Facilities Preservation Projects Coordinator

Minimum Qualifications

Bachelor's degree in business management, facilities management, and/or related field and two years of related work experience; or any combination of related training and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status.
A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment.   If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position.

Successful completion of all applicable background checks pre-hire and ongoing are required.

Position Summary

This is professional work managing the improvements, renovation, upgrades and repairs of all Facilities Preservation County Capital Projects in the Department of Facilities Management.
An employee assigned to this classification is responsible for working independently on a variety of projects exercising considerable judgment and working closely with building  professionals, such as architects,  consultants, engineers and contractors and has extensive contact with County Agencies and Officials.
Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports and observation of results obtained.

Examples of Duties

ESSENTIAL JOB FUNCTIONS

This is an emergency essential classification. Upon declaration of a disaster and/or emergency, employees in this classification are required to work.

Exudes a positive customer service focus.
 

Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication.
Schedules and directs project startup conferences and progress meetings between architect and contractor as required.
Schedules, records, and directs meetings between County agencies, contractors, consultants and architects; acts as liaison consultant, contractors, and customers  on all project management matters. Monitors contractors in regards to obtaining and maintaining all the necessary permits, fees and notices.
Works with the County's various departments to ensure that the contracts presented to the vendors for signature, and recommended for Board of County Commissioners approval, are comprehensive and are in the best interest of the County.
Monitors the owner's responsibility including project management over contract relationship with the architect, engineers, and contractors.
Monitors the contractor's estimated progress schedule for projects and prepares monthly reports on the status of the schedule and budget.
Reviews Facilities Preservation projects in phases, including necessary plans for temporary facilities and permanent relocation.
Reviews and recommends approval of all contractor's applications for payment.

Reviews all change orders with contractors and recommends approval.

Coordinates Facilities Preservation work.
 
Operates various project tracking software programs.
 
Monitors and maintains budgets for Facilities Preservation capital projects.
 Initiates preservation project work orders within the department's Computerized Maintenance Management System (CMMS).
Reviews project close out to ensure receipt of warranties, operation and maintenance manuals and as-built drawings.
Upon project completion, produces a close-out/turnover checklist to transition the facility from the project to facilities maintenance and building services; including all operations and maintenance (O&M) documents, warranties, cleaning requirements, etc. 
Operates a County vehicle and/or personal vehicle for County business for Facilities Preservation capital projects. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.
NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
KNOWLEDGE, SKILLS AND ABILITIES
 Considerable knowledge of all areas of building repairs and improvements; the materials and  methods used  in building repairs; and  the stages of building improvements when possible defects and violations may  be most easily  observed and  corrected.
Considerable knowledge of County and State laws, codes and ordinances governing building, electrical and plumbing standards.
Considerable knowledge of building codes as they apply to builders and owners.

Knowledge of basic architectural principles.

Knowledge of project management and best practices.

Knowledge of principles, elements and specifications contained in legal construction and building improvements documents, or contracts.
 Ability to interpret legal construction drawings and building documents/contracts in order to monitor maintenance and building improvements progress and ensure compliance with those documents.
Ability to read blue prints.

Ability to prepare and maintain reports and records.

Ability to communicate effectively, both orally and in writing.

Ability to plan and organize work and effectively manage time on a variety of continuing projects.
 Ability to make effective, professional decisions based on the available facts using considerable independent judgment and a required knowledge and experience in the field of building construction.
Ability to understand the budget of a Facilities Preservation capital project and to recognize potential cost impacts related to construction changes.
Ability to establish and maintain effective working relationships with other County agencies and building improvement professionals such as architects and contractors as well as supervisors and co-workers.

Ability to operate a County and/or personal vehicle while adhering to the Alachua County Motor Vehicle Operation Policy.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; sit; and talk or hear. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; reach with hands and arms; and use hands to finger, handle, or feel.

The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works near moving mechanical parts; in high, precarious places, and is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals; outdoor weather conditions, and risk of electrical shock.

The noise level in the work environment is usually moderate.

An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits

• Medical/Health Insurance  
• Employee Life Insurance  
• Florida Retirement System  
• Employee Assistance Program

Optional Benefits

• Dental Insurance  
• Vision Insurance
• Supplemental & Dependent Life Insurance
• Deferred Retirement Program
• Flexible Spending Accounts
• Roth IRA
• Tuition Assistance Program
• Computer Purchase Program

NOTE: For detailed information regarding available benefits click here.

You may also view Frequently Asked Questions (FAQs) regarding benefits. 

• FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement.  A defined benefit or defined contribution option may be chosen by the employee.
• TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details.
• HOLIDAYS Holidays are as follows: 

1. New Years Day  
2. Martin Luther King Day  
3. Memorial Day  
4. Juneteenth
5. Independence Day  
6. Labor Day  
7. Veterans' Day  
8. Thanksgiving Day  
9. Friday following Thanksgiving  
10. Christmas Eve (IAFF*)  
11. Christmas Day  
12. Additional Christmas Holiday (All non-IAFF employees)  
13. 2 Floating Holidays  (All non- IAFF employees)

*IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays.

Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2.

Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.

$61,984.00 Annually