Staff Accountant

  • Congressional Hispanic Caucus Institute
  • 1128 16th Street Northwest, Washington, DC, United States
Full Time OTHER

Job Description

The staff accountant will be responsible for month-end and year-end close, general ledger analysis, the proper recording of all financial transactions that impact the general ledger, maintenance and reconciliation of asset and liability accounts, cash management, bank and investment reconciliations, fixed asset management and preparation of monthly journal entries.


Essential Duties and Responsibilities


  1. Complete monthly general ledger work in a timely, accurate manner to expedite month-end close:
    1. All input to be complete no later than 9th working day of the following month
    2. Prepare and input all allocation journal entries (salary, benefits, postage)
    3. Complete monthly reconciliations (of all asset and liability accounts) and input related journal entries
    4. Record monthly investment income and reconcile investment accounts
    5. Input all recurring, month end and adjusting journal entries (e.g, prepaids, payroll, taxes, depreciation/ amortization, deferred rent, etc.)
    6. Produce monthly accounts receivable and multi-year grant reports
  2. Responsible for accurate revenue recording:
    1. Preparation and delivery of timely, accurate invoices and accompanying docs to supporters
    2. Ensure accurate recording of invoices in accounting system
    3. Ensure accurate recording of receipts
    4. Ensure accurate recording of accounts receivable
    5. Primary responsibility for collection calls and documentation of those calls
  3. Cash management/ bank accounts:
    1. Monitor cash balances to ensure adequate funds on hand to meet obligations
    2. Ensure timely deposits
    3. Record EFT/ACH payments/receipts
    4. Complete paperwork to initiate transfers between CHCI accounts as needed
    5. Perform all bank reconciliations and related adjusting entries
    6. Ensure all outstanding items on bank recs addressed on timely basis
  4. Maintain general ledger and subsidiary accounts:
    1. Prepare opening, adjusting, recurring journal entries
    2. Post entries with approval from Controller
    3. Prepare investment reconciliation
    4. Document monthly reconciliations (all asset and liability accounts)
    5. Ensure agreement between subsidiary accounts (such as receivables, investments, fixed assets) with financial reports
  5. Ensure all regular weekly, monthly, annual deadlines met
    1. Weekly – invoicing, accounts receivable, revenue recording, AP review and posting
    2. Monthly – monthly close, general ledger account reconciliations (all asset and liabilities)
    3. Annually – 5500, 1099s, audit schedules as assigned
  6. Fixed asset management
    1. Ensure equipment, furniture and fixtures capitalized according to policy
    2. Review maintenance and expense accounts regularly to ensure no fixed assets are expensed
    3. Maintain and update depreciation schedule monthly
    4. Input monthly entry for capitalized lease
    5. Maintain listing of all fixed assets
    6. Ensure appropriate journal entries made for all items sold or discarded
  7. Review and post accounts payable.
  8. Assist in documenting and monitoring internal controls
  9. Input budget into accounting system
  10. Assist in preparation of audit schedules and pulling audit samples.
  11. Recommend changes to accounting policies, procedures and internal controls when appropriate.
  12. Maintain chart of accounts:
    1. Add new accounts and ensure integrations into statements
    2. Inactivate unused accounts and cost centers
  13. Be responsive to co-worker information requests and provide financial assistance to other departments.

Secondary Duties and Responsibilities:


  1. Assists Controller with regular duties as needed.
  2. Assists with special projects, analysis and data gathering.
  3. Cross-train on primary controller duties to serve as back-up in absence.
  4. Performs other duties as assigned.


General-Other: Accounting-Finance


60000 to 65000