audit Schedules.
Ad Hoc Reporting and Other Projects as Needed
-Create documentation of new process solutions when needed.
-Develop and recommend accounting procedures to management as appropriate.
-Serve as backup and support to the department in the event of staff absences.
-Other special reporting or projects as assigned by the Department Manager or Director.
-Provide training, guidance, and assistance to other employees.
Lead or Assist in Campus Communication and Guidance Efforts
-Interprets or performs campus communication and guidance efforts.
-Prepares and provides training, guides, and assists with documentation and maintenance of business processes, standards, and procedures.
-Provides active support for campus questions by analyzing and preparing communication and guidance.
Qualifications
This position requires:
-Bachelor's degree with a major in accounting, business administration, economics, finance, or a closely related field.
-A minimum of two years of progressively responsible professional accounting experience, preferably in a higher education environment.
-Thorough knowledge and understanding of generally accepted accounting principles (GAAP) under GASB.
-Experience with accounting, automated accounting systems, and advanced knowledge of Excel.
-Ability to interpret written policies, procedures and regulations and develop effective workflow processes to meet evolving business needs.
-Demonstrated ability to understand problems and discern applicable underlying principles to conceive of and develop solutions.
-Ability to independently work with a high degree of accuracy under tight timelines.
-Possesses superb verbal, written, and interpersonal skills and have outstanding consultative and presentation skills; be an articulate communicator and good listener and demonstrate a style that facilitates the sharing of knowledge.
Preferred Qualifications
-Minimum 5 years of experience in higher education and/or fund accounting.
-Governmental accounting experience.
-Experience with PeopleSoft, Hyperion and/or Tableau, and Wdesk.
Application Period
Priority consideration will be given to candidates who apply by October 25, 2023. Applications will be accepted until the job posting is removed.
How To Apply
Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.
Equal Employment Opportunity
The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.
Title IX
Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix
E-Verify
This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).
If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS).
COVID19 Vaccination Policy
Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.
CSU Out of State Employment Policy
California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Background
The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.
Advertised: October 11, 2023 (10:10 AM) Pacific Daylight Time
Applications close: Open until filled
To apply: https://apptrkr.com/4717494
Full Time
Capital Projects and Systemwide Revenue Bond Accountant II
Job no: 532814
Work type: Staff
Location: Chancellor's Office
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time
Chancellor's Office Statement
Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Capital Projects and Systemwide Revenue Bond Accountant II. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.
Salary
The anticipated salary hiring range is up to $6,584 per month, commensurate with qualifications and experience.
The salary range for this classification is $4,452 to $8,592 per month.
Classification
Accountant II
Position Information
The California State University, Office of the Chancellor, is seeking a Capital Projects and Systemwide Revenue Bond Accountant II to independently perform a full range of professional accounting work required to maintain the financial records for the Revenue Bond & Capital Projects unit. This team is responsible for maintaining accounting records for systemwide revenue bonds and facility projects, providing Chancellor's Office management with bond sale and construction project status reports, and preparing related financial statement schedules. The Capital Projects & SRB Accountant performs analysis of financial data and reports, prepares financial statements and related schedules for the Systemwide Revenue Bond Program, completes ad hoc reporting and other projects, as needed. The position may lead campus communication and guidance efforts. The incumbent will maintain, reconcile and adjust various capital projects and work with the SCO and the Finance & Treasury department. In addition, the incumbent will assist in the financial audit of the Systemwide Revenue Bond (SRB).
Responsibilities
Under the general direction of the Revenue Bond Accounting Manager, the Capital Projects and Systemwide Revenue Bond Accountant II will perform duties as outlined below:
Leads or Performs Analysis of Financial Data and Reports
-Assists in designing, implementing, and completing various analysis in support of the department of Systemwide Financial Standard & Reporting.
-Maintain the fiscal and fund integrity of the financial information by performing monthly reconciliations, variance analyses, and review of assigned funds. Take corrective action as appropriate.
-Reviews financial documents for completeness, accuracy, and conformance with established policies, procedures, and accounting standards.
-Reconciles reports and financial data with financial statements on file.
-Corrects and reconciles account balances to external data.
Leads or Performs Accounting Functions for Capital Construction Activities
-Establish and maintain general ledger for capital project activities funded by BAN and revenue bond fund programs.
-Maintain records and provide reports to F & T regarding accounting activity for capital project accounts.
-Work with and support CPDC & Financing & Treasury in accounting related issues (Bond issuances, fund balances, etc.)
-Reviews or prepares journal entries.
-Reviews or resolves problems associated with incorrect journal entries.
Assist in the Annual Audit and Preparation of Financial Statements
-Perform analyses to ensure accuracy of the financial information.
-Review and analyze campus fluctuation explanations and identify which variances are the result of accounting errors which require audit adjusting entries.
-Participate in the preparation and/or gathering of all required audit documentation.
-Assist with the preparation of SRB Supplemental Audit Schedules.
Ad Hoc Reporting and Other Projects as Needed
-Create documentation of new process solutions when needed.
-Develop and recommend accounting procedures to management as appropriate.
-Serve as backup and support to the department in the event of staff absences.
-Other special reporting or projects as assigned by the Department Manager or Director.
-Provide training, guidance, and assistance to other employees.
Lead or Assist in Campus Communication and Guidance Efforts
-Interprets or performs campus communication and guidance efforts.
-Prepares and provides training, guides, and assists with documentation and maintenance of business processes, standards, and procedures.
-Provides active support for campus questions by analyzing and preparing communication and guidance.
Qualifications
This position requires:
-Bachelor's degree with a major in accounting, business administration, economics, finance, or a closely related field.
-A minimum of two years of progressively responsible professional accounting experience, preferably in a higher education environment.
-Thorough knowledge and understanding of generally accepted accounting principles (GAAP) under GASB.
-Experience with accounting, automated accounting systems, and advanced knowledge of Excel.
-Ability to interpret written policies, procedures and regulations and develop effective workflow processes to meet evolving business needs.
-Demonstrated ability to understand problems and discern applicable underlying principles to conceive of and develop solutions.
-Ability to independently work with a high degree of accuracy under tight timelines.
-Possesses superb verbal, written, and interpersonal skills and have outstanding consultative and presentation skills; be an articulate communicator and good listener and demonstrate a style that facilitates the sharing of knowledge.
Preferred Qualifications
-Minimum 5 years of experience in higher education and/or fund accounting.
-Governmental accounting experience.
-Experience with PeopleSoft, Hyperion and/or Tableau, and Wdesk.
Application Period
Priority consideration will be given to candidates who apply by October 25, 2023. Applications will be accepted until the job posting is removed.
How To Apply
Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.
Equal Employment Opportunity
The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.
Title IX
Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix
E-Verify
This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).
If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS).
COVID19 Vaccination Policy
Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.
CSU Out of State Employment Policy
California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Background
The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.
Advertised: October 11, 2023 (10:10 AM) Pacific Daylight Time
Applications close: Open until filled
To apply: https://apptrkr.com/4717494
City Auditor’s Office Job Announcement
Performance Auditor II
Opens: October 16, 2023
Closes: October 30, 2023
Salary Range: $93,540.72-$115,009.44/year
Summary
Performance auditors are curious, analytical public servants who are driven to improve City government for those who count on it. The City Auditor is seeking an experienced professional with the ability to conduct complex reviews of government programs. The Performance Auditor II position in the Portland Auditor’s Office is the equivalent to a Senior Auditor at other audit organizations.
The Performance Auditor II is part of an eight-person audit team supervised by the Director and Deputy Director of Audit Services. Together, we analyze the performance and management of City operations, recommend changes to improve services, coordinate the City’s external financial audit, and operate the City’s Fraud Hotline.
Audit Services is one of four divisions in the Portland Auditor’s Office, which is led by an elected City Auditor. The other divisions are Archives and Records Management, Ombudsman’s Office, and Operations Management.
Successful candidates will demonstrate a record of professional experience in government oversight and accountability; a commitment to diversity, equity, and inclusion; and the ability to manage a variety of assignments.
Full Time
City Auditor’s Office Job Announcement
Performance Auditor II
Opens: October 16, 2023
Closes: October 30, 2023
Salary Range: $93,540.72-$115,009.44/year
Summary
Performance auditors are curious, analytical public servants who are driven to improve City government for those who count on it. The City Auditor is seeking an experienced professional with the ability to conduct complex reviews of government programs. The Performance Auditor II position in the Portland Auditor’s Office is the equivalent to a Senior Auditor at other audit organizations.
The Performance Auditor II is part of an eight-person audit team supervised by the Director and Deputy Director of Audit Services. Together, we analyze the performance and management of City operations, recommend changes to improve services, coordinate the City’s external financial audit, and operate the City’s Fraud Hotline.
Audit Services is one of four divisions in the Portland Auditor’s Office, which is led by an elected City Auditor. The other divisions are Archives and Records Management, Ombudsman’s Office, and Operations Management.
Successful candidates will demonstrate a record of professional experience in government oversight and accountability; a commitment to diversity, equity, and inclusion; and the ability to manage a variety of assignments.
