Alachua County Board of County Commissioners
Gainesville (Library HQ), FL
Minimum Qualifications Graduation from high school or equivalent, and five years general office/clerical experience which involved taking and transcribing dictation; or any equivalent combination of education and experience. College course work will substitute for experience on a year for year basis. Ability to type at 35 correct words per minute. Successful completion of a criminal history background investigation is required prior to employment. Evening and weekend work hours may be required. SKILLS TESTING REQUIRED – Only applicants who meet the minimum qualifications and submit the required skills testing scores will be referred to the next step in the recruitment for this position. This position requires a passing score on the following County's skills assessment tests: Microsoft Excel, Microsoft Word, and with a minimum score of moderate knowledge and typing with minimum correct words of 35 wpm. The assessment tests can be taken in person or online/remotely through the CareerSource North Central Florida. The applicant must contact CareerSource North Central Florida at assessment@careersourcencfl.com to arrange testing. Passing scores must be received by the Human Resources Office via email at achr@alachuacounty.us no later than five business days after the posting closes. CareerSource North Central Florida is not responsible for submitting test scores to the Alachua County Human Resources Office. All scores are valid only for a period of 2 years from the date of testing. Position Summary This is highly specialized and complex office work involving frequent administrative duties and having wide and varied scope. An employee assigned to this classification performs difficult and varied office, public contact, and administrative work. Emphasis of the work is on relieving the supervisor of as much administrative detail as possible. Employee works on projects covering a wide variety of subjects and is often under the pressure of completing them within a limited time period. Work affords considerable independence of judgment in preparing correspondence, giving information, receiving complaints, and performing other public contact work. Work is performed under the direction of a higher level manager and is reviewed through conferences, reports, and observation of results obtained. Examples of Duties ESSENTIAL JOB FUNCTIONS Serves as a secretary to the Library District Board of Trustees; prepares notice of meetings and agenda, attends meetings, takes and transcribes dictation summary of actions. Takes and transcribes dictation from the department head supervisor or transcribes from a Dictaphone/tape. Processes purchase requests and purchase orders. Prepares Library District payrolls. Assists in preparation of the Library District annual budget, and prepares reports and statistical data. Prepares travel authorizations for Administration staff and the Board of Trustees. Files office correspondence and records. Ensures proper distribution and disposition of notices, memoranda, directives, and related material. Collects and compiles data, information, and cost reports on various projects. May supervise and direct routine and complex clerical operations. Aids supervisor in reviewing complaints or requests for services from the public or other agencies; prepares and maintains department policy and procedural manuals. Performs related work as required. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of the operations, functions, and scope of authority of Library District departments as related to the handling and disposition of complaints, request for information, and delegated administrative details. Ability to make minor decisions in accordance with laws, ordinances, regulations, and departmental policies and procedures. Ability to supervise and coordinate the work of other employees. Ability to communicate effectively, and establish working relationships with other employees and the general public. Understand how and why Library policies and procedures were developed. Ensure patron compliance of all policies and procedures through effective communication and enforcement. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk or hear. The employee is occasionally required to reach and be mobile. The employee must occasionally lift and/or move up to 25 pounds . Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus associated with the constant use of printed matter and computer monitors. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. • FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee.For other benefits such as life insurance and health insurance: Employee Benefits New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Day Additional Christmas Holiday 3 Floating Holidays Pay periods are every two (2) weeks beginning at 12:01 a.m. Saturday through 12:00 midnight Friday. Payday is the second Friday following the end of a pay period.
