Santa Clara Valley Water District

Senior Management Analyst (Senior Emergency Management Specialist)   Valley Water   Salary: $10,204.13 - $13,067.60 Monthly   Job Type: Full-Time   Job Number: 01450-E   Location: CA, CA   Department: Chief Operating Officer - IT and Administrative Services   Closing: 4/8/2022 11:59 PM Pacific   Description   Office of Emergency Services Unit (Position Code 0832) COVID-19 vaccination requirement: *To protect our most valuable assets, our employees, as well as the communities we serve, Valley Water requires all newly hired Valley Water personnel to be fully vaccinated (for COVID -19) or to be formally excused from the requirement through the **reasonable accommodation process (for details, see bottom of job posting). Valley Water Telework Program: Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date. This position is eligible for a hybrid telework schedule, typically working 40% remote and 60% onsite. Overview: The Senior Emergency Management Specialist [Classification: Senior Management Analyst (SMA)] within the Office of Emergency Services will be responsible for an array of projects and/or programs that require a historical and diverse set of work experiences and skills to ensure the achievement of organizational, divisional, and business unit goals. This SMA is tasked with: development, implementation, and the maintenance of comprehensive emergency management plans; recommending strategies, policies, procedures, and actions that will help govern and improve project/program capabilities; consulting with Valley Water and external agency stakeholders to determine the needs and issues in the event of natural, human-caused, or technological disasters and other critical incidents.   Implement and/or oversee the development of training exercises, and evaluations of emergency management plans to ensure compliance with local, state, and federal requirements; conduct analysis and prepare reports regarding potential hazards and risks; may prepare and analyze damage assessments following natural or technological disasters and critical incidents; lead and/or oversee the development of After Action Reports (AAR) and Improvement Plans; lead the follow-up of AAR items to ensure completion.   Provide and/or oversee technical expertise regarding training design, methods, and techniques; coordinate planning and program development for internal and external emergency management partner training; also oversee the design, implementation, and delivery of training sessions. Facilitate, coordinate, and/or participate in county, state, and federal emergency response, and recovery activities; develop, implement, and oversee exercise processes to assess the Valley Water's ability to respond to disasters; coordinate communication and engagement with the general public and outside emergency officials and partners; may coordinate services to the public during incidents.   Act as liaison with other emergency management agency partners; assist with and/or conduct special projects and studies; interact effectively with various organizations, partners, and populations during sensitive and high intensity situations for extended periods of time in order to reach emergency management outcomes and goals.   Participate in the OES On Call Program, and maintain OES On Call Program structure documentation. SMA will also fulfill EOC Coordinator responsibilities.   Prepare and apply for Federal Emergency Management Agency (FEMA) grants and apply for other external funding opportunities; work closely with the internal Valley Water Grants Program business unit to fully maximize opportunities.   In addition to the above duties, the senior management analyst level will: oversee and manage a variety of complex projects including consultants who will be assisting with deployment of project/program activities; plan, prioritize, assign, and check work progress to ensure completion within timelines; provide direction in technical areas, evaluate the effectiveness of emergency management policies, practices, programs, and functions and make revisions to achieve desired outcomes; monitor and assess quality assurance of program services and activities; take initiative and exercise leadership in achieving consensus among stakeholders on varied and complex issues.   Key Responsibilities include, but are not limited to:   Project Management: Safe Clean Water (SCW) Project F2 Emergency Response Planning: Oversee, review, and manage the overall project responsibilities for the product (e.g., emergency response procedures) and services (engagement with internal and external stakeholders) provided by the consultant to meet requirements that are the key performance indicators and the overall direction from the narrative in the F2 project for SCW. OES On Call Program Lead: Maintain OES On Call Program documentation and guidance. As a participant, ensure you have the most current contact list(s); Ensure your equipment (e.g. Cell phone, iPad, etc.) is charged and ready for use; Gain briefing from the outgoing On Call person; ensure mobile go-bag is ready to go; Ensure sign-in ability to all pertinent platforms (e.g. DENS, CalCOP, etc.); Be familiar and accountable for all the On-Call Operations and Demobilization activities per the OES On Call Responsibilities Checklist. Training and Exercise: Maintain Training and Exercise Plan and Schedule, lead development of internal exercises in alignment with Homeland Security Exercise Evaluation Program guidelines. Emergency Operating Center (EOC) Coordinator: Fulfill assigned role in EOC during activation. Facilitate the overall functioning of the EOC; Assist and advise the EOC Director and EOC Staff; Provide information and guidance related to EOC functions; and be prepared to assume any role in the EOC. General administrative duties, and other duties as assigned   Ideal Candidate's Background Includes: Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria as listed below.   