Executive Assistant

  • Housing Partnership Network
  • Boston, MA, USA
  • 161 views
Full Time Nonprofit

Job Description

ABOUT THE HOUSING PARTNERSHIP NETWORK

Housing Partnership Network (HPN) is an award-winning membership network of 100 of the nation’s leading affordable housing and community development nonprofits.  Through practitioner-driven peer exchange, policy and innovation, the Housing Partnership Network’s mission is to leverage the individual strengths and mobilize the collective power of our member organizations. Our vision is that all people live in vibrant and inclusive communities where access to affordable homes creates opportunity and economic mobility. We firmly believe everyone deserves to live in a vibrant community where housing fosters dignity, opportunity, and well-being. 

Since our founding in 1992, HPN has collectively served over 12.8 million people; developed, rehabilitated, or preserved about 470,000 affordable homes; and launched 14 successful social enterprises. Our work has been recognized with honors including the MacArthur Award for Creative & Effective Institutions and Wells Fargo NEXT Award for Opportunity Finance. Learn more at www.housingpartnership.net.

 

OUR COMMITMENT TO DIVERSITY AND EQUITY

HPN is committed to creating a diverse and equitable environment and is proud to be an equal opportunity employer. HPN recruits, employs, trains, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other protected status. We believe that the more inclusive we are, the better our work will be. We aspire to build a diverse team, one that better reflects the people and communities we serve. Applicants who contribute to this diversity are strongly encouraged to apply. 

 

WE VALUE

Collaboration - We are a true network. We believe in the power and benefits of broad engagement, empowerment and collaboration.

Connection - We actively build relationships that connect people, ideas, and organizations to forge new paths for improving communities.

Racial Equity - We are committed to diversity, equity and inclusion at HPN, and helping members advance initiatives that dismantle long-standing systemic racial biases and discrimination to achieve economic and social justice.

Inclusion - We recognize our power comes from the collective and cooperative nature of our work, based on an environment that is inclusive of diverse experiences, backgrounds and perspectives.

Respect - We are open, honest, and respectful in all of our interactions which strengthens our relationships, our mission, our work with colleagues and members, and ultimately the lives of the people we all serve.

Transformation - We work with our members to transform our industry by creating systemic solutions to help people who live in our communities to thrive.

 

ABOUT THE ROLE

The Executive Assistant plays an integral role in the success of business initiatives by providing high-level administrative support for HPN’s C-level Executive Team and other senior executives as needed. The Executive Assistant will have the ability to interact effectively, courteously, and professionally with staff at all levels and with important external constituents. The Executive Assistant will show great discretion and sophistication in managing the complex demands of the executive team as well as requests by others of the executive team’s schedule.  

The ideal individual will have strong attention to detail; strong written and verbal communication skills; flexibility and problem-solving skills; ability to work independently and to proactively anticipate needs; ability to manage multiple tasks, many with shifting priorities; ability to handle confidential information and material with discretion and diplomacy; and ability to work well under pressure and under deadline. The position requires a demonstration of sound judgment.

 

MAJOR DUTIES AND RESPONSIBILITIES

  • Provide expert administrative support for HPN’s Executive Team (currently five members)
  • Manage the scheduling/coordination of meetings for HPN’s E Team, proactively managing conflicts and resolving complex scheduling challenges in a rapidly changing culture
  • Ensure E Team members are prepared for their day by collecting or preparing information for discussion about upcoming meetings on their calendar
  • Capture and prioritize key decisions or action items that E Team members attend to on a daily basis, such as documents to sign or important emails to return, and ensure nothing is missed
  • Handle and administer corporate/confidential documents
  • Prepare professional business communication documents including emails on behalf of the E Team as needed 
  • Prepare or polish a variety of executive level presentation materials with an eye towards detail and professional presentation
  • Assist in creating internal and external reports, documents, and presentations as requested
  • Coordinate meetings and prepare meeting agendas; attend meetings as requested, prepare and distribute detailed notes and ensure follow-up on agreed actions and measures
  • Coordinate frequent domestic and occasional international travel arrangements, including air/ground transportation and accommodations.
  • Coordinate and schedule logistics for meetings and conferences (with internal & external clients), including reserving rooms, catering, developing/revising presentations and/or confirming attendees.
  • Assist in the completion of expense reports and time reporting
  • Work closely with Fundraising, Communications, and HR staff to support the activities of the executive team.
  • Maintain a high degree of professionalism, initiative, and independence on a wide variety of complex and strategic issues
  • Other duties as assigned.

 

QUALIFICATIONS

  • College Degree or related professional training
  • Minimum of 5 years’ experience of assisting CEO/executive level personnel
  • Excellent organizational skills and the ability to effectively plan and prioritize
  • Ability to work independently and to identify and resolve problems with minimal supervision in a fast paced environment
  • Ability to manage multiple projects simultaneously, with proficiency, accuracy and sensitivity to deadlines
  • Excellent written and verbal communication skills, 
  • Proficiency with Microsoft Office Suite and on-line systems
  • Excellent customer service, time and task management skills
  • Detailed oriented with the ability to multi-task and be reliable
  • Ability to work under tight deadlines and to accommodate last-minute changes
  • Discreet concerning matters of a sensitive and/or confidential nature
  • Ability to display a courteous and professional demeanor at all times and show initiative
  • Team oriented, with high energy and enthusiasm
  • Diplomatic, tactful, and ability to work well with all levels of internal and external contacts

 

OTHER

  • Position is based in Boston, MA 
  • Some travel may be required 
  • New employees need to be either (1) fully vaccinated for COVID-19 or (2) granted an exemption prior to beginning work at HPN

 

TO APPLY

Please submit cover letter and resume