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Talent Search Operations Manager TIP-Talent Search Department   Requisition Number       401279044 Location                      Durham Duke Entity                UNIVERSITY Regular/Temporary      Regular Job Code                     1492 Administrative Coordinator Job Family Level          12 Exempt/Non-Exempt   Non-Exempt Full Time / Part Time  FULL TIME Shift                             First/Day       Occupational Summary: As a part of the TIP Talent Search Department, you will plan, coordinate and participate in the daily operations of the Admissions Department at the Duke University Talent Identification Program.    If you are interested in applying, please submit an electronic application with a cover letter and resume to the Duke HR Careers page at https://hr.duke.edu/careers/apply  for requisition # 401279044 prior to the close of the position on Monday   July 3, 2017 @ 5:00PM .   Position Summary : The Duke University Talent Search Operations Manager provides support and assistance in two areas of work for Talent Search: (1) Oversees the operations and supervises the coordinators of both talent searches (2) Coordinates the recognition ceremonies for talent search participants. This position will provide guidance and direction for the daily operations of the 4th-6th grade and 7th grade talent searches. This will involve goal settings, managing division updates/changes, controlling budgets, maintaining systematic flow, reporting, and organizing projects for effective outcomes. In addition, s/he will plan, coordinate and administer all the logistics for the Grand Recognition Ceremony at Duke University and for the state ceremonies. This includes coordinating the development of all ceremony materials, such as invitation pieces, handouts and programs. Additionally, s/he organizes the selection process for single-course tuition scholarships and advises on all TIP ceremony policies and activities. S/he will manage the hiring process for talent search staff members to include, writing job descriptions, selecting an interview team, and providing initial training to new hires.   Talent Search Operations The Operations Manager will have two direct reports: 4th-6th Grade and 7th Grade Talent Search Coordinators. S/he will maintain an operations calendar/schedule of ongoing activities and events for both talent searches in order to provide proactive support. Will hold regular supervision meetings to discuss staff concerns or changes, enrollment updates, problems or change and will represent TIP at meetings with testing agencies (ACT or SAT) when needed. Guide continuous improvement throughout the year and standardize processes between the two searches to eliminate duplication of tasks, create more efficiency and utilization of time/resources. S/he will provide support to both talent searches by annually reviewing budgets, publications, tests and ceremony scores; coordinating database upgrades/changes; assisting with webinar presentations as needed monitoring website pages, coordinating guest visits to TIP, serving as a back-up for loading test scores; managing q-test score process and determining qualifying test/scores for participation in talent search. She will conduct regular staff meetings and department retreats. In collaboration with supervisor and at the end of enrollment cycle, define the trend analysis for enrollments and work with the recruitment team to define long-range outreach goals. The TS Operations Manager will create detailed demographic reports for both talent searches and utilize these reports in planning for increased growth and ongoing outreach in conjunction with recruitment team. Overseeing operations will include providing customer service and being knowledgeable in all areas of enrollment, above-level testing, financial aid, benefits, being familiar with TIP resources for both talent searches, and serving as a liaison (attending meetings or participating in groups) with other divisions that provide talent search benefits. Assist with email box responses and phone calls during the high enrollment periods. State Ceremonies The Operations Manager will recruit potential universities and colleges to serve as host sites for the state ceremonies and secure an agreement with those that will provide ceremonies within their region; maintain a list of these confirmed and potential sites from year to year. S/he will coordinate all logistics with hosting institutions of state ceremonies and will utilize the student database to generate appropriate reports, determine the projected number of qualifying students who will attend each state ceremony and inform the host sites of the projected numbers. Secure additional sites when needed. During the planning and implementation period, this position will maintain continuous communication with host contacts and university liaisons to ensure updates are received, planning is progressing and last minute details are resolved. This includes overseeing all ceremony publications and materials; ordering and sending the medals; developing programs and emergency plans, before the ceremonies. S/he will organize and coordinate the tuition scholarship awards programs with many of the host institutions and communicate with recipients regarding this award. Daily customer service may include working with hosting institutions, families, educators or other school personnel. Supervisory skills will be utilized for temporary and permanent staff. A schedule of ceremonies will be developed and shared with internal staff. S/he will prepare and conduct a training session with the ceremony representatives regarding responsibilities for both state and grand ceremonies. The presentation script and a list of students attending will be shared with representatives in a comprehensive travel folder prior to the ceremony date. The Operations Manager will also serve as a TIP representative to one or more ceremonies each year. This may involve out-of-state travel. Following the ceremony season (April-May-June), s/he will evaluate each ceremony to determine quality, participation rate and prepare a summary report.   