Executive Assistant

  • Natural Resources Defense Council
  • Santa Monica, CA, USA
  • 392 views
Full Time Nonprofit

Job Description

The Natural Resources Defense Council (NRDC) is a non-profit environmental advocacy organization. We use law, science, and the support of 3.1 million members and online activists to protect the planet's wildlife and wild places and to ensure the rights of all people to clean air, clean water, and healthy communities. NRDC was founded in 1970 and our staff helped write some of America's bedrock environmental laws, including the Clean Water Act, and many of the implementing regulations. Today, our staff of more than 700 lawyers, scientists, economists, policy advocates, communications experts, and others work across the United States and internationally from our offices in New York; Washington, D.C.; Chicago; Santa Monica; San Francisco; Bozeman, Montana; and Beijing.

Position Summary: 

NRDC is seeking an Executive Assistant to work with the Environment, Equity, and Justice Center (EEJC).  The Executive Assistant will provide high-level administrative support to the Chief Equity & Justice Officer in our Santa Monica office, and to her direct reports in the EEJC. The ideal candidate is a self-starter and quick learner who knows how to manage his or her own work and balance assignments. Excellent research, writing, interpersonal, and project coordination skills are required.

Responsibilities

  • Provide high level administrative support for the Chief Equity and Justice Officer and EEJC’s Managing Directors to help ensure efficient day to day operations of the Center, including the creation and management of calendar, budget, communication, and filing processes and systems for the Center.
  • Provide complex calendar management and scheduling for internal and external meetings with staff, external partners, and government officials across multiple time zones and geographies. Calendar management includes meeting scheduling, reserving conference rooms/ordering catering if required, setting up video conference calls as needed, and coordinating travel arrangements.
  • Provide substantial support to maintain and track the Center’s budget and contracts, including processing invoices and expenses, tracking income and spending, and managing Center’s contracts through internal approval processes.
  • Manage material gathering, administer a collaborative online space for materials, and participate in meetings to take notes and help ensure meeting deliverables are met.
  • Photocopying, mail handling, processing of letters/correspondence, monitoring/responding to email, file maintenance, and assist with completion of specially assigned projects. 
  • Assist the team to draft, edit, format and proofread memos, presentations, correspondence, and other materials.
  • Ensuring communication, collaboration, and information-sharing within the Center and with other institutional and external partners in support of the Center’s functions.
  • Provide ad-hoc, hands-on support for a variety of projects and roles.
  • Treat confidential information with appropriate discretion

Qualifications

  • Bachelor's degree or equivalent experience.
  • Minimum of 5-7 years of administrative experience, with minimum 3 years supporting a senior leadership role.
  • Detail oriented with demonstrated ability to problem-solve, manage and organize multiple priorities, and work independently with appropriate decision-making within a face-paced environment.
  • Demonstrated professional communication skills, including both oral and written communication, proofreading and editing, and minute-taking on a tight schedule.
  • Demonstrated strong interpersonal skills, including a professional demeanor with employees and external constituents.
  • Ability to maintain confidentiality related to documents, correspondence and discussions.
  • Ability to quickly learn NRDC’s accounting and contract processes and protocols, and other internal policies to ensure Center’s operations maintain compliance.
  • Demonstrated proficiency in advanced Microsoft Office applications (including Word, Excel, and PowerPoint) with the ability to learn other technology and accounting platforms as needed.
  • Commitment to NRDC’s values and mission.

 

NRDC is committed to advancing diversity, equity, and inclusion, both in our work and in our workplace. We believe that celebrating and actively welcoming a diversity of voices and perspectives is essential to solving the planet's most pressing environmental problems, and we encourage applications from candidates whose identities have been historically under-represented in the environmental movement. We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, gender, gender identity or expression, marital status, sexual orientation, national origin, citizenship, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

We offer competitive salaries, excellent benefits, and a supportive working environment. Salary is based on a nonprofit scale and commensurate with skills and experience. Salary ranges from $70,000 to $80,000.  Internal equity considerations and the average salary of the peer range will be reviewed before making a final offer.

To apply, please visit www.nrdc.org/careers and upload your resume, cover letter, and writing samples through our online portal. We would like you to upload any additional papers or project work that you think would showcase your abilities. Due to the high volume of resumes, only qualified candidates will be contacted. Please no phone calls, emails, faxes or in-person resume drop-offs. Please reference where you saw this posting. NRDC is an Equal Opportunity Employer.

If you are having technical difficulty while applying, or if you are a person with a disability and you need assistance applying online, please reach out to iCIMS Customer Care by dialing 1-800-889-4422.

For further information about NRDC, please visit www.nrdc.org.