Full-time
Minimum Qualifications Graduation from high school or equivalent, and five years general office/clerical experience which involved taking and transcribing dictation; or any equivalent combination of education and experience. College course work will substitute for experience on a year for year basis. Ability to type at 35 correct words per minute. Successful completion of a criminal history background investigation is required prior to employment. Evening and weekend work hours may be required. SKILLS TESTING REQUIRED – Only applicants who meet the minimum qualifications and submit the required skills testing scores will be referred to the next step in the recruitment for this position. This position requires a passing score on the following County's skills assessment tests: Microsoft Excel, Microsoft Word, and with a minimum score of moderate knowledge and typing with minimum correct words of 35 wpm. The assessment tests can be taken in person or online/remotely through the CareerSource North Central Florida. The applicant must contact CareerSource North Central Florida at assessment@careersourcencfl.com to arrange testing. Passing scores must be received by the Human Resources Office via email at achr@alachuacounty.us no later than five business days after the posting closes. CareerSource North Central Florida is not responsible for submitting test scores to the Alachua County Human Resources Office. All scores are valid only for a period of 2 years from the date of testing. Position Summary This is highly specialized and complex office work involving frequent administrative duties and having wide and varied scope. An employee assigned to this classification performs difficult and varied office, public contact, and administrative work. Emphasis of the work is on relieving the supervisor of as much administrative detail as possible. Employee works on projects covering a wide variety of subjects and is often under the pressure of completing them within a limited time period. Work affords considerable independence of judgment in preparing correspondence, giving information, receiving complaints, and performing other public contact work. Work is performed under the direction of a higher level manager and is reviewed through conferences, reports, and observation of results obtained. Examples of Duties ESSENTIAL JOB FUNCTIONS Serves as a secretary to the Library District Board of Trustees; prepares notice of meetings and agenda, attends meetings, takes and transcribes dictation summary of actions. Takes and transcribes dictation from the department head supervisor or transcribes from a Dictaphone/tape. Processes purchase requests and purchase orders. Prepares Library District payrolls. Assists in preparation of the Library District annual budget, and prepares reports and statistical data. Prepares travel authorizations for Administration staff and the Board of Trustees. Files office correspondence and records. Ensures proper distribution and disposition of notices, memoranda, directives, and related material. Collects and compiles data, information, and cost reports on various projects. May supervise and direct routine and complex clerical operations. Aids supervisor in reviewing complaints or requests for services from the public or other agencies; prepares and maintains department policy and procedural manuals. Performs related work as required. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of the operations, functions, and scope of authority of Library District departments as related to the handling and disposition of complaints, request for information, and delegated administrative details. Ability to make minor decisions in accordance with laws, ordinances, regulations, and departmental policies and procedures. Ability to supervise and coordinate the work of other employees. Ability to communicate effectively, and establish working relationships with other employees and the general public. Understand how and why Library policies and procedures were developed. Ensure patron compliance of all policies and procedures through effective communication and enforcement. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk or hear. The employee is occasionally required to reach and be mobile. The employee must occasionally lift and/or move up to 25 pounds . Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus associated with the constant use of printed matter and computer monitors. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. • FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee.For other benefits such as life insurance and health insurance: Employee Benefits New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Day Additional Christmas Holiday 3 Floating Holidays Pay periods are every two (2) weeks beginning at 12:01 a.m. Saturday through 12:00 midnight Friday. Payday is the second Friday following the end of a pay period.
City of Brentwood
Brentwood, CA, USA
Administrative Supervisor
Salary: $80,727.84 - $98,125.20 Annually Location: City of Brentwood, CA Job Type: Full-Time Job Number: 2025-3040-01 Department: Public Works Opening Date: 01/21/2025 Closing Date: 2/4/2025 10:00 AM Pacific
Position Information
Please note: the City is currently in contract negotiations and committed to maintaining a stable and supportive work environment. Some aspects of employment terms and conditions may be subject to change as a result of these negotiations. We will keep all applicants informed of any significant updates throughout the hiring process.
The City of Brentwood Public Works Department is seeking a motivated, flexible person to join our team as an Administrative Supervisor. In this role, the Administrative Supervisor is highly organized, detailed-orientated, and committed to providing excellent customer service in a team-oriented work environment. The ideal candidate for this position will have a wide range of expertise in customer service, supervision of support staff, office management and ability to manage and delegate tasks. The Public Works Department consists of five divisions: Water, Wastewater, Solid Waste, Streets, Fleet/Facilities Maintenance, plus Administration. This position will report directly to the Director of Public Works and the ability to handle confidential duties for the Director is essential.
Assigned duties of the Administrative Supervisor include supervising a current administrative staff of eight, supporting the Director and other division managers, and assisting with financial tasks, budgets and reports. This includes interacting professionally with internal and external customers; processing payroll, invoices and purchase orders accurately; compiling and reviewing data for department reports; creating and/or reviewing staff reports; working with various departments and vendors to execute agreements; and managing personnel items, administrative tasks and projects as needed.