The University of Nevada, Reno is accepting applications for an Senior Data Analyst, Admissions . The Senior Data Analyst supports the Admissions and Recruitment office by insuring data integrity in the PeopleSoft Student System and the Slate Recruitment System for all admissions functions which result in the timely and efficient recruitment and admissions services to students. The position reports to the Director, Admissions within Enrollment Services.
The Senior Data Analyst has wide latitude of decision making in the design, development and implementation of methodologies that ensure quality control and data integrity. This role will develop, implement, manage, report and ensure compliance on continual internal audit and testing. They will maintain up-to-date knowledge in all areas of admissions and recruitment to ensure department can plan and react positively to changes concerning with the admissions process and recruitment efforts. Positions support data and application integrations.
Full Time
The University of Nevada, Reno is accepting applications for an Senior Data Analyst, Admissions . The Senior Data Analyst supports the Admissions and Recruitment office by insuring data integrity in the PeopleSoft Student System and the Slate Recruitment System for all admissions functions which result in the timely and efficient recruitment and admissions services to students. The position reports to the Director, Admissions within Enrollment Services.
The Senior Data Analyst has wide latitude of decision making in the design, development and implementation of methodologies that ensure quality control and data integrity. This role will develop, implement, manage, report and ensure compliance on continual internal audit and testing. They will maintain up-to-date knowledge in all areas of admissions and recruitment to ensure department can plan and react positively to changes concerning with the admissions process and recruitment efforts. Positions support data and application integrations.
California State University Office of the Chancellor
Long Beach, CA, USA
Associate Vice Chancellor for Civil Rights Programming and Services
Job no: 532429 Work type: Management (MPP) Location: Chancellor's Office Categories: MPP, Administrative, At-Will, Full Time
Chancellor's Office Statement
Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Associate Vice Chancellor for Civil Rights Programming and Services. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.
Salary
The anticipated salary hiring range is up to $23,407 per month, commensurate with qualifications and experience.
The salary range for this classification is $9,167 to $29,425 per month.
Classification
Administrator IV
Position Information
The California State University, Office of the Chancellor, is seeking an Associate Vice Chancellor for Civil Rights Programming and Services to be responsible for leading a team that will provide centralized strategic planning, oversight, support, and resources to the CSU’s university-level Title IX and other civil rights offices. The AVC will also oversee a team that is responsible for CSU’s compliance with laws and policies governing Equal Employment Opportunities and whistleblower (including whistleblower retaliation) complaints including responding to complaints that are investigated by the Chancellor’s Office and providing support, guidance and oversight to appropriate administrators at the CSU’s 23 universities. As recommended by a recent comprehensive review of its Title IX and other nondiscrimination (Discrimination, Harassment and Retaliation (DHR)) programs across each of the 23 universities and the Chancellor’s Office, the CSU is prioritizing the design of a new organizational structure at the Chancellor’s Office to support centralized oversight of campus Title IX and DHR (referred to collectively as Civil Rights) offices, including establishment of consistent practices across all 23 universities and the Chancellor’s Office; transition to a systemwide, enterprise-level case management system; systemwide strategic planning regarding training, prevention, and education responsibilities; routine analysis and dissemination of data gathered through campus climate surveys and from other sources; and ongoing oversight and support from the Chancellor’s Office to university-level Civil Rights offices. These enhancements will be led by the AVC who will work closely and collaboratively with a team within Systemwide Human Resources (SWHR) and with other Chancellor’s Office personnel, including CSU’s Office of General Counsel, university leaders, and campus stakeholders.
Responsibilities
Under the general direction of the Vice Chancellor for Human Resources, the Associate Vice Chancellor for Civil Rights Programming and Services will:
-Support the mission of the CSU by leading institutional compliance with Title IX and other nondiscrimination (collectively, Civil Rights), and whistleblower laws and related federal and California laws, regulations, guidance, and policies, and work to build and strengthen a caring culture that supports a safe, respectful and inclusive non-discriminatory living, learning, and working environment that honors and values fair process, free speech and academic freedom.
-Lead the development of structures to support centralized oversight of campus Civil Rights offices, including establishment of consistent practices across CSU universities; transition to an enterprise-level case management system; systemwide strategic planning regarding training, prevention, and education responsibilities; routine analysis and dissemination of data gathered through campus climate surveys and other sources; and ongoing oversight and support from the Chancellor’s Office to university-level implementers and Chancellor’s Office implementers.
-Ensure effective, reliable, timely, consistent, and legally compliant oversight of university-level Civil Rights programs and services that integrate privacy considerations as well as the regulatory requirements related to the sharing of information, including through proactively identifying evolving areas of risk and giving constructive advice to minimize potential compliance issues at the university level.
-Responsible for ensuring CSU’s monitoring and compliance with laws, policies, and procedures prohibiting discrimination on the basis of age, race, color, sex, gender, sexual orientation, gender identity, national origin, religion, disability, protected veteran status and other protected statuses.
-Assist in developing, updating, and ensuring compliance with CSU Civil Rights and whistleblower (including whistleblower retaliation) policies, procedures, and practices; ensuring compliance with Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) as amended by Section 304 of the Violence Against Women Reauthorization Act of 2013 (VAWA), the Americans with Disability Act (ADA), Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, the Family Education Rights and Privacy Act (FERPA), and other federal and state laws and regulations pertaining to equal rights, whistleblower protection and non-discrimination.
-Oversee the development and implementation of programs to prevent and address discrimination, harassment and retaliation.
-Supervise SWHR personnel with responsibilities for oversight of and coordination with university-level Title IX, DHR and whistleblower personnel.
-Oversee the team responsible for responding to whistleblower (including whistleblower retaliation) complaints investigated by the Chancellor’s Office, as well as appeals of complaints made under CSU nondiscrimination policies.
-Provide strategic leadership and guidance to ensure that the CSU continues to fully comply with legal requirements while providing evolving best practice service to its students, staff, faculty, and other community members.
-Work collaboratively and proactively with CSU’s Office of General Counsel to ensure that CSU policies are consistent with applicable legal and regulatory requirements and that systemwide resources comport with CSU policies and federal and California laws and regulations.
-Identify and coordinate with other Chancellor’s Office partners for seamless and user-friendly implementation, and monitor the implementation of their respective responsibilities.
-Possess and maintain a fluency and working knowledge of laws and legal guidance related to Title VI, Title VII, Title IX, Clery, VAWA, the ADA, Section 504, other federal and California nondiscrimination laws and regulations, appliable federal and California records and privacy laws and whistleblower (including whistleblower retaliation) laws.
-Prepare and deliver relevant institutional reports in writing and orally to a broad array of university, community, state, and federal stakeholders.
-In consultation with the Office of General Counsel, oversee the response to requests for data and other information from members of the public, the media, and other stakeholders in compliance with applicable federal and California records and privacy laws.
-Foster collegial relationships and collaborate among CSU stakeholders including the Chancellor’s Office, the Office of General Counsel, other divisions of Systemwide Human Resources, Audit and Advisory Services, Academic and Student Affairs, University Relations and Advancement, Chancellor’s Office Human Resources, and others to disseminate information, redesign processes, and support the CSU’s overlapping compliance needs and responsibilities and to reduce the “siloing” of divisions that can potentially undermine success.
-Maintain daily, weekly, and monthly reports and provide periodic reports.
-Perform other duties as assigned.
Qualifications
This position requires:
-Master's degree or equivalent combination of education and work experience.
-Minimum of 10 years of related experience, including extensive experience in Title IX, equity, equal opportunity, and civil rights compliance and programming, including education, prevention, training, policy and practice development and administration, supportive measures, accommodations, investigations, and resolutions related to discrimination and harassment.
-Must have demonstrated expertise in implementing compliance requirements through the lens of care.
-Demonstrated experience in interacting effectively with members of the community from diverse backgrounds.
-Extensive experience supervising a team of professionals.
Preferred Qualifications
-Law or doctoral degree.
-Experience in a higher education, judicial, or regulatory compliance setting highly preferred.
Required Knowledge, Skills & Abilities
-Demonstrated leadership, organizational, planning, problem-solving, and management and supervisory skills along with previous experience leading with influence across divisional teams.
-Demonstrated ability to set strategic direction, design and implement effective strategic plans and programs.
-Exceptional interpersonal skills and the ability to lead and work collaboratively, diplomatically, compassionately, and interact effectively with a broad and diverse faculty, staff, students, and community and government agencies.
-Ability to supervise, guide and give (and take) constructive criticism in a timely manner to a large, multifaceted team of SWHR professionals based at the Chancellor’s Office (and possibly elsewhere), including regional directors, Title IX Coordinators and DHR Administrators, investigators, and administrative staff.
-Direct Employee Relations/Employment Law experience including significant knowledge of federal, state and local employment laws.
-Demonstrated working knowledge of and ability to interpret various federal and California employee relations, employment and antidiscrimination laws, regulations, guidelines and best practices.
-Demonstrated experience with compliance and investigations and experience investigating reports of improper activities and retaliation for reporting improper activities.
-Outstanding written and oral communication skills; strong presentation and facilitation skills to multiple levels of professionals including executive leadership, colleagues, subordinates, students, and community members, with an emphasis on education and training for a variety of constituencies.