Ideal Experience: Five (5) years of experience performing administrative, operational, management of complex issues related to Emergency Services.   Ideal Skills and Abilities:   Principles of budget preparation, analysis, forecasting and control. Methods and techniques used to analyze business processes and recommend solutions for existing problems. Methods and techniques used to collect and analyze data and prepare reports based on findings. Methods and techniques used to gather qualitative and quantitative information and package the information for presentation to executive management, the board, committees, employees and external partners and agencies. Ability to maintain confidentiality with tasks at hand and handle sensitive materials.   Ideal Knowledge:   Theories, principles, and practices of public administration as applied to assigned unit or division. Government agency programs such as, but not limited to, finance, budgeting, procurement, human resources, government relations, legal, water utility and watershed operations and management, and/or other related programs. Methods and techniques used to analyze business processes and recommend solutions techniques used to collect and analyze data and prepare reports based on findings. Methods and techniques used to collect and analyze data and prepare reports based on findings.   Ideal Training and Education: Equivalent to a Bachelor's degree from an accredited college or university with major course work in public administration, political science, business administration or a related field.   Substitution Directly related experience may be substituted for the college requirement on the basis of one and one-half years of experience for one year of education to a maximum of four years.   Required License or Certificate   Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis. To review the Classification Specification, please click http://apps2.valleywater.org/About_Us/_Jobs/Salary_and_classification/_Spec_PDFs/Senior Management Analyst - 5-2019.pdf https://get.adobe.com/reader/   Selection Process   (1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview. (2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.   NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary. Consideration may be given to existing applicant pools within the same classification. COVID-19 vaccination requirement: * Fully vaccinated means (1) it has been at least two weeks since a person has completed the entire recommended series of a COVID-19 vaccine, and (2) the person has provided proof of vaccination in a form consistent with the requirements for verification of vaccine status in the State of California's July 26, 2021 Public Health Officer Order. **Limited Exemptions to Vaccination Requirement An individual who has been provided a job offer may request a reasonable accommodation to the vaccination requirement if they: Have a contraindication recognized by the U.S. Centers for Disease Control and Prevention (CDC) or by the vaccine's manufacturer to every approved COVID-19 vaccine. A contraindication means a condition that makes vaccination inadvisable; Have a disability and are requesting an exception as a reasonable accommodation based upon this disability; or, Object to COVID-19 vaccination based on their sincerely held religious belief, practice, or observance. Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request.   Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 1-408-630-2260.   Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.   To apply, please visit https://apptrkr.com/2961098   jeid-1c784777c46a2747a444bce30f9e384c   Copyright ©2022 Jobelephant.com Inc. All rights reserved.   https://www.jobelephant.com/

Staff Analyst (Grants Administration)   Valley Water   Salary: $7,976.80 - $10,204.13 Monthly   Job Type: Full-Time   Job Number: 01447-E (re-posted 3-17-22)   Location: CA, CA   Department: Office of External Affairs   Closing: 4/3/2022 11:59 PM Pacific   Description   Civic Engagement Unit (Position Code 1021) COVID-19 vaccination requirement: *To protect our most valuable assets, our employees, as well as the communities we serve, Valley Water requires all newly hired Valley Water personnel to be fully vaccinated (for COVID -19) or to be formally excused from the requirement through the **reasonable accommodation process (for details, see bottom of job posting).   Valley Water Telework Program: Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date.   This position is eligible for a hybrid telework schedule, typically working 40% remote and 60% onsite.   Overview: Do you have a passion for serving the community? Do you thrive in a fast-paced environment where superior project management, organizational, multi-tasking, and interpersonal skills carry the day? If so, check out this exciting Staff Analyst position in the External Affairs division - a steppingstone into Valley Water's highly sought-after “Management Analyst” positions.   With headquarters in San Jose, Valley Water provides water supply, enhances streams and watersheds through creek restoration and habitat protection, provides flood protection for homes, schools, businesses and roadways, and partners with other agencies to provide trails and open space for the community.   