This is a City-wide classification, and although the current position is in the Public Works Department, this recruitment will be used to fill all upcoming vacancies in multiple City departments as long as the eligible list is active.
What We Offer The City of Brentwood provides an engaging, collaborative, and cooperative work environment where you can team up with your peers and with the community to create Brentwood as a premier city. The City is an employer that emphasizes work-life balance, supports employee wellness, and offers a wide range of benefits and retirement alternatives, while also investing in its employees’ professional and personal growth.
• Competitive salary
• 15 paid holidays (13 City observed holidays, 2 floating holidays)
• Generous leave accruals (Vacation – 11 days per year; Sick Leave – 12 days per year)
• Selection of health care plans with City paid contributions; cash-in-lieu offered if waiving coverage
• City-paid dental and vision insurance
• CalPERS pension participation
• City paid contributions to Retiree Health Savings account
• Employee Engagement Program (includes recognition for service, safety, peer nominations, and more)
For more information, please see https://www.governmentjobs.com/careers/brentwoodca/classspecs/1212045?keywords=admin&pagetype=classSpecifications.
To review more of what the City of Brentwood offers, please check out https://brentwoodca.prod.govaccess.org/home/showdocument?id=126&t=637787786703700000 and visit https://www.brentwoodca.gov/government/human-resources.
Qualifications
Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training:
• Equivalent to the completion of the twelfth grade.
• Additional specialized course work in public administration, business administration, or a related field is desirable.
Experience:
• Four years of increasingly responsible administrative, secretarial, and clerical experience including two years as a secretary in a large department or organizational unit or as secretary for a complex technical function. License or Certificate:
• Possession of, or ability to obtain, an appropriate driver's license may be required for some positions.
Application Process
Applicants must submit the following: 1. A completed City of Brentwood Employment Application 2. Resume
Postmarks, faxes and incomplete applications will not be accepted. Your application must be filled out completely online. Resumes must also be submitted but it is not a substitute for a completed application.
The examination process will consist of:
• Review of applications for minimum qualifications for the position and to ensure all materials have been submitted.
• Written Exam - Applicants possessing these requirements will be invited to take the written test. The examination will cover elements of the knowledge and abilities identified in the job description. Tentatively scheduled to take place on February 11, 2025.
All applicants that pass the examination process will be placed on the eligible list which is good for at least 6 months and may be extended up to an additional 18 months. This eligible list will be used by the City of Brentwood to fill all current and future openings in this classification as long as the list is active.
DISCLAIMER: The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice. Tests may consist of any combination of written, oral or other exercises or assessment procedures that test content. Components may include, but are not necessarily limited to, typing, math, reading, writing and analytical skills; problem solving ability; computer and software proficiency, or any other job-related knowledge, skill, ability or qualification. The City may, without notice, change or eliminate any particular assessment component or combination of components as needs dictate.
All correspondence regarding application status, test and/or interview dates, etc. will be sent by email and will be available on your GovernmentJobs account. Please check your email folders, including your junk/spam folders and accept emails from the domain governmentjobs.com, neogov.com, or brentwoodca.gov. It is the applicant's responsibility to ensure a correct email address is provided and that all correspondence is received.
The City of Brentwood is an Equal Opportunity Employer. Applicants requesting special accommodations during the examination process may contact the Human Resources Department at (925) 516-5191.
To apply: https://apptrkr.com/5952049
Full Time
Administrative Supervisor
Salary: $80,727.84 - $98,125.20 Annually Location: City of Brentwood, CA Job Type: Full-Time Job Number: 2025-3040-01 Department: Public Works Opening Date: 01/21/2025 Closing Date: 2/4/2025 10:00 AM Pacific
Position Information
Please note: the City is currently in contract negotiations and committed to maintaining a stable and supportive work environment. Some aspects of employment terms and conditions may be subject to change as a result of these negotiations. We will keep all applicants informed of any significant updates throughout the hiring process.