-Demonstrated ability to exercise independent and mature judgment, maintain objectivity and fairness, and safeguard confidential and sensitive information on all work assignments.
-Excellent planning and organizational skills along with the ability to manage multiple high priority tasks simultaneously, set priorities that accurately reflect the importance of job responsibilities under changing business conditions, and consistently meet mandatory deadlines while ensuring high standards of service.
-Demonstrated ability to make oral presentations to individuals or groups to enhance understanding of applicable policies or procedures.
-A compassionate nature, a talent for listening, and a history of working with sensitive information.
-Strong analytical and critical thinking skills; ability to problem-solve, prioritize, analyze, summarize, and effectively present data.
-Demonstrated experience with, and commitment to, working effectively with individuals from diverse backgrounds and with diverse beliefs in support of an inclusive and welcoming environment.
-Ability to work and lead a team effectively, as well as work independently when necessary, with limited direction and guidance.
-Ability to act independently, take initiative, resolve conflict, and exercise sound judgment.
-Possesses the courage and integrity to pursue action consistent with the goals of civil rights laws, fair process, and CSU policy, even in the face of vocal or powerful opposition.
-Demonstrated understanding of CSU’s mission and vision.
-Ability to travel throughout the State of California.
-Ability to travel and work outside of normal business hours.
Preferred Knowledge, Skills & Abilities
-Specific expertise and fluency in the administration and implementation of the 2020 Title IX regulations and California higher education nondiscrimination laws.
-Experience facilitating and evaluating professional development focused on civil rights and investigations.
-Knowledge of assessment practices involving evaluation of outcomes-based measures and campus climate surveys.
-Deep knowledge of, and ability to, interpret nondiscrimination laws and legal guidance related to Title, VI, Title VII, Title IX, VAWA; the ADA, Section 504 of the Rehabilitation Act of 1973, and other federal and California laws and regulations pertaining to civil rights and disabilities.
-Knowledge of effective practices in higher education compliance with nondiscrimination laws.
Application Period
Priority consideration will be given to candidates who apply by October 20, 2023. Applications will be accepted until the job posting is removed.
How To Apply
Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.
Equal Employment Opportunity
The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.
Title IX
Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix
E-Verify
This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).
If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS).
COVID19 Vaccination Policy
Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.
Mandated Reporter Per CANRA
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Conflict of Interest
The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.
CSU Out of State Employment Policy
California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Background
The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.
Advertised: September 29, 2023 (4:35 PM) Pacific Daylight Time Applications close: Open until filled
To apply: https://apptrkr.com/4659636
Full Time
Associate Vice Chancellor for Civil Rights Programming and Services
Job no: 532429 Work type: Management (MPP) Location: Chancellor's Office Categories: MPP, Administrative, At-Will, Full Time
Chancellor's Office Statement
Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Associate Vice Chancellor for Civil Rights Programming and Services. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.
Salary
The anticipated salary hiring range is up to $23,407 per month, commensurate with qualifications and experience.
The salary range for this classification is $9,167 to $29,425 per month.
Classification
Administrator IV
Position Information
The California State University, Office of the Chancellor, is seeking an Associate Vice Chancellor for Civil Rights Programming and Services to be responsible for leading a team that will provide centralized strategic planning, oversight, support, and resources to the CSU’s university-level Title IX and other civil rights offices. The AVC will also oversee a team that is responsible for CSU’s compliance with laws and policies governing Equal Employment Opportunities and whistleblower (including whistleblower retaliation) complaints including responding to complaints that are investigated by the Chancellor’s Office and providing support, guidance and oversight to appropriate administrators at the CSU’s 23 universities. As recommended by a recent comprehensive review of its Title IX and other nondiscrimination (Discrimination, Harassment and Retaliation (DHR)) programs across each of the 23 universities and the Chancellor’s Office, the CSU is prioritizing the design of a new organizational structure at the Chancellor’s Office to support centralized oversight of campus Title IX and DHR (referred to collectively as Civil Rights) offices, including establishment of consistent practices across all 23 universities and the Chancellor’s Office; transition to a systemwide, enterprise-level case management system; systemwide strategic planning regarding training, prevention, and education responsibilities; routine analysis and dissemination of data gathered through campus climate surveys and from other sources; and ongoing oversight and support from the Chancellor’s Office to university-level Civil Rights offices. These enhancements will be led by the AVC who will work closely and collaboratively with a team within Systemwide Human Resources (SWHR) and with other Chancellor’s Office personnel, including CSU’s Office of General Counsel, university leaders, and campus stakeholders.
Responsibilities
Under the general direction of the Vice Chancellor for Human Resources, the Associate Vice Chancellor for Civil Rights Programming and Services will:
-Support the mission of the CSU by leading institutional compliance with Title IX and other nondiscrimination (collectively, Civil Rights), and whistleblower laws and related federal and California laws, regulations, guidance, and policies, and work to build and strengthen a caring culture that supports a safe, respectful and inclusive non-discriminatory living, learning, and working environment that honors and values fair process, free speech and academic freedom.
-Lead the development of structures to support centralized oversight of campus Civil Rights offices, including establishment of consistent practices across CSU universities; transition to an enterprise-level case management system; systemwide strategic planning regarding training, prevention, and education responsibilities; routine analysis and dissemination of data gathered through campus climate surveys and other sources; and ongoing oversight and support from the Chancellor’s Office to university-level implementers and Chancellor’s Office implementers.
-Ensure effective, reliable, timely, consistent, and legally compliant oversight of university-level Civil Rights programs and services that integrate privacy considerations as well as the regulatory requirements related to the sharing of information, including through proactively identifying evolving areas of risk and giving constructive advice to minimize potential compliance issues at the university level.
-Responsible for ensuring CSU’s monitoring and compliance with laws, policies, and procedures prohibiting discrimination on the basis of age, race, color, sex, gender, sexual orientation, gender identity, national origin, religion, disability, protected veteran status and other protected statuses.
-Assist in developing, updating, and ensuring compliance with CSU Civil Rights and whistleblower (including whistleblower retaliation) policies, procedures, and practices; ensuring compliance with Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) as amended by Section 304 of the Violence Against Women Reauthorization Act of 2013 (VAWA), the Americans with Disability Act (ADA), Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, the Family Education Rights and Privacy Act (FERPA), and other federal and state laws and regulations pertaining to equal rights, whistleblower protection and non-discrimination.
-Oversee the development and implementation of programs to prevent and address discrimination, harassment and retaliation.
-Supervise SWHR personnel with responsibilities for oversight of and coordination with university-level Title IX, DHR and whistleblower personnel.
-Oversee the team responsible for responding to whistleblower (including whistleblower retaliation) complaints investigated by the Chancellor’s Office, as well as appeals of complaints made under CSU nondiscrimination policies.
-Provide strategic leadership and guidance to ensure that the CSU continues to fully comply with legal requirements while providing evolving best practice service to its students, staff, faculty, and other community members.
-Work collaboratively and proactively with CSU’s Office of General Counsel to ensure that CSU policies are consistent with applicable legal and regulatory requirements and that systemwide resources comport with CSU policies and federal and California laws and regulations.
-Identify and coordinate with other Chancellor’s Office partners for seamless and user-friendly implementation, and monitor the implementation of their respective responsibilities.
-Possess and maintain a fluency and working knowledge of laws and legal guidance related to Title VI, Title VII, Title IX, Clery, VAWA, the ADA, Section 504, other federal and California nondiscrimination laws and regulations, appliable federal and California records and privacy laws and whistleblower (including whistleblower retaliation) laws.
-Prepare and deliver relevant institutional reports in writing and orally to a broad array of university, community, state, and federal stakeholders.
-In consultation with the Office of General Counsel, oversee the response to requests for data and other information from members of the public, the media, and other stakeholders in compliance with applicable federal and California records and privacy laws.
-Foster collegial relationships and collaborate among CSU stakeholders including the Chancellor’s Office, the Office of General Counsel, other divisions of Systemwide Human Resources, Audit and Advisory Services, Academic and Student Affairs, University Relations and Advancement, Chancellor’s Office Human Resources, and others to disseminate information, redesign processes, and support the CSU’s overlapping compliance needs and responsibilities and to reduce the “siloing” of divisions that can potentially undermine success.
-Maintain daily, weekly, and monthly reports and provide periodic reports.
-Perform other duties as assigned.
Qualifications
This position requires:
-Master's degree or equivalent combination of education and work experience.
-Minimum of 10 years of related experience, including extensive experience in Title IX, equity, equal opportunity, and civil rights compliance and programming, including education, prevention, training, policy and practice development and administration, supportive measures, accommodations, investigations, and resolutions related to discrimination and harassment.
-Must have demonstrated expertise in implementing compliance requirements through the lens of care.
-Demonstrated experience in interacting effectively with members of the community from diverse backgrounds.
-Extensive experience supervising a team of professionals.
Preferred Qualifications
-Law or doctoral degree.
-Experience in a higher education, judicial, or regulatory compliance setting highly preferred.
Required Knowledge, Skills & Abilities
-Demonstrated leadership, organizational, planning, problem-solving, and management and supervisory skills along with previous experience leading with influence across divisional teams.