Valley Water manages 10 dams and surface water reservoirs, three water treatment plants, an advanced recycled water purification center, a state of-the-art water quality laboratory, nearly 400 acres of groundwater recharge ponds, and more than 275 miles of streams. Valley Water provides wholesale water and groundwater management services to local municipalities and private water retailers who deliver drinking water directly to nearly 2 million people in Santa Clara County that stretches 1,300 square miles and encompasses 15 cities and unincorporated areas.   The Staff Analyst position will be part of the dynamic Community Benefits team in the Office of Civic Engagement. This position will support the expanded Safe, Clean Water Grants & Partnership Program under the voter-approved Safe, Clean Water and Natural Flood Protection Program, taking special ownership of the new bottle filling station grant funding opportunity. The Staff Analyst will provide administrative and analytical support such as grant application review and evaluation, drafting grant agreements, providing technical assistance to grantees, processing and validating invoice submissions, conducting grantee site visits and closeout tasks for completed projects, developing and writing memos and formal correspondence to grantees and management, tracking data and analytics for the grants program, maintaining the Fluxx grants management system, and tracking grantee inquiries.   This position may participate in outreach and community engagement events/activities which may sometimes require working at night and/or on the weekends at off-site locations. Additionally, all Valley Water employees are considered Disaster Service Workers and may be called on to report to an Emergency Operation Center during a disaster. Applicants who are invited to interview for the position may participate in a practical exercise.   Key Responsibilities include, but are not limited to:   Lead the implementation of all aspects of the new bottle filling station funding opportunity - review and evaluate applications, draft grant agreements, provide technical assistance and coaching to prospective grantees, process invoices and reports, conduct grantee site visits and closeouts, track data and analytics, etc. Support the administration of the expanded Safe, Clean Water Grants & Partnerships Program - process and validate invoices, track data and analytics, maintain the Fluxx grants management system, track grantee inquiries, provide customer service to prospective grantees and grantees, etc. Support the outreach efforts for the Safe, Clean Water Grants & Partnerships Program - collect photo release forms, write social media posts, blog posts, participate in tabling events and trainings for prospective grantees and grantees, etc.   Ideal Candidate's Background Includes: Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria as listed below.   Ideal Experience:   Three (3) years of experience handling a variety of administrative support and technical duties. Experience with grant management as a grant maker or grant seeker is ideal but not required. Experience working with non-profits and/or other public agencies. Preparing reports, memos, and other written content for a variety of audiences.   Ideal Skills and Abilities:   Prepare a variety of clear and concise administrative, financial, statistical, and analytical reports. Collect, interpret, analyze, and evaluate varied information and data. Work collaboratively in a team environment while taking direction from multiple program leads Communicate clearly and concisely, both orally and in writing. Follow processes and procedures. Organize and prioritize a variety of projects and multiple tasks for multiple business areas, while staying organized, and representing their teams to both internal and external partners. Juggle multiple competing priorities and/or projects without missing deadlines or key milestones. Recommend and implement modifications to existing programs, systems, and procedures.   Ideal Knowledge:   Strong grasp of/or ability to learn Valley Water processes and policies, preferably with the Request for Proposals (RFP) process, contracts, accounting, etc. Fundamentals of grants management. Principles of social and environmental justice. Familiarity with the Safe, Clean Water and Natural Flood Protection Parcel Tax Program.   Ideal Training and Education: Equivalent to an Associate's degree.   Required License or Certificate   Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis. To review the Classification Specification, please click http://apps2.valleywater.org/About_Us/_Jobs/Salary_and_classification/_Spec_PDFs/Staff Analyst 5-2019.pdf https://get.adobe.com/reader/   Selection Process   (1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview. (2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.   NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary. Consideration may be given to existing applicant pools within the same classification.   COVID-19 vaccination requirement:* Fully vaccinated means (1) it has been at least two weeks since a person has completed the entire recommended series of a COVID-19 vaccine, and (2) the person has provided proof of vaccination in a form consistent with the requirements for verification of vaccine status in the State of California's July 26, 2021 Public Health Officer Order.**Limited Exemptions to Vaccination RequirementAn individual who has been provided a job offer may request a reasonable accommodation to the vaccination requirement if they:1. Have a contraindication recognized by the U.S. Centers for Disease Control and Prevention (CDC) or by the vaccine's manufacturer to every approved COVID-19 vaccine. A contraindication means a condition that makes vaccination inadvisable;2. Have a disability and are requesting an exception as a reasonable accommodation based upon this disability; or,3. Object to COVID-19 vaccination based on their sincerely held religious belief, practice, or observance.   Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request.   Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 408-630-2260.   Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.   To apply, please visit https://apptrkr.com/2938444       Copyright ©2022 Jobelephant.com Inc. All rights reserved.   https://www.jobelephant.com/

