The John F. Kennedy Center for Performing Arts
Washington, DC 20566, USA
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a total rewards package to all full-time employees to include: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA We like to have fun! Check out the Kennedy Center National Dance Day 2024 staff video! Pay Details This is a grant-funded position with a set salary of $65,000. Job Description This is a full-time, in-person position that is term limited from June 1, 2025 thru February 29, 2028. At the Office of Accessibility and VSA , we provide opportunities for people with disabilities of all ages in every community to engage with the arts. Our team is a passionate, collaborative group of arts management professionals focused on advancing accessibility in cultural spaces through the lens of both cultural and disability rights. We take pride in working across the Kennedy Center to foster accessibility, explore and effectively deploy assistive technology , build strong partnerships with the disability community, connect with arts and cultural organizations, engage with our current and future audiences, and create meaningful pathways to arts participation. The Office of Accessibility and VSA Office (Access/VSA) at the John F. Kennedy Center for the Performing Arts (KC) is seeking a motivated, detail-oriented Assistant Project Manager (APM) to support a research-based initiative evaluating Assistive Listening Systems (ALS) in museum and performing arts environments. This project will assess the effectiveness, installation, and user experience of existing and emerging ALS technologies—including Bluetooth Auracast™, Wi-Fi, IR, RF, and IL systems—and produce data-driven recommendations and resources to improve accessibility for people with hearing loss. This project is being conducted jointly with the Smithsonian Institution under a subaward from the Gallaudet University Rehabilitation Engineering Research Center (RERC) program. The APM will work closely with these partners as well as collaborators and stakeholders including the Hearing Loss Association of America, Auracast Special Interest Group, commercial manufactures and vendors of assistive listening technology, and the user experts and audience members and guests with disabilities attending performances, public programs, events and exhibits. The APM will also work closely with internal Kennedy Center staff and departments including Production, Usher Services, Theater Management, and Operations. Reasons you might want this job: You thrive in a customer-facing environment and are passionate about ensuring that individuals with disabilities of all ages have access to cultural experiences. You enjoy mission-driven work, coordinating multi-part projects and collaborating with others to ensure successful project outcomes. Key Responsibilities Assist the Manager of Accessibility to oversee, develop, design, evaluate and execute all aspects of the ALD-RERC program including: administrative tasks associated with the Gallaudet University subaward; implementation of research protocols, documentation, surveys, data collection, and writing/preparation of reports; accurate and timely accounting with budgets, and recognizing revenue and expenses; application of government requirements for subaward; support the collaboration between the Kennedy Center, Smithsonian Institution, Gallaudet University, and all other internal and external stakeholders and participants; and Ensure that accessibility and inclusion principles are upheld throughout all project activities. The Assistant Project Manager will also assist with access and accommodation services, and as needed general operations of the Center’s Accessibility Program. Project Management & Logistics Assist and support general day-to-day operations of the five-phase ALD-RERC research project, ensuring tasks stay on track and within timeline. Assist in scheduling and coordinating meetings, workshops, user-testing events, and site visits. Track progress on project milestones and deliverables and report regularly to the Manager. Work with in-house teams from Production, Usher Services, and Theater Management to see that ALS equipment is properly installed, operating and maintained Negotiate with ALS vendors and ALS equipment providers as needed. Assist the Manager to monitor program budgets; solicit vendor bids, do cost comparisons and coordinate contracts; assist with training, scheduling and supervision of the volunteers and ushers, oversee reporting, data management and record keeping in an orderly manner: monitor implementation; work on cross-functional teams; and ensure that projects are executed to the highest standard of quality and professionalism. Research Support Assist with review and documentation of ALS system specifications, use history, and feedback. Coordinate data collection activities, including surveys, advisory group meetings, user interviews, and sound tests in various venue settings. Support qualitative and quantitative data analysis in partnership with an external researcher. Contribute to the development and refinement of evaluation criteria and user experience metrics. Stakeholder Engagement Develop outreach to the cultural and disability communities, stakeholders, vendors, technical consultants, ALS user groups, and accessibility experts. Ensure effective, accurate, and timely communications with the above and within the institution and with independent contractors. Maintain positive and productive relationships with colleagues across the Center and stakeholders engaged in the project. Support the recruitment and coordination of diverse ALS user-expert panels and participants from the hearing loss community. Facilitate collaboration with external partners including Gallaudet University, the Hearing Loss Association of America (HLAA), vendors, and standards bodies. Be onsite before, during and after performances (daytime, evening and weekends) to coordinate survey-taking, random audience/guest sampling, ticket procurement, ALS equipment distribution, and problem solving. Interact with and support audience and guest participation. Ensure access services and accommodations are available as needed. Documentation & Reporting Draft meeting summaries, interim reports, technical documentation, and evaluation instruments. Assist in the preparation of final publications, including technical and layperson guides and case studies. Contribute to social media updates, conference materials, and dissemination of project outcomes. Accessibility Administration, Services and Accommodations Assist with coordinating, planning, preparation, and implementation, of the Accessibility Program’s technical assistance, training and professional development initiatives; accessibility accommodations, services and programs for patrons and visitors with disabilities; and the implementation of new initiatives assigned by and at the discretion of the Manager, Accessibility or the Director, Access/VSA. Responsibilities and the intensity of the workload will vary depending on the cyclical and seasonal nature of the programs, grant, subaward and contract cycles. Additional duties include but are not limited to: All members of the Office of Access/VSA are cross-trained and will be assigned, as needed, to support in the provision of accessibility services/accommodations and other programs, activities, meetings and conferences of the Office. Other duties as assigned. Key Qualifications Experience (5+ years) in Project Management, Stage Management or Production Management as well as professional experience or academic degrees and credentialling in at least two of the following fields:
Theater or Museum administration (including front of house and guest services) Theater Production/Technical Theater Accessibility Services and Accommodations, assistive listening technology Audiology, Deafness and Hearing Loss, or related field. 2+ years of experience in multi-faceted project coordination preferably in a theater, museum or theater tech setting. Knowledge of ALS technologies such as IR, RF, IL, Wi-Fi, and Bluetooth-based systems (e.g., Auracast™). Experience working with or within the Deaf and hard-of-hearing community. Familiarity with human-centered design or user experience research methods. Familiarity with assistive technologies and accessibility standards, especially the ADA Standards for Accessible Design. Comfort with data collection tools, survey platforms, and basic data analysis. Demonstrated ability to work collaboratively with diverse teams, including individuals with disabilities. Advanced proficiency in Excel. Computer proficiency in Microsoft Windows and Microsoft Office software. Experience creating accessible electronic documents is a plus. Candidate must be local or willing to relocate to the DMV area. Relocation assistance is not provided. Candidate must be willing to work onsite. Additional Information Frequent attendance at performances, exhibitions, receptions, parties, activities and events, in public spaces and theaters and where there are crowds of people. Assignments include getting around the building; frequent interaction with the public and staff of all ages in person, by phone and email; responding quickly and assisting in situations that are time-sensitive; regular interaction and ability to communicate with people with and without disabilities. The noise level in the office environment is moderate. It is an open office with cubicles in which conversation, the copier, and Braille embossing machine can be heard easily. Must be able to be out in public spaces crowded with people. The noise level in public space is loud. Work will be conducted on-site in loud, busy public spaces at the Kennedy Center and at Smithsonian locations in Washington, DC. Travel to, from and between sites will be required. Evening and weekend work will be required for activities, programs, shows, and events that are scheduled in advance and added last-minute in response to access accommodation requests and the need to administer surveys or collect data for the ALD RERC. Travel up to 10% may be required.
Full-time
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a total rewards package to all full-time employees to include: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA We like to have fun! Check out the Kennedy Center National Dance Day 2024 staff video! Pay Details This is a grant-funded position with a set salary of $65,000. Job Description This is a full-time, in-person position that is term limited from June 1, 2025 thru February 29, 2028. At the Office of Accessibility and VSA , we provide opportunities for people with disabilities of all ages in every community to engage with the arts. Our team is a passionate, collaborative group of arts management professionals focused on advancing accessibility in cultural spaces through the lens of both cultural and disability rights. We take pride in working across the Kennedy Center to foster accessibility, explore and effectively deploy assistive technology , build strong partnerships with the disability community, connect with arts and cultural organizations, engage with our current and future audiences, and create meaningful pathways to arts participation. The Office of Accessibility and VSA Office (Access/VSA) at the John F. Kennedy Center for the Performing Arts (KC) is seeking a motivated, detail-oriented Assistant Project Manager (APM) to support a research-based initiative evaluating Assistive Listening Systems (ALS) in museum and performing arts environments. This project will assess the effectiveness, installation, and user experience of existing and emerging ALS technologies—including Bluetooth Auracast™, Wi-Fi, IR, RF, and IL systems—and produce data-driven recommendations and resources to improve accessibility for people with hearing loss. This project is being conducted jointly with the Smithsonian Institution under a subaward from the Gallaudet University Rehabilitation Engineering Research Center (RERC) program. The APM will work closely with these partners as well as collaborators and stakeholders including the Hearing Loss Association of America, Auracast Special Interest Group, commercial manufactures and vendors of assistive listening technology, and the user experts and audience members and guests with disabilities attending performances, public programs, events and exhibits. The APM will also work closely with internal Kennedy Center staff and departments including Production, Usher Services, Theater Management, and Operations. Reasons you might want this job: You thrive in a customer-facing environment and are passionate about ensuring that individuals with disabilities of all ages have access to cultural experiences. You enjoy mission-driven work, coordinating multi-part projects and collaborating with others to ensure successful project outcomes. Key Responsibilities Assist the Manager of Accessibility to oversee, develop, design, evaluate and execute all aspects of the ALD-RERC program including: administrative tasks associated with the Gallaudet University subaward; implementation of research protocols, documentation, surveys, data collection, and writing/preparation of reports; accurate and timely accounting with budgets, and recognizing revenue and expenses; application of government requirements for subaward; support the collaboration between the Kennedy Center, Smithsonian Institution, Gallaudet University, and all other internal and external stakeholders and participants; and Ensure that accessibility and inclusion principles are upheld throughout all project activities. The Assistant Project Manager will also assist with access and accommodation services, and as needed general operations of the Center’s Accessibility Program. Project Management & Logistics Assist and support general day-to-day operations of the five-phase ALD-RERC research project, ensuring tasks stay on track and within timeline. Assist in scheduling and coordinating meetings, workshops, user-testing events, and site visits. Track progress on project milestones and deliverables and report regularly to the Manager. Work with in-house teams from Production, Usher Services, and Theater Management to see that ALS equipment is properly installed, operating and maintained Negotiate with ALS vendors and ALS equipment providers as needed. Assist the Manager to monitor program budgets; solicit vendor bids, do cost comparisons and coordinate contracts; assist with training, scheduling and supervision of the volunteers and ushers, oversee reporting, data management and record keeping in an orderly manner: monitor implementation; work on cross-functional teams; and ensure that projects are executed to the highest standard of quality and professionalism. Research Support Assist with review and documentation of ALS system specifications, use history, and feedback. Coordinate data collection activities, including surveys, advisory group meetings, user interviews, and sound tests in various venue settings. Support qualitative and quantitative data analysis in partnership with an external researcher. Contribute to the development and refinement of evaluation criteria and user experience metrics. Stakeholder Engagement Develop outreach to the cultural and disability communities, stakeholders, vendors, technical consultants, ALS user groups, and accessibility experts. Ensure effective, accurate, and timely communications with the above and within the institution and with independent contractors. Maintain positive and productive relationships with colleagues across the Center and stakeholders engaged in the project. Support the recruitment and coordination of diverse ALS user-expert panels and participants from the hearing loss community. Facilitate collaboration with external partners including Gallaudet University, the Hearing Loss Association of America (HLAA), vendors, and standards bodies. Be onsite before, during and after performances (daytime, evening and weekends) to coordinate survey-taking, random audience/guest sampling, ticket procurement, ALS equipment distribution, and problem solving. Interact with and support audience and guest participation. Ensure access services and accommodations are available as needed. Documentation & Reporting Draft meeting summaries, interim reports, technical documentation, and evaluation instruments. Assist in the preparation of final publications, including technical and layperson guides and case studies. Contribute to social media updates, conference materials, and dissemination of project outcomes. Accessibility Administration, Services and Accommodations Assist with coordinating, planning, preparation, and implementation, of the Accessibility Program’s technical assistance, training and professional development initiatives; accessibility accommodations, services and programs for patrons and visitors with disabilities; and the implementation of new initiatives assigned by and at the discretion of the Manager, Accessibility or the Director, Access/VSA. Responsibilities and the intensity of the workload will vary depending on the cyclical and seasonal nature of the programs, grant, subaward and contract cycles. Additional duties include but are not limited to: All members of the Office of Access/VSA are cross-trained and will be assigned, as needed, to support in the provision of accessibility services/accommodations and other programs, activities, meetings and conferences of the Office. Other duties as assigned. Key Qualifications Experience (5+ years) in Project Management, Stage Management or Production Management as well as professional experience or academic degrees and credentialling in at least two of the following fields:
Theater or Museum administration (including front of house and guest services) Theater Production/Technical Theater Accessibility Services and Accommodations, assistive listening technology Audiology, Deafness and Hearing Loss, or related field. 2+ years of experience in multi-faceted project coordination preferably in a theater, museum or theater tech setting. Knowledge of ALS technologies such as IR, RF, IL, Wi-Fi, and Bluetooth-based systems (e.g., Auracast™). Experience working with or within the Deaf and hard-of-hearing community. Familiarity with human-centered design or user experience research methods. Familiarity with assistive technologies and accessibility standards, especially the ADA Standards for Accessible Design. Comfort with data collection tools, survey platforms, and basic data analysis. Demonstrated ability to work collaboratively with diverse teams, including individuals with disabilities. Advanced proficiency in Excel. Computer proficiency in Microsoft Windows and Microsoft Office software. Experience creating accessible electronic documents is a plus. Candidate must be local or willing to relocate to the DMV area. Relocation assistance is not provided. Candidate must be willing to work onsite. Additional Information Frequent attendance at performances, exhibitions, receptions, parties, activities and events, in public spaces and theaters and where there are crowds of people. Assignments include getting around the building; frequent interaction with the public and staff of all ages in person, by phone and email; responding quickly and assisting in situations that are time-sensitive; regular interaction and ability to communicate with people with and without disabilities. The noise level in the office environment is moderate. It is an open office with cubicles in which conversation, the copier, and Braille embossing machine can be heard easily. Must be able to be out in public spaces crowded with people. The noise level in public space is loud. Work will be conducted on-site in loud, busy public spaces at the Kennedy Center and at Smithsonian locations in Washington, DC. Travel to, from and between sites will be required. Evening and weekend work will be required for activities, programs, shows, and events that are scheduled in advance and added last-minute in response to access accommodation requests and the need to administer surveys or collect data for the ALD RERC. Travel up to 10% may be required.
