Alumni Engagement Associate – Entry Level

  • Brentwood School
  • Los Angeles, CA, USA
Full Time Academia Communications Entry Level Fundraising Marketing

Job Description

Brentwood School inspires every student to:
Think critically and creatively.
Act ethically.
Shape a future with meaning.



Alumni Engagement Associate – Entry Level

Brentwood School, a vibrant and diverse K-12 independent school, is seeking an Alumni
Engagement Associate to begin on August 16, 2021. Under the supervision of the Director of
Alumni Engagement, and working closely with the Assistant Director of Alumni Engagement, the
Alumni Engagement Associate supports the development, implementation, and management of
alumni and parent of alumni programs, activities, events, and communications that deepen the
School’s relationship with these important constituencies. This role requires excellent technology and database skills, exemplary attention to detail, impeccable management of deadlines, and courteous customer service.


Duties & Responsibilities including, but not limited to:



  • Responsible for data entry, data integrity, and database maintenance of all information related to alumni and parents of alumni constituencies
  • Collaborates with Constituent Database Manager to process, acknowledge, and document all gifts from alumni and parents of alumni
  • Assists with outreach for alumni updates, returned mail, and alumni research
  • Builds data queries, mailing lists, and reports
  • Collects, documents, and databases archival information on alumni and parents of alumni



  • Assists with general alumni communications including phone calls, emails, direct mailings, and campus tours
  • Collaborates with Assistant Director of Alumni Engagement and Digital Media Manager on implementation of social media presence to increase alumni engagement
  • Uses LinkedIn or other available tools to help locate alumni information (such as missing employment or contact information for database update purposes)
  • Supports Assistant Director of Alumni Engagement in developing and managing a robust Young Alumni Network, and supporting the school’s summer internship program
  • Collaborates with Assistant Director of Alumni Engagement to implement student/alumni programs that engage alumni and enrich the educational experience
  • Responsible for processes of sending alumni cards, care packages, and baby onesies



  • Manages space reservation, meeting arrangements, and other logistics related to alumni programs and events
  • Offers any support needed for planning and execution of alumni and parent of alumni events as well as key Brentwood School major events, including some nights and weekends throughout the school year
  • Manages event RSVPs, research on attendees, name tags, and other registration materials
  • Manages alumni event photo galleries, with support from the Assistant Director of Communications and Digital Media Manager
  • Other duties as assigned by the Director of Alumni Engagement or Senior Administrative Team


Required Skills:

  • Strong interpersonal skills with the ability to articulate ideas clearly, both orally and in writing
  • Highly organized with strong attention to detail and accuracy
  • Service-oriented problem solver able to manage simultaneous demands with a willing, friendly attitude
  • Strong analytical skills with the ability to maintain internal controls
  • Experience with website management, design, and editing software preferred
  • Demonstrated collaboration on a team and cross-cultural competency


Minimum Job Qualifications:

  • Excellent and efficient database skills, including Google Suite, Microsoft Office, email marketing programs, and social media. Preference given to those with knowledge of Raiser’s Edge
  • Experience in nonprofit, fundraising, event planning and/or an independent school setting preferred
  • Experience in volunteer management and support
  • Bachelor’s degree or higher from an accredited institution encouraged

Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. For further information about Brentwood School, please visit the school’s website:

Interested candidates should submit a letter of interest, resume, and three references electronically to:

Emily Ellis
Director of Alumni Engagement
100 S. Barrington Place
Los Angeles, CA 90049

Education Requirements

Bachelor's Degree