Before & After School (BAS) Assistant Director

  • Camp Fire Columbia
  • Portland, OR, USA
Full Time Education Management Nonprofit Program Management

Job Description

Classification: Full-Time, Year Round

Reports to: BAS Department Director

FLSA: Exempt

Compensation Range: $58,207- $75,650

Our Commitment to Equity: Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don't meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application. Camp Fire Columbia strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.

Our History and Purpose: Camp Fire Columbia was founded in 1910. Our comprehensive program starts with early intervention at the elementary level, bridges the learning gap for middle school, and helps students thrive and plan for bright futures during high school. During the schoolyear, Camp Fire works in partnership with dozens of schools in the Metro Area. During the summer months, we offer summer camps in the Portland metro area and at our beautiful 552-acre camp, Camp Namanu, bordered by the vibrant Sandy River and presided over by century old trees. Our programs directly serve over 4,000 kids ages 5-18 each year across an eight-county area, including the greater Portland metro region. Camp Fire Columbia helps serve an additional 11,000 children and families annually through partnerships and special projects. For more information, please visit:

Our Investment in You: Camp Fire Columbia believes engaged, confident, and well-rounded children today can build thriving communities tomorrow. Through a commitment to equity, continuous learning and by leading with our values, we believe in maintaining a supportive work culture while providing the highest quality child care for families.

  • We offer a comprehensive benefits package including health & dental care for employees working 30 hours or more with 3% salary match invested into a retirement account, 12 paid holidays, two (2) floating holidays, and vacation for all full-time employees
  • We offer 3% salary match invested into a retirement account, an Employee Assistance Program (9 free service visits), volunteer paid time-off, and sick pay for all employees
  • You get weekends off and work with an all-star team voted Top Places to Work by The Oregonian 2021.

About the role: The Assistant Director will oversee project management within the department in collaboration with the Director and MSC team. The Assistant Director will work in partnership across PPS, MSD, and WLWV districts as well as collaborating across departments internally.

Essential Duties & Responsibilities:

  1. This role will come in contact with students, campers, visitors, vendors and employees. Each of these persons may have visible and invisible qualities that makes that person unique. This includes race, gender, age, sexuality, ability, religion, national origin, gender identity, and other identities. This role requires sustaining an inclusive and equitable learning and working environments by having respectful and considerate behavior, thoughtful and constructive speech to all.
  2. Supports training and development goals with an emphasis on racial equity, social justice, inclusive practices, leadership development, program implementation, and creating culturally responsive, inclusive, antiracist program environments.
  3. Applies knowledge of youth development, licensed child care, and evolving practices in the education field to support ongoing program operations and professional development for staff.
  4. Oversees ongoing project management for the BAS program and ensures alignment with development goals with the team of MSCs and Site Supervisors, in collaboration with the Director.
  5. Works to improve skills and knowledge of program oversight responsibilities, including yearly planning, budget creation and management, hiring SOP, YPQA and evaluation processes, OCC compliance, risk management, general operational needs, and staff management/support and training.
  6. Maintains the highest standards and best practices of Camp Fire Columbia by ensuring that the OCC, federal, state, and district ordinances, licenses, and compliance requirements are in place for BAS.

Job Duties:

  • Uses Camp Fire’s Equity Filter to address conflict, create trainings, build programs and teams, engage across difference and during all decision-making processes.
  • Oversees and manages the tracking systems for hiring, staff files, training, ORO documentation, and licensing paperwork.
  • Plays a key role in continued work to create more consistency across Camp Fire programs for training offerings and documentation. Participates as a member of Board Committees.
  • Oversees ongoing communications for social media and program messaging through EMMA and other platforms in collaboration with Communications Manager and BAS Registrars.
  • Participates in district partnership meetings as required and supports program expansion efforts within the greater community.
  • Drives frequently to programs across districts to provide coaching, staff support, and observations.
  • During summer months, assumes primary support responsibilities for Summer Day Camp programs and Fall Training planning and design.
  • Assists the Department Director in developing and implementing after school programs for elementary-aged youth based on best practices in youth development.
  • Supports organization of in-service and break teams.
  • Hires, mentors, and supervises site-based staff in partnership with Program Director.
  • Assists site teams with Office of Child Care guidelines and licensing process.
  • Participates as part of BAS team in program evaluations and improvements process.
  • Is a role model for positive youth development practices, youth voice and choice, and youth-adult partnerships.
  • Works with Department Director to develop and maintain relevant school and community partnerships (SUN School, PTA, NET Teams, Enrichment, etc.).
  • Focuses on building strong relationship with principals in assigned cluster schools and will maintain key contact roll in those schools.
  • Attends district meetings and builds relationships with district staff.