Labor Relations Specialist I/II   Valley Water   Salary: See Position Description   Job Type: Full-Time   Job Number: 01438-E   Location: CA, CA   Department: Chief Operating Officer - IT and Administrative Services   Closing:   Description Labor Relations Unit (Position Code 0082)   Labor Relations Specialist I: $9,476.13 - $12,129.87 Monthly DOE/DOQ Labor Relations Specialist II: $10,204.13 - $13,067.60 Monthly DOE/DOQ   COVID-19 vaccination requirement: *To protect our most valuable assets, our employees, as well as the communities we serve, Valley Water requires all newly hired Valley Water personnel to be fully vaccinated (for COVID -19) or to be formally excused from the requirement through the **reasonable accommodation process (for details, see bottom of job posting) Valley Water Telework Program: Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date.   This position is eligible for a hybrid telework schedule, typically working 40% remote and 60% onsite.   Overview: Our Mission: Provide Silicon Valley safe, clean water for a healthy life, environment, and economy. Valley Water is seeking a talented who will either be hired in as a Labor Relations Specialist I/II who will assist Valley Water in overseeing the labor and employee relations needs, and provide professional and analytical assistance in the management of labor relations services for Valley Water's management staff. The successful candidate will bring excellent critical thinking skills, a collaborative nature, advanced project management ability, and developed communication skills. The ideal candidate will have a high degree of emotional intelligence, ability to adapt to varying situations, and have a background and experience in a public sector labor environment and labor relations processes. Additionally, this candidate should have experience interpreting and applying MOU language, knowledge of regulation and labor laws, and brings experience researching legal, legislative and policy related to labor laws in California. If you want to be a part of a dynamic team and work to create an efficient and effective workplace for employees, then apply for this exciting career opportunity! THE JOB This position reports to the Labor Relations Manager within the Human Resources Department. This individual is responsible for supporting performance management, discipline, complaint resolution procedures, and interpretation of and compliance with contracts, policies, and local, state, and federal laws. Much of this role involves supporting client groups on employee and labor relations matters including, but not limited to, investigating assigned discipline cases, interpreting and applying MOU's, regulations, and labor laws, supporting negotiations, tracking Leaves of Absence with an understanding of FMLA/CFRA, and writing and presenting analytical and technical reports for a variety of audiences. The Labor Relations Specialist position also requires candidates to understand bargaining unit memorandums, advise managers on the application of employment law, and interpret technical written material. In addition, you will represent the Unit in meetings, conduct research on labor relations topics, handle highly confidential information, and ensure adherence to labor/union contracts.   THE IDEAL CANDIDATE - Both Positions The successful candidate will have excellent analytical, reasoning and research skills, using their best judgement to respond to requests about employee relations and recruitment. They will be able to handle highly sensitive and confidential information with discretion, professionalism, and tact. Problem-solving and critical-thinking skills are essential for this role, as is a customer-service oriented mindset to regularly engage with employees, administrative staff, union leaders, client groups, and other key stakeholders on a variety of employee relations matters. We are looking for someone who takes initiative, is results oriented, and builds positive relations through collaboration and diplomacy. You should be able to manage competing demands, have a passionate interest in employee and labor relations, and reflect our organization's core values as you work with internal and external partners:   Sustaining a healthy work-life balance for employees and placing a high value on all the things that provide enrichment and fulfillment. Acknowledging that all individuals are unique and important and will be treated with fairness, dignity, and respect. Creating an inclusive work environment, which reflects and supports the diversity of the community and enriches our perspectives.   To learn more about our mission, vision, and values, click https://www.valleywater.org/how-we-operate/about-valley-water/mission-vision-values.   