Records Technician

Minimum Qualifications

Graduation from high school or equivalent, and one year general office/clerical and/or customer service experience; or any equivalent combination of related training and experience. College course work will substitute for experience on a year for year basis. Must be able to type at a rate of 35 correct words per minute or successfully complete a word processing skills test as required by the position. Applicants within six months of meeting the education/experience requirement may be considered for trainee status.FCIC Certification must be obtained within 6 months of hire date. 
This position requires a NET passing speed of 35 words per minute on the County's typing test. This test can be taken at CareerSource North Central Florida, located at: 1112 North Main Street, Gainesville, FL 32601. Please call CareerSource at (352) 955-2245 to schedule an appointment or call the County Human Resources Office at (352) 374-5219 to confirm that my scores are already on file. Passing scores must be received by the Human Resources Office no later than 5:00 p.m. on the Thursday after the position closes.   

Must successfully obtain the FDLE Criminal Justice Information System (CJIS) Certification within 6 months of date of hire or upon assignment which requires access to the Florida Crime Information Center (FCIC)/National Crime Information Center (NCIC). Certification must be maintained as a condition of employment; re-certification required every two years. This is Level One and Level Two Limited Access FDLE certification.
Successful completion of all applicable background checks pre-hire and ongoing are required.

Position Summary

This is advanced technical clerical/record processing work in the Department of Court Services.
 An employee assigned to this classification performs a variety of complex clerical/record processing tasks associated with Intake, Probation and First Appearance of criminal offenders. The employee is expected to make decisions independently in accordance with established departmental policies and procedures. Supervisor reviews all non-routine decisions.
 Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports, and observation of results obtained.

Examples of Duties

ESSENTIAL JOB FUNCTIONS
 

This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work.

Exudes a positive customer service focus.

Advocates building organizational culture through aligning decisions with core values including:  integrity, honesty, respect, diversity, innovation, accountability and communication.
May be required to work variable hours and weekends.

Prepares office/departmental paperwork and correspondence such as legal court documents, violation reports, arrest warrants and affidavits, other related material using a personal computer, typewriter and other office equipment.

Assists in compiling and verifying statistical data and other information for reports.

Assists in the compilation of materials for orientation.

Schedules orientation sessions.

Operates computer system to obtain criminal records of clients.

Orders office supplies.

Maintains existing filing systems and classifies and codes material for filing; locates and retrieves files and material.

Performs personal computer data input as required.

Prepares office/departmental materials for storage.

May maintain calendar for supervisor and other office staff; schedules meetings.

Performs routine bookkeeping and record keeping functions; assists with bi-weekly payroll preparation.

Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of proper business English, spelling and arithmetic.

Knowledge of PBX and/or switchboard systems.

Knowledge of the capabilities of a word processing system.

Knowledge of bookkeeping systems and procedures.

Knowledge of proper office practices, procedures and equipment.

Some knowledge of FDLE standards.

Skill in typing/word processing accurately from drafts and/or copies at the required rate of speed.

Skill in dealing tactfully and courteously with callers and visitors.

Ability to acquire knowledge of the laws, rules and regulations relative to judicial systems

Ability to perform daily work involving written or computerized data and to make entries rapidly and accurately.

Ability to understand and follow simple oral and written instructions.

Ability to establish and maintain effective working relationships with other County employees and the general public.

Ability to work independently.

Ability to learn assigned tasks readily and adhere to prescribed routines.

Ability to learn the functions and locations of other County departments.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; talk or hear and use hands to finger, handle or feel. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; and/or walk;. The employee is occasionally required to reach and be mobile.

The employee must occasionally lift and/or move up to 10 pounds in the process of reviewing and/or filing reports. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
The employee must frequently lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.

An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits

• Medical/Health Insurance  
• Employee Life Insurance  
• Florida Retirement System  
• Employee Assistance Program

Optional Benefits

• Dental Insurance  
• Vision Insurance
• Supplemental & Dependent Life Insurance
• Deferred Retirement Program
• Flexible Spending Accounts
• Roth IRA
• Tuition Assistance Program
• Computer Purchase Program

NOTE: For detailed information regarding available benefits click here.

You may also view Frequently Asked Questions (FAQs) regarding benefits. 

• FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement.  A defined benefit or defined contribution option may be chosen by the employee.
• TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details.
• HOLIDAYS Holidays are as follows: 

1. New Years Day  
2. Martin Luther King Day  
3. Memorial Day  
4. Juneteenth
5. Independence Day  
6. Labor Day  
7. Veterans' Day  
8. Thanksgiving Day  
9. Friday following Thanksgiving  
10. Christmas Eve (IAFF*)  
11. Christmas Day  
12. Additional Christmas Holiday (All non-IAFF employees)  
13. 2 Floating Holidays  (All non- IAFF employees)

*IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays.

Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2.

Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.

$18.00 Hourly