Annual Salary Range: $112,528.72 - $174,419.51 First Review of Applications: April 5, 2024 Expected Start Date: June 2024
Role The Manager of Contracts & Procurement Services, Capital Projects oversees the delivery of comprehensive, agency-wide procurement services while ensuring adherence to related agency, state, and federal regulations and laws. This position develops and administers contracts and procurement policies, programs, and activities, directly supervises Senior-level employees, and oversees a team of about 12 employees.
This role will be focused on procurement and programs that support SANDAG’s delivery of capital projects. This includes oversight of contracts and procurements that fall into the areas of Design and Construction Management, Construction, Alternate Delivery Methods, Real Estate, P-3, and Environmental. In addition, this position will be responsible for critical program areas that are required to keep the agency and team operations strong and modernized including team resource (templates, forms, SharePoint site) management, vendor portal administration, DBE oversight, and team training.
Typical Qualifications
The minimum education, training, and experience qualifications include a bachelor’s degree with major course work in public administration, business administration, finance, law, or a related field.
Seven years of recent, increasingly responsible, professional contracts and procurement experience, including two years of supervisory experience. An advanced degree and/or a Certified Purchasing Manager (CPM) and/or Certified Professional Contracts Manager (CPCM) designation are desirable.
Demonstrated experience supervising and mentoring professional and technical level employees; experience providing administrative and professional leadership and direction for assigned programs.
Demonstrated knowledge of the principles, practices, and current trends related to a comprehensive contracts and procurement program, particularly in the areas of professional services contracts, goods, technology, Architectural and Engineering services, and construction.
Demonstrated knowledge of rules, regulations, and laws related to public agency contracts such as the Brooks Act and Buy America; demonstrated knowledge of sources of funding for regional transportation projects; demonstrated ability to apply and incorporate funding agency requirements into the contracting process.
Benefits
SANDAG offers comprehensive benefits, to include health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. Additionally, SANDAG offers the following:
Hybrid work schedule (Monday/Wednesday teleworking; Tuesday, Thursday/Friday in office)
9/80 flexible work schedule (every other Monday off)
Pay-for-performance merit increases
CalPERS pension plan with employer and employee contributions
Excellent health insurance options for employees and their eligible dependents
Free dental and vision insurance for employees and their eligible dependents
Education Assistance of up to $5,250 a year for regular employees
Free transit pass for use throughout the San Diego region, bus, Rapid Express, Trolley, and COASTER
Paid time off including 12 paid holidays, 2 floating holiday days, generous paid time off (PTO) per year, depending on length of service
Call (619) 699-1900 or visit https://www.governmentjobs.com/careers/sandag ? for information. First review April 5, 2024. EOE.
Full Time
Annual Salary Range: $112,528.72 - $174,419.51 First Review of Applications: April 5, 2024 Expected Start Date: June 2024
Role The Manager of Contracts & Procurement Services, Capital Projects oversees the delivery of comprehensive, agency-wide procurement services while ensuring adherence to related agency, state, and federal regulations and laws. This position develops and administers contracts and procurement policies, programs, and activities, directly supervises Senior-level employees, and oversees a team of about 12 employees.
This role will be focused on procurement and programs that support SANDAG’s delivery of capital projects. This includes oversight of contracts and procurements that fall into the areas of Design and Construction Management, Construction, Alternate Delivery Methods, Real Estate, P-3, and Environmental. In addition, this position will be responsible for critical program areas that are required to keep the agency and team operations strong and modernized including team resource (templates, forms, SharePoint site) management, vendor portal administration, DBE oversight, and team training.
Typical Qualifications
The minimum education, training, and experience qualifications include a bachelor’s degree with major course work in public administration, business administration, finance, law, or a related field.
Seven years of recent, increasingly responsible, professional contracts and procurement experience, including two years of supervisory experience. An advanced degree and/or a Certified Purchasing Manager (CPM) and/or Certified Professional Contracts Manager (CPCM) designation are desirable.
Demonstrated experience supervising and mentoring professional and technical level employees; experience providing administrative and professional leadership and direction for assigned programs.
Demonstrated knowledge of the principles, practices, and current trends related to a comprehensive contracts and procurement program, particularly in the areas of professional services contracts, goods, technology, Architectural and Engineering services, and construction.
Demonstrated knowledge of rules, regulations, and laws related to public agency contracts such as the Brooks Act and Buy America; demonstrated knowledge of sources of funding for regional transportation projects; demonstrated ability to apply and incorporate funding agency requirements into the contracting process.