OUR IDEAL CANDIDATE WILL also…   Bring knowledge and experience in employee relations practices and programs in a public sector environment, including exposure to Wage Order 5 and the negotiation process. Understand how to track workplace investigations, dispute resolutions, leaves of absence and grievance procedures. Ensure adherence to labor/union contracts. Demonstrate an ability to be a strong partner in the organization. Depending on experience, may advise and provide consultative services to departments and supervisors on employee and labor relations matters. Provide strategic direction and planning on organizational labor negotiation goals. Depending on experience, may be part of the decision-making process and understand the implications of what those decisions will mean across the organization now and into the future. Use conflict-resolution skills to maintain a harmonious and productive work environment. Create professional relationships with managers, Valley Water staff, and the Bargaining Units and their leaders. Collaborate and consult with managers and unions to create a more efficient and effective workplace. Demonstrate strong interpersonal skills when participating in joint Labor-Management committees.   Minimum Qualifications: Labor Relations Specialist I / II   Labor Relations Specialist I: Two years of experience as a human resource professional with responsibility for advising management on the interpretation and application of employment laws or collective bargaining unit agreements.   Labor Relations Specialist II: Several years of experience as a human resource professional with responsibility for advising management on the interpretation and application of collective bargaining unit agreements and employee and labor relations matters.   Labor Relations Specialist I/II   LRS I/II: Equivalent to graduation from an accredited four-year college or university with major coursework in human resources management, organizational development, industrial or organizational psychology, public or business administration, or a related field. Directly related experience may be substituted for the college requirement on the basis of one and one-half years of experience for one year of education to a maximum of four years.   Highly Desired:   HR Certificate and/or SHRM certificate.   Required License or Certificate   Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis. To review Labor Relations Specialist l/II Classification Specification, please click http://apps2.valleywater.org/About_Us/_Jobs/Salary_and_classification/_Spec_PDFs/Labor Relations Specialist I-II - 5-2019.pdf https://get.adobe.com/reader/   Selection Process   (1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview. (2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.   NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary. Consideration may be given to existing applicant pools within the same classification. COVID-19 vaccination requirement:* Fully vaccinated means (1) it has been at least two weeks since a person has completed the entire recommended series of a COVID-19 vaccine, and (2) the person has provided proof of vaccination in a form consistent with the requirements for verification of vaccine status in the State of California's July 26, 2021 Public Health Officer Order.**Limited Exemptions to Vaccination RequirementAn individual who has been provided a job offer may request a reasonable accommodation to the vaccination requirement if they:1. Have a contraindication recognized by the U.S. Centers for Disease Control and Prevention (CDC) or by the vaccine's manufacturer to every approved COVID-19 vaccine. A contraindication means a condition that makes vaccination inadvisable;2. Have a disability and are requesting an exception as a reasonable accommodation based upon this disability; or,3. Object to COVID-19 vaccination based on their sincerely held religious belief, practice, or observance. Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request.   Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 408-630-2260.   Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.   To apply, please visit https://apptrkr.com/2897937   jeid-8a85632fe2991a4f99ed0c8cc41db663   Copyright ©2022 Jobelephant.com Inc. All rights reserved.   https://www.jobelephant.com/

Executive Assistant   Valley Water   Salary: $7,590.27 - $9,722.27 Monthly   Job Type: Full-Time   Job Number: 01385-E   Location: CA, CA   Department: Integrated Water Management   Closing: 12/5/2021 11:59 PM Pacific   Description   Office of Integrated Water Management (Position Code 0536) COVID-19 vaccination requirement: *To protect our most valuable assets, our employees, as well as the communities we serve, Valley Water requires all new hired Valley Water personnel to be fully vaccinated (for COVID -19) or to be formally excused from the requirement through the **reasonable accommodation process (for details, see bottom of job posting).   Overview: The Executive Assistant is expected to independently provide the Assistant Chief Executive Officer (ACEO) with administrative office support, including communication, correspondence, research and organizational work, requiring a high level of accuracy, timeliness, discretion, and confidentiality. The Executive Assistant is expected to exercise independent judgment and obtain the knowledge of the business area and Districtwide activities, programs, and projects necessary for relieving executive staff of administrative and routine day-today duties. This role is an ambassador for the ACEO with external agencies, elected officials and members of the community, and Valley Water staff. The Executive Assistant is required to provide courteous gatekeeping to ensure the best use of the ACEO's time and ensure the ACEO is current with all administrative details, policies and procedures. This job requires reciprocal back up to the Office of the CEO as well as the other Executive Assistants/Chiefs.   