Other Duties:

  • Provides clear direction and priorities to direct reports and supports them in the development of work-plans achieving success.
  • In accordance with HR policies, conducts frequent informal performance assessment with direct reports, and formal performance assessment annually.
  • Provides and receives formal and informal feedback to better support the goals and vision of Camp Fire Columbia.
  • Ensures availability to key staff for both structured and more informal, as-needed support.
  • Ensures that high expectations and accountability are balanced by fun, compassion, and support.
  • Leads team-building activities to develop and sustain high staff satisfaction and morale.
  • Supports the mission, purpose and leadership of Camp Fire and projects a positive image of Camp Fire.
  • Attends Camp Fire meetings and events, as required.
  • Maintains punctual, regular and predictable attendance.
  • Works collaboratively in a team environment with a spirit of cooperation.
  • Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with coworkers, volunteers, parents, and contractors; including the ability to communicate effectively and remain calm and courteous under pressure.
  • Respectfully takes direction from supervisor.
  • Other duties as assigned.

Supervisory Responsibilities: Directly oversees ongoing project management for BAS leadership team, including Multi-Site Coordinators, Site Supervisors and program staff. Projects will be defined in annual process, and ongoing as necessary. During summer months, will assume primary support responsibilities of summer BAS team, to include: hiring and training development. Will directly supervise at least one Day Camp program and support school year site programs while collaborating with the Director for BAS team accountability.

Relational Skills:

  • Open to receiving feedback and making on-going program adjustments.
  • Ability to prioritize multiple tasks, manages time and stress levels, and proactively solve problems.
  • Culturally responsive with a passion for developing youth to achieve their full potential.
  • Ability to lead and motivate others.
  • Ability to collaborate as part of a team.
  • High level of professionalism, creativity, energy, organization, self-motivation, empathy, and patience.
  • Be a positive role model for youth and adults at all times.
  • Maintain integrity by following through on responsibility and by accepting and abiding by decisions regarding program and policy in a positive manner.
  • Ability to work under pressure and maintain a positive attitude.

Qualifications: Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience. Thorough knowledge of OCC regulations and two years of supervisory experience is strongly preferred. Working knowledge of youth development and programming, including best practices in academic enrichment, life and leadership skill development, youth adult partnerships, and mentoring. Knowledge of OCC licensing policies and procedures for managing a licensed child care facility. Previous experience instructing in an after-school program environment that involves solo teaching, outcome-based lesson planning and current best practices in youth development, and behavior management for program participants.

Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Computer Skills: Job requires specialized computer skills. Must be adept at using various applications including database, spreadsheet, report writing, project management, graphics, word processing, presentation creation/editing, communicate by e-mail and use scheduling software. Basic use of registration systems.

Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Certificates, Licenses, Registrations: A valid insurable Driver’s License is required. This position also requires a valid Oregon Food Handler’s card and First Aid & CPR certification and OCC Basic Safety Set Trainings, plus >15 hours of approved professional development per license year. Oregon Central Background Registry; Step 8 or above on the Oregon Step Registry preferred.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to stand; walk; sit and stoop, kneel, crouch, or crawl. The employee is occasionally required to climb or balance and taste or smell. The employee will have interaction with k-5 grade children and will be required to interact through frequent walking, standing, sitting at small desks, running in fields and inside a gym, navigating a playground, while observing multiple children.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently exposed to outdoor weather conditions. The employee is occasionally exposed to wet or humid conditions (non-weather) and extreme heat (non-weather). The noise level in the work environment is usually moderate to loud depending on the activity/day.

Our Commitment: Camp Fire welcomes and embraces all youth of diverse cultures, beliefs, experiences, and identities. We are committed to creating a culturally-responsive, inclusive, and safe environment for all children, families and staff.

Camp Fire Columbia is an Equal Opportunity Employer. Employment decisions are made without regard to race, age, religion, color, gender, gender expression and identification, sexual orientation, national origin, physical or mental disability, marital or veteran status, or any other classification protected by law.


Early Childhood Education, Elementary School


Compensation Range: $58,207- $75,650