-Demonstrated ability to set strategic direction, design and implement effective strategic plans and programs.
-Exceptional interpersonal skills and the ability to lead and work collaboratively, diplomatically, compassionately, and interact effectively with a broad and diverse faculty, staff, students, and community and government agencies.
-Ability to supervise, guide and give (and take) constructive criticism in a timely manner to a large, multifaceted team of SWHR professionals based at the Chancellor’s Office (and possibly elsewhere), including regional directors, Title IX Coordinators and DHR Administrators, investigators, and administrative staff.
-Direct Employee Relations/Employment Law experience including significant knowledge of federal, state and local employment laws.
-Demonstrated working knowledge of and ability to interpret various federal and California employee relations, employment and antidiscrimination laws, regulations, guidelines and best practices.
-Demonstrated experience with compliance and investigations and experience investigating reports of improper activities and retaliation for reporting improper activities.
-Outstanding written and oral communication skills; strong presentation and facilitation skills to multiple levels of professionals including executive leadership, colleagues, subordinates, students, and community members, with an emphasis on education and training for a variety of constituencies.
-Demonstrated ability to exercise independent and mature judgment, maintain objectivity and fairness, and safeguard confidential and sensitive information on all work assignments.
-Excellent planning and organizational skills along with the ability to manage multiple high priority tasks simultaneously, set priorities that accurately reflect the importance of job responsibilities under changing business conditions, and consistently meet mandatory deadlines while ensuring high standards of service.
-Demonstrated ability to make oral presentations to individuals or groups to enhance understanding of applicable policies or procedures.
-A compassionate nature, a talent for listening, and a history of working with sensitive information.
-Strong analytical and critical thinking skills; ability to problem-solve, prioritize, analyze, summarize, and effectively present data.
-Demonstrated experience with, and commitment to, working effectively with individuals from diverse backgrounds and with diverse beliefs in support of an inclusive and welcoming environment.
-Ability to work and lead a team effectively, as well as work independently when necessary, with limited direction and guidance.
-Ability to act independently, take initiative, resolve conflict, and exercise sound judgment.
-Possesses the courage and integrity to pursue action consistent with the goals of civil rights laws, fair process, and CSU policy, even in the face of vocal or powerful opposition.
-Demonstrated understanding of CSU’s mission and vision.
-Ability to travel throughout the State of California.
-Ability to travel and work outside of normal business hours.
Preferred Knowledge, Skills & Abilities
-Specific expertise and fluency in the administration and implementation of the 2020 Title IX regulations and California higher education nondiscrimination laws.
-Experience facilitating and evaluating professional development focused on civil rights and investigations.
-Knowledge of assessment practices involving evaluation of outcomes-based measures and campus climate surveys.
-Deep knowledge of, and ability to, interpret nondiscrimination laws and legal guidance related to Title, VI, Title VII, Title IX, VAWA; the ADA, Section 504 of the Rehabilitation Act of 1973, and other federal and California laws and regulations pertaining to civil rights and disabilities.
-Knowledge of effective practices in higher education compliance with nondiscrimination laws.
Application Period
Priority consideration will be given to candidates who apply by October 20, 2023. Applications will be accepted until the job posting is removed.
How To Apply
Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.
Equal Employment Opportunity
The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.
Title IX
Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix
E-Verify
This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).
If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS).
COVID19 Vaccination Policy
Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.
Mandated Reporter Per CANRA
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Conflict of Interest
The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.
CSU Out of State Employment Policy
California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Background
The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.
Advertised: September 29, 2023 (4:35 PM) Pacific Daylight Time Applications close: Open until filled
To apply: https://apptrkr.com/4659636
Bowling Green State University
Bowling Green, OH, USA
Deputy Chief Information Officer
Salary Depends on Qualifications Location Main Campus (BG), OH Job Type Full-Time Job Number BGSU00194 Division Information Technology Services Department Information Technology Service Opening Date 09/12/2023 Closing Date Continuous Pay Grade I62
Summary The Deputy CIO provides leadership and guidance in critical areas of technology administration including technology evaluation, resource development and allocation, budgeting and policy formation serving in support of, and as second in charge, for the University’s Chief Information Officer.
Additionally, the Deputy CIO serves as director of Enterprise Applications and is responsible for leading, directing and managing the University’s enterprise system applications as well as the IT staff responsible for application delivery.
The Deputy CIO will lead collaborative work across the University analyzing technology trends while directing, developing, and executing application-related strategies and solutions.
Essential Functions
• Work with the CIO to establish the strategic direction of the ITS Department. Determines budgetary and staff allocations, IT policies and procedures, adoption of new technologies, resolution of departmental issues and the continual updates to the University IT Strategic Plan goals and action items. Serves on behalf of the CIO in the CIO’s absence or as required.
• Determine IT strategic project priorities based on University priorities and collaboration with CIO and University leadership. Develop proposals, presentations, plans, and timelines for complex projects and manage priorities, equipment, and staff resources to ensure completion of projects within budgets and timelines. Coordinates with all University campuses and departments to identify and meet administrative and academic computing needs while improving cost effectiveness and service delivery quality. Ensures operational integrity and continuity of the services delivered by leading the development of objectives for the IT staff that support academic and administrative systems through reliability, responsiveness, documentation, and use of current software and hardware.
• Communicate the Enterprise Application efforts, plans and directives. This includes establishing communication standards and formats that will share project information with many different audiences from the VP level to the general University community.
• Plans for and manages disaster avoidance and recovery efforts caused by events like power outages, hardware failures, natural disasters, etc.
• Remain current on technical issues; regularly analyze and assess potential technologies as solutions for improving the efficiency and effectiveness of delivering services and improving the productivity of faculty and staff in administrative and academic roles and offices.
• Other duties as assigned
Minimum Qualifications The following Degree is required:
• Master's Degree. Degree must be conferred at time of application.
The following Degree is preferred:
• Master’s degree in Computer Science, MIS, Technology or Science
The following Experience is required:
• 8 years of working with IT systems/ ERP implementation and/or in an Enterprise applications environment
• 5 years of staff management responsibility
• 5 years of providing production support to Enterprise level systems
The following licenses, certifications, or registrations that are required:
• Must pass a credit and security background check
Additional Information Knowledge, Skills and Abilities:
• Technical knowledge associated with the current IT technologies being leveraged by the ERP applications (web services, relational database, web application development), document management, data warehousing, analytics enterprise reporting and cloud computing.
• Testing and training knowledge related to the implementation best practices of ERP and third party applications.
• Knowledge of IT systems, application development, software change management, system documentation, change control and IT system auditing
• Project Management and Risk Mitigation knowledge and skills
• IT resource allocations
• 24 x 7 Enterprise Application Production support
• Disaster Recovery methodologies and Business Continuity
• Knowledge of the ITIL framework
• Evidence of strong communication skills
• Evidence of strong problem solving skills
Deadline to apply: The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by ‘September 26, 2023’.
Bowling Green State University is an Affirmative Action/Equal Opportunity Educator and Employer . We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email ohr@bgsu.edu.
To apply, visit https://apptrkr.com/4588356
Full Time
Deputy Chief Information Officer
Salary Depends on Qualifications Location Main Campus (BG), OH Job Type Full-Time Job Number BGSU00194 Division Information Technology Services Department Information Technology Service Opening Date 09/12/2023 Closing Date Continuous Pay Grade I62
Summary The Deputy CIO provides leadership and guidance in critical areas of technology administration including technology evaluation, resource development and allocation, budgeting and policy formation serving in support of, and as second in charge, for the University’s Chief Information Officer.
Additionally, the Deputy CIO serves as director of Enterprise Applications and is responsible for leading, directing and managing the University’s enterprise system applications as well as the IT staff responsible for application delivery.
The Deputy CIO will lead collaborative work across the University analyzing technology trends while directing, developing, and executing application-related strategies and solutions.
Essential Functions
• Work with the CIO to establish the strategic direction of the ITS Department. Determines budgetary and staff allocations, IT policies and procedures, adoption of new technologies, resolution of departmental issues and the continual updates to the University IT Strategic Plan goals and action items. Serves on behalf of the CIO in the CIO’s absence or as required.
• Determine IT strategic project priorities based on University priorities and collaboration with CIO and University leadership. Develop proposals, presentations, plans, and timelines for complex projects and manage priorities, equipment, and staff resources to ensure completion of projects within budgets and timelines. Coordinates with all University campuses and departments to identify and meet administrative and academic computing needs while improving cost effectiveness and service delivery quality. Ensures operational integrity and continuity of the services delivered by leading the development of objectives for the IT staff that support academic and administrative systems through reliability, responsiveness, documentation, and use of current software and hardware.
• Communicate the Enterprise Application efforts, plans and directives. This includes establishing communication standards and formats that will share project information with many different audiences from the VP level to the general University community.
• Plans for and manages disaster avoidance and recovery efforts caused by events like power outages, hardware failures, natural disasters, etc.
• Remain current on technical issues; regularly analyze and assess potential technologies as solutions for improving the efficiency and effectiveness of delivering services and improving the productivity of faculty and staff in administrative and academic roles and offices.
