Curriculum and Scheduling Technician

  • Ohlone College
  • Fremont, CA, USA
  • 104 views
Full Time Admin-Clerical Information Technology

Job Description

Curriculum and Scheduling Technician

 

Ohlone College

 

Ideal Candidate Statement: The ideal candidate for this position will have:

 

  • Knowledge and experience with producing class schedules and catalogs;
  • Experience with scheduling events;
  • Copy editing and proofreading experience;
  • Strong computer proficiency and familiarity working with an integrated educational database;
  • Aptitude and patience instructing colleagues how to use software programs;
  • Excellent listening, written, and verbal communication skills;
  • Strong work ethic and ability to prioritize multiple tasks and follow through in a timely manner;
  • Ability to work independently as well as an effective team member;
  • Proficiency with troubleshooting challenges self-sufficiently;
  • Capability to work collaboratively and collegially with colleagues;
  • Attention to detail and accuracy;
  • Capacity to take initiative rather than waiting for direction;
  • Insight to work efficiently and effectively; proactively rather than reactively;
  • Dedication to being ethical, trustworthy, credible, loyal, and respectful of diverse views and opinions;
  • Ability to embrace diversity in serving students and colleagues of varied backgrounds and learning styles;
  • Commitment to environmental sustainability.

 

Job Description Summary: Job duties are required to be performed on campus.

This position is a 100%, 12 month per year, classified position

 

SUMMARY OF POSITION:

 

Under supervision of the Administrator, the position is responsible for ensuring the integrity of the district's event management software and auditing course sections to ensure that they are built correctly and are free of error. The position is also responsible for compiling and updating all catalog text; reserving rooms for non-class events; and providing administrative support to curriculum related activities.

 

Essential Duties: ESSENTIAL DUTIES 1. Oversees the district’s scheduling software, ensuring the integrity and accuracy of all scheduling information and providing training to new users;2. Compiles and prepares all catalog text revisions;3. Copy, edits and proofreads the college catalog text to ensure the consistency between class schedules and the information in the college catalog; 4. Reviews class sections to ensure the accuracy of registration, apportionment, and management information system (MIS) data; 5. Serves as a schedule building resource for division administrative assistants and academic deans;6. Reviews class schedules to process room requests and resolve room schedule conflicts; 7. Assists with the review and revision of program and general education requirements for the college catalog;8. Reviews degree audit system to ensure the accuracy of programs within the system, update course information, and to ensure that district courses are aligned with the appropriate completion of degree and certificate programs; 9. Recommends the development and modification of policies, procedures, and programs to increase the effectiveness and efficiency of scheduling practices; 10. Conducts trainings and workshops;11. Develops reports to make proposals and recommendations;12. Files departmental documents, records, and reports; 13. Monitors departmental funds to assist the supervising manager track departmental expenditures and recommend purchases;14. Demonstrates sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of the College’s students, faculty, staff, and community;15. Effectively engages and supports historically disproportionately impacted groups by addressing issues of equity and improving culturally responsive service-oriented practices.16. Manages data in Event Management System software (EMS) including the EMS master calendar; Creates accounts for new employees; Sets up security templates for users; Updates room configurations; Oversees EMS academic imports from Colleague; follows up with event organizers to complete the information required in the master calendar for publishing events online. 17. Perform backup support to the Curriculum and Scheduling Specialist.18. Performs any related duties as assigned.

 

Knowledge, Skills, and Abilities: KNOWLEDGE OF: 1. California Community College (CCC) guidelines for clock and contact hours;2. Enterprise Resource Planning Software (ERP);3. Degree Audit Systems;4. Event Management Software;5. Data reporting software;6. Oral and written communication skills;7. Correct English usage, spelling, grammar, and punctuation;8. Formatting and proofreading techniques;9. General office software and equipment. SKILLS TO: 1. Apply knowledge of CCC guidelines for clock and contact hours to audit class sections (online classes, daily classes, weekly classes, and hybrid classes) and ensure that credits earned are in conjunction with hours of instruction of the classes;2. Use degree audit systems to update any changes to programs or courses;3. Use Event Management System (EMS) to reserve District spaces for non-classroom use;4. Use data reporting software to extract data from databases, develop reports, and make recommendations;5. Use ERP Software to monitor the departmental budget;6. Use general office software and equipment to develop work schedules, presentation materials, reports, aggregate data, organize events, and communicate with District staff. ABILITY TO: 1. Effectively ensure the accuracy of class schedules and the college catalog;2. Effectively troubleshoot issues with event management software;3. Ensure that all communications and departmental services are sensitive to and exhibit an understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students; 4. Develop and maintain collegiate relationships with District staff and external agencies to develop student support services, organize departmental operations, and develop method to extract data;5. Communicate effectively, orally and in writing.

 

Education and Experience: MINIMUM QUALIFICATIONS1. A bachelor’s degree and 3 years of experience in a related field. 2. Must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practices.

 

Preferred Qualifications: DESIRED QUALIFICATIONS

 

  • Strong computer proficiency and familiarity with integrated educational databases
  • Experience in a community college setting

 

Salary Range:

Range 39: $59,280 - $75,696 per year$59,280 per year$65,364 per year$75,696 per year

 

Posting Number:

S159-14

 

Close Date:

10/18/2021

 

Foreign Transcripts:

Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.

 

Benefits Statement:

HEALTH AND WELFARE BENEFITS

 

  1. Medical, dental, vision, life insurance, EAP and LTD
  2. Membership in Public Employees’ Retirement System Candidates hired on or after January 1, 2013 are subject to restrictions imposed by PEPRA)
  3. Contribution to O.A.S.D.I. (Social Security)
  4. Paid vacation
  5. Paid sick leave
  6. Paid holidays and district-paid floating personal days
  7. Summer 4/10 schedule (Fridays off)
  8. Longevity pay step increase based on your years of service
  9. IRS Section 125 Flexible Medical Spending Plan
  10. 457(b) Deferred Compensation Plan (employee contributes)
  11. 403(b) Tax Shelter Annuity Plan (employee contributes)

 

Benefits will be prorated for positions less than 100%

 

Immigration Reform & Control Act of 1986:

Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.”

 

District Statement:

A multi-campus single community college district, Ohlone College is located in the southern portion of the San Francisco Bay in California; serving 12,000 students per year. The District has a main campus in the City of Fremont and a newly constructed campus in the City of Newark. Ohlone College is an ethnically diverse institution that promotes innovation and continuous improvement in departments and divisions. The College is named for the native population living in the area when Mission San Jose was founded. The Fremont campus is located just south of the historical Mission. The Newark Campus is located near Interstate 880 and emphasizes programs in health, environment, and technology.

 

EEO Statement Summary:

The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants.

 

If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.

 

Conditions of Employment: Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts, proof of freedom from tuberculosis, and submit proof of COVID-19 vaccination. In addition you will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.” Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance. Employees must be California residents on their date of hire and for the duration of their employment with Ohlone Community College District.

 

To apply, visit: https://apptrkr.com/2522606

 

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Education Requirements

Bachelor's Degree