Alachua County Board of County Commissioners
Micanopy FL 32667, FL
Minimum Qualifications Graduation from High School or equivalent.Successful completion of a pre-employment drug screen & physical examination and requires the successful completion of a Level 2 criminal history background investigation prior to employment including finger printing and compliance with Federal Bureau of Investigation (FBI) Criminal Justice Information Services (CJIS) requirements.CPR/First Aid certification is required; this training will be provided upon hire. Water Safety training is required, this training will be provided upon hire. Position Summary This is a seasonal recreational position and is responsible for the safety and well-being of campers participating in programs at a recreation facility or County recreation program. Work involves leadership and instruction responsibilities to children and/or teens. Individuals in the position will be a positive role model. Examples of Duties Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Coordinates and supervises camp activities of participants. Follows camp procedures and schedules; issues instructions and assigns activities; ensures campers are participating in structured and safe activities. Communicates verbally and/or in writing in a timely manner with the public regarding inquiries and complaints to maintain transparency. Builds strong working relationships with staff, prospective renters, campers, and parents; professionally represents the Department and Cuscowilla. Responds to facility emergencies; assists campers and other overnight/day use guests with emergencies including accurate completion of required forms for law enforcement and Risk Management. Assists with comprehensive public and voluntary recreation programs and camps at a recreation facility by performing the following duties. Welcomes visitors. Assists with various recreation programs, including arts and crafts, cultural arts, nature study, swimming, team building, and team sports. Monitors participants at recreation programs, events, and activities to ensure orderly conduct. Receives, stores, and issues recreational or sports equipment and supplies. Keeps attendance at recreation programs and sporting events. Operates audiovisual equipment. Arranges chairs, tables, and equipment in designated rooms or other areas for scheduled group activities. Provides support for Cuscowilla special events or rentals before, during, and after the event in the areas and for functions relative to essential job duties and/or otherwise assigned. Operates recreational equipment such as canoe, kayak, and/or paddleboards. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of hazards and applicable safety requirements of various athletic and recreational activities. Knowledge in a variety of games and rules. Skill in caring for and mentoring others. Ability to respond appropriately to situations. Ability to serve as a role model, demonstrating dependability, enthusiasm and creativity. Ability to coordinate and lead recreational programs and events. Ability to understand and follow simple oral and written instructions. Ability to keep accurate records and prepare detailed reports. Ability to supervise and monitor children's activities. Ability to think clearly in emergency situations when necessary. Ability to establish and maintain effective working relationships with campers, parents, other employees and the general public. Ability to recognize obvious safety hazards. Ability to communicate verbally and/or in writing. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to walk, and use hands to finger, handle or feel. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; talk or hear; climb or balance; stoop, kneel, crouch or crawl. The employee frequently lifts and/or moves up to 10 pounds, and occasionally lifts and/or move up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision color vision, peripheral vision, depth perception, and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to outdoor weather conditions. The noise level in the work environment usually ranges from moderate to loud. This is a seasonal position. The hours may vary and include weekdays, weeknights, weekends, holidays and/or overnight stay in a cabin. There are no benefits associated with this classification.
Minimum Qualifications Graduation from High School or equivalent.Successful completion of a pre-employment drug screen & physical examination and requires the successful completion of a Level 2 criminal history background investigation prior to employment including finger printing and compliance with Federal Bureau of Investigation (FBI) Criminal Justice Information Services (CJIS) requirements.CPR/First Aid certification is required; this training will be provided upon hire. Water Safety training is required, this training will be provided upon hire. Position Summary This is a seasonal recreational position and is responsible for the safety and well-being of campers participating in programs at a recreation facility or County recreation program. Work involves leadership and instruction responsibilities to children and/or teens. Individuals in the position will be a positive role model. Examples of Duties Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Coordinates and supervises camp activities of participants. Follows camp procedures and schedules; issues instructions and assigns activities; ensures campers are participating in structured and safe activities. Communicates verbally and/or in writing in a timely manner with the public regarding inquiries and complaints to maintain transparency. Builds strong working relationships with staff, prospective renters, campers, and parents; professionally represents the Department and Cuscowilla. Responds to facility emergencies; assists campers and other overnight/day use guests with emergencies including accurate completion of required forms for law enforcement and Risk Management. Assists with comprehensive public and voluntary recreation programs and camps at a recreation facility by performing the following duties. Welcomes visitors. Assists with various recreation programs, including arts and crafts, cultural arts, nature study, swimming, team building, and team sports. Monitors participants at recreation programs, events, and activities to ensure orderly conduct. Receives, stores, and issues recreational or sports equipment and supplies. Keeps attendance at recreation programs and sporting events. Operates audiovisual equipment. Arranges chairs, tables, and equipment in designated rooms or other areas for scheduled group activities. Provides support for Cuscowilla special events or rentals before, during, and after the event in the areas and for functions relative to essential job duties and/or otherwise assigned. Operates recreational equipment such as canoe, kayak, and/or paddleboards. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of hazards and applicable safety requirements of various athletic and recreational activities. Knowledge in a variety of games and rules. Skill in caring for and mentoring others. Ability to respond appropriately to situations. Ability to serve as a role model, demonstrating dependability, enthusiasm and creativity. Ability to coordinate and lead recreational programs and events. Ability to understand and follow simple oral and written instructions. Ability to keep accurate records and prepare detailed reports. Ability to supervise and monitor children's activities. Ability to think clearly in emergency situations when necessary. Ability to establish and maintain effective working relationships with campers, parents, other employees and the general public. Ability to recognize obvious safety hazards. Ability to communicate verbally and/or in writing. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to walk, and use hands to finger, handle or feel. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; talk or hear; climb or balance; stoop, kneel, crouch or crawl. The employee frequently lifts and/or moves up to 10 pounds, and occasionally lifts and/or move up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision color vision, peripheral vision, depth perception, and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to outdoor weather conditions. The noise level in the work environment usually ranges from moderate to loud. This is a seasonal position. The hours may vary and include weekdays, weeknights, weekends, holidays and/or overnight stay in a cabin. There are no benefits associated with this classification.
Buildings Manager
Oregon State University
Department: College of Engineering (ENG)
Appointment Type: Professional Faculty
Job Location: Corvallis
Recommended Full-Time Salary Range: $48,945-$75,516
Job Summary:
The College of Engineering is seeking a Buildings Manager. This is a full-time (1.00 FTE ), 12-month, professional faculty position.
As a member of the College of Engineering (COE ) Operations team the Buildings Manager reports directly to the Director of Facilities. The Buildings Manager role is instrumental in ensuring an operational and conducive environment for the college community, encompassing students, faculty, staff, and visitors. With the responsibility and authority for overseeing facility planning, modification, and maintenance, as well as the allocation of facilities support services, this position operates within the broad guidelines set by the Director of Facilities. The Buildings Manager will provide strategic direction, project management, and operational oversight to address the College’s evolving facilities needs.
This role determines the suitability of college-level projects, assesses whether projects can be executed by the internal workforce or require external contract support, advises the Director of Facilities on the design and construction of new structures or remodels, manages the solicitation and evaluation of bids for projects in collaboration with university resources and serves as the owner’s representative for contracted work.
Active support and advancement of University and College diversity, community, equity, and inclusivity are fundamentally embedded into all the Building Manager’s activities, both as a responsibility and expectation.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS :
• Top 1.4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a https://hr.oregonstate.edu/benefits/prospective-employee with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. • Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. • Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Future and current OSU employees can use the https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator to learn more about the full value of the benefits provided at OSU .
Key Responsibilities
Active support and advancement of University and College diversity, community, equity and inclusivity are fundamentally embedded into all of the Facilities Operations Manager activities, both as a responsibility and an expectation.
50% – Construction Coordination and Project Management
• Leads the planning and execution of construction, renovation, and maintenance projects, ensuring adherence to budgets, timelines, and quality standards. Collaborate with university units, architects, engineers, contractors, and other stakeholders. • Formulates specifications for jobs; initiates work orders with the university and with outside contracts; reviews and recommends acceptance of bids; coordinates moves, remodels, construction, or major maintenance projects with end users; monitors work of contractors; estimates time, materials, and staffing needs for projects; requisitions materials and supplies; monitors costs and work timelines; ensures modifications meet research needs and safety standards. Explores opportunities for cost-saving initiatives. • Inspects college buildings and rooms to plan for lab remodels or room upgrades and repairs. • Collaborates with academic departments, administrative units, and student organizations to understand their facility needs and provide solutions that support their missions and objectives with support and leadership from the Director of Facilities. • Works with City of Corvallis Public Works and other City entities to secure permitting for building construction in concert with OSU Capital Planning and Development entities; Serves as a point of contact for OSU in this capacity.
35% – Operations Management & Maintenance
• Collect data on temperature, monitor and analyze: Several labs within the college require the temperature to remain within a range. Monitor these spaces to collect data on the changes of temperature within these labs, process, analyze and identify factors that influence temperature. • Monitors allocation and expenditures of funds, including Building Use Credits for the areas of facilities and safety. • Collects and analyzes data related to facilities operations and makes data-driven recommendations for improvements and future planning. • Serves as a liaison with city, county, and state governments, area neighborhood associations, site developers, facilities managers, and emergency responders. • Facilitates evaluation and recovery in cases of emergencies involving facilities and equipment. • Monitors facility maintenance and repairs, painting, janitorial services, and implementing improvement plans with OSU Facilities Services personnel. Ensures upgrades of facilities and equipment to meet safety and accessibility requirements. • Complies with federal, state, and university regulations pertaining to property control for college assets and follows prescribed equipment inventory procedures for donating equipment associated with construction projects. • Observes employee work conditions and collaborates with the Safety Manager to recommend resources to enhance the work environment. • Sort, organize and document decisions and official documents generated during a project from conception to closeout needs to be sorted in a recognized project management structure. • Receive, organize and archive CoE project documentation using best practices and data-bases being used by the College in support of infrastructure.
10% – Supervision
• Provides guidance and supervision of assigned student staff: hire and train, plan, approve and assign work; discipline and/or reward; prepare and sign performance appraisals and reviews; develop performance goals and assess performance through written evaluations; coaching and focusing as needed to obtain desired level of performance; discipline or effectively recommend discipline up to and including dismissal; respond to grievances; establishing and ensuring adherence to safety procedures; fostering an ethic for quality customer service; and encourage continuous procedural improvement. Manages and supervises remodeling/renovation projects conducted by OSU Facility Services and outside contractors.
5% – Other Duties as Assigned
What You Will Need
• B.S. degree in Construction Engineering Management or Business Administration, • Experience managing and overseeing projects and operations related to facilities and safety. • Demonstrated business, analytical, and organizational skills; prioritize opposing work demands, and resolve problems, with the ability to work independently. • Demonstrated ability to plan, implement, evaluate, and report on activities. • Demonstrated understanding of contract management practices. • Demonstrated understanding of safety and risk management principles. • Ability to build and serve as a member of a team of professionals at the policymaking and implementation levels. • Strong interpersonal skills, verbally and in writing, to enable collaboration with diverse communities. • Ability to interact with faculty, staff, and students who care deeply about their research and instruction needs. • Experience in managing project budgets • Collaborative working style with proven ability to work in a team setting as supervisor ensuring responsive and efficient facilities maintenance. • Computer skills that augment and support the performance of the duties of the position. Knowledge and use of Microsoft Office computer applications.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.
What We Would Like You to Have
• 2 years of management or supervisory experience in facilities and operations for a large, multi-faceted organization.
Working Conditions / Work Schedule
• This position will require travel to off-campus research stations and other facilities as needed. • The employee in this position may be required to lift, carry, push, and pull objects weighing up to 25 pounds. • Possible exposure to noxious odors, infectious diseases, chemicals, gas anesthetics, radiation, loud noises, wet and slippery floors, and machinery. • Shift and/or work assignments may be changed based on operational needs. The OSU College of Engineering is a seven-day-a-week operation so weekends and holiday work may be required. • Working in a confined area with no air conditions; required to work extended work hours due to emergency situations or increased temporary workload; required work during inclement weather conditions during natural disasters; and working in an area of moderate noise levels caused by equipment and radio transmissions. • Working environment may include exposure to communicable diseases on a daily basis; and working with emotionally stressed clients.
Special Instructions to Applicants
To ensure full consideration, applications must be received by 01/12/2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
When applying you will be required to attach the following electronic documents:
1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position. 3) Verification of Degree (upload as Other Document 1)
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
Starting salary within the salary range will be commensurate with skills, education, and experience. For additional information please contact: Janet Knudson Janet.knudson@oregonstate.edu
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our https://hr.oregonstate.edu/careers/background-checks website including the https://hr.oregonstate.edu/careers/candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
To apply, please visit: https://apptrkr.com/5879373
Full Time
Buildings Manager
Oregon State University
Department: College of Engineering (ENG)
Appointment Type: Professional Faculty
Job Location: Corvallis
Recommended Full-Time Salary Range: $48,945-$75,516
Job Summary:
The College of Engineering is seeking a Buildings Manager. This is a full-time (1.00 FTE ), 12-month, professional faculty position.
As a member of the College of Engineering (COE ) Operations team the Buildings Manager reports directly to the Director of Facilities. The Buildings Manager role is instrumental in ensuring an operational and conducive environment for the college community, encompassing students, faculty, staff, and visitors. With the responsibility and authority for overseeing facility planning, modification, and maintenance, as well as the allocation of facilities support services, this position operates within the broad guidelines set by the Director of Facilities. The Buildings Manager will provide strategic direction, project management, and operational oversight to address the College’s evolving facilities needs.
This role determines the suitability of college-level projects, assesses whether projects can be executed by the internal workforce or require external contract support, advises the Director of Facilities on the design and construction of new structures or remodels, manages the solicitation and evaluation of bids for projects in collaboration with university resources and serves as the owner’s representative for contracted work.
Active support and advancement of University and College diversity, community, equity, and inclusivity are fundamentally embedded into all the Building Manager’s activities, both as a responsibility and expectation.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS :
• Top 1.4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a https://hr.oregonstate.edu/benefits/prospective-employee with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. • Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. • Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Future and current OSU employees can use the https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator to learn more about the full value of the benefits provided at OSU .
Key Responsibilities
Active support and advancement of University and College diversity, community, equity and inclusivity are fundamentally embedded into all of the Facilities Operations Manager activities, both as a responsibility and an expectation.
50% – Construction Coordination and Project Management
• Leads the planning and execution of construction, renovation, and maintenance projects, ensuring adherence to budgets, timelines, and quality standards. Collaborate with university units, architects, engineers, contractors, and other stakeholders. • Formulates specifications for jobs; initiates work orders with the university and with outside contracts; reviews and recommends acceptance of bids; coordinates moves, remodels, construction, or major maintenance projects with end users; monitors work of contractors; estimates time, materials, and staffing needs for projects; requisitions materials and supplies; monitors costs and work timelines; ensures modifications meet research needs and safety standards. Explores opportunities for cost-saving initiatives. • Inspects college buildings and rooms to plan for lab remodels or room upgrades and repairs. • Collaborates with academic departments, administrative units, and student organizations to understand their facility needs and provide solutions that support their missions and objectives with support and leadership from the Director of Facilities. • Works with City of Corvallis Public Works and other City entities to secure permitting for building construction in concert with OSU Capital Planning and Development entities; Serves as a point of contact for OSU in this capacity.
35% – Operations Management & Maintenance
• Collect data on temperature, monitor and analyze: Several labs within the college require the temperature to remain within a range. Monitor these spaces to collect data on the changes of temperature within these labs, process, analyze and identify factors that influence temperature. • Monitors allocation and expenditures of funds, including Building Use Credits for the areas of facilities and safety. • Collects and analyzes data related to facilities operations and makes data-driven recommendations for improvements and future planning. • Serves as a liaison with city, county, and state governments, area neighborhood associations, site developers, facilities managers, and emergency responders. • Facilitates evaluation and recovery in cases of emergencies involving facilities and equipment. • Monitors facility maintenance and repairs, painting, janitorial services, and implementing improvement plans with OSU Facilities Services personnel. Ensures upgrades of facilities and equipment to meet safety and accessibility requirements. • Complies with federal, state, and university regulations pertaining to property control for college assets and follows prescribed equipment inventory procedures for donating equipment associated with construction projects. • Observes employee work conditions and collaborates with the Safety Manager to recommend resources to enhance the work environment. • Sort, organize and document decisions and official documents generated during a project from conception to closeout needs to be sorted in a recognized project management structure. • Receive, organize and archive CoE project documentation using best practices and data-bases being used by the College in support of infrastructure.