Grand Ceremony The TS Operations Manager will plan, organize and coordinate all aspects of the Grand Ceremony at Duke University, to include securing the date for Cameron Indoor Stadium and keynote speaker, finalizing the venue and forum for information sessions, preparing the merit scholarship certificates and other activities. Well in advance of the event, s/he will collaborate with Marketing on photograph set-ups and other promotions; hold regular meetings with internal staff to provide updated information and changes. Participating 7th graders who qualify as merit scholars will be identified and receive communication regarding their scholarships (early March). This will require generating data from the student/educator database of students who meet the standards and criteria for the Bevan Scholarships and TS Scholars of Distinction. S/he will prepare and provide script to the Duke TIP Executive Director and communicate details regarding the ceremony. Following this event, s/he will supervise the mailings of medals to those who were not in attendance. A budget will be developed and presented to finance for the following year for ceremonies. Budgets for both talent searches will be reviewed and monitored throughout the year and finalized with the supervisor before submission to Director of Finance. Perform other duties as assigned by the supervisor.  Minimum Qualifications Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status. Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.   Preferred Skills Strong operational, communication and organizational skills; project management/event planning; database management/analysis; supervisory experience; strategic planning; Spanish fluency a plus.     Education Work requires a general business background generally equivalent to a bachelor's degree in a business related field.   Experience Work requires 2 years related business or administrative experience to become familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities. A master's degree in a business related field may be substituted for 2years experience. OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OREXPERIENCE.   

Do you love collecting data, benchmarking, and analyzing successful programs? Triangle J Council of Governments (TJCOG) seeks an analyst to perform impact calculations for a variety of departmental programs and focusing on commuter behavior, transportation, and air quality impacts. Description of Work The successful candidate will work with local and regional partners to quantify the impacts of regional planning and land use collaborative efforts and strategies for reducing air pollution and petroleum use. The work will focus on survey development and analysis, cost-benefit studies, drafting annual reports and calculation of emission reductions. The analyst will serve as support for various TJCOG Planning Department programs, with an emphasis on the Triangle Transportation Demand Management Program and Triangle Clean Cities Coalition. Visit www.tjcog.org/regional-planning , www.tjcog.org/regplan/transdemand.shtml and www.trianglecleancities.org for more information. The successful candidate must have a positive, customer-focused orientation, be able to deliver high-quality products in a timely manner, and be able to work in a team environment to support a wide range of projects, programs and partnerships. Knowledge, Skills and Abilities Excellent quantitative analysis skills as well as the ability to work on multiple projects concurrently are required. Ability to analyze trends and present metrics to funders and stakeholders on key performance indicators. Ability to develop surveys, analyze results, and convey results in multiple formats. Knowledge of and interest in transportation policies and their air quality, energy and sustainability implications. Advanced knowledge of Microsoft Office and Adobe Acrobat.   Training and Experience Required: Graduation from a four-year college or university with a major in public administration, business, planning, environmental studies or a related field, and 2 years of experience in quantitative analysis of sustainability strategies, or an equivalent combination of education and experience.  Preferred: Master’s degree in public administration, business, planning, environmental studies or related field, direct experience in quantitative analysis of sustainability strategies and working knowledge of GIS.   How to Apply 1. Download TJCOG employment application at: http://www.tjcog.org/employment-opportunities.aspx 2. Send completed application package (cover letter, completed application and resume) to: Employment – Program Analyst Triangle J Council of Governments 4307 Emperor Blvd, Suite 110 Durham, NC 27703 or by email to employment@tjcog.org with the subject Program Analyst.  Incomplete application packages will not be considered. This position is open until filled with initial review of applications beginning on March 31, 2017.   All employment offers will be within the stated hiring rage.  TJCOG is an Equal Opportunity Employer and designated Best Workplace for Commuters.