Coordinator, Government Relations & Protocol

  • The John F. Kennedy Center for Performing Arts
  • 2700 F St NW, Washington, DC, USA
  • 1131 views
Full Time Arts Government Nonprofit

Job Description

About the Organization:

The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. Diversity is a critical component of our mission, vision, and values. Our staff exhibits a wide variety of perspectives and experiences which enable us to foster and strengthen an environment of diversity and inclusion. 

Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. 

Job Description:

The Coordinator of Government Relations & Protocol works with the Manager and Vice President of Government Relations & Protocol in coordinating all meetings associated with the Board of Trustees, serves as point person for arranging internal and external meetings, supports government relations activities, and provides administrative support and assistance on budget and other projects as needed.  

Duties & Responsibilities:

50%   Board and Committee Meetings/Management

  • Organization and execution of the three or more annual Board of Trustee Meetings to include oversight of multiple, same-day committee meetings in conjunction with the board meeting and board luncheon.
  • Organization and preparation of other committee meetings and conference calls. 
  • Lead on BoardEffect online portal implementation, training, and troubleshooting.
  • Support the Department’s outreach to Members of the Board of Trustees, provide oversight and maintenance of the records of the Board of Trustees.
  • Always think proactively on Board of Trustee related items and provide a high-level of customer service to all members. Develop and disseminate monthly trustee communication.
  • Working with the Vice President of Government Relations & Protocol and the Kennedy Center Office of the President, coordinate new trustee orientation and trustee off-boarding.
  • Work closely with the Vice President of Government Relations and the Office of the President to advance the public-facing goals of the organization. Coordinate activities across departments to ensure communication and maximum effectiveness of outreach activities related to the Board of Trustees and other issues.

15%   Government Relations

  • Supporting the Vice President and Manager of Government Relations & Protocol, represent the Kennedy Center to members and staff in the U.S. House, U.S. Senate, the White House, executive branch agencies, embassies, other governmental entities (including state and local), and charitable and advocacy organizations. 
  • Serve as liaison with the White House regarding the White House theater seats and visits to the Center.

15%   External Outreach

  • Other duties as assigned that work to build and develop productive relationships with the Kennedy Center to build on its mission and objectives.
  • Assist with maintaining, developing, and growing relationships in the diplomatic community.

15%   Internal Outreach and Support

  • Support as needed the general administration of the Office of Government Relations & Protocol, including compilation of materials for special projects and briefing materials, preparation and processing of expense reports, and process and system training of the department’s volunteers and interns.
  • Serve as the staff lead member on the Kennedy Center archiving project.
  • Serve as the Office of Government Relations & Protocol point person with the Kennedy Center Education Department and identify ways to support and promote activities.

5%    Protocol

  • Assist as needed the Vice President and Manager of Government Relations & Protocol with visits of government dignitaries, coordination with internal and external security teams, and ensuring consistency in excellent experiences.

N/A   Responds to the needs and requests of Kennedy Center management and staff in a professional and expedient manner.

N/A   Adheres to all employer policies and procedures.

Key Qualifications:

  • Bachelor’s Degree or other equivalent knowledge and experience 
  • Three years experience with administrative and organizational tasks at the executive level
  • Familiarity with roles, responsibilities, and functions of the federal legislative and executive branches

Skills & Knowledge Qualifications:

  • Demonstrated ability to plan, organize, and manage time for maximum productivity
  • Ability to shift priorities to achieve all high value work
  • Building productive relationships throughout the organization and external to the organization
  • Exercise discretion and independent judgement in pursuit of objectives and goals
  • Responsiveness to management and staff in a professional and expedient manner
  • Interest in the Performing Arts
  • Strong interpersonal skills
  • High level of customer service
  • Proven ability to multi-task 
  • Office skills to include Microsoft Word, Microsoft Excel and general office technology
  • Competence:  A need for attention to detail and strategic thinking
  • Service:  A drive to be of service to others
  • Focus:  An ability to set goals and to use them every day to guide actions
  • Responsibility:  A need to assume personal accountability for your work
  • Problem Solving:  An ability to think things through with incomplete data

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to communicate in person and on the telephone.  The employee is frequently required to use hands to operate computer keyboard, office equipment, and other essential tasks.  The employee is frequently required to sit, stand, and walk.  This position infrequently lifts, carries, or otherwise moves and positions objects weighing up to 25 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is normal.

Travel is generally not required.

Benefits:

We offer a comprehensive range of benefits to all full-time employees including: Medical, Dental, Vision, Paid Time Off, Paid Sick Leave, and a 403(b) Retirement Plan.

Requisition Number

1019