10% – Supervision
• Provides guidance and supervision of assigned student staff: hire and train, plan, approve and assign work; discipline and/or reward; prepare and sign performance appraisals and reviews; develop performance goals and assess performance through written evaluations; coaching and focusing as needed to obtain desired level of performance; discipline or effectively recommend discipline up to and including dismissal; respond to grievances; establishing and ensuring adherence to safety procedures; fostering an ethic for quality customer service; and encourage continuous procedural improvement. Manages and supervises remodeling/renovation projects conducted by OSU Facility Services and outside contractors.
5% – Other Duties as Assigned
What You Will Need
• B.S. degree in Construction Engineering Management or Business Administration, • Experience managing and overseeing projects and operations related to facilities and safety. • Demonstrated business, analytical, and organizational skills; prioritize opposing work demands, and resolve problems, with the ability to work independently. • Demonstrated ability to plan, implement, evaluate, and report on activities. • Demonstrated understanding of contract management practices. • Demonstrated understanding of safety and risk management principles. • Ability to build and serve as a member of a team of professionals at the policymaking and implementation levels. • Strong interpersonal skills, verbally and in writing, to enable collaboration with diverse communities. • Ability to interact with faculty, staff, and students who care deeply about their research and instruction needs. • Experience in managing project budgets • Collaborative working style with proven ability to work in a team setting as supervisor ensuring responsive and efficient facilities maintenance. • Computer skills that augment and support the performance of the duties of the position. Knowledge and use of Microsoft Office computer applications.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.
What We Would Like You to Have
• 2 years of management or supervisory experience in facilities and operations for a large, multi-faceted organization.
Working Conditions / Work Schedule
• This position will require travel to off-campus research stations and other facilities as needed. • The employee in this position may be required to lift, carry, push, and pull objects weighing up to 25 pounds. • Possible exposure to noxious odors, infectious diseases, chemicals, gas anesthetics, radiation, loud noises, wet and slippery floors, and machinery. • Shift and/or work assignments may be changed based on operational needs. The OSU College of Engineering is a seven-day-a-week operation so weekends and holiday work may be required. • Working in a confined area with no air conditions; required to work extended work hours due to emergency situations or increased temporary workload; required work during inclement weather conditions during natural disasters; and working in an area of moderate noise levels caused by equipment and radio transmissions. • Working environment may include exposure to communicable diseases on a daily basis; and working with emotionally stressed clients.
Special Instructions to Applicants
To ensure full consideration, applications must be received by 01/12/2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
When applying you will be required to attach the following electronic documents:
1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position. 3) Verification of Degree (upload as Other Document 1)
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
Starting salary within the salary range will be commensurate with skills, education, and experience. For additional information please contact: Janet Knudson Janet.knudson@oregonstate.edu
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our https://hr.oregonstate.edu/careers/background-checks website including the https://hr.oregonstate.edu/careers/candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
To apply, please visit: https://apptrkr.com/5879373
Salk Institute for Biological Studies
10010 North Torrey Pines Road, La Jolla, CA, USA
The Associate Director for Salk’s Cancer Center reports and provides direct support to the Salk Cancer Center (CC) Director as a high-level advisor. This position will be a key member of the Salk CC’s executive leadership team and is responsible for developing and implementing strategic initiatives and objectives of the Salk CC. Working closely with the CC Director, the Associate Director for Administration (AD Admin) will serve as the lead administrative officer responsible for coordinating and managing CC-related activities, including the NCI P30 Cancer Center Support Grant (CCSG). Grant-writing and managerial skills are two critical aspects of this position. Daily interactions with other staff in the CC and across the organization are significant components of the position. This position ensures alignment between the CC and Salk Institute operations and formally represents the CC to the NCI. Position available starting January 1, 2025.
Who We Are
The Salk Institute is an internationally renowned research institution that values diversity, equity, and inclusion . We seek bold and interactive leaders passionate about exploring new frontiers in science. Our collaborative community embraces diverse perspectives and unique life experiences, fostering innovation, and a sense of belonging. Together, we strive to improve the wellbeing of humanity through groundbreaking research.
Founded by Jonas Salk, developer of the first safe and effective polio vaccine, the Institute is an independent, nonprofit research organization and architectural landmark: small by choice, intimate by nature, and fearless in the face of any challenge. Salk's vibrant community comprises a diverse and talented group of individuals, each playing a crucial role in driving our mission forward. From visionary leaders to dedicated administrators and brilliant faculty members , the Institute is united by a shared passion for scientific exploration and innovation.
What Your Key Responsibilities Will Be
In alliance with the Salk CC Director, develop, promote, and execute an integrated strategic plan and scientific vision to enhance program productivity and scientific collaborations.
Direct and manage all aspects of the Cancer Center Support Grant (CCSG).
Manage CC activities: oversee/manage monthly CC leadership and quarterly research program meetings (agendas and slides), weekly/monthly seminar series, special cancer-related symposia.
Coordinate with institutional leaders and CC leadership to co-manage shared resources, education outreach, diversity efforts, and grant management.
Responsible for the administrative infrastructure, preparation, submission, and management of the NCI CCSG and assist the Salk CC Director with scientific and technical writing for the CCSG Research Plan and related submissions, including non-competing continuation and renewal submissions. Lead and direct activities and team members to deliver on requirements and key deliverables of the CCSG submissions.
Plan and direct the NCI CCSG site visit. As part of the CCSG evaluation, facilitates the preparation of the briefing material for the site visitors.
Serve as the primary administrative liaison to the NCI Office of Cancer Centers for all Salk CC CCSG functions.
Coordinate CCSG Programs, aiding Program Leaders in program development, structure, and membership. Lead regular meetings among Salk CC leadership/members to communicate administrative and scientific developments. Partner with Institute leaders in support of cancer center goals and initiatives.
Serve as the CCSG liaison with CC Program Leaders, faculty, institutional officials in Research Administration, Grants, Events, and Research Accounting to provide comprehensive management and budgetary monitoring for all aspects of the CCSG.
Provide financial oversight, analysis, and planning for the CCSG-supported shared resources as a member of the Shared Resource Management team. Direct the preparation of the annual CCSG budgets in consultation with the CCSG PI and Shared Resource Management team.
Initiate and nurture critical partnerships throughout the Salk CC research enterprise and with external stakeholders. Enhance inter-institutional interactions and corporate engagement.
Collaborate with the Salk Institute Grants office to provide expertise and assistance in developing successful multi-investigator, large-scale grant submissions that are critical to the mission of the CC (e.g., P01s, T32s, U54s, P30 supplements, etc.). Identify additional cancer-related funding opportunities outside of the NCI to enable competitive research.
Assist the Salk CC Director in activities related to the Executive Committee and External Advisory Board (EAB). Create and implement new programs, initiatives, and policies. Plan and direct annual CC EAB visits. Engage and report to Executive Committee and EAB on progress and challenges.
Manage and oversee the CCSG Cancer Research Training and Education Coordination (and related community education outreach activities) and Plan to Enhance Diversity components. In collaboration with the Deputy Director for Education and Training and Deputy Director for Diversity, Equity, and Inclusion (DEI) and Salk Institute DEI office, co-manage and direct team members in the coordination of cancer research training and education and diversity efforts.
Participate in the creation of a cancer trainees database and longitudinal tracking in collaboration with Salk Institute Postdoctoral Office.
Attend AACI and ACCA/CCAF meetings as the institutional representative for the CCSG and provide feedback to the Executive Committee regarding new policies and/or procedures resulting from data collected at the meetings.
Oversee communication strategies and marketing efforts in collaboration with Salk Communications aimed at increasing the visibility of Salk CC. Assist in the creation and management of an internal Salk CC website and cancer-related newsletter.
Assist CC Director in writing/editing scientific data for other various submissions and presentations.
Work with Salk Institute External Relations, CC faculty, and Salk Communications to support philanthropic efforts and develop program content for events and brochures (e.g., Conquering Cancer Initiative (CCI) Summit, CCI lunch series, specific CCI events).
Provide updated strategic plan for presentation to CCI Advisory Committee; serve as lead with coordinating the Bench to Bedside to Bench Seminar series launched by the CCI.
Perform other related duties and participate in special projects as assigned.
Performs other related duties as assigned by management.
Supervisory Responsibilities:
Carries out supervisory and oversight responsibilities in accordance with the organization's policies and applicable laws.
Supervisory duties may include interviewing and training employees; planning, assigning, and directing work; appraising performance.
What we Require
Bachelor’s degree in science or business administration, finance, public health administration, or related field required.
Minimum of 7 years’ experience with academic research administration, including preparation of grant proposals, funding agency requirements, and budgets required.
Two years’ supervisory/management experience or leading projects, teams, programs, or functions required
Experience in developing large programs/initiatives in a university and/or academic medical center required, preferably an NCI-designated cancer center.
Computer skills required: (Microsoft Office; Project Management Software).
Preferred Qualifications:
MPH, MBA, MS (science) or PhD.
Research administration leadership experience in an NCI-designated cancer center.
What We Can Offer
The expected pay range for this position is $120,000 to $170,000 annually. Salk Institute provides pay ranges representing its good faith estimate of what the institute reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
Benefits
Salk Institute offers competitive benefits , including medical, dental, vision, retirement, paid time off, tuition reimbursement, patient advocacy services, and transit/parking program.
Salk Values
The Salk Community, both scientists and administrators, worked together to define values that we believe support Salk’s pursuit of excellence. To be truly the best scientific institution requires not only incredible discoveries, but a common understanding of how we should work together to enable those discoveries.
The acronym “I CARE” provides a simple way to remember each of the values and reminds each of us of the importance of what we do each day.
Equal Employment Opportunity Statement
The Salk Institute for Biological Studies is an Equal Opportunity Employer and is committed to providing equal access to opportunities for students, employees, applicants for employment and other visitors. Salk has also adopted and maintains a policy to encourage professional and respectful workplace behavior and prevent discriminatory and harassing conduct in our workplace.
Accordingly, the Institute prohibits harassment and discrimination in employment on the basis of, and considers all qualified applicants for employment without regard to, actual or perceived race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, age, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, sexual orientation, veteran and/or military status (disabled veteran, veteran of the Vietnam era, other covered veteran status), political affiliation, and any other status protected by state or federal law.
Full Time
The Associate Director for Salk’s Cancer Center reports and provides direct support to the Salk Cancer Center (CC) Director as a high-level advisor. This position will be a key member of the Salk CC’s executive leadership team and is responsible for developing and implementing strategic initiatives and objectives of the Salk CC. Working closely with the CC Director, the Associate Director for Administration (AD Admin) will serve as the lead administrative officer responsible for coordinating and managing CC-related activities, including the NCI P30 Cancer Center Support Grant (CCSG). Grant-writing and managerial skills are two critical aspects of this position. Daily interactions with other staff in the CC and across the organization are significant components of the position. This position ensures alignment between the CC and Salk Institute operations and formally represents the CC to the NCI. Position available starting January 1, 2025.
Who We Are
The Salk Institute is an internationally renowned research institution that values diversity, equity, and inclusion . We seek bold and interactive leaders passionate about exploring new frontiers in science. Our collaborative community embraces diverse perspectives and unique life experiences, fostering innovation, and a sense of belonging. Together, we strive to improve the wellbeing of humanity through groundbreaking research.
Founded by Jonas Salk, developer of the first safe and effective polio vaccine, the Institute is an independent, nonprofit research organization and architectural landmark: small by choice, intimate by nature, and fearless in the face of any challenge. Salk's vibrant community comprises a diverse and talented group of individuals, each playing a crucial role in driving our mission forward. From visionary leaders to dedicated administrators and brilliant faculty members , the Institute is united by a shared passion for scientific exploration and innovation.
What Your Key Responsibilities Will Be
In alliance with the Salk CC Director, develop, promote, and execute an integrated strategic plan and scientific vision to enhance program productivity and scientific collaborations.
Direct and manage all aspects of the Cancer Center Support Grant (CCSG).
Manage CC activities: oversee/manage monthly CC leadership and quarterly research program meetings (agendas and slides), weekly/monthly seminar series, special cancer-related symposia.
Coordinate with institutional leaders and CC leadership to co-manage shared resources, education outreach, diversity efforts, and grant management.
Responsible for the administrative infrastructure, preparation, submission, and management of the NCI CCSG and assist the Salk CC Director with scientific and technical writing for the CCSG Research Plan and related submissions, including non-competing continuation and renewal submissions. Lead and direct activities and team members to deliver on requirements and key deliverables of the CCSG submissions.
Plan and direct the NCI CCSG site visit. As part of the CCSG evaluation, facilitates the preparation of the briefing material for the site visitors.
Serve as the primary administrative liaison to the NCI Office of Cancer Centers for all Salk CC CCSG functions.
Coordinate CCSG Programs, aiding Program Leaders in program development, structure, and membership. Lead regular meetings among Salk CC leadership/members to communicate administrative and scientific developments. Partner with Institute leaders in support of cancer center goals and initiatives.
Serve as the CCSG liaison with CC Program Leaders, faculty, institutional officials in Research Administration, Grants, Events, and Research Accounting to provide comprehensive management and budgetary monitoring for all aspects of the CCSG.
Provide financial oversight, analysis, and planning for the CCSG-supported shared resources as a member of the Shared Resource Management team. Direct the preparation of the annual CCSG budgets in consultation with the CCSG PI and Shared Resource Management team.
Initiate and nurture critical partnerships throughout the Salk CC research enterprise and with external stakeholders. Enhance inter-institutional interactions and corporate engagement.
Collaborate with the Salk Institute Grants office to provide expertise and assistance in developing successful multi-investigator, large-scale grant submissions that are critical to the mission of the CC (e.g., P01s, T32s, U54s, P30 supplements, etc.). Identify additional cancer-related funding opportunities outside of the NCI to enable competitive research.
Assist the Salk CC Director in activities related to the Executive Committee and External Advisory Board (EAB). Create and implement new programs, initiatives, and policies. Plan and direct annual CC EAB visits. Engage and report to Executive Committee and EAB on progress and challenges.
Manage and oversee the CCSG Cancer Research Training and Education Coordination (and related community education outreach activities) and Plan to Enhance Diversity components. In collaboration with the Deputy Director for Education and Training and Deputy Director for Diversity, Equity, and Inclusion (DEI) and Salk Institute DEI office, co-manage and direct team members in the coordination of cancer research training and education and diversity efforts.
Participate in the creation of a cancer trainees database and longitudinal tracking in collaboration with Salk Institute Postdoctoral Office.
Attend AACI and ACCA/CCAF meetings as the institutional representative for the CCSG and provide feedback to the Executive Committee regarding new policies and/or procedures resulting from data collected at the meetings.
Oversee communication strategies and marketing efforts in collaboration with Salk Communications aimed at increasing the visibility of Salk CC. Assist in the creation and management of an internal Salk CC website and cancer-related newsletter.
Assist CC Director in writing/editing scientific data for other various submissions and presentations.
Work with Salk Institute External Relations, CC faculty, and Salk Communications to support philanthropic efforts and develop program content for events and brochures (e.g., Conquering Cancer Initiative (CCI) Summit, CCI lunch series, specific CCI events).
Provide updated strategic plan for presentation to CCI Advisory Committee; serve as lead with coordinating the Bench to Bedside to Bench Seminar series launched by the CCI.
Perform other related duties and participate in special projects as assigned.
Performs other related duties as assigned by management.
