Facilities Management Director

Minimum Qualifications

Bachelor's degree in facilities management, building construction, business administration or related field, and five years progressively responsible managerial work in facility management, of which three years must be supervisory; or any equivalent combination of related training and experience. 

A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment.   If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position.

An incumbent of this job classification will be required to file a financial disclosure statement (Form 1) with the Supervisor of Elections in their county of residence, in compliance with Florida Statutes, Chapter 112, Part III. Such filing is required within 30 days of placement in a covered position, annually thereafter by no later than July 1 of each year in which they serve in the covered position, and within 60 days of leaving the covered position.

Position Summary

This is highly responsible managerial work planning, organizing, and directing the activities of the Department of Facilities Management.

An employee assigned to this classification is responsible for coordinating the maintenance and repair of buildings, overseeing the county's capital improvement program and the maintenance grounds.

Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports and observation of results obtained.

Examples of Duties

ESSENTIAL JOB FUNCTIONS

This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. 

Exudes a positive customer service focus.

Advocates building organizational culture through aligning decisions with core values including:  integrity, honesty, respect, diversity, innovation, accountability and communication. 

Manages and coordinates the activities of subordinate supervisors and employees including determines work procedures and schedules; issues instructions and assigns duties; reviews work; recommends personnel actions; conducts performance reviews; and conducts departmental training and orientation.

Directs daily activities to provide maintenance and repair services on County owned or leased facilities.

Directs the business and financial matters of the Facilities Management Department, including preparation of the annual budget, requisitions, budget amendments and transfers; monitoring expenditures and contracts in accordance with established procedures.

Coordinates the Capital Improvements Program for County facilities.

Develops and implements long-range planning forecasting for County facilities.

Plans and ensures implementation of effective maintenance programs for equipment, buildings and grounds.

Remains current on all new technologies and methods of facilities management.

Establishes and implements standard operating procedures for various programs within the department; continuously reviews and updates procedures as necessary.

Analyzes and evaluates departmental policies; recommends development of new policies and/or revisions to current policies as appropriate.

Coordinates security for County facilities.

Ensures continuous availability of needed supplies.

Maintains project records, site files, and cost data; provides reports as required related to facilities.

Prepares departmental budget; ensures projects remain within budget.

Reviews federal, state and local laws, rules and regulations governing the programmatic areas supervised and ensures departmental compliance with those regulations through standard operating procedures, administrative directives, staff meetings and other management tools.

Prepares the annual departmental service level and line item detail budget request and projections in conjunction with long-range plans for presentation to the County Manager and the Board of County Commissioners.

Directs the business and financial affairs of the Facilities Management Department including preparation of requisitions, budget amendments and transfers, and monitoring expenditures to budgeted line-item accounts in accordance with established procedures.

Develops, implements and updates procedural and managerial systems to enhance the integration and operation of the department and ensures consistency with county wide policies and procedures.

Operates, as required, motor vehicles (including departmental motor vehicles) in order to conduct facility site reviews and inspections for assigned buildings & sites throughout the County.

Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. 

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

KNOWLEDGE, SKILLS AND ABILITIES

Thorough knowledge of principles, practices, and modern methods of buildings and grounds maintenance.

Considerable knowledge of operating principles of building systems and grounds and facilities management.

Considerable knowledge of Florida laws and codes pertaining to maintenance of County buildings and grounds.

Considerable knowledge of the various types and characteristics of County buildings and equipment.

Considerable knowledge of construction process, building trades and maintenance of structural and mechanical building systems.

Considerable knowledge of available resources and materials needed in construction and maintenance activities.

Knowledge of modern principles and practices of administration, organization and management.

Ability to effectively manage and coordinate the activities of subordinate supervisors and employees.

Ability to develop, prepare and monitor complex budgets.

Ability to communicate effectively, both orally and in writing.

Ability to implement effective maintenance procedures.

Ability to communicate effectively, both orally and in writing.

Ability to coordinate the work of subordinates with outside agencies and private organizations.

Ability to establish and maintain effective working relationships with subordinates, other County employees, County officials, outside agencies and the general public.

Ability to provide realistic projections for completion of projects and assignments.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee is occasionally required to reach with hands and arms, climb, balance, stoop, and to be mobile.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works near moving mechanical parts, and is occasionally exposed to wet, humid conditions (non-weather); fumes or airborne particles, and outdoor weather conditions.

The noise level in the work environment is usually moderate.

An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits

• Medical/Health Insurance  
• Employee Life Insurance  
• Florida Retirement System  
• Employee Assistance Program

• Dental Insurance  
• Vision Insurance
• Supplemental & Dependent Life Insurance
• Deferred Retirement Program
• Flexible Spending Accounts
• Roth IRA
• Tuition Assistance Program
• Computer Purchase Program

NOTE: For detailed information regarding available benefits click here.

You may also view Frequently Asked Questions (FAQs) regarding benefits. 

• FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement.  A defined benefit or defined contribution option may be chosen by the employee.
• TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details.
• HOLIDAYS Holidays are as follows: 

1. New Years Day  
2. Martin Luther King Day  
3. Memorial Day  
4. Juneteenth
5. Independence Day  
6. Labor Day  
7. Veterans' Day  
8. Thanksgiving Day  
9. Friday following Thanksgiving  
10. Christmas Eve (IAFF*)  
11. Christmas Day  
12. Additional Christmas Holiday (All non-IAFF employees)  
13. 2 Floating Holidays  (All non- IAFF employees)

*IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays.

Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2.

Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.