Benefits
SANDAG offers comprehensive benefits, to include health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. Additionally, SANDAG offers the following:
Hybrid work schedule (Monday/Wednesday teleworking; Tuesday, Thursday/Friday in office)
9/80 flexible work schedule (every other Monday off)
Pay-for-performance merit increases
CalPERS pension plan with employer and employee contributions
Excellent health insurance options for employees and their eligible dependents
Free dental and vision insurance for employees and their eligible dependents
Education Assistance of up to $5,250 a year for regular employees
Free transit pass for use throughout the San Diego region, bus, Rapid Express, Trolley, and COASTER
Paid time off including 12 paid holidays, 2 floating holiday days, generous paid time off (PTO) per year, depending on length of service
Call (619) 699-1900 or visit https://www.governmentjobs.com/careers/sandag ? for information. First review April 5, 2024. EOE.
Accountant 2 (Grants) Job ID: 107145 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. Applications will be reviewed every Monday. We reserve the right to close this recruitment at any time on or after that date. PAY AND BENEFITS Annual Pay Range: $75,798.22 - $96,124.29 Hourly Pay Range: $36.441450 - $46.213599 Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 12 hours of vacation accrued per month Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with EPP 66 - Vacation Leave ! This means you have access to vacation time at time of hire. 8 hours of sick accrued per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time County position represented by the Employees' Association. Employees' Association (EA) Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Clackamas County's Department of Finance seeks a highly motivated, detail-oriented accounting professional to join our Grants Financial Management Unit as an Accountant 2. This position will serves as the primary Grant liaison for an assigned portfolio of county departments and programs. The selected candidate will perform grant reporting, draws, and other complex transactions within the assigned portfolio. The Accountant 2 will monitor expenditures and revenues, provides advice on transactions, and assists with policy and process interpretation. This position requires strong analytical skills and the ability to communicate effectively orally and in writing. The selected candidate will need excellent customer service skills and the ability to design and use spreadsheets and maintain accurate and thorough files. Other regular duties may include: payment processing, grant fund drawdown, general ledger journal entries, financial records generation and maintenance, reconcile grant activities prepare federal financial reports, audit work-paper preparation, and various compliance tasks. The Grants Financial Management workgroup provides professional services to all county departments and agencies. These services include but are not limited to grants financial management, fiscal oversight, fiscal reporting, sub-recipient monitoring, and training. In addition, we compile the annual Schedule of Expenditures of Federal Awards (SEFA) and coordinate the annual audit of Federal grants. Required Minimum Qualifications/ Transferrable Skills:* A minimum of four (4) years of relevant experience with accounting or fiscal management that would provide the required knowledge and skills to perform the responsibilities of this position. Any combination of relevant education and/or training in a relevant discipline that would likely provide the required knowledge and skills may substitute for up to two (2) years of the required years of experience. Experience in grant accounting, including reporting, draws, and regulations Experience using accounting software in an integrated Financial Management Information System, preferably recent PeopleSoft financial applications experience Knowledge of Generally Accepted Accounting Principles (GAAP) Must pass a criminal history check which may include national or state fingerprint records check Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* A Bachelor's degree in Accounting from an accredited business college or university Intermediate-level skills in computer spreadsheets, word processing, and data entry (preferably MS-Excel and Word) Experience in government accounting Experience ensuring compliance with contracts and/or grant requirements *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Analyzes and monitors grant revenues and expenditures for compliance with state, federal, and county rules, laws, policies, and Generally Accepted Accounting Principles. Performs account reconciliations, draws, journal entries, and fiscal oversight; prepares supporting work papers, proofs, and schedules. Participates in the preparation of financial statements and reports; ensures general ledger accounts and reports accurately reflect the financial position of the assigned program. Assists with internal and external audits and reviews; examines, analyzes, and verifies documents and reports to ensure compliance to controls, professional standards, and applicable laws, rules, and policies; participates in audit resolution. May coordinate and review the work of lower-level professional and paraprofessional accounting staff. Responds as directed to auditors and other external organizations' information requests; presents work products to management and external parties. Other duties as assigned. REQUIRED KNOWLEDGE AND SKILLS Thorough knowledge of: Principles and practices of accounting and auditing; governmental accounting and budgeting procedures and operations; Generally Accepted Accounting Principles (GAAP); governmental fund accounting concepts; general office practices and procedures; techniques used to analyze activity and locate errors in accounting records. Working knowledge of: Computerized accounting systems and how they aid in compiling, maintaining, and using accounting information; general office practices and procedures; application and use of standard office equipment; general laws and rules regulating and influencing County fiscal operations; data processing as it relates to accounting records and applications. Skill to: Use accounting-related software and financial reporting systems; design, generate and reconcile accounting reports, statements, projections, and schedules; interpret and apply accounting and fiscal-related laws, ordinances, rules, regulations, policies, and procedures; prepare and maintain accurate reports, spreadsheets, and fiscal records; apply and adapt established accounting principles and procedures to a variety of County fiscal applications; analyze data from various sources, draw logical conclusions, and make