Supervisory Responsibilities:
Carries out supervisory and oversight responsibilities in accordance with the organization's policies and applicable laws.
Supervisory duties may include interviewing and training employees; planning, assigning, and directing work; appraising performance.
What we Require
Bachelor’s degree in science or business administration, finance, public health administration, or related field required.
Minimum of 7 years’ experience with academic research administration, including preparation of grant proposals, funding agency requirements, and budgets required.
Two years’ supervisory/management experience or leading projects, teams, programs, or functions required
Experience in developing large programs/initiatives in a university and/or academic medical center required, preferably an NCI-designated cancer center.
Computer skills required: (Microsoft Office; Project Management Software).
Preferred Qualifications:
MPH, MBA, MS (science) or PhD.
Research administration leadership experience in an NCI-designated cancer center.
What We Can Offer
The expected pay range for this position is $120,000 to $170,000 annually. Salk Institute provides pay ranges representing its good faith estimate of what the institute reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
Benefits
Salk Institute offers competitive benefits , including medical, dental, vision, retirement, paid time off, tuition reimbursement, patient advocacy services, and transit/parking program.
Salk Values
The Salk Community, both scientists and administrators, worked together to define values that we believe support Salk’s pursuit of excellence. To be truly the best scientific institution requires not only incredible discoveries, but a common understanding of how we should work together to enable those discoveries.
The acronym “I CARE” provides a simple way to remember each of the values and reminds each of us of the importance of what we do each day.
Equal Employment Opportunity Statement
The Salk Institute for Biological Studies is an Equal Opportunity Employer and is committed to providing equal access to opportunities for students, employees, applicants for employment and other visitors. Salk has also adopted and maintains a policy to encourage professional and respectful workplace behavior and prevent discriminatory and harassing conduct in our workplace.
Accordingly, the Institute prohibits harassment and discrimination in employment on the basis of, and considers all qualified applicants for employment without regard to, actual or perceived race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, age, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, sexual orientation, veteran and/or military status (disabled veteran, veteran of the Vietnam era, other covered veteran status), political affiliation, and any other status protected by state or federal law.
Salk Institute for Biological Studies
10010 Torrey Pines Road, La Jolla, CA, USA
Description
The Director of Research Development (DRD) reports to the Chief Science Officer (CSO). DRD will identify and develop funding sources to support existing and planned program activities as well as facilitate the development, writing, and submission of grant proposals to federal, state, and private funding agencies. The Director of Research Development is responsible for building a culture of collaboration, high achievement, and accountability that fosters strong relationships among Salk's faculty, staff scientists, and trainees to prepare grant applications and other scientific communication materials across a variety of research topics. Key responsibilities include preparing, writing, editing, and assembling all sections from ideation to submission of highly competitive, technical, and /or complex research grant proposals, including, but not limited to, grant applications to the National Institute of Health (NIH).
Who We Are
The Salk Institute is an internationally renowned research institution that values diversity, equity, and inclusion . We seek bold and interactive leaders passionate about exploring new frontiers in science. Our collaborative community embraces diverse perspectives and unique life experiences, fostering innovation, and a sense of belonging. Together, we strive to improve the wellbeing of humanity through groundbreaking research.
Founded by Jonas Salk, developer of the first safe and effective polio vaccine, the Institute is an independent, nonprofit research organization and architectural landmark: small by choice, intimate by nature, and fearless in the face of any challenge. Salk's vibrant community comprises a diverse and talented group of individuals, each playing a crucial role in driving our mission forward. From visionary leaders to dedicated administrators and brilliant faculty members , the Institute is united by a shared passion for scientific exploration and innovation.
What Your Key Responsibilities Will Be
Research Development:
Develops strategies to match current or potential Salk research programs with the interests and funding priorities of potential funding agencies, entities, or individuals.
Coordinates NIH funding opportunities with scientific programs, matches PIs with these opportunities and advocate for specific research areas in alignment with institutional goals.
Works with teams of Salk scientists to navigate funding opportunities and help formulate collaborative initiatives that both push the boundaries of Salk science and provide avenues for establishing relationships with new funders.
Works with faculty and members of a diverse array of Salk Departments (e.g., Chief Science Office, External Relations, Technology Transfer, Research Accounting) to ensure that internal funds are best utilized to stimulate innovation and to meet sponsor/donor expectations.
Works closely with the Cancer Center Director to support the activities related to the Institute’s NCI designated Cancer Center.
Develops educational slideshow presentations and serve as an instructor in training postdocs, staff scientists, and junior faculty in the best practices for developing their research plans and composing associated component parts of grant applications.
Project Management:
Establishes goals, milestones, and deliverables for projects. Ensures that research goals and milestones are being achieved and that the expectations of funders are being met or exceeded.
Works with faculty and Grants Administration team to establish appropriate project budgets and ensure that budgets are managed appropriately.
Ensures the Project Management team is well-staffed and trained to meet the evolving needs of the Salk research endeavors.
Directs the project management of the various training grant programs, as well as to internal funding competitions. Works closely with the Internal Funding Committee to support internal funding opportunities, establish internal deadlines and facilitate meetings of key scientists to ensure timely submission.
Scientific Communication:
Guides the development of complex, high-profile research proposals from ideation to submission, ensuring clarity, technical accuracy, and alignment with funder priorities, including the National Institutes of Health (NIH).
Has insight into the scientific programs funded by the NIH, navigates the allocation priorities of federal funds, and serves as an advocate for specific scientific fields.
Facilitates collaboration among teams of investigators, building consensus and guiding the development of unique sections required for complex, multi-PI proposals (e.g., Project Management Plan, Administrative Core, Data Management Plan).
Supports faculty in navigating funding opportunities, including RFAs, and assists in securing their peer-reviewed awards.
Analyzes reviews of previously submitted proposals and provides feedback to investigators or other Institution officials.
Performs other related duties as assigned by management.
SUPERVISORY RESPONSIBILITIES:
This job may require supervisory responsibilities as needed.
Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems .
What we Require
A minimum of 5 years of experience in successful grant development, writing individual and team proposals, and facilitating submission of grant proposals.
Inside experience with federal funding agencies strongly encouraged.
Doctoral Degree (Ph.D.) in biological sciences, physical sciences or natural sciences.
Experience in writing and editing grants, including NIH R01 proposals and multi-component proposals.
Strong proofreading and strategic communication skills.
Experience in coordinating grant-writing efforts of multiple PIs to facilitate the submission of large, multi-component proposals.
Experience writing and coordinating multidisciplinary sponsored research and private grant proposals with multiple collaborators for a variety of funding sources.
Experience leading teams of scientists and/or administrative staff.
Computer skills required: Development Software; Microsoft Office; Project Management Software
Other skills strongly preferred: Microsoft PowerBI or other data management software.
What We Can Offer
The expected pay range for this position is $140,000-$190,000 per annum. Salk Institute provides pay ranges representing its good faith estimate of what the institute reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
Benefits
Salk Institute offers competitive benefits , including medical, dental, vision, retirement, paid time off, tuition reimbursement, patient advocacy services, and transit/parking program.
Salk Values
The Salk Community, both scientists and administrators, worked together to define values that we believe support Salk’s pursuit of excellence. To be truly the best scientific institution requires not only incredible discoveries, but a common understanding of how we should work together to enable those discoveries.
The acronym “I CARE” provides a simple way to remember each of the values and reminds each of us of the importance of what we do each day.
Equal Employment Opportunity Statement
The Salk Institute for Biological Studies is an Equal Opportunity Employer and is committed to providing equal access to opportunities for students, employees, applicants for employment and other visitors. Salk has also adopted and maintains a policy to encourage professional and respectful workplace behavior and prevent discriminatory and harassing conduct in our workplace.
Accordingly, the Institute prohibits harassment and discrimination in employment on the basis of, and considers all qualified applicants for employment without regard to, actual or perceived race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, age, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, sexual orientation, veteran and/or military status (disabled veteran, veteran of the Vietnam era, other covered veteran status), political affiliation, and any other status protected by state or federal law.
Full Time
Description
The Director of Research Development (DRD) reports to the Chief Science Officer (CSO). DRD will identify and develop funding sources to support existing and planned program activities as well as facilitate the development, writing, and submission of grant proposals to federal, state, and private funding agencies. The Director of Research Development is responsible for building a culture of collaboration, high achievement, and accountability that fosters strong relationships among Salk's faculty, staff scientists, and trainees to prepare grant applications and other scientific communication materials across a variety of research topics. Key responsibilities include preparing, writing, editing, and assembling all sections from ideation to submission of highly competitive, technical, and /or complex research grant proposals, including, but not limited to, grant applications to the National Institute of Health (NIH).
Who We Are
The Salk Institute is an internationally renowned research institution that values diversity, equity, and inclusion . We seek bold and interactive leaders passionate about exploring new frontiers in science. Our collaborative community embraces diverse perspectives and unique life experiences, fostering innovation, and a sense of belonging. Together, we strive to improve the wellbeing of humanity through groundbreaking research.
Founded by Jonas Salk, developer of the first safe and effective polio vaccine, the Institute is an independent, nonprofit research organization and architectural landmark: small by choice, intimate by nature, and fearless in the face of any challenge. Salk's vibrant community comprises a diverse and talented group of individuals, each playing a crucial role in driving our mission forward. From visionary leaders to dedicated administrators and brilliant faculty members , the Institute is united by a shared passion for scientific exploration and innovation.
What Your Key Responsibilities Will Be
Research Development:
Develops strategies to match current or potential Salk research programs with the interests and funding priorities of potential funding agencies, entities, or individuals.
Coordinates NIH funding opportunities with scientific programs, matches PIs with these opportunities and advocate for specific research areas in alignment with institutional goals.
Works with teams of Salk scientists to navigate funding opportunities and help formulate collaborative initiatives that both push the boundaries of Salk science and provide avenues for establishing relationships with new funders.
Works with faculty and members of a diverse array of Salk Departments (e.g., Chief Science Office, External Relations, Technology Transfer, Research Accounting) to ensure that internal funds are best utilized to stimulate innovation and to meet sponsor/donor expectations.
Works closely with the Cancer Center Director to support the activities related to the Institute’s NCI designated Cancer Center.
Develops educational slideshow presentations and serve as an instructor in training postdocs, staff scientists, and junior faculty in the best practices for developing their research plans and composing associated component parts of grant applications.
Project Management:
Establishes goals, milestones, and deliverables for projects. Ensures that research goals and milestones are being achieved and that the expectations of funders are being met or exceeded.
Works with faculty and Grants Administration team to establish appropriate project budgets and ensure that budgets are managed appropriately.
Ensures the Project Management team is well-staffed and trained to meet the evolving needs of the Salk research endeavors.
Directs the project management of the various training grant programs, as well as to internal funding competitions. Works closely with the Internal Funding Committee to support internal funding opportunities, establish internal deadlines and facilitate meetings of key scientists to ensure timely submission.
Scientific Communication:
Guides the development of complex, high-profile research proposals from ideation to submission, ensuring clarity, technical accuracy, and alignment with funder priorities, including the National Institutes of Health (NIH).
Has insight into the scientific programs funded by the NIH, navigates the allocation priorities of federal funds, and serves as an advocate for specific scientific fields.
Facilitates collaboration among teams of investigators, building consensus and guiding the development of unique sections required for complex, multi-PI proposals (e.g., Project Management Plan, Administrative Core, Data Management Plan).
Supports faculty in navigating funding opportunities, including RFAs, and assists in securing their peer-reviewed awards.
Analyzes reviews of previously submitted proposals and provides feedback to investigators or other Institution officials.
Performs other related duties as assigned by management.
SUPERVISORY RESPONSIBILITIES:
This job may require supervisory responsibilities as needed.
Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems .
What we Require
A minimum of 5 years of experience in successful grant development, writing individual and team proposals, and facilitating submission of grant proposals.
Inside experience with federal funding agencies strongly encouraged.
Doctoral Degree (Ph.D.) in biological sciences, physical sciences or natural sciences.
Experience in writing and editing grants, including NIH R01 proposals and multi-component proposals.
Strong proofreading and strategic communication skills.
Experience in coordinating grant-writing efforts of multiple PIs to facilitate the submission of large, multi-component proposals.
Experience writing and coordinating multidisciplinary sponsored research and private grant proposals with multiple collaborators for a variety of funding sources.
Experience leading teams of scientists and/or administrative staff.
Computer skills required: Development Software; Microsoft Office; Project Management Software
Other skills strongly preferred: Microsoft PowerBI or other data management software.
What We Can Offer
The expected pay range for this position is $140,000-$190,000 per annum. Salk Institute provides pay ranges representing its good faith estimate of what the institute reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
Benefits
Salk Institute offers competitive benefits , including medical, dental, vision, retirement, paid time off, tuition reimbursement, patient advocacy services, and transit/parking program.
Salk Values
The Salk Community, both scientists and administrators, worked together to define values that we believe support Salk’s pursuit of excellence. To be truly the best scientific institution requires not only incredible discoveries, but a common understanding of how we should work together to enable those discoveries.
The acronym “I CARE” provides a simple way to remember each of the values and reminds each of us of the importance of what we do each day.
Equal Employment Opportunity Statement
The Salk Institute for Biological Studies is an Equal Opportunity Employer and is committed to providing equal access to opportunities for students, employees, applicants for employment and other visitors. Salk has also adopted and maintains a policy to encourage professional and respectful workplace behavior and prevent discriminatory and harassing conduct in our workplace.
Accordingly, the Institute prohibits harassment and discrimination in employment on the basis of, and considers all qualified applicants for employment without regard to, actual or perceived race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, age, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, sexual orientation, veteran and/or military status (disabled veteran, veteran of the Vietnam era, other covered veteran status), political affiliation, and any other status protected by state or federal law.
