PT Performing Arts Assistant

Brentwood School inspires every student to:

Think critically and creatively.

Act ethically.

Shape a future with meaning.

BRENTWOOD SCHOOL

Part-Time Performing Arts Assistant, Upper School

Brentwood School, a vibrant and diverse K-12 independent school, is seeking a part-time Office Assistant to support the Upper School Performing Arts Department beginning in January of 2022. This is an hourly-paid position requiring approximately 20 hours per week.

The principal responsibilities include, but are not limited to:

• Engage and support students of varied identities, lifestyles, and beliefs
• Create an environment that fosters open discussion with the freedom to express varied point of view
• Coordinate all performing arts publicity such as printing and posting flyers for Performing Arts Events
• Create and prepare programs for all upper school Performing Arts Events
• Manage designing of performance posters working with the digital photography teacher
• Coordinate and schedule a professional photographer to document Upper School productions, concerts, plays, and musicals
• Assist with House Management for all productions, including coordinating student ushers and box office personnel, setting up lobby prior to productions, coordinating the start of shows with Stage Managers, setup refreshments for intermission, managing and entering all necessary work orders for events, collaborating with the Parents Association when necessary, and cleaning up after intermission
• Assist with box office management for ticketed productions, including setting up tickets, printing ticket sales list, training student box office crews, preparing cash box prior to performances
• Work with the Communications Department to promote each performance
• Maintain the Performing Arts bulletin board and digital board in theater lobby
• Credit card coding, check request processing, vendor information gathering, keep track of different budget lines
• Assist performing arts faculty with copying materials for class
• Assist with filing of music and music room setup, including developing and maintaining digital sheet music database
• Coordinate and organize performing arts archival projects: record all performances, transfer video to DVD, store videos electronically and traditionally. Track all photos.
• Assist in maintaining and operating various office machines
• Supervise reservations for Theater, Theater Lobby and Upper School Dance Room
• Create and submit work orders for every Upper School performance and Tech Week
• Manage and update Theater Reservations Calendar
• Order office supplies
• Manage ticket reservations from Veterans Affairs
• Liaison to the Veterans Affairs
• Other duties as assigned by the Performing Arts Chair; Technical Theater, Upper School; or the Senior Administrative Team

Additional attributes include:

• Commitment to equity and inclusion
• Fondness for performing arts
• A detail-oriented approach to work
• Outstanding communication skills
• Strong collaboration and cross-cultural competency
• Flexibility
• Energy, patience, and a sense of humor necessary to work effectively with a variety of constituents
• An interest in and openness to professional growth and development
• Available to work evenings and weekends when necessary

Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. For further information about Brentwood School, please visit the school’s website: www.bwscampus.com.

Interested candidates should submit a letter of interest, resume, and three references electronically to:

Susan Deeley Wells

Performing Arts Chair, Upper School

100 S. Barrington Place

Los Angeles, CA 90049

E-mail: sdeeley-wells@bwscampus.com