appropriate recommendations; communicate professionally, clearly and concisely, both orally and in writing; establish and maintain effective working relationships with co-workers, managers, customers, and the general public. WORK SCHEDULE This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the Clackamas County Teleworking Policy and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT The Department of Finance centers its mission on the values of accountability, customer service and integrity. Our team serves the public and internal customers by providing timely and accurate fiscal information, evaluating financial alternatives and coordinating among departments to meet the county's public service goals. We also manage the acquisition of county goods and services, and we maintain sound, healthy and accessible county buildings and other facilities, protecting the county's investment in our public spaces. The Finance Division provides accounts payable and accounts receivable, budget support, grants management, payroll services, and procurement and contract services to County departments and agencies. The Facilities Management Division provides accessible public buildings, maintains a healthful working environment in County facilities, and protect the County's investment in buildings and property. Learn more about Clackamas County Finance APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? James Callahan, Recruiter JCallahan@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=107145&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-39b244e4e001eb4da90fc07310e77fa6
Full Time
Accountant 2 (Grants) Job ID: 107145 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. Applications will be reviewed every Monday. We reserve the right to close this recruitment at any time on or after that date. PAY AND BENEFITS Annual Pay Range: $75,798.22 - $96,124.29 Hourly Pay Range: $36.441450 - $46.213599 Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 12 hours of vacation accrued per month Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with EPP 66 - Vacation Leave ! This means you have access to vacation time at time of hire. 8 hours of sick accrued per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time County position represented by the Employees' Association. Employees' Association (EA) Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Clackamas County's Department of Finance seeks a highly motivated, detail-oriented accounting professional to join our Grants Financial Management Unit as an Accountant 2. This position will serves as the primary Grant liaison for an assigned portfolio of county departments and programs. The selected candidate will perform grant reporting, draws, and other complex transactions within the assigned portfolio. The Accountant 2 will monitor expenditures and revenues, provides advice on transactions, and assists with policy and process interpretation. This position requires strong analytical skills and the ability to communicate effectively orally and in writing. The selected candidate will need excellent customer service skills and the ability to design and use spreadsheets and maintain accurate and thorough files. Other regular duties may include: payment processing, grant fund drawdown, general ledger journal entries, financial records generation and maintenance, reconcile grant activities prepare federal financial reports, audit work-paper preparation, and various compliance tasks. The Grants Financial Management workgroup provides professional services to all county departments and agencies. These services include but are not limited to grants financial management, fiscal oversight, fiscal reporting, sub-recipient monitoring, and training. In addition, we compile the annual Schedule of Expenditures of Federal Awards (SEFA) and coordinate the annual audit of Federal grants. Required Minimum Qualifications/ Transferrable Skills:* A minimum of four (4) years of relevant experience with accounting or fiscal management that would provide the required knowledge and skills to perform the responsibilities of this position. Any combination of relevant education and/or training in a relevant discipline that would likely provide the required knowledge and skills may substitute for up to two (2) years of the required years of experience. Experience in grant accounting, including reporting, draws, and regulations Experience using accounting software in an integrated Financial Management Information System, preferably recent PeopleSoft financial applications experience Knowledge of Generally Accepted Accounting Principles (GAAP) Must pass a criminal history check which may include national or state fingerprint records check Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* A Bachelor's degree in Accounting from an accredited business college or university Intermediate-level skills in computer spreadsheets, word processing, and data entry (preferably MS-Excel and Word) Experience in government accounting Experience ensuring compliance with contracts and/or grant requirements *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Analyzes and monitors grant revenues and expenditures for compliance with state, federal, and county rules, laws, policies, and Generally Accepted Accounting Principles. Performs account reconciliations, draws, journal entries, and fiscal oversight; prepares supporting work papers, proofs, and schedules. Participates in the preparation of financial statements and reports; ensures general ledger accounts and reports accurately reflect the financial position of the assigned program. Assists with internal and external audits and reviews; examines, analyzes, and verifies documents and reports to ensure compliance to controls, professional standards, and applicable laws, rules, and policies; participates in audit resolution. May coordinate and review the work of lower-level professional and paraprofessional accounting staff. Responds as directed to auditors and other external organizations' information requests; presents work products to management and external parties. Other duties as assigned. REQUIRED KNOWLEDGE AND SKILLS Thorough knowledge of: Principles and practices of accounting and auditing; governmental accounting and budgeting procedures and operations; Generally Accepted Accounting Principles (GAAP); governmental fund accounting concepts; general office practices and procedures; techniques used to analyze activity and locate errors in accounting records. Working knowledge of: Computerized accounting systems and how they aid in compiling, maintaining, and using accounting information; general office practices and procedures; application and use of standard office equipment; general laws and rules regulating and influencing