Alachua County Board of County Commissioners
Gainesville, FL
Minimum Qualifications Graduation from high school or equivalent, and one year general office/clerical and/or customer service experience; or any equivalent combination of related training and experience. College course work will substitute for experience on a year for year basis. Applicants within six months of meeting the education/experience requirement may be considered for trainee status.FCIC Certification must be obtained within 6 months of hire date. Will be required to work 5am to 9am, weekends and/or occasionally on Holidays. SKILLS TESTING REQUIRED This position requires a passing score on the following three County's skills assessment tests: Typing Test - 35 correct wpm, Microsoft Excel, and Microsoft Word with a minimum score of moderate knowledge. The assessment tests can be taken in person or online/remotely through the CareerSource North Central Florida. The applicant must contact CareerSource North Central Florida at (352) 955-2245 or email assessments@careersourcencfl.com or jkautz@careersourcencfl.com to arrange testing. Passing scores must be received by the Human Resources Office via email at achr@alachuacounty.us no later than five business days after the posting closes. CareerSource North Central Florida is not responsible for submitting test scores to the Alachua County Human Resources Office. All scores are valid for a period of 2 years from the date of testing. Must successfully obtain the FDLE Criminal Justice Information System (CJIS) Certification within 6 months of date of hire or upon assignment which requires access to the Florida Crime Information Center (FCIC)/National Crime Information Center (NCIC). Certification must be maintained as a condition of employment; re-certification required every two years. This is Level One and Level Two Limited Access FDLE certification. Successful completion of all applicable background checks pre-hire and ongoing are required. Position Summary This is advanced technical clerical/record processing work in the Department of Court Services. An employee assigned to this classification performs a variety of complex clerical/record processing tasks associated with Intake, Probation and First Appearance of criminal offenders. The employee is expected to make decisions independently in accordance with established departmental policies and procedures. Supervisor reviews all non-routine decisions. Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports, and observation of results obtained. Examples of Duties ESSENTIAL JOB FUNCTIONS This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. May be required to work variable hours and weekends. Prepares office/departmental paperwork and correspondence such as legal court documents, violation reports, arrest warrants and affidavits, other related material using a personal computer, typewriter and other office equipment. Assists in compiling and verifying statistical data and other information for reports. Assists in the compilation of materials for orientation. Schedules orientation sessions. Operates computer system to obtain criminal records of clients. Orders office supplies. Maintains existing filing systems and classifies and codes material for filing; locates and retrieves files and material. Performs personal computer data input as required. Prepares office/departmental materials for storage. May maintain calendar for supervisor and other office staff; schedules meetings. Performs routine bookkeeping and record keeping functions; assists with bi-weekly payroll preparation. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of proper business English, spelling and arithmetic. Knowledge of PBX and/or switchboard systems. Knowledge of the capabilities of a word processing system. Knowledge of bookkeeping systems and procedures. Knowledge of proper office practices, procedures and equipment. Some knowledge of FDLE standards. Skill in typing/word processing accurately from drafts and/or copies at the required rate of speed. Skill in dealing tactfully and courteously with callers and visitors. Ability to acquire knowledge of the laws, rules and regulations relative to judicial systems Ability to perform daily work involving written or computerized data and to make entries rapidly and accurately. Ability to understand and follow simple oral and written instructions. Ability to establish and maintain effective working relationships with other County employees and the general public. Ability to work independently. Ability to learn assigned tasks readily and adhere to prescribed routines. Ability to learn the functions and locations of other County departments. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; talk or hear and use hands to finger, handle or feel. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; and/or walk;. The employee is occasionally required to reach and be mobile. The employee must occasionally lift and/or move up to 10 pounds in the process of reviewing and/or filing reports. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The employee must frequently lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Full-time
Minimum Qualifications Graduation from high school or equivalent, and one year general office/clerical and/or customer service experience; or any equivalent combination of related training and experience. College course work will substitute for experience on a year for year basis. Applicants within six months of meeting the education/experience requirement may be considered for trainee status.FCIC Certification must be obtained within 6 months of hire date. Will be required to work 5am to 9am, weekends and/or occasionally on Holidays. SKILLS TESTING REQUIRED This position requires a passing score on the following three County's skills assessment tests: Typing Test - 35 correct wpm, Microsoft Excel, and Microsoft Word with a minimum score of moderate knowledge. The assessment tests can be taken in person or online/remotely through the CareerSource North Central Florida. The applicant must contact CareerSource North Central Florida at (352) 955-2245 or email assessments@careersourcencfl.com or jkautz@careersourcencfl.com to arrange testing. Passing scores must be received by the Human Resources Office via email at achr@alachuacounty.us no later than five business days after the posting closes. CareerSource North Central Florida is not responsible for submitting test scores to the Alachua County Human Resources Office. All scores are valid for a period of 2 years from the date of testing. Must successfully obtain the FDLE Criminal Justice Information System (CJIS) Certification within 6 months of date of hire or upon assignment which requires access to the Florida Crime Information Center (FCIC)/National Crime Information Center (NCIC). Certification must be maintained as a condition of employment; re-certification required every two years. This is Level One and Level Two Limited Access FDLE certification. Successful completion of all applicable background checks pre-hire and ongoing are required. Position Summary This is advanced technical clerical/record processing work in the Department of Court Services. An employee assigned to this classification performs a variety of complex clerical/record processing tasks associated with Intake, Probation and First Appearance of criminal offenders. The employee is expected to make decisions independently in accordance with established departmental policies and procedures. Supervisor reviews all non-routine decisions. Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports, and observation of results obtained. Examples of Duties ESSENTIAL JOB FUNCTIONS This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. May be required to work variable hours and weekends. Prepares office/departmental paperwork and correspondence such as legal court documents, violation reports, arrest warrants and affidavits, other related material using a personal computer, typewriter and other office equipment. Assists in compiling and verifying statistical data and other information for reports. Assists in the compilation of materials for orientation. Schedules orientation sessions. Operates computer system to obtain criminal records of clients. Orders office supplies. Maintains existing filing systems and classifies and codes material for filing; locates and retrieves files and material. Performs personal computer data input as required. Prepares office/departmental materials for storage. May maintain calendar for supervisor and other office staff; schedules meetings. Performs routine bookkeeping and record keeping functions; assists with bi-weekly payroll preparation. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of proper business English, spelling and arithmetic. Knowledge of PBX and/or switchboard systems. Knowledge of the capabilities of a word processing system. Knowledge of bookkeeping systems and procedures. Knowledge of proper office practices, procedures and equipment. Some knowledge of FDLE standards. Skill in typing/word processing accurately from drafts and/or copies at the required rate of speed. Skill in dealing tactfully and courteously with callers and visitors. Ability to acquire knowledge of the laws, rules and regulations relative to judicial systems Ability to perform daily work involving written or computerized data and to make entries rapidly and accurately. Ability to understand and follow simple oral and written instructions. Ability to establish and maintain effective working relationships with other County employees and the general public. Ability to work independently. Ability to learn assigned tasks readily and adhere to prescribed routines. Ability to learn the functions and locations of other County departments. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; talk or hear and use hands to finger, handle or feel. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; and/or walk;. The employee is occasionally required to reach and be mobile. The employee must occasionally lift and/or move up to 10 pounds in the process of reviewing and/or filing reports. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The employee must frequently lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Empire State University SUNY
Saratoga Springs, NY, USA
Associate Vice President (AVP) for Analysis, Planning and Support (APS)
Empire State University is seeking a senior-level professional to lead data-driven decision-making and continuous improvement efforts. The AVP will oversee decision support, institutional research, strategic plan tracking, assessment, reporting, and data governance within the Office of Academic Affairs. Reporting to the Provost, the AVP will implement data strategies, establish data governance, and promote a culture of evidence-based decision-making.
The AVP role also includes overseeing a team responsible for institutional research, data warehousing, BI development, strategic planning, strategic budget management, and accreditation support. The AVP will manage data analysis, visualization, and data management, while serving as a liaison between leadership and institutional stakeholders to communicate insights and support decision-making. Additionally, the AVP will oversee strategic budget planning and ensure effective allocation of resources to support institutional priorities. The AVP directly supervises professional and support positions within the Decision Support, Business Analytics, Institutional Effectiveness, and Assessment office.
Representative duties include:
• Lead the development of comprehensive data models, reports, and analytics that inform decision-making at all institutional levels, ensuring evidence-based strategies. • Oversee institutional research functions, providing timely reporting on key metrics such as enrollment trends, retention, graduation rates, and program outcomes. • Guide the development of actionable dashboards and KPIs to drive continuous improvement in student success, academic programming, and financial sustainability. • Collaborate with the Chief Financial Officer to align budgeting processes with institutional priorities, optimizing resource use across academic and administrative units. • Oversee Office of Academic Affairs strategic budget planning process. • Coordinate university-wide assessment efforts, ensuring alignment with accreditation standards and reporting, particularly with the Middle States Commission on Higher Education (MSCHE) and other discipline-specific accreditors. • Promote data literacy and support strategic planning by delivering insights, trends, and recommendations to senior leadership, faculty, and staff. • Promote innovation in data analytics, assessment practices, and planning processes to enhance institutional effectiveness and operational efficiency. • Serve as a liaison for data communication and governance, working closely with various university offices and overseeing data privacy and compliance as needed. • Collaborate with the Chief Information Officer to establish a robust data governance program and serve as a chief data officer. • Additional duties as assigned by the Provost and Executive Vice President for Academic Affairs.
Job Requirements: Required Qualifications:
• A master's degree from an accredited institution. • Five (5) years of experience in higher education administration or related complex organizations. • Demonstrated success leading, managing, and/or representing an Institutional Research office or an equivalent entity. • A proven track record of supervising staff in an Institutional Research or a similar office within a higher education institution or a related complex organization.
Preferred Qualifications:
• An earned doctorate or a terminal degree from an accredited institution in data analytics, data science, mathematics, higher education, or another field related to job duties. • Demonstrated experience in data analysis and management tools such as Tableau, Power BI, SAS, SPSS. • Demonstrated ability to develop and/or implement strategy in complex organizational settings. • Demonstrated ability to conceptualize and carry out qualitative and quantitative research projects. • Evidence of understanding current issues and trends in higher education. • Demonstrated understanding of diversity, equity, and inclusion.
Special Information:
• Occasional travel will be required to fulfill university-wide commitments. • Some evening and/or weekend engagement with stakeholders is required. • The position is based in Saratoga Springs, NY.
Additional Information: Rank/Salary: This is a Management/Confidential position. Salary range $170,000 - $185,000.
We are pleased to offer our employees an excellent benefit package which includes NYS health insurance, free dental and vision, competitive retirement options, and generous vacation, sick and holiday accruals; and a strong emphasis on work-life balance.
SUNY Empire is an AA/EEO/ADA employer. The University actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the University. SUNY Empire is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants, or other members of the university community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide their current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at mailto:info@oer.ny.gov.
SUNY Empire provides reasonable accommodation to applicants with disabilities, veterans, or wounded warriors where appropriate. If you need a reasonable accommodation for any part of the application and hiring process, please contact the Office of Human Resources at (518) 587-2100 ext. 2240.
In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (518) 587-2100, ext. 2800. It can also be viewed online at our Safety and Security website: http://www.sunyempire.edu/safety-security/.
To apply, visit https://apptrkr.com/5667111
Full Time
Associate Vice President (AVP) for Analysis, Planning and Support (APS)
Empire State University is seeking a senior-level professional to lead data-driven decision-making and continuous improvement efforts. The AVP will oversee decision support, institutional research, strategic plan tracking, assessment, reporting, and data governance within the Office of Academic Affairs. Reporting to the Provost, the AVP will implement data strategies, establish data governance, and promote a culture of evidence-based decision-making.
The AVP role also includes overseeing a team responsible for institutional research, data warehousing, BI development, strategic planning, strategic budget management, and accreditation support. The AVP will manage data analysis, visualization, and data management, while serving as a liaison between leadership and institutional stakeholders to communicate insights and support decision-making. Additionally, the AVP will oversee strategic budget planning and ensure effective allocation of resources to support institutional priorities. The AVP directly supervises professional and support positions within the Decision Support, Business Analytics, Institutional Effectiveness, and Assessment office.
Representative duties include:
• Lead the development of comprehensive data models, reports, and analytics that inform decision-making at all institutional levels, ensuring evidence-based strategies. • Oversee institutional research functions, providing timely reporting on key metrics such as enrollment trends, retention, graduation rates, and program outcomes. • Guide the development of actionable dashboards and KPIs to drive continuous improvement in student success, academic programming, and financial sustainability. • Collaborate with the Chief Financial Officer to align budgeting processes with institutional priorities, optimizing resource use across academic and administrative units. • Oversee Office of Academic Affairs strategic budget planning process. • Coordinate university-wide assessment efforts, ensuring alignment with accreditation standards and reporting, particularly with the Middle States Commission on Higher Education (MSCHE) and other discipline-specific accreditors. • Promote data literacy and support strategic planning by delivering insights, trends, and recommendations to senior leadership, faculty, and staff. • Promote innovation in data analytics, assessment practices, and planning processes to enhance institutional effectiveness and operational efficiency. • Serve as a liaison for data communication and governance, working closely with various university offices and overseeing data privacy and compliance as needed. • Collaborate with the Chief Information Officer to establish a robust data governance program and serve as a chief data officer. • Additional duties as assigned by the Provost and Executive Vice President for Academic Affairs.
Job Requirements: Required Qualifications:
• A master's degree from an accredited institution. • Five (5) years of experience in higher education administration or related complex organizations. • Demonstrated success leading, managing, and/or representing an Institutional Research office or an equivalent entity. • A proven track record of supervising staff in an Institutional Research or a similar office within a higher education institution or a related complex organization.
Preferred Qualifications:
• An earned doctorate or a terminal degree from an accredited institution in data analytics, data science, mathematics, higher education, or another field related to job duties. • Demonstrated experience in data analysis and management tools such as Tableau, Power BI, SAS, SPSS. • Demonstrated ability to develop and/or implement strategy in complex organizational settings. • Demonstrated ability to conceptualize and carry out qualitative and quantitative research projects. • Evidence of understanding current issues and trends in higher education. • Demonstrated understanding of diversity, equity, and inclusion.
Special Information:
• Occasional travel will be required to fulfill university-wide commitments. • Some evening and/or weekend engagement with stakeholders is required. • The position is based in Saratoga Springs, NY.
Additional Information: Rank/Salary: This is a Management/Confidential position. Salary range $170,000 - $185,000.
We are pleased to offer our employees an excellent benefit package which includes NYS health insurance, free dental and vision, competitive retirement options, and generous vacation, sick and holiday accruals; and a strong emphasis on work-life balance.
SUNY Empire is an AA/EEO/ADA employer. The University actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the University. SUNY Empire is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants, or other members of the university community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide their current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at mailto:info@oer.ny.gov.
SUNY Empire provides reasonable accommodation to applicants with disabilities, veterans, or wounded warriors where appropriate. If you need a reasonable accommodation for any part of the application and hiring process, please contact the Office of Human Resources at (518) 587-2100 ext. 2240.
In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (518) 587-2100, ext. 2800. It can also be viewed online at our Safety and Security website: http://www.sunyempire.edu/safety-security/.
To apply, visit https://apptrkr.com/5667111
University of California, Santa Cruz
Santa Cruz, CA, USA
Director of Medical Services
JOB POSTING
Update as of 8/7/2024: The salary range for the Director of Medical Services has increased to $310,000-$385,000/annually. Salary commensurate with skills, qualifications and experience.
Student Health Services is hiring our new Director of Medical Services! Come to Santa Cruz, California, and join a team of dedicated health care professionals serving students at the University of California Santa Cruz. Provide clinical service and leadership in a beautiful redwood forest surrounded by ocean views, wildlife and fresh air.
Our Medical Director will be a licensed physician who is passionate about and committed to serving the medical needs of a diverse college student population by providing direct service and leading a team of well experienced clinicians ensuring the highest quality of medical care for students.
If desired, opportunities available for this position include:
• Both on campus and remote work • Relocation Expense reimbursement, when eligibility guidelines are met
UC Santa Cruz staff have access to comprehensive benefits packages. Here is sample of benefits:
• Medical, Dental & Vision Care Insurance Plans • UC Retirement Plan • Group Term Life Insurance • Legal Insurance • Pet Insurance • 13 Paid Holidays plus accrued vacation and sick leave
For more information on the comprehensive benefits package offered by the university
visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.htmlhttps://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.htmlhttps://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.htmlhttps://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Thank you for your interest in UC Santa Cruz.
HOW TO APPLY
For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the https://shr.ucsc.edu/talent-acquisition/applicant_resources/index.html on our Talent Acquisition website.
• https://shr.ucsc.edu/talent-acquisition/applicant_resources/how-to-apply/index.html • https://shr.ucsc.edu/talent-acquisition/applicant_resources/troubleshooting.html • https://shr.ucsc.edu/talent-acquisition/applicant_resources/tips-for-applicants/index.html • https://shr.ucsc.edu/talent-acquisition/applicant_resources/Frequently-Asked-Questions/index.html
INITIAL REVIEW DATE (IRD)
Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD. Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, https://shr.ucsc.edu/talent-acquisition/applicant_resources/ird-and-applicant-review-process.html.
The IRD for this job is: 08-28-2024
ABOUT UC SANTA CRUZ
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.