• Other duties as assigned
Minimum Qualifications The following Degree is required:
• Master's Degree. Degree must be conferred at time of application.
The following Degree is preferred:
• Master’s degree in Computer Science, MIS, Technology or Science
The following Experience is required:
• 8 years of working with IT systems/ ERP implementation and/or in an Enterprise applications environment
• 5 years of staff management responsibility
• 5 years of providing production support to Enterprise level systems
The following licenses, certifications, or registrations that are required:
• Must pass a credit and security background check
Additional Information Knowledge, Skills and Abilities:
• Technical knowledge associated with the current IT technologies being leveraged by the ERP applications (web services, relational database, web application development), document management, data warehousing, analytics enterprise reporting and cloud computing.
• Testing and training knowledge related to the implementation best practices of ERP and third party applications.
• Knowledge of IT systems, application development, software change management, system documentation, change control and IT system auditing
• Project Management and Risk Mitigation knowledge and skills
• IT resource allocations
• 24 x 7 Enterprise Application Production support
• Disaster Recovery methodologies and Business Continuity
• Knowledge of the ITIL framework
• Evidence of strong communication skills
• Evidence of strong problem solving skills
Deadline to apply: The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by ‘September 26, 2023’.
Bowling Green State University is an Affirmative Action/Equal Opportunity Educator and Employer . We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email ohr@bgsu.edu.
To apply, visit https://apptrkr.com/4588356
HR Business Systems Analyst (HRIS Analyst) Job ID: 107121 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. We reserve the right to close this recruitment at any time on or after that date. INFORMATION SESSION: Would you like to learn more about this opportunity, working on the Workforce Data Management Team (WDM), our commitment to customer service, and being part of the Department of Human Resources? Please consider joining the upcoming virtual information session to learn more about this great opportunity and the work done by the WDM Team at Clackamas County. To register for the information session, please click on the link below: HR Business Systems Analyst Info Session - Monday, August 7 at 12:00pm - 12:30pm PST PAY AND BENEFITS Annual Pay Range: $87,447.48 - $115,121.91 Hourly Pay Range: $42.042059 - $55.347073 Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 16 hours of vacation accrual per month Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with EPP 66 - Vacation Leave ! This means you have access to vacation time at time of hire. 8 hours of sick accrual per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer-paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time non-represented group 2 County position Non-Represented Group 2 Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Come join a great team, the HR team at Clackamas County, where we have fun, laugh, and make a positive difference by the work we do! Clackamas County Department of Human Resources (HR) is looking for a technically skilled professional to join the HR team as a Human Resources Business Systems Analyst. The HR Business Systems Analyst will be part of the Workforce Data Management (WDM) team within the Department of Human Resources. The purpose of the WDM program is to provide systems management, reports, analytics, and education services to Human Resources County departments and employees so they can understand and use HR systems and data to make informed decisions and achieve their strategic results. The HR Business Systems Analyst is an expert-level HRIS analyst, requiring both HR functional and technical skills. The HR Business Systems Analyst has a broad-based knowledge of human resource principles and practices as well as skilled in integrated computerized human resource system software applications. This position will be a lead in providing support, guidance, and training to WDM employees; will assign and review work; provide feedback and assist with troubleshooting/escalation support; will provide coaching to staff with challenges they may have encountered or opportunities for improvement; will provide input on performance evaluations; and ensure that the HR personnel transitions are in compliance, and accurate. This position builds project plans: ensures adherence to project schedules; provides business process support to customers and recommends solutions using HR software; leads projects related to new or enhanced business systems; monitors and responds to customer needs related to HR data and systems; work effectively with peers to set technology priorities and conduct long-term planning as well as acts as a liaison between HR staff and Technology Services in resolving technical issues. Business Systems Analysts work with internal customers and Technology Services staff to translate business and operational requirements into workable HR system solutions. The HR Business Systems Analyst serves as a technical point-of-contact for the assigned functional areas and assists subject matter experts with ensuring data integrity, testing system changes, report writing, and analyzing data flows for process improvement opportunities. This position also supports PeopleSoft upgrades, patches, testing, and other technical projects as assigned. This position is part of a cross-functional team that focuses on resolving technical issues and planning and implementing various HR system projects. THE IDEAL CANDIDATE Competitive candidates will have the skills/ability to analyze and evaluate current business processes to identify areas of improvement and make recommendations to make the operations more efficient. This person will have a background working in Human Resources (HR) or supporting an HR function in an HRIS role or similar, with the ability to effectively manage changing and conflicting priorities and the skill to flex between high-level, strategic thinking to diving deep into analytic work and research to resolve issues. The ideal candidate will have expertise in the way HR departments work and be able to apply that knowledge to the HRIS system and personnel transaction operation with the goal of providing the most efficient solution and possess solid analytical and technical skills, with experience in all parts of the HRIS technology portfolio. Additionally, the ideal candidate will have a strong business process improvement background, with experience in PeopleSoft Human Capital Management (HCM) v9.2 and a proven track record of successful project management of multiple projects. Required Minimum Qualifications/ Transferrable Skills:* A minimum of five (5) years of relevant HR functional and technical experience that would likely provide the required knowledge and skills to perform the responsibilities of the position. A minimum of three (3) years of experience problem-solving business issues, including leading business requirement gathering, identifying, and analyzing issues as well as recommending and implementing solutions for internal stakeholders A minimum of three (3) years of experience with ERP software systems support, such as creating detailed specification documentation, testing patches and system functionality, documenting output and comparing it to the expected results, creating test scripts and coordinating end user activities, and troubleshooting applications with the technical team Strong working knowledge and experience with supporting HRIS systems Project management experience Experience and working knowledge of advanced Excel spreadsheet applications Knowledge of principles and practices of human resources Ability to use software tools to create and generate user, statistical, and audit reports and queries Skill to conduct software system analysis to recommend business process changes for minimizing customizations Effective verbal and written communication skills, including the ability to explain and present complex, technical information to individuals with various levels of technical knowledge and skill Excellent interpersonal and collaboration skills to facilitate effective working relationships Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Strong working knowledge and experience with PeopleSoft HCM v9.2, including implementation and support for a variety of software modules like core HR, base benefits and benefits administration, recruitment, ePerformance, and profile management Intermediate or Advanced skills with data analysis/data analytics software such as Power BI Experience working in the public sector Experience working in a union environment Experience with PeopleSoft Query Tool and/or SQL *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS TYPICAL TASKS Include but are not limited to: Provides guidance, expertise and technical support to human resource software system customers; acts as liaison for problem management, resolves system issues and addresses customer issues; gathers information from customers and recommends best practice methods to utilize software effectively; runs test scenarios to confirm the system provides the necessary functionality; tracks issues and documents solutions. Acts as project lead in developing new or enhancing existing business systems and processes that results from collective bargaining or other county or human resources initiatives; manages project plans and timelines by designing project scope, task list and time estimates; evaluates design and technology alternatives; works collaboratively with customers, Technology Services, and HR staff to resolve development and implementation issues; recommends and implements approved HR system solutions in alignment with HR business and operational requirements; leads and/or participates in the configuration, analysis and redesign of HR business processes to support and improve efficiency and operations of HR divisions. Develops and conducts on-going needs and skills assessments to improve customer experience and for consideration in software upgrades; develops, coordinates, and provides training to users of all levels in system changes, functionality and query/report tools to enhance skill development and competency for HR system end users; develops, coordinates and conducts presentations to County management, workforce partners and other stakeholders. Analyzes business rules and process requirements; identifies and analyzes complex, ambiguous or conflicting work processes; partners with Technology Services, HR Managers and staff, and other customers to identify and recommend process solutions or alternate methods capable of addressing and resolving their business needs; recommends work process and/or operating changes to complement technology options. Utilizes the County's human resource information system and data analytics tools to generate statistical reports, dashboards, or other data visualizations; develops reports for ongoing customer needs; assists the Workforce Data Management (WDM) Manager with special projects and acts on behalf of WDM Manager as assigned; monitors and audits flow of human resource-related information including data entry, data retrieval, and standard, custom, and ad hoc report generation; maintains internal system values, structures, and tables; ensures data integrity, manages user access and security levels. Participates in the specification, review, testing and implementation of HR system upgrades and re-implementations; conducts analysis to determine changes in functionality between product versions and recommends necessary customizations; identifies issues or problems and works with subject matter experts, functional and technical staff to recommend and implement solutions; develops and maintains training and documentation of system for end users; collaborates with unit staff, internal customers, peers and Technology Services staff to provide customer service and responsive problem resolution. Develops, recommends and assists in implementing comprehensive HR system policies and procedures; ensures provision of services is in compliance with labor agreements and Federal and State statutes, rules and regulations; analyzes legislation and new regulations to determine effect on department programs and services and its use of technology; ensures accurate data and efficient operation of processes in alignment with County policies, collective bargaining agreements and Federal and State statues, rules and regulations; analyzes legislation and new regulations to determine effect on HR programs and services and its use of technology. May participate in labor contract negotiating sessions; identifies and researches significant or controversial issues; prepares exhibits for fact-finding and interest arbitration hearings; researches and resolves grievances; drafts and recommends contract language; researches, analyzes and reports on costs of contract proposals. REQUIRED KNOWLEDGE AND SKILLS Working Knowledge of: Principles and practices of human resources and personnel administration; principles