Operations & Policy Analyst 2 - Training Technology Specialist

  • State of Oregon
  • Salem, OR 97301, United States
Full Time Operations Government Information Technology Training

Job Description

Oregon Dept. of Transportation – Central Services Division – Human ResourcesOperations and Policy Analyst 2 – Training Technology Specialist
ODOT16-0887oc - Salem
 
 
Come and join the ODOT Human Resources team in Salem! 
We are seeking a training technology specialist to provide Learning Management System (LMS) administration and system support to manage and track skill-based learning and development activities of all agency staff.
 
The Oregon Department of Transportation (ODOT) works to provide a safe, efficient transportation system that supports economic opportunity and livable communities for Oregonians.
 
This position is with Central Services Division, Human Resources in Salem.  Human Resources (HR) provides centralized and dispersed services department-wide such as employee development and training, employee relations, labor relations and labor contract negotiations, recruitment, employee civil rights, classification and compensation, records, and position management.
 
We invite members of all diverse communities to join our workforce as we endeavor to best serve Oregonians from every background.  ODOT values diversity and inclusion because they are good for Oregon.  We believe that by welcoming differences, encouraging new ideas and views, listening to and learning from each other, and providing opportunities for professional enrichment we are better able to serve those around us.  We thank you for considering this employment opportunity.
 
The successful candidate will become part of the state's management team. 

Duties & Responsibilities


Learning Management System Administration and Training Support

  • Work with Department of Administrative Services (DAS) statewide LMS administrator on system management.  Interface with DAS and information systems during software upgrades and testing phases.
  • Provide support to ODOT users by providing instruction (classroom and individual), establishing new users, troubleshooting system performance issues, and enrolling ODOT and non-ODOT users in courses or conferences.
  • Provide regular training to business lines how to effectively use the LMS.
  • Create and add training events and content for users.
  • Assist with ODOT and statewide conferences for onsite and virtual registrations. 
  • Prepare training tools users and instructors using different learning platforms.
  • Produce reports about training offered by HR, analyze attendance trends, and make recommendations to trainers and other HR staff.  Produce ad hoc reports for managers and supervisors. 
  • Maintain and archive documentation in compliance to records management policies and procedures.
  • Maintain an online user's guide for employees and managers. 
  • Represent ODOT at statewide LMS user and administrator meetings.
  • Provide consultation to managers on a variety of training topics.
  • Participate in the collective bargaining process and development of concepts regarding the agency's training and development policies and best practices. Perform analysis and evaluation on training and development statistics, demographics, and related information and provide reports and data analyses requested.
  • Assist with the annual manager training day course offered to all managers.
  • Provide support for video and audio conferencing used in the delivery of training services.
  • Prepare surveys using Survey Monkey or similar software and perform analyses with survey response data. 


HR Intranet/Internet Webpage Design and Maintenance

  • Provide web support and serve as web editor for HR intranet/internet webpages to ensure content is relevant, accessible, user friendly, and in compliance.
  • Design, develop, and update webpage content and resources, make recommendations for website improvements, and stay current on web design concepts and best practices.
  • Represent HR's interests on agency and statewide committees and user groups pertaining to web content management.
  • Monitor and analyze data to provide reports to management about HR's website usability and performance.
  • Diagnose software issues and coordinate solutions.  Stay current on software needed for web design, development, and maintenance.
  • Consult with HR staff in developing and launching content on the HR intranet/internet webpages.
  • Troubleshoot problems and provide technical support to end users.

Working Conditions

  • Occasional travel and some evening and weekend work.
  • Extensive use of a computer and software programs (MS Office programs and SharePoint).
  • Assignments are often required to be completed on short timelines and with strict deadlines.
  • During collective bargaining process, this position may be required to work additional hours or provide information during collective bargaining activities which often happen after business hours.

Qualifications, Required & Requested Skills


The 'Work Experience' and/or 'Education' sections of your application must clearly describe how you meet the qualifications for this position as listed below. 
 
Minimum Qualifications
 
A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills AND two years professional-level evaluative, analytical and planning work related to learning management systems or training.
 
OR
 
Any combination of experience and education equivalent to five years of experience that typically supports the knowledge and skills for the classification.
 