Key Responsibilities include, but are not limited to:   Maintain a calendar of the ACEO's activities, meetings and events; schedule/coordinate conferences, travel, training, workshops, speaking engagements; schedule meetings and events, coordinate logistics, including room set up, meeting requests, agenda; work with ACEO's direct reports to ensure coverage, provide additional support, if needed, and assist direct reports in preparing/informing the ACEO as necessary. Prepare, organize, track and route high priority documents and files. Review all materials for ACEO review and approval to ensure completeness, use of accurate forms, proper formatting and compliance with all policies and processes, including routing priority. Assemble and/or coordinate the preparation of various reports, memoranda, correspondence, and various documentation and presentation material, of a technical or confidential nature; participate in staff meetings, take and prepare minutes or meeting summaries; review pending agenda items in Seamless, DocuSign, Legistar and BiTrak, assisting the ACEO in ensuring items are completed in a timely manner. Maintain detailed organizational chart; Design, establish, organize and maintain various administrative, reference, and digital file systems; and assist other Executive Assistants with coverage as necessary to ensure seamless support of all Chiefs and the CEO. Screen visitors and phone calls; direct questions and requests to the appropriate staff; and respond to inquiries for information on regulations, procedures, systems and precedents relating to business area or districtwide.   Ideal Candidate's Background Includes: Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria listed below.   Ideal Experience:   Three (3) years of administrative support experience providing direct support to an executive level manager. Managing calendars, including Outlook calendars and project related calendars, while supporting preparation of meeting agendas. Using advanced features of Microsoft Word, Excel, PowerPoint or equivalent Producing quality written work product, including preparing meeting minutes, documenting action items or drafting correspondence. Reviewing lengthy correspondence, reports, and other documents for completeness, accuracy, format, and compliance with policies and procedures Preparing, organizing, tracking and routing high priority documents and files; maintaining workflow tracking logs Handling confidential and sensitive matters with discretion and professionalism Scheduling conferences/webinar, seminars and meetings, including coordinating room setup and making travel arrangements Responding to requests for information on work status procedures and systems; coordinating office supplies and office space   Ideal Skills and Abilities:   Perform responsible and difficult secretarial work involving the use of independent judgment and personal initiative Understand the organization, operation of Valley Water and its policies as necessary to assume assigned responsibilities Independently prepare a variety of reports and correspondence Accurately take and transcribe dictation at a speed necessary for successful job performance Maintain and update an accurate calendar of events Respond to requests and inquiries from the general public Multitask, organize, prioritize work to meet established deadlines, and manage time wisely Be an Independent thinker who can take initiative and work efficiently, sometimes with limited direction Develop strong working/professional relationships with different managers, other staff throughout Valley Water, and external partners Problem solve and be resourceful in finding solutions Communicate clearly and concisely, both verbally and in writing Maintain and update accurate records and files Handle confidential and sensitive matters with discretion and professionalism   Ideal Knowledge:   Modern office procedures, methods and equipment including computers Modern online tools and software programs Advanced secretarial and administrative support techniques Practices used in minute taking and preparation Principles and procedures of record keeping Principles of business letter writing and basic report preparation English usage, spelling, grammar and punctuation Basic mathematical principles   Ideal Training and Education: Equivalent to the completion of the twelfth grade supplemented by training in administrative support work or a related field.   Required License or Certificate   Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis.   To review the Classification Specification, please click http://apps2.valleywater.org/About_Us/_Jobs/Salary_and_classification/_Spec_PDFs/Executive Assistant - 5-2019.pdf https://get.adobe.com/reader/   Selection Process   (1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview. (2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.   NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary.   Consideration may be given to existing applicant pools within the same classification. COVID-19 vaccination requirement:* Fully vaccinated means (1) it has been at least two weeks since a person has completed the entire recommended series of a COVID-19 vaccine, and (2) the person has provided proof of vaccination in a form consistent with the requirements for verification of vaccine status in the State of California's July 26, 2021 Public Health Officer Order.