DEPARTMENT OVERVIEW
UC Santa Cruz (UCSC) Student Health Services (SHS) is a full-service medical facility offering clinical, educational, and psychological support to UCSC students. SHS is deeply committed to ensuring affordable, well-integrated, multidisciplinary healthcare that effectively supports the university’s diverse campus communities, through equitable access and culturally competent, high-quality programs and services.
The Primary Care Program includes primary care and same-day care, with the support of on-site radiology, a COLA-accredited clinical laboratory, and a campus pharmacy. Counseling and Psychological Services (CAPS) supports UCSC students to maintain or improve their general well-being by providing a broad range of counseling, psychiatric services, consultation, and outreach services and programs.
Other departments include Student Health Outreach and Promotion (SHOP), home of the Condom Co-op; CARE (Campus Advocacy, Resources, and Empowerment) the advocacy and prevention education office that supports survivors of sexual assault, stalking, and dating/domestic violence; and Student Insurance Programs.
Student Health Services employs approximately 150 staff including physicians, psychiatrists, case managers, lab scientists, pharmacists, nurses, radiologists, and many other clinical and administrative staff. Student Health and Wellness welcomes staff with interest and experience in working with students with a wide range of ethnic, cultural, and gender identities.
More information can be found at: https://healthcenter.ucsc.edu
JOB SUMMARY
Under the general direction of the Associate Vice Chancellor/Executive Director of Student Health and Wellness Chief Well Being Officer, the Director of Medical Services (Medical Director) has primary responsibility for medical care at UCSC Student Health Services. As the senior clinical leader and member of the senior administrative staff, the Director of Medical Services promotes and assures quality clinical services across the student health facility and provides strategic direction. The Director of Medical Services plans, develops, coordinates, and assesses the health service.
In addition to medical services, the Director provides senior strategic leadership in the design, development, implementation, coordination, assessment, and continuous improvement of health-related programs and services for students. This includes collaborative efforts of medical, psychological, and psychiatric services, providing health leadership on known and emerging issues relevant to the health, safety, and well-being of students. The Director of Medical Services also spends a portion of their time providing direct clinical care to patients.
As Director of Medical Services, this position provides consultative support and supervision for the clinical staff, leadership in developing and implementing clinical policies and procedures, and is a member of the Student Health Services management team. The Director oversees all medical care provided by SHS physicians, Nurse Practitioners, and Physician Assistants, either through direct or delegated supervision, and indirectly supervises all other staff involved in the delivery of medical care to students. The Director directly oversees the Associate Medical Director (NP/PA Supervisor) Clinic Director (Nurse Supervisor), Lab Director, Dietician, and X-Ray operations.
APPOINTMENT INFORMATION
Budgeted Salary: $310,000-$385,000/annually. Salary commensurate with skills, qualifications and experience. Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.
Benefits Level Eligibility: Full benefits
Schedule Information:
• Full-time, Fixed • Percentage of Time: 100%, 40 Hours per Week • Days of the Week: Mon-Fri • Shift Includes: Day
Employee Classification: Career appointment
Job End Date: None
Work Location: UC Santa Cruz Main Campus
Union Representation: Non-Represented
Job Code Classification: 000587 (PHYSCN SHS MGR 2) Grade 31
Travel: Never or Rarely
JOB DUTIES
25% - Leadership and Management
• Provide overall leadership for medical practice, clinical quality improvement, delivery of clinical services, and continuing medical and professional education for providers at Student Health Services (SHS). • Provide high-quality, cost-effective, and accessible primary care, specialty care, ancillary services, and medical/pharmaceutical products to the student campus community through an appropriate combination of services and expertise, off-campus consultation and specialty care, insurance contracts, and income-generating operations. • Direct and oversee clinical services at Student Health Services: Provide oversight and medical consultation to all SHS physicians, physician assistants, nurse practitioners, nurses, ancillary services, or other clinical support staff involved in direct patient care. • Provide medical consultation and review for laboratory, radiology, pharmacy, travel clinic, nutrition, health education, optometry, and insurance. Provide ongoing analysis and monitoring of patient scheduling systems to ensure patient needs are met. • Set and interpret goals, directions, policies and procedures, and operational processes, as well as assess interactions of all areas/departments within SHS in the provision of quality medical services. • Plan for potential crises and ensure business continuity in the event of building or system disruptions or a pandemic event. • Confer with other campus departments, medical groups, and the Santa Cruz County Public Health Department on the health care needs of students or public health issues. • Maintain contact with other student health directors in and outside of the UC system and the Office of the President, regarding student health care issues. Serve as needed on campus-wide and system-wide committees, and represent UCSC on initiatives and efforts related to oversight of Student Health Centers at the Office of the President. Collaborate closely with other members of the Student Health Services cluster to ensure seamless delivery of services to students. • Participate in UC statewide SHS Directors meetings and projects to ensure appropriate program assessment, benchmarking, communications with UCOP, and sharing of best practices. • Provide oversight for the on-campus Student Health Services Insurance plans and referral processes. • Ensure compliance with state and federal regulations to maintain state licensures for the pharmacy, clinical laboratory, and x-ray. • Collaborate with the other directors to maintain accreditation by the Accreditation Association for Ambulatory Health Care (AAAHC) or other nationally recognized accrediting agencies for purposes of ensuring the quality of care that meets recognized standards in the medical community. • Participate as a colleague with all members of the senior management team for joint management decisions, and provide medical leadership for management team decisions and program priorities. • Maintain a positive working relationship with the campus staff and campus community. Demonstrate behavioral standards expected of medical professionals and customer service staff, and lead by example. Serve as a role model and perform effectively in a service environment.
25% - Program Management
Program Development:
• Direct program development including active participation in and support of campus wellness initiatives, evaluation of existing services, and their modification or addition designed to maximize the well-being of students attending UCSC. • Oversee provision of primary medical care and patient education to promote self-care and develop knowledgeable healthcare consumers through a wide range of health-related education and outreach activities. Establish benchmarks for evaluating the status of student health and trends. Conduct assessments and studies to evaluate services, service needs, and the status of student health. • Coordinate with the AVC for Student Health and Wellness, Directors of SHOP (Student Health Outreach and Prevention), CAPS (Counseling and Psychological Services), Psychiatry, and CARE (Advocate Office for Sexual and Gender-Based Violence and Sexual Misconduct) on policy and program issues to provide integrated, comprehensive patient care services. Specifically, collaborate with SHOP to provide integrated services in areas such as sleep, nutrition and healthy eating, sexual health, and screening for alcohol and other substance abuse; CAPS, Psychiatry, and Case Management to provide integrated services for patients; and with CARE to support and improve the care for students utilizing their services.
Clinical Quality Improvement:
• Direct the Quality Assurance (QA) Program, including the Risk Management Program, utilization review, case management, peer review, trend reports, and staff education. • Provide leadership to the senior management team regarding quality improvement opportunities, medical service improvements, patient accessibility to services, and emerging health trends. • In collaboration with the Quality Assurance Manager, perform independent clinical audits, oversee and participate in activities of the Quality Assurance, Peer Review Committees, and benchmarking studies with other UC student health centers to ensure delivery of high-quality medical care at Student Health Services (SHS). • Participate on the credentialing committee responsible for credentialing and privileging of all licensed health care providers at SHS, including physicians, physician assistants, nurse practitioners, pharmacists, optometrists, registered nurses, psychologists, psychiatrists, LCSW, MFT, and radiologic/laboratory technicians. • Coordinate with the QA Manager/Chair to prepare and submit incident reports, implement corrective actions as necessary, and on all risk management activities related to the provision of clinical care. • Review and respond to patient complaints regarding medical care, provision of services, accessibility, and insurance/referral issues. Notify the AVC of potential risk matters. • Coordinate with the supervisors and managers and answer correspondence related to the medical care of students or staff, including reports to public health and other agencies. • Public Health Response and Communicable Disease Management: • Contribute to Campus protocols, supervise clinical response teams; and provide guidance to pandemic nurses, residence staff, and dining. Cover night and weekend concerns cases, where applicable, and act as Medical Consultant to Child Care, CHES, EH&S, Athletics, and Workers Comp, especially regarding pandemic cases and exposures. • Supervise and provide consultation to lab and providers on the best options for lab tests. Add and remove Quest and in-house lab tests based on the latest data. • Conduct Office of Health and Human Services (OHSS) OHSS Assessments: review and approve clearances for animal workers. • Provide leadership for the integrated care of students in need of behavioral health services.
25% - Clinic supervision
• Oversee all medical care provided by SHS physicians, Nurse Practitioners, and Physician Assistants, either through direct or delegated supervision. Indirectly supervise all other staff involved in the delivery of medical care to students. • Encourage and train SHS staff in the continuous development of customer service orientation and focus on the provision of high-quality, cost-effective, and accessible medical care for the students of UCSC. • Recruit, screen applications, interview candidates, and select medical staff in accordance with State and Federal laws, university personnel policies, affirmative action goals, and SHS policies and procedures. • Support UCSC's Principles of Community and Equal Opportunity/Affirmative Action programs as they apply to medical staff recruitment, selection, and administration. • Train and assign work to new and continuing employees. Routinely assess staff capabilities and workload, monitoring productivity and redistributing work when necessary. Identify areas that need backup support. • Independently provide supervision and conduct performance evaluations. Clearly communicate job expectations, and monitor performance and progress. Provide guidance on performance standards and University procedures. Determine what discipline should be imposed for subordinates, with authority to apply such, and/or recommend the same to higher level management. Contribute to developing and presenting positions for collective bargaining. • Provide leadership for and support clinician continuing education and professional development for medical staff.
25% - Direct Care
• Provide general and consultative medical care to students, consisting of diagnosis and treatment of acute and chronic illness or injury. • Establish and record medical history and exam, assessment, treatment, and prognosis in an electronic medical record system. • Order and interpret lab tests, x-rays, and other diagnostic studies. • Assume responsibility for assigned patients until care is transferred. Consult with and provide referrals to specialists as necessary. • Perform minor procedures, such as laceration repair, incision and drainage, removal of foreign bodies, toenail surgeries, and excision or biopsy of minor lesions. • Provide care in medical emergencies, including CPR, and administration of medications. • Actively promote disease prevention and health promotion activities, including patient education activities on wellness, sexually transmitted diseases, mental health, and substance abuse. • Maintain confidentiality of patients, students, and staff.
REQUIRED QUALIFICATIONS
• Graduation from a class A accredited school of medicine with the degree of Medical Doctor (MD) or Graduation from a class A accredited school of osteopathy with the degree of Doctor of Osteopathy (DO) • Must be Licensed MD or DO in State of California in good standing; See Special Conditions of Employment for further requirements. • At least 5 years clinical experience in an ambulatory care clinic or similar practice, urgent care or private practice. • Demonstrated management experience in a large complex healthcare facility with proven ability to analyze, interpret and apply management principles, practices and techniques in the conduct of business. • Thorough knowledge of administration of ambulatory healthcare, psychological counseling and student service facilities. Knowledge of management theory and practice in complex healthcare organizations. • Leadership, supervisory and consensus building skills with the knowledge to act within University regulations and in the best interest of the unit. Proven ability to manage crisis situations and effectively facilitate and resolve interpersonal conflicts. Demonstrated skill in problem solving and mediation among competing influences. • Demonstrated knowledge and skill in supervision and organizational management. Skill in recruitment, selection, evaluation, delegation, development, motivation, reward and discipline. • Well-developed and proven skill to develop relationships, interact and communicate with diverse groups of people, using tact, sound judgment, diplomacy and flexibility. Skill to communicate effectively with students, staff, medical providers, faculty, visitors, parents and external contacts. Skill to create and present informational or training programs for medical providers, staff, students or other groups. • Demonstrated ability to approach complex problems, such as scarce resources, creatively and with innovation, proposing and implementing solutions that satisfy diverse needs and demands of individuals and/or units. Ability to independently make decisions and initiate actions. Ability to exercise sound professional judgment. • Ability to develop realistic goals and objectives and determine priorities among many competing demands. Ability to systematically break multidimensional problems or processes into component parts and to use analytical techniques to identify solutions. Ability and willingness to develop, and work as part of a collaborative team to achieve common objectives. Skill to participate effectively on committee assignments • Demonstrated skill to practice emergency medicine, perform minor surgery, and wound care. Skill to provide consultation to health care providers. Skill to serve a large volume of patients rapidly and effectively by appointment or on a walk-in basis within set time limits. Demonstrated skill to record in an orderly and logical manner the history, exam, assessment, treatment plan, patient education, and other information related to patient care in the Electronic Medical Record (EMR) system. Demonstrated ability to maintain confidentiality. • Working knowledge of public and preventive health principles and practices. Knowledge of private and group medical practice; federal and state laws regarding medical records, student information management, right to privacy and confidentiality (including HIPAA and FERPA) and CLIA requirements as stipulated in Federal and California Laws. Knowledge of health insurance benefit structures and claim procedures. • Demonstrated skill in the use of word processing, spreadsheet, database, email, medical information and web software. Intermediate or advanced skill in use of (some or all) MS Excel, Word, Outlook, Internet Explorer, and electronic medical records systems.
PREFERRED QUALIFICATIONS
• At least 3 years administrative experience including direct supervision and personnel management. • Experience supervising staff and making personnel decisions in a collective bargaining environment. • Knowledge of community resources and public health requirements of the county of Santa Cruz and the State of California. • Board Certification in Family Medicine (See Special Conditions of Employment for additional information on licensure and board certification requirements) • Knowledge of age-specific health education goals and strategies, including both preventive and emergency interventions. • Prior experience providing and/or administering health care and services on a university campus. • Proven knowledge of good laboratory practices and applicable CLIA regulations for maintaining a safe and healthy laboratory work environment. • Demonstrated understanding of quality and proficiency standards for in house laboratory tests resulting in accurate and reliable patient test results. • Proven knowledge for control of quality, radiation safety, and technical aspects of all X-ray examinations and procedures. • Strong understanding of the Environmental Health and Safety (EH&S) requirements for laboratory and medical X-ray safety and a working knowledge of the rules and procedures regulating these requirements.
SPECIAL CONDITIONS OF EMPLOYMENT
• Must be Licensed MD or DO in State of California in good standing • Current valid federal controlled substance registration (DEA certificate) • BLS Certified or the ability to become BLS certified within 6 months of hire (unit will sponsor such training) • Must be Board Certified in Primary Care Specialty, Family Medicine, Internal Medicine, Pediatrics, or Emergency Medicine • Graduate of an accredited medical or osteopathic school. • Must possess a current CPR certificate. • Selected candidate will be required to successfully complete a pre-hire criminal history background check and a pre-hire credentialing check. • Selected candidate will be required to take a TB test within 60 days of hire. • Complete HIPAA (Health Insurance Portability and Accessibility) training within 30 days of hire • Selected candidate will be required to complete training within established time frames as directed including UC compliance training. • The selected candidate will be required to work primarily on campus, with periods of remote work possible based on operational needs. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement. Ability to work occasional evenings and weekends as directed. Ability to respond to emergencies after hours as necessary. • Clery Act: This position has been identified as a Campus Security Authority (CSA); required to report crimes, incidents, and disciplinary referral statistics as required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 USC § 1092(f)). • Ability to wear proper safety attire (long pants, closed-toe shoes, etc.) and personal protective equipment common in a laboratory setting. • Ability to read signs and follow directions on labels that are written in English as well as ability to read and understand Material Safety Data Sheet (MSDS) and the proper use of chemical compounds. • Ability to maintain appearance and conduct suitable for working in a professional setting. • Must comply with current care workers as defined by state and federal regulatory agencies; current health safety requirements to be discussed during interview. • The University of California has implemented a https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program. • Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtainedhttps://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=PEN&division=&title=1.&part=4.&chapter=2.&article=2.5https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=PEN&division=&title=1.&part=4.&chapter=2.&article=2.5.