County fiscal operations; data processing as it relates to accounting records and applications. Skill to: Use accounting-related software and financial reporting systems; design, generate and reconcile accounting reports, statements, projections, and schedules; interpret and apply accounting and fiscal-related laws, ordinances, rules, regulations, policies, and procedures; prepare and maintain accurate reports, spreadsheets, and fiscal records; apply and adapt established accounting principles and procedures to a variety of County fiscal applications; analyze data from various sources, draw logical conclusions, and make appropriate recommendations; communicate professionally, clearly and concisely, both orally and in writing; establish and maintain effective working relationships with co-workers, managers, customers, and the general public. WORK SCHEDULE This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the Clackamas County Teleworking Policy and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT The Department of Finance centers its mission on the values of accountability, customer service and integrity. Our team serves the public and internal customers by providing timely and accurate fiscal information, evaluating financial alternatives and coordinating among departments to meet the county's public service goals. We also manage the acquisition of county goods and services, and we maintain sound, healthy and accessible county buildings and other facilities, protecting the county's investment in our public spaces. The Finance Division provides accounts payable and accounts receivable, budget support, grants management, payroll services, and procurement and contract services to County departments and agencies. The Facilities Management Division provides accessible public buildings, maintains a healthful working environment in County facilities, and protect the County's investment in buildings and property. Learn more about Clackamas County Finance APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? James Callahan, Recruiter JCallahan@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=107145&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-39b244e4e001eb4da90fc07310e77fa6
ARPA Accountant (Limited-Term) Job ID: 107077 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Limited Term CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. Applications will be reviewed every Monday. We reserve the right to close this recruitment at any time on or after that date. Note : Funding for this position is contingent upon ongoing grant funding. It is anticipated that funding for this position will be for a time period up to 36 months or until the county's ARPA funds are fully expended and reporting completed. PAY AND BENEFITS Annual Pay Range: $79,493.86 - $100,646.63 Hourly Pay Range: $38.218203 - $48.387801 Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 12 hours of vacation accrued per month 8 hours of sick accrued per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time County position represented by the Employees' Association. Employees' Association (EA) Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Clackamas County's Department of Finance seeks an experienced accounting professional to join our Finance Department in a limited-term role as the ARPA Accountant. The purpose of this position is to lead the county's fiscal reporting and monitoring requirements and help coordinate the program requirements of $81 million in federal funds received through the American Rescue Plan Act (ARPA). The selected candidate will perform all accounting transactions related to county programs funded by the ARPA grant. Unique and complicated laws, regulations, policies, and procedures govern these programs. The ARPA Accountant will prepare complex and highly visible fiscal reports and account reconciliations where errors or work discrepancies may significantly impact the county. The position will also be responsible for monitoring spending and encumbrances and ensuring expenditures are recorded accurately and are aligned with the funding requirements prescribed in the grant. Our Financial Accounting & Reporting program is to provide financial reporting, general ledger, and grants management services to the county and county departments so they can have timely and accurate financial reports to make informed decisions. Required Minimum Qualifications/ Transferrable Skills:* A minimum of five (5) years of progressively responsible advanced level accounting/auditing experience in a professional setting Any combination of relevant education and/or training in a relevant discipline that would likely provide the required knowledge and skills, may substitute for up to one (1) year of the required years of experience Experience with governmental accounting and budgeting procedures and operations Experience ensuring compliance with contracts and/or grant requirements Thorough knowledge of Generally Accepted Accounting Principles (GAAP) and Government Accounting Standards Board (GASB) Effective communication skills Must pass a criminal history check which may include national or state fingerprint records check Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Possession of an active Certified Public Accountant (CPA) license, in good standing Advanced government level professional accounting, financial analysis and reporting, and audit experience Experience performing audits of local governments Experience auditing, analyzing and evaluating financial records, internal controls, policies and procedures Experience implementing GASB Standards *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Perform highly complex accounting transactions, fiscal oversight, account reconciliations, and general ledger functions that are guided by new and frequently changing Federal laws and regulations. Reviews, interprets and applies these laws and regulations to determine the financial impact on the County programs receiving funding. Prepares extensive reports, exhibits, and other supporting documents that detail the County's compliance with appropriate laws, grant requirements, and recommendations. Recommends solutions to senior managers regarding unusual or questionable financial accounting and reporting. Prepares and submits quarterly expenditure report. Independently prepares, monitors, and audits plans for County programs and makes recommendations to senior managers. Serves as a subject matter expert to senior management seeking guidance on allowable activities that comply with relevant laws and regulations. Analyzes data and full range of fiscal records, systems, policies, and procedures and recommends modifications when appropriate. Presents financial reports to advisory boards and committees. Monitors