and methods of systems analysis, including business process analysis tools and methods; principles and practices of project management; principles and practices of data analysis and analytics; principles and practices of public administration; operations, services, and activities of human resource information systems; methods of data generation, data collection, and database management; methods and techniques of statistical research and analysis; applicable Federal, State and local personnel and EEO laws and case law, rules, regulations, codes and ordinances; County government organization and operations; general functions, capabilities, characteristics and limitations of human resource information systems and devices as they apply to performing business and systems analysis. Skill to: Analyze and document business operations and reach sound, logical conclusions regarding customer needs, business requirements and system recommendations; collect, compile, and analyze complex information and data; plan and implement installations and maintenance of systems and applications software; identify, diagnose and resolve system software problems; make accurate arithmetic calculations; analyze and resolve problems and prepare recommendations; prepare clear, concise and accurate documentation and project management reports and other written materials; communicate effectively, both orally and in writing; facilitate and lead meetings with business process owners and stakeholders to develop cooperative decisions and negotiate understanding and agreement; incorporate collaborative team participation with customers, Technology Services staff and HR staff; respond to changes desired by citizens and County staff; establish and maintain effective working relationships with County employees, job applicants, union officials, other agencies and the public; interpret and explain personnel and related laws, policies and programs to County employees, elected officials and the public; operate standard PC software packages, computer keyboard and related tools; develop queries, spreadsheets and reports. WORK SCHEDULE This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday ( Fridays off! ). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the Clackamas County Teleworking Policy and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT As an internal service department, the Department of Human Resources (HR) provides consultative services and the infrastructure that sustains County department customers. HR acts as a strategic partner to provide comprehensive, timely and progressive employment practices and services to support the departments' missions, which are carried out by County employees. The Department of HR consists of eight primary program areas - Office of the Director/Administrative Services, Workforce Data Management, Recruitment and Selection, Classification and Compensation, Benefits and Wellness, Workforce Development and Planning, Risk Management and Safety, Employee and Labor Relations. The Mission of the Department of Human Resources (HR) is to provide employment services, benefits and wellness, risk management and workforce planning to County Departments and Agencies so they can have the resources they need to provide high quality services and achieve their strategic results. Learn more about Clackamas County Department of Human Resources APPLICATION PROCESS Clackamas County only accepts online applications. Important Information for Applications All applicants must submit a cover letter addressing how they meet the minimum qualifications and any of the preferred qualifications. In addition, please also address the following in your cover letter: The Human Resource Information Systems (HRIS) you have experience supporting or implementing and the number of years of experience you have with each system. Please also include specific modules if applicable. Example: Applicant Tracking System (NeoGov) 3 years of experience supporting, PeopleSoft Core HR and Benefits module 4 years of experience supporting, Workday 2 years of experience implementing. Your experience with advanced excel spreadsheet applications including which functions you used in Excel. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? Jared Haddock, Recruiter JHaddock@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=107121&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-b11e653b7edd0043b393b94f521b76dd
Full Time
HR Business Systems Analyst (HRIS Analyst) Job ID: 107121 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. We reserve the right to close this recruitment at any time on or after that date. INFORMATION SESSION: Would you like to learn more about this opportunity, working on the Workforce Data Management Team (WDM), our commitment to customer service, and being part of the Department of Human Resources? Please consider joining the upcoming virtual information session to learn more about this great opportunity and the work done by the WDM Team at Clackamas County. To register for the information session, please click on the link below: HR Business Systems Analyst Info Session - Monday, August 7 at 12:00pm - 12:30pm PST PAY AND BENEFITS Annual Pay Range: $87,447.48 - $115,121.91 Hourly Pay Range: $42.042059 - $55.347073 Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 16 hours of vacation accrual per month Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with EPP 66 - Vacation Leave ! This means you have access to vacation time at time of hire. 8 hours of sick accrual per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer-paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time non-represented group 2 County position Non-Represented Group 2 Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Come join a great team, the HR team at Clackamas County, where we have fun, laugh, and make a positive difference by the work we do! Clackamas County Department of Human Resources (HR) is looking for a technically skilled professional to join the HR team as a Human Resources Business Systems Analyst. The HR Business Systems Analyst will be part of the Workforce Data Management (WDM) team within the Department of Human Resources. The purpose of the WDM program is to provide systems management, reports, analytics, and education services to Human Resources County departments and employees so they can understand and use HR systems and data to make informed decisions and achieve their strategic results. The HR Business Systems Analyst is an expert-level HRIS analyst, requiring both HR functional and technical skills. The HR Business Systems Analyst has a broad-based knowledge of human resource principles and practices as well as skilled in integrated computerized human resource system software applications. This position will be a lead in providing support, guidance, and training to WDM employees; will assign and review work; provide feedback and assist with troubleshooting/escalation support; will provide coaching to staff with challenges they may have encountered or opportunities for improvement; will provide input on performance evaluations; and ensure that the HR personnel transitions are in compliance, and accurate. This position builds project plans: ensures adherence to project schedules; provides business process support to customers and recommends solutions using HR software; leads projects related to new or enhanced business systems; monitors and responds to customer needs related to HR data and systems; work effectively with peers to set technology priorities and conduct long-term planning as well as acts as a liaison between HR staff and Technology Services in resolving technical issues. Business Systems Analysts work with internal customers and Technology Services staff to translate business and operational requirements into workable HR system solutions. The HR Business Systems Analyst serves as a technical point-of-contact for the assigned functional areas and assists subject matter experts with ensuring data integrity, testing system changes, report writing, and analyzing data flows for process improvement opportunities. This position also supports PeopleSoft upgrades, patches, testing, and other technical projects as assigned. This position is part of a cross-functional team that focuses on resolving technical issues and planning and implementing various HR system projects. THE IDEAL CANDIDATE Competitive candidates will have the skills/ability to analyze and evaluate current business processes to identify areas of improvement and make recommendations to make the operations more efficient. This person will have a background working in Human Resources (HR) or supporting an HR function in an HRIS role or similar, with the ability to effectively manage changing and conflicting priorities and the skill to flex between high-level, strategic thinking to diving deep into analytic work and research to resolve issues. The ideal candidate will have expertise in the way HR departments work and be able to apply that knowledge to the HRIS system and personnel transaction operation with the goal of providing the most efficient solution and possess solid analytical and technical skills, with experience in all parts of the HRIS technology portfolio. Additionally, the ideal candidate will have a strong business process improvement background, with experience in PeopleSoft Human Capital Management (HCM) v9.2 and a proven track record of successful project management of multiple projects. Required Minimum Qualifications/ Transferrable Skills:* A minimum of five (5) years of relevant HR functional and technical experience that would likely provide the required knowledge and skills to perform the responsibilities of the position. A minimum of three (3) years of experience problem-solving business issues, including leading business requirement gathering, identifying, and analyzing issues as well as recommending and implementing solutions for internal stakeholders A minimum of three (3) years of experience with ERP software systems support, such as creating detailed specification documentation, testing patches and system functionality, documenting output and comparing it to the expected results, creating test scripts and coordinating end user activities, and troubleshooting applications with the technical team Strong working knowledge and experience with supporting HRIS systems Project management experience Experience and working knowledge of advanced Excel spreadsheet applications Knowledge of principles and practices of human resources Ability to use software tools to create and generate user, statistical, and audit reports and queries Skill to conduct software system analysis to recommend business process changes for minimizing customizations Effective verbal and written communication skills, including the ability to explain and present complex, technical information to individuals with various levels of technical knowledge and skill Excellent interpersonal and collaboration skills to facilitate effective working relationships Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Strong working knowledge and experience with PeopleSoft HCM v9.2, including implementation and support for a variety of software modules like core HR, base benefits and benefits administration, recruitment, ePerformance, and profile management Intermediate or Advanced skills with data analysis/data analytics software such as Power BI Experience working in the public sector Experience working in a union environment Experience with PeopleSoft Query Tool and/or SQL *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS TYPICAL TASKS Include but are not limited to: Provides guidance, expertise and technical support to human resource software system customers; acts as liaison for problem management, resolves system issues and addresses customer issues; gathers information from customers and recommends best practice methods to utilize software effectively; runs test scenarios to confirm the system provides the necessary functionality; tracks issues and documents solutions. Acts as project lead in developing new or enhancing existing business systems and processes that results from collective bargaining or other county or human resources initiatives; manages project plans and timelines by designing project scope, task list and time estimates; evaluates design and technology alternatives; works collaboratively with customers, Technology Services, and HR staff to resolve development and implementation issues; recommends and implements approved HR system solutions in alignment with HR business and operational requirements; leads and/or participates in the configuration, analysis and redesign of HR business processes to support and improve efficiency and operations of HR divisions. Develops and conducts on-going needs and skills assessments to improve customer experience and for consideration in software upgrades; develops, coordinates, and provides training to users of all levels in system changes, functionality and query/report tools to enhance skill development and competency for HR system end users; develops, coordinates and conducts presentations to County management, workforce partners and other stakeholders. Analyzes business rules and process requirements; identifies and analyzes complex, ambiguous