SAFETY STATEMENT
All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
EEO/AA
The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS View full job description and access on-line application: https://apptrkr.com/5483561
Full Time
Director of Medical Services
JOB POSTING
Update as of 8/7/2024: The salary range for the Director of Medical Services has increased to $310,000-$385,000/annually. Salary commensurate with skills, qualifications and experience.
Student Health Services is hiring our new Director of Medical Services! Come to Santa Cruz, California, and join a team of dedicated health care professionals serving students at the University of California Santa Cruz. Provide clinical service and leadership in a beautiful redwood forest surrounded by ocean views, wildlife and fresh air.
Our Medical Director will be a licensed physician who is passionate about and committed to serving the medical needs of a diverse college student population by providing direct service and leading a team of well experienced clinicians ensuring the highest quality of medical care for students.
If desired, opportunities available for this position include:
• Both on campus and remote work • Relocation Expense reimbursement, when eligibility guidelines are met
UC Santa Cruz staff have access to comprehensive benefits packages. Here is sample of benefits:
• Medical, Dental & Vision Care Insurance Plans • UC Retirement Plan • Group Term Life Insurance • Legal Insurance • Pet Insurance • 13 Paid Holidays plus accrued vacation and sick leave
For more information on the comprehensive benefits package offered by the university
visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.htmlhttps://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.htmlhttps://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.htmlhttps://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Thank you for your interest in UC Santa Cruz.
HOW TO APPLY
For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the https://shr.ucsc.edu/talent-acquisition/applicant_resources/index.html on our Talent Acquisition website.
• https://shr.ucsc.edu/talent-acquisition/applicant_resources/how-to-apply/index.html • https://shr.ucsc.edu/talent-acquisition/applicant_resources/troubleshooting.html • https://shr.ucsc.edu/talent-acquisition/applicant_resources/tips-for-applicants/index.html • https://shr.ucsc.edu/talent-acquisition/applicant_resources/Frequently-Asked-Questions/index.html
INITIAL REVIEW DATE (IRD)
Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD. Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, https://shr.ucsc.edu/talent-acquisition/applicant_resources/ird-and-applicant-review-process.html.
The IRD for this job is: 08-28-2024
ABOUT UC SANTA CRUZ
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.
DEPARTMENT OVERVIEW
UC Santa Cruz (UCSC) Student Health Services (SHS) is a full-service medical facility offering clinical, educational, and psychological support to UCSC students. SHS is deeply committed to ensuring affordable, well-integrated, multidisciplinary healthcare that effectively supports the university’s diverse campus communities, through equitable access and culturally competent, high-quality programs and services.
The Primary Care Program includes primary care and same-day care, with the support of on-site radiology, a COLA-accredited clinical laboratory, and a campus pharmacy. Counseling and Psychological Services (CAPS) supports UCSC students to maintain or improve their general well-being by providing a broad range of counseling, psychiatric services, consultation, and outreach services and programs.
Other departments include Student Health Outreach and Promotion (SHOP), home of the Condom Co-op; CARE (Campus Advocacy, Resources, and Empowerment) the advocacy and prevention education office that supports survivors of sexual assault, stalking, and dating/domestic violence; and Student Insurance Programs.
Student Health Services employs approximately 150 staff including physicians, psychiatrists, case managers, lab scientists, pharmacists, nurses, radiologists, and many other clinical and administrative staff. Student Health and Wellness welcomes staff with interest and experience in working with students with a wide range of ethnic, cultural, and gender identities.
More information can be found at: https://healthcenter.ucsc.edu
JOB SUMMARY
Under the general direction of the Associate Vice Chancellor/Executive Director of Student Health and Wellness Chief Well Being Officer, the Director of Medical Services (Medical Director) has primary responsibility for medical care at UCSC Student Health Services. As the senior clinical leader and member of the senior administrative staff, the Director of Medical Services promotes and assures quality clinical services across the student health facility and provides strategic direction. The Director of Medical Services plans, develops, coordinates, and assesses the health service.
In addition to medical services, the Director provides senior strategic leadership in the design, development, implementation, coordination, assessment, and continuous improvement of health-related programs and services for students. This includes collaborative efforts of medical, psychological, and psychiatric services, providing health leadership on known and emerging issues relevant to the health, safety, and well-being of students. The Director of Medical Services also spends a portion of their time providing direct clinical care to patients.
As Director of Medical Services, this position provides consultative support and supervision for the clinical staff, leadership in developing and implementing clinical policies and procedures, and is a member of the Student Health Services management team. The Director oversees all medical care provided by SHS physicians, Nurse Practitioners, and Physician Assistants, either through direct or delegated supervision, and indirectly supervises all other staff involved in the delivery of medical care to students. The Director directly oversees the Associate Medical Director (NP/PA Supervisor) Clinic Director (Nurse Supervisor), Lab Director, Dietician, and X-Ray operations.
APPOINTMENT INFORMATION
Budgeted Salary: $310,000-$385,000/annually. Salary commensurate with skills, qualifications and experience. Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.
Benefits Level Eligibility: Full benefits
Schedule Information:
• Full-time, Fixed • Percentage of Time: 100%, 40 Hours per Week • Days of the Week: Mon-Fri • Shift Includes: Day
Employee Classification: Career appointment
Job End Date: None
Work Location: UC Santa Cruz Main Campus
Union Representation: Non-Represented
Job Code Classification: 000587 (PHYSCN SHS MGR 2) Grade 31
Travel: Never or Rarely
JOB DUTIES
25% - Leadership and Management
• Provide overall leadership for medical practice, clinical quality improvement, delivery of clinical services, and continuing medical and professional education for providers at Student Health Services (SHS). • Provide high-quality, cost-effective, and accessible primary care, specialty care, ancillary services, and medical/pharmaceutical products to the student campus community through an appropriate combination of services and expertise, off-campus consultation and specialty care, insurance contracts, and income-generating operations. • Direct and oversee clinical services at Student Health Services: Provide oversight and medical consultation to all SHS physicians, physician assistants, nurse practitioners, nurses, ancillary services, or other clinical support staff involved in direct patient care. • Provide medical consultation and review for laboratory, radiology, pharmacy, travel clinic, nutrition, health education, optometry, and insurance. Provide ongoing analysis and monitoring of patient scheduling systems to ensure patient needs are met. • Set and interpret goals, directions, policies and procedures, and operational processes, as well as assess interactions of all areas/departments within SHS in the provision of quality medical services. • Plan for potential crises and ensure business continuity in the event of building or system disruptions or a pandemic event. • Confer with other campus departments, medical groups, and the Santa Cruz County Public Health Department on the health care needs of students or public health issues. • Maintain contact with other student health directors in and outside of the UC system and the Office of the President, regarding student health care issues. Serve as needed on campus-wide and system-wide committees, and represent UCSC on initiatives and efforts related to oversight of Student Health Centers at the Office of the President. Collaborate closely with other members of the Student Health Services cluster to ensure seamless delivery of services to students. • Participate in UC statewide SHS Directors meetings and projects to ensure appropriate program assessment, benchmarking, communications with UCOP, and sharing of best practices. • Provide oversight for the on-campus Student Health Services Insurance plans and referral processes. • Ensure compliance with state and federal regulations to maintain state licensures for the pharmacy, clinical laboratory, and x-ray. • Collaborate with the other directors to maintain accreditation by the Accreditation Association for Ambulatory Health Care (AAAHC) or other nationally recognized accrediting agencies for purposes of ensuring the quality of care that meets recognized standards in the medical community. • Participate as a colleague with all members of the senior management team for joint management decisions, and provide medical leadership for management team decisions and program priorities. • Maintain a positive working relationship with the campus staff and campus community. Demonstrate behavioral standards expected of medical professionals and customer service staff, and lead by example. Serve as a role model and perform effectively in a service environment.
25% - Program Management
Program Development:
• Direct program development including active participation in and support of campus wellness initiatives, evaluation of existing services, and their modification or addition designed to maximize the well-being of students attending UCSC. • Oversee provision of primary medical care and patient education to promote self-care and develop knowledgeable healthcare consumers through a wide range of health-related education and outreach activities. Establish benchmarks for evaluating the status of student health and trends. Conduct assessments and studies to evaluate services, service needs, and the status of student health. • Coordinate with the AVC for Student Health and Wellness, Directors of SHOP (Student Health Outreach and Prevention), CAPS (Counseling and Psychological Services), Psychiatry, and CARE (Advocate Office for Sexual and Gender-Based Violence and Sexual Misconduct) on policy and program issues to provide integrated, comprehensive patient care services. Specifically, collaborate with SHOP to provide integrated services in areas such as sleep, nutrition and healthy eating, sexual health, and screening for alcohol and other substance abuse; CAPS, Psychiatry, and Case Management to provide integrated services for patients; and with CARE to support and improve the care for students utilizing their services.
Clinical Quality Improvement:
• Direct the Quality Assurance (QA) Program, including the Risk Management Program, utilization review, case management, peer review, trend reports, and staff education. • Provide leadership to the senior management team regarding quality improvement opportunities, medical service improvements, patient accessibility to services, and emerging health trends. • In collaboration with the Quality Assurance Manager, perform independent clinical audits, oversee and participate in activities of the Quality Assurance, Peer Review Committees, and benchmarking studies with other UC student health centers to ensure delivery of high-quality medical care at Student Health Services (SHS). • Participate on the credentialing committee responsible for credentialing and privileging of all licensed health care providers at SHS, including physicians, physician assistants, nurse practitioners, pharmacists, optometrists, registered nurses, psychologists, psychiatrists, LCSW, MFT, and radiologic/laboratory technicians. • Coordinate with the QA Manager/Chair to prepare and submit incident reports, implement corrective actions as necessary, and on all risk management activities related to the provision of clinical care. • Review and respond to patient complaints regarding medical care, provision of services, accessibility, and insurance/referral issues. Notify the AVC of potential risk matters. • Coordinate with the supervisors and managers and answer correspondence related to the medical care of students or staff, including reports to public health and other agencies. • Public Health Response and Communicable Disease Management: • Contribute to Campus protocols, supervise clinical response teams; and provide guidance to pandemic nurses, residence staff, and dining. Cover night and weekend concerns cases, where applicable, and act as Medical Consultant to Child Care, CHES, EH&S, Athletics, and Workers Comp, especially regarding pandemic cases and exposures. • Supervise and provide consultation to lab and providers on the best options for lab tests. Add and remove Quest and in-house lab tests based on the latest data. • Conduct Office of Health and Human Services (OHSS) OHSS Assessments: review and approve clearances for animal workers. • Provide leadership for the integrated care of students in need of behavioral health services.
25% - Clinic supervision
• Oversee all medical care provided by SHS physicians, Nurse Practitioners, and Physician Assistants, either through direct or delegated supervision. Indirectly supervise all other staff involved in the delivery of medical care to students. • Encourage and train SHS staff in the continuous development of customer service orientation and focus on the provision of high-quality, cost-effective, and accessible medical care for the students of UCSC. • Recruit, screen applications, interview candidates, and select medical staff in accordance with State and Federal laws, university personnel policies, affirmative action goals, and SHS policies and procedures. • Support UCSC's Principles of Community and Equal Opportunity/Affirmative Action programs as they apply to medical staff recruitment, selection, and administration. • Train and assign work to new and continuing employees. Routinely assess staff capabilities and workload, monitoring productivity and redistributing work when necessary. Identify areas that need backup support. • Independently provide supervision and conduct performance evaluations. Clearly communicate job expectations, and monitor performance and progress. Provide guidance on performance standards and University procedures. Determine what discipline should be imposed for subordinates, with authority to apply such, and/or recommend the same to higher level management. Contribute to developing and presenting positions for collective bargaining. • Provide leadership for and support clinician continuing education and professional development for medical staff.
25% - Direct Care
• Provide general and consultative medical care to students, consisting of diagnosis and treatment of acute and chronic illness or injury. • Establish and record medical history and exam, assessment, treatment, and prognosis in an electronic medical record system. • Order and interpret lab tests, x-rays, and other diagnostic studies. • Assume responsibility for assigned patients until care is transferred. Consult with and provide referrals to specialists as necessary. • Perform minor procedures, such as laceration repair, incision and drainage, removal of foreign bodies, toenail surgeries, and excision or biopsy of minor lesions. • Provide care in medical emergencies, including CPR, and administration of medications. • Actively promote disease prevention and health promotion activities, including patient education activities on wellness, sexually transmitted diseases, mental health, and substance abuse. • Maintain confidentiality of patients, students, and staff.
REQUIRED QUALIFICATIONS
• Graduation from a class A accredited school of medicine with the degree of Medical Doctor (MD) or Graduation from a class A accredited school of osteopathy with the degree of Doctor of Osteopathy (DO) • Must be Licensed MD or DO in State of California in good standing; See Special Conditions of Employment for further requirements. • At least 5 years clinical experience in an ambulatory care clinic or similar practice, urgent care or private practice. • Demonstrated management experience in a large complex healthcare facility with proven ability to analyze, interpret and apply management principles, practices and techniques in the conduct of business. • Thorough knowledge of administration of ambulatory healthcare, psychological counseling and student service facilities. Knowledge of management theory and practice in complex healthcare organizations. • Leadership, supervisory and consensus building skills with the knowledge to act within University regulations and in the best interest of the unit. Proven ability to manage crisis situations and effectively facilitate and resolve interpersonal conflicts. Demonstrated skill in problem solving and mediation among competing influences. • Demonstrated knowledge and skill in supervision and organizational management. Skill in recruitment, selection, evaluation, delegation, development, motivation, reward and discipline. • Well-developed and proven skill to develop relationships, interact and communicate with diverse groups of people, using tact, sound judgment, diplomacy and flexibility. Skill to communicate effectively with students, staff, medical providers, faculty, visitors, parents and external contacts. Skill to create and present informational or training programs for medical providers, staff, students or other groups. • Demonstrated ability to approach complex problems, such as scarce resources, creatively and with innovation, proposing and implementing solutions that satisfy diverse needs and demands of individuals and/or units. Ability to independently make decisions and initiate actions. Ability to exercise sound professional judgment. • Ability to develop realistic goals and objectives and determine priorities among many competing demands. Ability to systematically break multidimensional problems or processes into component parts and to use analytical techniques to identify solutions. Ability and willingness to develop, and work as part of a collaborative team to achieve common objectives. Skill to participate effectively on committee assignments • Demonstrated skill to practice emergency medicine, perform minor surgery, and wound care. Skill to provide consultation to health care providers. Skill to serve a large volume of patients rapidly and effectively by appointment or on a walk-in basis within set time limits. Demonstrated skill to record in an orderly and logical manner the history, exam, assessment, treatment plan, patient education, and other information related to patient care in the Electronic Medical Record (EMR) system. Demonstrated ability to maintain confidentiality. • Working knowledge of public and preventive health principles and practices. Knowledge of private and group medical practice; federal and state laws regarding medical records, student information management, right to privacy and confidentiality (including HIPAA and FERPA) and CLIA requirements as stipulated in Federal and California Laws. Knowledge of health insurance benefit structures and claim procedures. • Demonstrated skill in the use of word processing, spreadsheet, database, email, medical information and web software. Intermediate or advanced skill in use of (some or all) MS Excel, Word, Outlook, Internet Explorer, and electronic medical records systems.