spend and encumbrances to help ensure the County is meeting deadlines as prescribed by the grant. Other duties as assigned. REQUIRED KNOWLEDGE AND SKILLS Thorough knowledge of: The principles and practices of financial reporting, auditing and internal controls; governmental accounting and budgeting procedures and operations; Generally Accepted Accounting Principles (GAAP); Governmental Accounting Standards (GASB statements); techniques used to locate errors in accounting records; computerized accounting systems and how they aid in compiling, maintaining and using accounting information; public sector accounting needs; general laws and rules regulating and influencing County fiscal operations; data processing as it relates to accounting records and applications; general office practices and procedures; application and use of standard office equipment. Skill to: Research technical accounting guidelines and literature to determine applicability; use accounting-related software and financial reporting systems; develop complex financial reports; design, generate and reconcile accounting reports, statements, projections and schedules; interpret and apply accounting and fiscal-related laws, ordinances, rules, regulations, policies and procedures; prepare and maintain accurate reports, spreadsheets and fiscal records; apply and adapt established accounting principles and procedures to a variety of County fiscal applications; apply mathematical and statistical analysis to data from various sources, draw logical conclusions and make appropriate recommendations; lead the work of professional accounting staff; communicate professionally, clearly and concisely, both orally and in writing; establish and maintain effective working relationships with co-workers, managers, customers and the general public. WORK SCHEDULE This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the Clackamas County Teleworking Policy and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT The Department of Finance centers its mission on the values of accountability, customer service and integrity. Our team serves the public and internal customers by providing timely and accurate fiscal information, evaluating financial alternatives and coordinating among departments to meet the county's public service goals. We also manage the acquisition of county goods and services, and we maintain sound, healthy and accessible county buildings and other facilities, protecting the county's investment in our public spaces. The Finance Division provides accounts payable and accounts receivable, budget support, grants management, payroll services, and procurement and contract services to County departments and agencies. The Facilities Management Division provides accessible public buildings, maintains a healthful working environment in County facilities, and protect the County's investment in buildings and property. Learn more about Clackamas County Finance APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? James Callahan, Recruiter JCallahan@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=107077&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-ba08af8772efdb4bb81fc23b76811555
Full Time
ARPA Accountant (Limited-Term) Job ID: 107077 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Limited Term CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. Applications will be reviewed every Monday. We reserve the right to close this recruitment at any time on or after that date. Note : Funding for this position is contingent upon ongoing grant funding. It is anticipated that funding for this position will be for a time period up to 36 months or until the county's ARPA funds are fully expended and reporting completed. PAY AND BENEFITS Annual Pay Range: $79,493.86 - $100,646.63 Hourly Pay Range: $38.218203 - $48.387801 Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 12 hours of vacation accrued per month 8 hours of sick accrued per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time County position represented by the Employees' Association. Employees' Association (EA) Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Clackamas County's Department of Finance seeks an experienced accounting professional to join our Finance Department in a limited-term role as the ARPA Accountant. The purpose of this position is to lead the county's fiscal reporting and monitoring requirements and help coordinate the program requirements of $81 million in federal funds received through the American Rescue Plan Act (ARPA). The selected candidate will perform all accounting transactions related to county programs funded by the ARPA grant. Unique and complicated laws, regulations, policies, and procedures govern these programs. The ARPA Accountant will prepare complex and highly visible fiscal reports and account reconciliations where errors or work discrepancies may significantly impact the county. The position will also be responsible for monitoring spending and encumbrances and ensuring expenditures are recorded accurately and are aligned with the funding requirements prescribed in the grant. Our Financial Accounting & Reporting program is to provide financial reporting, general ledger, and grants management services to the county and county departments so they can have timely and accurate financial reports to make informed decisions. Required Minimum Qualifications/ Transferrable Skills:* A minimum of five (5) years of progressively responsible advanced level accounting/auditing experience in a professional setting Any combination of relevant education and/or training in a relevant discipline that would likely provide the required knowledge and skills, may substitute for up to one (1) year of the required years of experience Experience with governmental accounting and budgeting procedures and operations Experience ensuring compliance with contracts and/or grant requirements Thorough knowledge of Generally Accepted Accounting Principles (GAAP) and Government Accounting Standards Board (GASB) Effective communication skills Must pass a criminal history check which may include national or state fingerprint records check Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Possession of an active Certified Public Accountant (CPA) license, in good standing Advanced government level professional accounting, financial analysis and reporting, and audit experience Experience performing audits of local governments Experience auditing, analyzing and evaluating financial records, internal controls, policies and procedures Experience implementing GASB Standards *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Perform highly complex accounting transactions, fiscal oversight, account reconciliations, and general ledger functions that are