or conflicting work processes; partners with Technology Services, HR Managers and staff, and other customers to identify and recommend process solutions or alternate methods capable of addressing and resolving their business needs; recommends work process and/or operating changes to complement technology options. Utilizes the County's human resource information system and data analytics tools to generate statistical reports, dashboards, or other data visualizations; develops reports for ongoing customer needs; assists the Workforce Data Management (WDM) Manager with special projects and acts on behalf of WDM Manager as assigned; monitors and audits flow of human resource-related information including data entry, data retrieval, and standard, custom, and ad hoc report generation; maintains internal system values, structures, and tables; ensures data integrity, manages user access and security levels. Participates in the specification, review, testing and implementation of HR system upgrades and re-implementations; conducts analysis to determine changes in functionality between product versions and recommends necessary customizations; identifies issues or problems and works with subject matter experts, functional and technical staff to recommend and implement solutions; develops and maintains training and documentation of system for end users; collaborates with unit staff, internal customers, peers and Technology Services staff to provide customer service and responsive problem resolution. Develops, recommends and assists in implementing comprehensive HR system policies and procedures; ensures provision of services is in compliance with labor agreements and Federal and State statutes, rules and regulations; analyzes legislation and new regulations to determine effect on department programs and services and its use of technology; ensures accurate data and efficient operation of processes in alignment with County policies, collective bargaining agreements and Federal and State statues, rules and regulations; analyzes legislation and new regulations to determine effect on HR programs and services and its use of technology. May participate in labor contract negotiating sessions; identifies and researches significant or controversial issues; prepares exhibits for fact-finding and interest arbitration hearings; researches and resolves grievances; drafts and recommends contract language; researches, analyzes and reports on costs of contract proposals. REQUIRED KNOWLEDGE AND SKILLS Working Knowledge of: Principles and practices of human resources and personnel administration; principles and methods of systems analysis, including business process analysis tools and methods; principles and practices of project management; principles and practices of data analysis and analytics; principles and practices of public administration; operations, services, and activities of human resource information systems; methods of data generation, data collection, and database management; methods and techniques of statistical research and analysis; applicable Federal, State and local personnel and EEO laws and case law, rules, regulations, codes and ordinances; County government organization and operations; general functions, capabilities, characteristics and limitations of human resource information systems and devices as they apply to performing business and systems analysis. Skill to: Analyze and document business operations and reach sound, logical conclusions regarding customer needs, business requirements and system recommendations; collect, compile, and analyze complex information and data; plan and implement installations and maintenance of systems and applications software; identify, diagnose and resolve system software problems; make accurate arithmetic calculations; analyze and resolve problems and prepare recommendations; prepare clear, concise and accurate documentation and project management reports and other written materials; communicate effectively, both orally and in writing; facilitate and lead meetings with business process owners and stakeholders to develop cooperative decisions and negotiate understanding and agreement; incorporate collaborative team participation with customers, Technology Services staff and HR staff; respond to changes desired by citizens and County staff; establish and maintain effective working relationships with County employees, job applicants, union officials, other agencies and the public; interpret and explain personnel and related laws, policies and programs to County employees, elected officials and the public; operate standard PC software packages, computer keyboard and related tools; develop queries, spreadsheets and reports. WORK SCHEDULE This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday ( Fridays off! ). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the Clackamas County Teleworking Policy and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT As an internal service department, the Department of Human Resources (HR) provides consultative services and the infrastructure that sustains County department customers. HR acts as a strategic partner to provide comprehensive, timely and progressive employment practices and services to support the departments' missions, which are carried out by County employees. The Department of HR consists of eight primary program areas - Office of the Director/Administrative Services, Workforce Data Management, Recruitment and Selection, Classification and Compensation, Benefits and Wellness, Workforce Development and Planning, Risk Management and Safety, Employee and Labor Relations. The Mission of the Department of Human Resources (HR) is to provide employment services, benefits and wellness, risk management and workforce planning to County Departments and Agencies so they can have the resources they need to provide high quality services and achieve their strategic results. Learn more about Clackamas County Department of Human Resources APPLICATION PROCESS Clackamas County only accepts online applications. Important Information for Applications All applicants must submit a cover letter addressing how they meet the minimum qualifications and any of the preferred qualifications. In addition, please also address the following in your cover letter: The Human Resource Information Systems (HRIS) you have experience supporting or implementing and the number of years of experience you have with each system. Please also include specific modules if applicable. Example: Applicant Tracking System (NeoGov) 3 years of experience supporting, PeopleSoft Core HR and Benefits module 4 years of experience supporting, Workday 2 years of experience implementing. Your experience with advanced excel spreadsheet applications including which functions you used in Excel. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? Jared Haddock, Recruiter JHaddock@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=107121&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-b11e653b7edd0043b393b94f521b76dd
Classification & Compensation Analyst (Human Resources) Job ID: 107111 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES WE ENCOURAGE YOU TO PRINT OR SAVE THIS JOB ANNOUNCEMENT FOR YOUR REFERENCE. IT WILL NOT BE ACCESSIBLE AFTER THE CLOSE DATE. Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. The next application review will be Monday, August 21, 2023 . We reserve the right to close this recruitment at any time on or after that date. INFORMATION SESSION: Would you like to learn more about this opportunity, working on the Classification and Compensation Team, our commitment to customer service, and being part of the Department of Human Resources? Please consider joining the upcoming virtual information session to learn more about this great opportunity and the work done by the Classification and Compensation Team at Clackamas County. To register for the information session, please click on the below link: Classification and Compensation Anaylist Info Session - Wednesday, August 2, 2023 from 12:00pm - 12:30pm (PST) PAY AND BENEFITS Annual Pay Range: $77,347.18 - $104,419.12 Hourly Pay Range: $37.186144 - $50.201498 Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 16 hours of vacation accrual per month New Benefit - Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with EPP 66 - Vacation Leave ! This means you have access to vacation time at time of hire. 8 hours of sick accrual per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer-paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time non-represented group 2 County position Non-Represented Group 2 Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Come join a great team, the HR team at Clackamas County, where we have fun, laugh, and make a positive difference by the work we do! Are you interested in a career with meaning, growth, and development while making an impactful difference? Are you an experienced human resource professional with a strong background in classification and compensation? If you answered yes, Clackamas County has a great opportunity for you! The Department of Human Resources at Clackamas County is seeking a Classification and Compensation Analyst to join their experienced Class/Comp team. ( Human Resources Analyst )! In this position, you will perform professional classification and compensation duties, including conducting job analyses, salary studies, analyzing internal pay equity, establishing new classification/job descriptions, and reviewing classification and compensations issues with employees and management. Writing is a critical function of the Classification and Compensation Analyst, as such you will be responsible for drafting analysis findings, creating recommendations and other classification and compensation documentations. The Classification & Compensation program within Human Resources oversees, develops and maintains the County's compensation and classification systems, and provides position and organizational consultation services to County Departments and Agencies so they can structure their organizations in a way that places the right person in the right classification at the appropriate pay in order to achieve their operational and strategic results. As a Classification and Compensation Analyst you will provide advice, information, and recommendations to management, elected officials and employees related to classification and compensation matters. You will serve as a business partner to assigned departments, providing guidance and strategic advice as a subject matter expert within classification and compensation. You may be the ideal candidate if you possess the following competencies/attributes: Knowledge of compensation theory and techniques. Knowledge of state and federal laws that govern pay (i.e. FLSA, DOL, OEPA). Ability to think analytically Strong research and data gathering skills Strong Microsoft Office skills including Word and Excel Ability to work in a fast-paced environment Ability to work in a readily changing environment Ability to establish and maintain effective relationships at all levels of the organization Critical thinking and problem solving Willingness to want to help make changes and improve business processes Strong analytical skills Strong organizational skills with the ability to quickly shift focus and adapt to changing priorities Strong verbal and written communication skills Required Minimum Qualifications/ Transferrable Skills:* A minimum of four (4) years of classification and compensation experience that would likely provide the required knowledge and skills to perform the responsibilities of this position. Two (2) years of this experience must be in: Conducting job analyses and drafting written analysis and recommendations Developing, writing and/or revising job and classification descriptions Conducting salary studies and recommending salary grade placements Experience using an enterprise based HRIS system, such as Oracle PeopleSoft Experience communicating technical information, both verbally and written to a wide range of audiences with various levels of knowledge or understanding of the subject. Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Experience working in a union environment Experience working in the public sector Active Human resource certification (PHR, SPHR, SHRM-CP, SHRM-SCP, etc.) Classification & Compensation Professional Certificate (CCP) Understanding of Oregon Equal Pay Act (OEPA) *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Conducts job analysis of new or modified positions via the Position Classification Questionnaire (PCQ) process; participates in studies to review positions within large employee groups; conducts analysis of individual positions to determine appropriate classification allocation; conducts interviews with employees and management; prepares written report on findings and recommendations. Communicates results of position reviews to management and employees, both verbally and in writing; responds to management, union, or employee classification questions; evaluates employee classification appeals for appropriate action; organizes and participates in the formal appeal hearing process. Educates and advises management on County classification and compensation policies, procedures, strategies and services. Participates in the maintenance of the County's classification and compensation plans; reviews position descriptions and revises or drafts classification specifications; conducts salary surveys; analyzes classifications and salary data to determine market comparables; reviews market and internal equity relationships to recommend salary grade placement or adjustments; drafts official staff reports. Utilizes job analysis techniques to determine applicable directly relevant experience in order to complete Salary Placement Assessments for new hires, re-hires, promotions, etc. Communicates starting salary offers to hiring managers and answers questions/concerns. Researches and responds to requests for salary and classification information form other agencies and jurisdictions; participates in formal or informal salary surveys. Coordinates and completes special studies, audits or ad hoc classification and compensations projects. Participates on/supports management bargaining team in labor contract negotiating sessions; provides information regarding classification and compensation related issues; identifies and researches significant or controversial issues; researches, analyzes and reports costs of contract proposals. Utilizes the County's HRIS and query tool to select employment information for a variety of HR projects; prepares and reviews payroll, benefits, and personnel documents for compliance with human resources polices, uses HRIS in conjunction with other computer tools to provide analysis, costing and employee statistics, reports and documents; may provide business analyst support for system upgrades. REQUIRED KNOWLEDGE AND SKILLS Please view the Human Resources Analyst classification to review the required knowledge and skills. WORK SCHEDULE This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday ( Fridays off! ). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the Clackamas County Teleworking Policy and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT As an internal service department, the Department of Human Resources (HR) provides consultative services and the infrastructure that sustains County department customers. HR acts as a strategic partner to provide comprehensive, timely and progressive employment practices and services to support the departments' missions, which are carried out by County employees. The Department of HR consists of eight primary program areas - Office of the Director/Administrative Services, Workforce Data Management, Recruitment and Selection, Classification and Compensation, Benefits and Wellness, Workforce Development and Planning, Risk Management and Safety, Employee and Labor Relations. The Mission of the Department of Human Resources (HR) is to provide employment services, benefits and wellness, risk management and workforce planning to County Departments and Agencies so they can have the resources they need to provide high quality services and achieve their strategic results. Learn more about Clackamas County Department of Human Resources APPLICATION PROCESS Clackamas County only accepts online applications. Important Information for Applicants All applicants must submit a cover letter addressing how they meet the minimum qualifications and any of the preferred qualifications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? Jared Haddock, Recruiter JHaddock@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=107111&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-04216e02e7fe6042a79ff95901ce5148
Full Time
Classification & Compensation Analyst (Human Resources) Job ID: 107111 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES WE ENCOURAGE YOU TO PRINT OR SAVE THIS JOB ANNOUNCEMENT FOR YOUR REFERENCE. IT WILL NOT BE ACCESSIBLE AFTER THE CLOSE DATE. Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. The next application review will be Monday, August 21, 2023 . We reserve the right to close this recruitment at any time on or after that date. INFORMATION SESSION: Would you like to learn more about this opportunity, working on the Classification and Compensation Team, our commitment to customer service, and being part of the Department of Human Resources? Please consider joining the upcoming virtual information session to learn more about this great opportunity and the work done by the Classification and Compensation Team at Clackamas County. To register for the information session, please click on the below link: Classification and Compensation Anaylist Info Session - Wednesday, August 2, 2023 from 12:00pm - 12:30pm (PST) PAY AND BENEFITS Annual Pay Range: $77,347.18 - $104,419.12 Hourly Pay Range: $37.186144 - $50.201498 Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 16 hours of vacation accrual per month New Benefit - Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with EPP 66 - Vacation Leave ! This means you have access to vacation time at time of hire. 8 hours of sick accrual per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer-paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time non-represented group 2 County position Non-Represented Group 2 Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Come join a great team, the HR team at Clackamas County, where we have fun, laugh, and make a positive difference by the work we do! Are you interested in a career with meaning, growth, and development while making an impactful difference? Are you an experienced human resource professional with a strong background in classification and compensation? If you answered yes, Clackamas County has a great opportunity for you! The Department of Human Resources at Clackamas County is seeking a Classification and Compensation Analyst to join their experienced Class/Comp team. ( Human Resources Analyst )! In this position, you will perform professional classification and compensation duties, including conducting job analyses, salary studies, analyzing internal pay equity, establishing new classification/job descriptions, and reviewing classification and compensations issues with employees and management. Writing is a critical function of the Classification and Compensation Analyst, as such you will be responsible for drafting analysis findings, creating recommendations and other classification and compensation documentations. The Classification & Compensation program within Human Resources oversees, develops and maintains the County's compensation and classification systems, and provides position and organizational consultation services to County Departments and Agencies so they can structure their organizations in a way that places the right person in the right classification at the appropriate pay in order to achieve their operational and strategic results. As a Classification and Compensation Analyst you will provide advice, information, and recommendations to management, elected officials and employees related to classification and compensation matters. You will serve as a business partner to assigned departments, providing guidance and strategic advice as a subject matter expert within classification and compensation. You may be the ideal candidate if you possess the following competencies/attributes: Knowledge of compensation theory and techniques. Knowledge of state and federal laws that govern pay (i.e. FLSA, DOL, OEPA). Ability to think analytically Strong research and data gathering skills Strong Microsoft Office skills including Word and Excel Ability to work in a fast-paced environment Ability to work in a readily changing environment Ability to establish and maintain effective relationships at all levels of the organization Critical thinking and problem solving Willingness to want to help make changes and improve business processes Strong analytical skills Strong organizational skills with the ability to quickly shift focus and adapt to changing priorities Strong verbal and written communication skills Required Minimum Qualifications/ Transferrable Skills:* A minimum of four (4) years of classification and compensation experience that would likely provide the required knowledge and skills to perform the responsibilities of this position. Two (2) years of this experience must be in: Conducting job analyses and drafting written analysis and recommendations Developing, writing and/or revising job and classification descriptions Conducting salary studies and recommending salary grade placements Experience using an enterprise based HRIS system, such as Oracle PeopleSoft Experience communicating technical information, both verbally and written to a wide range of audiences with various levels of knowledge or understanding of the subject. Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Experience working in a union environment Experience working in the public sector Active Human resource certification (PHR, SPHR, SHRM-CP, SHRM-SCP, etc.) Classification & Compensation Professional Certificate (CCP) Understanding of Oregon Equal Pay Act (OEPA) *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Conducts job analysis of new or modified positions via the Position Classification Questionnaire (PCQ) process; participates in studies to review positions within large employee groups; conducts analysis of individual positions to determine appropriate classification allocation; conducts interviews with employees and management; prepares written report on findings and recommendations. Communicates results of position reviews to management and employees, both verbally and in writing; responds to management, union, or employee classification questions; evaluates employee classification appeals for appropriate action; organizes and participates in the formal appeal hearing process. Educates and advises management on County classification and compensation policies, procedures, strategies and services. Participates in the maintenance of the County's classification and compensation plans; reviews position descriptions and revises or drafts classification specifications; conducts salary surveys; analyzes classifications and salary data to determine market comparables; reviews market and internal equity relationships to recommend salary grade placement or adjustments; drafts official staff reports. Utilizes job analysis techniques to determine applicable directly relevant experience in order to complete Salary Placement Assessments for new hires, re-hires, promotions, etc. Communicates starting salary offers to hiring managers and answers questions/concerns. Researches and responds to requests for salary and classification information form other agencies and jurisdictions; participates in formal or informal salary surveys. Coordinates and completes special studies, audits or ad hoc classification and compensations projects. Participates on/supports management bargaining team in labor contract negotiating sessions; provides information regarding classification and compensation related issues; identifies and researches significant or controversial issues; researches, analyzes and reports costs of contract proposals. Utilizes the County's HRIS and query tool to select employment information for a variety of HR projects; prepares and reviews payroll, benefits, and personnel documents for compliance with human resources polices, uses HRIS in conjunction with other computer tools to provide analysis, costing and employee statistics, reports and documents; may provide business analyst support for system upgrades. REQUIRED KNOWLEDGE AND SKILLS Please view the Human Resources Analyst classification to review the required knowledge and skills. WORK SCHEDULE This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday ( Fridays off! ). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the Clackamas County Teleworking Policy and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT As an internal service department, the Department of Human Resources (HR) provides consultative services and the infrastructure that sustains County department customers. HR acts as a strategic partner to provide comprehensive, timely and progressive employment practices and services to support the departments' missions, which are carried out by County employees. The Department of HR consists of eight primary program areas - Office of the Director/Administrative Services, Workforce Data Management, Recruitment and Selection, Classification and Compensation, Benefits and Wellness, Workforce Development and Planning, Risk Management and Safety, Employee and Labor Relations. The Mission of the Department of Human Resources (HR) is to provide employment services, benefits and wellness, risk management and workforce planning to County Departments and Agencies so they can have the resources they need to provide high quality services and achieve their strategic results. Learn more about Clackamas County Department of Human Resources APPLICATION PROCESS Clackamas County only accepts online applications. Important Information for Applicants All applicants must submit a cover letter addressing how they meet the minimum qualifications and any of the preferred qualifications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? Jared Haddock, Recruiter JHaddock@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=107111&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-04216e02e7fe6042a79ff95901ce5148