Preferred Attributes
 
Preference will be given to candidates whose application materials clearly demonstrate one or more of the following:

  • Knowledge and understanding of learning management systems or training
  • Detail-oriented
  • Exercises good judgement
  • Provides excellent customer service
  • Takes initiative
  • Integrity
  • Inclusive

 
Oregon Department of Transportation
Human Resources/Recruitment, MS12
355 Capitol St NE
Salem OR 97301-3871
Fax 503-986-3895
 
ODOT is an Equal Employment Opportunity and Affirmative Action Employer.
This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700 or through Oregon Relay Service at 7-1-1.
ODOT does not discriminate on the basis of disability in admission or access to our programs, services, activities, hiring, and employment practices. Questions: 1-877-336-6368 (EEO-ODOT) or through Oregon Relay Service at 7-1-1.
ODOT is committed to complying with the Americans with Disabilities Act. It is our policy not to discriminate against any qualified employment applicant because of a disability. Applicants with a disability may request a reasonable accommodation during the application process by contacting the Employee Civil Rights & Diversity Manager at 1-877-336-6368 (EEO-ODOT)
ODOT does not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by State or Federal laws.  For questions, concerns, or complaints regarding Equal Employment Opportunity and Affirmative Action, contact the Employee Civil Rights & Diversity Manager at 1-877-336-6368 (1-877-EEO-ODOT).
#LI-POST

Core benefits

Medical, vision and dental insurance

  • Comprehensive medical, dental and vision plans for the employee and qualified family members
  • $5,000 in employee basic life insurance

Retirement benefits
 

  • Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)
  • Employer paid defined benefit and defined contribution programs

Note: SEIU represented employees PERS information.

Paid leaves and other benefits
 

  • Sick leave earned at the rate of 8 hours per a month with no maximum accumulation
  • Vacation leave earned at a minimum rate of 8 hours per month with accrual rate increases at 5-year increments
  • 24 hours personal leave earned each fiscal year
  • Ten paid holidays a year

The state also provides access to an innovative Employee Assistance Program that offers work-life counseling, along with homeowner, legal and family resources. 

Optional benefits
 

  • Term life (employee, spouse or domestic partner, and dependents
  • Long-term and short-term disability
  • Accidental Death and Dismemberment
  • Long-term care (self and eligible family members)
  • Flexible spending accounts
  • Option to enroll in the Oregon Savings Growth Plan, a deferred compensation program offering a wide variety of investment options.


The following information describes typical benefits available for employees. Actual benefits received may differ by position or branch of government or be prorated for other than full time work.
 

01 Which of the following best describes your highest level of education?

  • High school or equivalent
  • Completed college coursework, no degree received
  • Degree in progress
  • Associate's degree
  • Bachelor's degree
  • Master's degree
  • Doctorate degree
  • None of the above

02 If you have a degree, please select from the answers below what type of degree you hold.

  • Business Administration
  • Public Administration
  • Behavioral or Social Sciences
  • Finance
  • Political Science
  • Other related degree
  • My degree is not related
  • None - I do not have a college degree

03 If you select "Other related degree" in the previous question, please enter the type of degree you have or enter N/A.

04 Which of the following best describes the length of your professional-level experience in evaluating, analyzing, and planning work related to learning management systems or training? Professional level is defined as the work always requires the consistent exercise of discretion and judgment and usually requires special knowledge or talents applied with discretion and judgment.

  • Less than 1 year
  • 1 year
  • 2 years
  • 3 years
  • 4 years
  • 5 years
  • 6 years or more
  • None of the above

05 What are some of the more detail-oriented tasks in your current (or last) job? How do you feel about these responsibilities?

06 Describe a situation in which you handled a dissatisfied or difficult customer. Specifically, what did you do?

07 Specifically, in which website, printed publication, or job fair/career event, radio station, social media site, etc. did you heard about this job?

Required Question

Agency

State of Oregon

Address NOTE: Locations vary by Agency/Department

Salem, Oregon, 97301.

Phone

Agency/Department Contact Information
Website http://www.oregon.gov/jobs/Pages/recruiters.aspx

Education Requirements

Other Graduate Degree