guided by new and frequently changing Federal laws and regulations. Reviews, interprets and applies these laws and regulations to determine the financial impact on the County programs receiving funding. Prepares extensive reports, exhibits, and other supporting documents that detail the County's compliance with appropriate laws, grant requirements, and recommendations. Recommends solutions to senior managers regarding unusual or questionable financial accounting and reporting. Prepares and submits quarterly expenditure report. Independently prepares, monitors, and audits plans for County programs and makes recommendations to senior managers. Serves as a subject matter expert to senior management seeking guidance on allowable activities that comply with relevant laws and regulations. Analyzes data and full range of fiscal records, systems, policies, and procedures and recommends modifications when appropriate. Presents financial reports to advisory boards and committees. Monitors spend and encumbrances to help ensure the County is meeting deadlines as prescribed by the grant. Other duties as assigned. REQUIRED KNOWLEDGE AND SKILLS Thorough knowledge of: The principles and practices of financial reporting, auditing and internal controls; governmental accounting and budgeting procedures and operations; Generally Accepted Accounting Principles (GAAP); Governmental Accounting Standards (GASB statements); techniques used to locate errors in accounting records; computerized accounting systems and how they aid in compiling, maintaining and using accounting information; public sector accounting needs; general laws and rules regulating and influencing County fiscal operations; data processing as it relates to accounting records and applications; general office practices and procedures; application and use of standard office equipment. Skill to: Research technical accounting guidelines and literature to determine applicability; use accounting-related software and financial reporting systems; develop complex financial reports; design, generate and reconcile accounting reports, statements, projections and schedules; interpret and apply accounting and fiscal-related laws, ordinances, rules, regulations, policies and procedures; prepare and maintain accurate reports, spreadsheets and fiscal records; apply and adapt established accounting principles and procedures to a variety of County fiscal applications; apply mathematical and statistical analysis to data from various sources, draw logical conclusions and make appropriate recommendations; lead the work of professional accounting staff; communicate professionally, clearly and concisely, both orally and in writing; establish and maintain effective working relationships with co-workers, managers, customers and the general public. WORK SCHEDULE This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the Clackamas County Teleworking Policy and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT The Department of Finance centers its mission on the values of accountability, customer service and integrity. Our team serves the public and internal customers by providing timely and accurate fiscal information, evaluating financial alternatives and coordinating among departments to meet the county's public service goals. We also manage the acquisition of county goods and services, and we maintain sound, healthy and accessible county buildings and other facilities, protecting the county's investment in our public spaces. The Finance Division provides accounts payable and accounts receivable, budget support, grants management, payroll services, and procurement and contract services to County departments and agencies. The Facilities Management Division provides accessible public buildings, maintains a healthful working environment in County facilities, and protect the County's investment in buildings and property. Learn more about Clackamas County Finance APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? James Callahan, Recruiter JCallahan@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=107077&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-ba08af8772efdb4bb81fc23b76811555
Procurement & Contract Assist Job ID: 107017 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. The first application review will be Tuesday, June 20, 2023 . We reserve the right to close this recruitment at any time on or after that date. PAY AND BENEFITS Annual Pay Range: $57,344.73 - $72,534.18 Hourly Pay Range: $27.569584 - $34.872201 The listed salary range will be increased by a 4.5% Cost of Living Adjustment (COLA) on July 1, 2023 . Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 12 hours of vacation accrued per month 8 hours of sick accrued per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time County position represented by the Employees' Association. Employees' Association (EA) Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Clackamas County seeks a detail-oriented candidate to join our Procurement Division as a Procurement & Contract Assistant. The selected candidate will perform routine and standardized purchasing, contracting, or agreement work to purchase the county's materials, supplies, equipment, and services. The incumbent also provides technical support to higher-level analysts and the Procurement Manager by gathering and processing information and conducting relevant market research to support contracts and agreements. The Procurement & Contract Assistant is the first level of the Procurement and Contract series. The work is accomplished by choosing among select, recognizable alternatives, such as selecting from among standard items based on price or assisting with contracting processes following clearly defined guidelines. Decisions and responses differ in the source of information, choice of standard procedures, or other factual information. The Procurement and Contract Services program provides policy training and the acquisition of goods and contracted services to county departments and agencies to acquire the goods and services needed within established timelines and in compliance with public procurement requirements. Procurement's services include competitive bidding, contracting and related actions, purchase order processing for non-bid purchasing, and surplus property reclamation and disposal. The division also oversees the delivery of mail, goods, and services to all county departments. Required Minimum Qualifications/ Transferrable Skills:* A minimum of two (2) years of relevant experience purchasing goods and services for a business or government entity Experience with inventory control, billing and collection procedures Experience gathering and analyzing data Experience interpreting and applying laws, rules and regulations as it