PREFERRED QUALIFICATIONS
• At least 3 years administrative experience including direct supervision and personnel management. • Experience supervising staff and making personnel decisions in a collective bargaining environment. • Knowledge of community resources and public health requirements of the county of Santa Cruz and the State of California. • Board Certification in Family Medicine (See Special Conditions of Employment for additional information on licensure and board certification requirements) • Knowledge of age-specific health education goals and strategies, including both preventive and emergency interventions. • Prior experience providing and/or administering health care and services on a university campus. • Proven knowledge of good laboratory practices and applicable CLIA regulations for maintaining a safe and healthy laboratory work environment. • Demonstrated understanding of quality and proficiency standards for in house laboratory tests resulting in accurate and reliable patient test results. • Proven knowledge for control of quality, radiation safety, and technical aspects of all X-ray examinations and procedures. • Strong understanding of the Environmental Health and Safety (EH&S) requirements for laboratory and medical X-ray safety and a working knowledge of the rules and procedures regulating these requirements.
SPECIAL CONDITIONS OF EMPLOYMENT
• Must be Licensed MD or DO in State of California in good standing • Current valid federal controlled substance registration (DEA certificate) • BLS Certified or the ability to become BLS certified within 6 months of hire (unit will sponsor such training) • Must be Board Certified in Primary Care Specialty, Family Medicine, Internal Medicine, Pediatrics, or Emergency Medicine • Graduate of an accredited medical or osteopathic school. • Must possess a current CPR certificate. • Selected candidate will be required to successfully complete a pre-hire criminal history background check and a pre-hire credentialing check. • Selected candidate will be required to take a TB test within 60 days of hire. • Complete HIPAA (Health Insurance Portability and Accessibility) training within 30 days of hire • Selected candidate will be required to complete training within established time frames as directed including UC compliance training. • The selected candidate will be required to work primarily on campus, with periods of remote work possible based on operational needs. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement. Ability to work occasional evenings and weekends as directed. Ability to respond to emergencies after hours as necessary. • Clery Act: This position has been identified as a Campus Security Authority (CSA); required to report crimes, incidents, and disciplinary referral statistics as required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 USC § 1092(f)). • Ability to wear proper safety attire (long pants, closed-toe shoes, etc.) and personal protective equipment common in a laboratory setting. • Ability to read signs and follow directions on labels that are written in English as well as ability to read and understand Material Safety Data Sheet (MSDS) and the proper use of chemical compounds. • Ability to maintain appearance and conduct suitable for working in a professional setting. • Must comply with current care workers as defined by state and federal regulatory agencies; current health safety requirements to be discussed during interview. • The University of California has implemented a https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program. • Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtainedhttps://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=PEN&division=&title=1.&part=4.&chapter=2.&article=2.5https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=PEN&division=&title=1.&part=4.&chapter=2.&article=2.5.
SAFETY STATEMENT
All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
EEO/AA
The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS View full job description and access on-line application: https://apptrkr.com/5483561
We’re Hiring!
Necropsy Technician
Location of Position: Marin Headlands, Sausalito, California
Reports to : Associate Pathologist
Position Classification & Expected Hours of Work, and Travel: This is a full-time, temporary, non-exempt position from August 12th, 2024 – December 31st, 2024.
Regular onsite work is required.
Evening and weekend work may be required as job duties demand.
Some travel to satellite facilities and/or fieldwork may be expected for this position.
Compensation Range: $29.00 - $33.00 / hr.
Benefits: Full Benefits:
Holidays
Sick Time
Vacation
Medical, Dental, and Vision
Life Insurance
Long Term Disability Insurance
401k Retirement Plan
Employee Assistance Program
Job Summary
The Necropsy Technician will undertake various activities in support of the Pathology & Diagnostics team including gross necropsy, histopathology (trimming of cases), and support of the biobank archives. They will assist in the collection, analysis, storage, and shipment of samples for collaborative research projects as well as the training of pathology participants of the Teaching Hospital program and The Marine Mammal Center’s visitors.
Essential Functions
Necropsy: 70%
Coordinate and perform necropsy in the laboratory including following and revising sampling protocols, specimen collection, data collection, performing necropsy, writing necropsy reports, and data entry.
Coordinate and perform large whale necropsy in the field including following and revising sampling protocols, specimen collection, data collection, performing necropsy, writing necropsy reports, and data entry.
Maintain necropsy equipment, supplies, and facilities to ensure the necropsy laboratory room is adequately supplied, clean, and safety procedures are established and followed.
Fulfill external and internal research projects through sample processing, data entry, and shipment.
Participate in current and historical data entry into database to ensure proper information is collected and available for monthly National Marine Fisheries Services (NMFS) reporting.
Maintain frozen tissue and fluid archives (biobank).
Manage and maintain pathology digital photo archive, including taking necropsy and histopathology photos in accordance with protocols and after training.
Histology: 15%
Act as liaison to coordinate on internal projects regarding pathology/histology-based specimens and data.
Trim wet (histopathology) tissues.
Maintain histology tissue, slide, and paraffin archives.
Ship cassettes to external labs for slide preparation or slides to external pathologists as required.
Inputs data into database in accordance with standards set forth within the program.
Training & Educational Outreach: 10%
Assists with and/or trains Teaching Hospital Program participants and pathology visitors in gross necropsy skills and anatomy.
Assists with and/or teaches wetlabs to visiting university classes and youth crew.
Assists with managing Teaching Hospital Program materials regarding pathology.
Assist in scheduling and coordinating pathology visitors.
Assist with or present to donors or other behind-the-scenes visitors as needed.
Other Duties as Assigned: 5%
Perform special projects and research as assigned.
Perform other duties as assigned.
Supervisory Responsibility:
None.
Knowledge, Skills, and Abilities
Basic knowledge of marine mammal biology, diseases, and anatomy.
Experience in preparing, assisting, and performing necropsies.
Experience working with biohazardous tissue, blood, and dead animals.
Basic knowledge of methods and techniques of laboratory procedures such as aseptic technique.
Knowledgeable on safety procedures to prevent contaminating self and others with biohazardous materials.
Ability to operate equipment safely and competently to carry out their duties.
Ability to understand and follow written and oral instructions and priorities as set by management.
Ability to communicate clearly and concisely, both orally and in writing.
Skills operating Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
Establish and maintain effective working relationships with those contacted in the course of work, which includes volunteers, interns, staff, and others.
Willingness to support and participate in The Marine Mammal Center’s diversity, equity, and inclusion programs.
Communicate and interact effectively with people across cultures, ethnic groups, and identities.
Practice self-awareness and respect while engaging with people of diverse backgrounds.
Qualifications and Experience
This position requires a combination of education and experience equivalent to a bachelor’s degree in biology, animal science, physiology, or related field; and 2 years of necropsy experience.
Valid driver license with acceptable motor vehicle record to maintain standards of insurability.
Proof of COVID-19 Vaccination or waiver (medical or religious)
Respirator Fit Test required which will be provided upon hire and ongoing as necessary.
Work Environment & Physical Requirements
This position operates in a professional office, laboratory, and hospital environment both indoors and outdoors with access to other parts of the facilities via outdoor pathways.
Exposure to slippery surfaces and working in outdoor weather conditions and elements.
Routinely uses standard office equipment such as computers, phones, photocopiers, scanners, and filing cabinets.
Ability to work at a desk for extended periods using a computer.
Ability to perform physical work requiring manual dexterity, agility, strength, and coordination including ability to lift and/or move to 50 pounds.
Ability to occasionally walk/hike/cover up to 5 miles during a shift on a frequent basis.
Ability to spend extended period on your feet, walking, standing, crouching, and climbing stairs (potentially in inclement weather conditions).
Ability to drive/operate a vehicle or plan for transportation between sites.
Exposure to allergens and zoonotic diseases through necropsy and biological samples.
Exposure and working with laboratory chemicals, including formalin (a carcinogen).
Exposure to sharp instruments and needles.
Involves strong smells associated with dead animals and the care of animals.
OUR COMMITMENT TO DIVERSITY
The Marine Mammal Center actively engages individuals from all backgrounds. We are committed to embracing diversity within our organization because we firmly believe that diverse employee teams help us to achieve our best organizational outcomes and provide the most effective support to the communities we serve. We are deeply dedicated to creating and maintaining an inclusive, equitable and supportive work environment. We strongly encourage people from underrepresented groups to apply. The Marine Mammal Center believes in growth and supporting our employees as best we can so they can become their best selves in and outside of work. We believe that a healthy work environment means building an inclusive culture where people can thrive together and feel supported and empowered. We believe in stretch versus constraint.
OUR MISSION
The Marine Mammal Center advances global conservation through marine mammal rescue and rehabilitation, scientific research, and education.
ABOUT THE MARINE MAMMAL CENTER
The Marine Mammal Center is leading the field in ocean conservation through marine mammal rescue, veterinary medicine, science, and education.
For more information, please visit our “About Us” page at www.marinemammalcenter.org
To Apply: Please submit a cover letter and resume and provide a brief description about how your experience aligns with the role.
Note that applications without a cover letter will not be considered.
In your cover letter, please feel free to note which pronouns you use (For example – she/her/hers, he/him/his, they/them/theirs, etc).
We strongly encourage people of color, lesbian, gay, bisexual, transgender, queer and non-binary people, veterans, parents, and individuals with disabilities to apply. The Center is an equal opportunity employer and welcomes everyone to our team. If you need reasonable accommodation at any point in the application or interview process, please let us know.
Full Time Temporary
We’re Hiring!
Necropsy Technician
Location of Position: Marin Headlands, Sausalito, California
Reports to : Associate Pathologist
Position Classification & Expected Hours of Work, and Travel: This is a full-time, temporary, non-exempt position from August 12th, 2024 – December 31st, 2024.
Regular onsite work is required.
Evening and weekend work may be required as job duties demand.
Some travel to satellite facilities and/or fieldwork may be expected for this position.
Compensation Range: $29.00 - $33.00 / hr.
Benefits: Full Benefits:
Holidays
Sick Time
Vacation
Medical, Dental, and Vision
Life Insurance
Long Term Disability Insurance
401k Retirement Plan
Employee Assistance Program
Job Summary
The Necropsy Technician will undertake various activities in support of the Pathology & Diagnostics team including gross necropsy, histopathology (trimming of cases), and support of the biobank archives. They will assist in the collection, analysis, storage, and shipment of samples for collaborative research projects as well as the training of pathology participants of the Teaching Hospital program and The Marine Mammal Center’s visitors.
Essential Functions
Necropsy: 70%
Coordinate and perform necropsy in the laboratory including following and revising sampling protocols, specimen collection, data collection, performing necropsy, writing necropsy reports, and data entry.
Coordinate and perform large whale necropsy in the field including following and revising sampling protocols, specimen collection, data collection, performing necropsy, writing necropsy reports, and data entry.
Maintain necropsy equipment, supplies, and facilities to ensure the necropsy laboratory room is adequately supplied, clean, and safety procedures are established and followed.
Fulfill external and internal research projects through sample processing, data entry, and shipment.
Participate in current and historical data entry into database to ensure proper information is collected and available for monthly National Marine Fisheries Services (NMFS) reporting.
Maintain frozen tissue and fluid archives (biobank).
Manage and maintain pathology digital photo archive, including taking necropsy and histopathology photos in accordance with protocols and after training.
Histology: 15%
Act as liaison to coordinate on internal projects regarding pathology/histology-based specimens and data.
Trim wet (histopathology) tissues.
Maintain histology tissue, slide, and paraffin archives.
Ship cassettes to external labs for slide preparation or slides to external pathologists as required.
Inputs data into database in accordance with standards set forth within the program.
Training & Educational Outreach: 10%
Assists with and/or trains Teaching Hospital Program participants and pathology visitors in gross necropsy skills and anatomy.
Assists with and/or teaches wetlabs to visiting university classes and youth crew.
Assists with managing Teaching Hospital Program materials regarding pathology.
Assist in scheduling and coordinating pathology visitors.
Assist with or present to donors or other behind-the-scenes visitors as needed.
Other Duties as Assigned: 5%
Perform special projects and research as assigned.
Perform other duties as assigned.
Supervisory Responsibility:
None.
Knowledge, Skills, and Abilities
Basic knowledge of marine mammal biology, diseases, and anatomy.
Experience in preparing, assisting, and performing necropsies.
Experience working with biohazardous tissue, blood, and dead animals.
Basic knowledge of methods and techniques of laboratory procedures such as aseptic technique.
Knowledgeable on safety procedures to prevent contaminating self and others with biohazardous materials.
Ability to operate equipment safely and competently to carry out their duties.
Ability to understand and follow written and oral instructions and priorities as set by management.
Ability to communicate clearly and concisely, both orally and in writing.
Skills operating Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
Establish and maintain effective working relationships with those contacted in the course of work, which includes volunteers, interns, staff, and others.
Willingness to support and participate in The Marine Mammal Center’s diversity, equity, and inclusion programs.
Communicate and interact effectively with people across cultures, ethnic groups, and identities.
Practice self-awareness and respect while engaging with people of diverse backgrounds.
Qualifications and Experience
This position requires a combination of education and experience equivalent to a bachelor’s degree in biology, animal science, physiology, or related field; and 2 years of necropsy experience.
Valid driver license with acceptable motor vehicle record to maintain standards of insurability.
Proof of COVID-19 Vaccination or waiver (medical or religious)
Respirator Fit Test required which will be provided upon hire and ongoing as necessary.
Work Environment & Physical Requirements
This position operates in a professional office, laboratory, and hospital environment both indoors and outdoors with access to other parts of the facilities via outdoor pathways.
Exposure to slippery surfaces and working in outdoor weather conditions and elements.
Routinely uses standard office equipment such as computers, phones, photocopiers, scanners, and filing cabinets.
Ability to work at a desk for extended periods using a computer.
Ability to perform physical work requiring manual dexterity, agility, strength, and coordination including ability to lift and/or move to 50 pounds.
Ability to occasionally walk/hike/cover up to 5 miles during a shift on a frequent basis.
Ability to spend extended period on your feet, walking, standing, crouching, and climbing stairs (potentially in inclement weather conditions).
Ability to drive/operate a vehicle or plan for transportation between sites.
Exposure to allergens and zoonotic diseases through necropsy and biological samples.
Exposure and working with laboratory chemicals, including formalin (a carcinogen).
Exposure to sharp instruments and needles.
Involves strong smells associated with dead animals and the care of animals.
OUR COMMITMENT TO DIVERSITY
The Marine Mammal Center actively engages individuals from all backgrounds. We are committed to embracing diversity within our organization because we firmly believe that diverse employee teams help us to achieve our best organizational outcomes and provide the most effective support to the communities we serve. We are deeply dedicated to creating and maintaining an inclusive, equitable and supportive work environment. We strongly encourage people from underrepresented groups to apply. The Marine Mammal Center believes in growth and supporting our employees as best we can so they can become their best selves in and outside of work. We believe that a healthy work environment means building an inclusive culture where people can thrive together and feel supported and empowered. We believe in stretch versus constraint.
OUR MISSION
The Marine Mammal Center advances global conservation through marine mammal rescue and rehabilitation, scientific research, and education.
ABOUT THE MARINE MAMMAL CENTER
The Marine Mammal Center is leading the field in ocean conservation through marine mammal rescue, veterinary medicine, science, and education.
For more information, please visit our “About Us” page at www.marinemammalcenter.org
To Apply: Please submit a cover letter and resume and provide a brief description about how your experience aligns with the role.
Note that applications without a cover letter will not be considered.
In your cover letter, please feel free to note which pronouns you use (For example – she/her/hers, he/him/his, they/them/theirs, etc).
We strongly encourage people of color, lesbian, gay, bisexual, transgender, queer and non-binary people, veterans, parents, and individuals with disabilities to apply. The Center is an equal opportunity employer and welcomes everyone to our team. If you need reasonable accommodation at any point in the application or interview process, please let us know.