The City of Brentwood Public Works Department is seeking a motivated, flexible person to join our team as an Administrative Supervisor. In this role, the Administrative Supervisor is highly organized, detailed-orientated, and committed to providing excellent customer service in a team-oriented work environment. The ideal candidate for this position will have a wide range of expertise in customer service, supervision of support staff, office management and ability to manage and delegate tasks. The Public Works Department consists of five divisions: Water, Wastewater, Solid Waste, Streets, Fleet/Facilities Maintenance, plus Administration. This position will report directly to the Director of Public Works and the ability to handle confidential duties for the Director is essential.
Assigned duties of the Administrative Supervisor include supervising a current administrative staff of eight, supporting the Director and other division managers, and assisting with financial tasks, budgets and reports. This includes interacting professionally with internal and external customers; processing payroll, invoices and purchase orders accurately; compiling and reviewing data for department reports; creating and/or reviewing staff reports; working with various departments and vendors to execute agreements; and managing personnel items, administrative tasks and projects as needed.
This is a City-wide classification, and although the current position is in the Public Works Department, this recruitment will be used to fill all upcoming vacancies in multiple City departments as long as the eligible list is active.
What We Offer The City of Brentwood provides an engaging, collaborative, and cooperative work environment where you can team up with your peers and with the community to create Brentwood as a premier city. The City is an employer that emphasizes work-life balance, supports employee wellness, and offers a wide range of benefits and retirement alternatives, while also investing in its employees’ professional and personal growth.
• Competitive salary
• 15 paid holidays (13 City observed holidays, 2 floating holidays)
• Generous leave accruals (Vacation – 11 days per year; Sick Leave – 12 days per year)
• Selection of health care plans with City paid contributions; cash-in-lieu offered if waiving coverage
• City-paid dental and vision insurance
• CalPERS pension participation
• City paid contributions to Retiree Health Savings account
• Employee Engagement Program (includes recognition for service, safety, peer nominations, and more)
For more information, please see https://www.governmentjobs.com/careers/brentwoodca/classspecs/1212045?keywords=admin&pagetype=classSpecifications.
To review more of what the City of Brentwood offers, please check out https://brentwoodca.prod.govaccess.org/home/showdocument?id=126&t=637787786703700000 and visit https://www.brentwoodca.gov/government/human-resources.
Qualifications
Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training:
• Equivalent to the completion of the twelfth grade.
• Additional specialized course work in public administration, business administration, or a related field is desirable.
Experience:
• Four years of increasingly responsible administrative, secretarial, and clerical experience including two years as a secretary in a large department or organizational unit or as secretary for a complex technical function. License or Certificate:
• Possession of, or ability to obtain, an appropriate driver's license may be required for some positions.
Application Process
Applicants must submit the following: 1. A completed City of Brentwood Employment Application 2. Resume
Postmarks, faxes and incomplete applications will not be accepted. Your application must be filled out completely online. Resumes must also be submitted but it is not a substitute for a completed application.
The examination process will consist of:
• Review of applications for minimum qualifications for the position and to ensure all materials have been submitted.
• Written Exam - Applicants possessing these requirements will be invited to take the written test. The examination will cover elements of the knowledge and abilities identified in the job description. Tentatively scheduled to take place on February 11, 2025.
All applicants that pass the examination process will be placed on the eligible list which is good for at least 6 months and may be extended up to an additional 18 months. This eligible list will be used by the City of Brentwood to fill all current and future openings in this classification as long as the list is active.
DISCLAIMER: The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice. Tests may consist of any combination of written, oral or other exercises or assessment procedures that test content. Components may include, but are not necessarily limited to, typing, math, reading, writing and analytical skills; problem solving ability; computer and software proficiency, or any other job-related knowledge, skill, ability or qualification. The City may, without notice, change or eliminate any particular assessment component or combination of components as needs dictate.
All correspondence regarding application status, test and/or interview dates, etc. will be sent by email and will be available on your GovernmentJobs account. Please check your email folders, including your junk/spam folders and accept emails from the domain governmentjobs.com, neogov.com, or brentwoodca.gov. It is the applicant's responsibility to ensure a correct email address is provided and that all correspondence is received.
The City of Brentwood is an Equal Opportunity Employer. Applicants requesting special accommodations during the examination process may contact the Human Resources Department at (925) 516-5191.
To apply: https://apptrkr.com/5952049