is related to work being performed Knowledge of the basic principles and practices of purchasing Must pass a criminal history check which may include national or state fingerprint records check Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Experience in public sector/governmental purchasing and procurement Experience applying basic principles and practices of governmental purchasing Experience purchasing materials, supplies, equipment and services using standard purchasing and contract methods Experience with financial and accounting practices Experience drafting contracts *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Utilizes existing price agreements and/or solicits price quotes and product service information; reviews and evaluates purchase requisitions for acquisition method; creates requisitions, draft purchase orders and change orders following standard procurement/purchasing guidelines and procedures; ensures compliance with purchasing, budgetary, insurance, permitting and related policies and procedures. Prepares solicitation documents for small and intermediate procurements in compliance with local contract review board rules, County policies and procedures and state statutes; prepares and submits necessary contract documents to the Board of County Commissioners for action; coordinates, develops and administers annual supply agreements; authorize, issue and process field and on-line purchase orders. Orders supplies, materials, equipment and services of a routine nature; plans, orders, maintains, tracks, transfers and reorders inventory stock; determines appropriate levels; maintains inventory records; receives and checks in supplies. Tracks purchase orders to ensure products are delivered timely; investigates and evaluates complaints from departments on items received; takes corrective action to obtain compliance of vendor with specific contract issues and product quality; remains current with market conditions, product developments and relative merits of individual vendors. Maintains detailed purchasing records; prepares addenda, exemption documents, award letters, reports and correspondence; provides support to accounts payable staff on vendor payments; reconciles invoices to purchase orders. Provides information and technical assistance to departments on procurement processes and considerations; responds to questions and resolves problems; provides general support services to the division. May act as the facilitating role for the disposal of surplus property, management of general County-wide price agreements for items such as office supplies, furniture or leased equipment. Maintains all procurement and contract related documents in a uniform manner as established by the department and in accordance with document retention schedules. Inputs and updates contract management software/systems, financial systems and other related systems tracking contract administration and financial activities. REQUIRED KNOWLEDGE AND SKILLS Thorough Knowledge of: Basic principles and practices of governmental purchasing, inventory control, billing and collection procedures, and contract or agreement processes and methods; bid and contract preparation; characteristics and types of materials, supplies and equipment used by public agencies; sources of supply and price trends of a wide variety of commodities; contract laws governing purchasing procedures; warehousing methods and procedures including inventory record keeping and control; office procedures; computer equipment and related software. Skill to: Organize and prioritize work load and assignments; learn and apply the methods of purchasing by specification and competitive bidding; gather and analyze data; interpret and apply laws, rules and regulations affecting County purchasing; establish and maintain effective working relationships with County employees, the public and vendors; perform multiple tasks simultaneously; resolve problems; communicate effectively, both orally and in writing; prepare reports; accurately operate computers; make arithmetic calculations quickly and accurately. WORK SCHEDULE This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the Clackamas County Teleworking Policy and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT The Department of Finance centers its mission on the values of accountability, customer service and integrity. Our team serves the public and internal customers by providing timely and accurate fiscal information, evaluating financial alternatives and coordinating among departments to meet the county's public service goals. We also manage the acquisition of county goods and services, and we maintain sound, healthy and accessible county buildings and other facilities, protecting the county's investment in our public spaces. The Finance Division provides accounts payable and accounts receivable, budget support, grants management, payroll services, and procurement and contract services to County departments and agencies. The Facilities Management Division provides accessible public buildings, maintains a healthful working environment in County facilities, and protect the County's investment in buildings and property. Learn more about Clackamas County Finance APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? James Callahan, Recruiter JCallahan@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=107017&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-669d199f3b8d9b409a9eb5b895b6ffe4
Full Time
Procurement & Contract Assist Job ID: 107017 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. The first application review will be Tuesday, June 20, 2023 . We reserve the right to close this recruitment at any time on or after that date. PAY AND BENEFITS Annual Pay Range: $57,344.73 - $72,534.18 Hourly Pay Range: $27.569584 - $34.872201 The listed salary range will be increased by a 4.5% Cost of Living Adjustment (COLA) on July 1, 2023 . Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 12 hours of vacation accrued per month 8 hours of sick accrued per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time County position represented by the Employees' Association. Employees' Association (EA) Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Clackamas County seeks a detail-oriented candidate to join our Procurement Division as a Procurement & Contract Assistant. The selected candidate will perform routine and standardized purchasing, contracting, or agreement work to purchase the county's materials, supplies, equipment, and services. The incumbent also provides technical support to higher-level analysts and the Procurement Manager by gathering and processing information and conducting relevant market research to support contracts and agreements. The Procurement & Contract Assistant is the first level of the Procurement and Contract series. The work is accomplished by choosing among select, recognizable alternatives, such as selecting from among standard items based on price or assisting with contracting processes following clearly defined guidelines. Decisions and responses differ in the source of information, choice of standard procedures, or other factual information. The Procurement and Contract Services program provides policy training and the acquisition of goods and contracted services to county departments and agencies to acquire the goods and services needed within established timelines and in compliance with public procurement requirements. Procurement's services include competitive bidding, contracting and related actions, purchase order processing for non-bid purchasing, and surplus property reclamation and disposal. The division also oversees the delivery of mail, goods, and services to all county departments. Required Minimum Qualifications/ Transferrable Skills:* A minimum of two (2) years of relevant experience purchasing goods and services for a business or government entity Experience with inventory control, billing and collection procedures Experience gathering and analyzing data Experience interpreting and applying laws, rules and regulations as it is related to work being performed Knowledge of the basic principles and practices of purchasing Must pass a criminal history check which may include national or state fingerprint records check Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Experience in public sector/governmental purchasing and procurement Experience applying basic principles and practices of governmental purchasing Experience purchasing materials, supplies, equipment and services using standard purchasing and contract methods Experience with financial and accounting practices Experience drafting contracts *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Utilizes existing price agreements and/or solicits price quotes and product service information; reviews and evaluates purchase requisitions for acquisition method; creates requisitions, draft purchase orders and change orders following standard procurement/purchasing guidelines and procedures; ensures compliance with purchasing, budgetary, insurance, permitting and related policies and procedures. Prepares solicitation documents for small and intermediate procurements in compliance with local contract review board rules, County policies and procedures and state statutes; prepares and submits necessary contract documents to the Board of County Commissioners for action; coordinates, develops and administers annual supply agreements; authorize, issue and process field and on-line purchase orders. Orders supplies, materials, equipment and services of a routine nature; plans, orders, maintains, tracks, transfers and reorders inventory stock; determines appropriate levels; maintains inventory records; receives and checks in supplies. Tracks purchase orders to ensure products are delivered timely; investigates and evaluates complaints from departments on items received; takes corrective action to obtain compliance of vendor with specific contract issues and product quality; remains current with market conditions, product developments and relative merits of individual vendors. Maintains detailed purchasing records; prepares addenda, exemption documents, award letters, reports and correspondence; provides support to accounts payable staff on vendor payments; reconciles invoices to purchase orders. Provides information and technical assistance to departments on procurement processes and considerations; responds to questions and resolves problems; provides general support services to the division. May act as the facilitating role for the disposal of surplus property, management of general County-wide price agreements for items such as office supplies, furniture or leased equipment. Maintains all procurement and contract related documents in a uniform manner as established by the department and in accordance with document retention schedules. Inputs and updates contract management software/systems, financial systems and other related systems tracking contract administration and financial activities. REQUIRED KNOWLEDGE AND SKILLS Thorough Knowledge of: Basic principles and practices of governmental purchasing, inventory control, billing and collection procedures, and contract or agreement processes and methods; bid and contract preparation; characteristics and types of materials, supplies and equipment used by public agencies; sources of supply and price trends of a wide variety of commodities; contract laws governing purchasing procedures; warehousing methods and procedures including inventory record keeping and control; office procedures; computer equipment and related software. Skill to: Organize and prioritize work load and assignments; learn and apply the methods of purchasing by specification and competitive bidding; gather and analyze data; interpret and apply laws, rules and regulations affecting County purchasing; establish and maintain effective working relationships with County employees, the public and vendors; perform multiple tasks simultaneously; resolve problems; communicate effectively, both orally and in writing; prepare reports; accurately operate computers; make arithmetic calculations quickly and accurately. WORK SCHEDULE This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the Clackamas County Teleworking Policy and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT The Department of Finance centers its mission on the values of accountability, customer service and integrity. Our team serves the public and internal customers by providing timely and accurate fiscal information, evaluating financial alternatives and coordinating among departments to meet the county's public service goals. We also manage the acquisition of county goods and services, and we maintain sound, healthy and accessible county buildings and other facilities, protecting the county's investment in our public spaces. The Finance Division provides accounts payable and accounts receivable, budget support, grants management, payroll services, and procurement and contract services to County departments and agencies. The Facilities Management Division provides accessible public buildings, maintains a healthful working environment in County facilities, and protect the County's investment in buildings and property. Learn more about Clackamas County Finance APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? James Callahan, Recruiter JCallahan@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=107017&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-669d199f3b8d9b409a9eb5b895b6ffe4