**Limited Exemptions to Vaccination Requirement   An individual who has been provided a job offer may request a reasonable accommodation to the vaccination requirement if they:1. Have a contraindication recognized by the U.S. Centers for Disease Control and Prevention (CDC) or by the vaccine's manufacturer to every approved COVID-19 vaccine. A contraindication means a condition that makes vaccination inadvisable;2. Have a disability and are requesting an exception as a reasonable accommodation based upon this disability; or,3. Object to COVID-19 vaccination based on their sincerely held religious belief, practice, or observance.   Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request.   Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 1-408-630-2260.   Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.   To apply, please visit https://apptrkr.com/2670489   jeid-1cd757c86de8ec42b96a30217176693e   Copyright ©2021 Jobelephant.com Inc. All rights reserved.   https://www.jobelephant.com/

Assistant Surveyor I/II (Limited Term) (2 positions)   Valley Water   Salary: See Position Description   Job Type: Full-Time   Job Number: 01340-LT   Location: CA, CA   Department: Watersheds Design and Construction   Closing: 9/10/2021 11:59 PM Pacific   Description   Land Surveying and Mapping Unit (Position Code LT017 and LT018 - LIMITED TERM POSITION - Up to Two (2) Years) Assistant Surveyor I: $6,229.60 - $7,976.80 monthly Assistant Surveyor II: $6,879.60 - $8,805.33 monthly   Overview: Do you enjoy working outdoors? Are you good at math? Are you an experienced surveyor or interested in starting a career in the field of surveying? If so, check out this opportunity!   We are seeking an Assistant Surveyor l/II to join our Land Surveying and Mapping Unit on a 3-year limited term basis. The Limited Term Assistant Surveyor l/ll will perform a variety of field work to support survey data collection and analyses for various Valley Water projects including construction, photogrammetric, and right of way. They will operate a variety of survey equipment on a survey crew, record notes and make calculations in the office, utilize a variety of technical engineering computer software/ hardware such as (CADD) Computer Aided Design and Drafting and (GIS) Geographic Information Systems, and will perform related work as assigned. Key Responsibilities include, but are not limited to :   Utilize survey equipment to determine points, lines, angles, elevations, and distances for property, boundary, construction, hydrographic, photogrammetric, and topographic surveys, run lines and grades for assigned projects, and may make field adjustments within specified limits. Conduct field investigations to obtain and verify engineering data, make measurements, and rough sketches, locate public utility lines, prepare limited design drafting, take field notes as assigned, and reduce field notes and calculations in the office. Perform a variety of support activities related to survey task completion as assigned, clear brush and debris and ensure a clear line of sight, ensure that survey crew has adequate stocks of supplies. Locate and set the alignment or elevation of monuments and points, assist in locating new or additional structures or equipment or in placing stakes or markers for Valley Water or contractor use, perform geodetic and cadastral surveying. Prepare and review technical maps, drawings and visual aids, graphic presentations, drafting materials, and other items as needed for various Valley Water projects using computers and manual methods, amend or revise drawings during design and construction phases, prepare as built drawings. Research, collect, compile, and analyze evidence and documentation for boundary determination, obtain all relevant documentation concerning the location, dimensions, areas, monumentation, and other aspects from public records, title reports, survey notes and format data for presentation materials and graphic displays. Maintain records of work performed as assigned. Read, interpret, and assist in preparing maps, drawings and diagrams as assigned.   Ideal Candidate's Background Includes: Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria listed below.   Ideal Experience: Assistant Surveyor I None   Assistant Surveyor II Two (2) years of experience conducting surveys in the field and/or performing office surveying and mapping work.   Assistant Surveyor I Ability to :   Learn principles and practices of Computer Aided Design and Drafting (CADD) and Geographic Information System programs (GIS). Perform field surveying and technical activities. Understand and carry out verbal and written instructions. Research, collect and analyze various topological data, and technical data. Perform mathematical calculations. Use a variety of computer equipment and applications. Read and interpret maps, plans, and diagrams. Communicate clearly via two-way hand-held radio. Read and interpret legal descriptions of real property. Maintain a variety of files and records. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work.   Assistant Surveyor II In addition to the qualifications for Assistant Surveyor I: Ability to :   Research, collect and analyze various topological data, and technical data. Work independently and make sound decisions. Perform various field surveying work activities. Use, adjust, and maintain various survey instruments. Use a computer aided drafting system.   Ideal Knowledge: Assistant Surveyor I Some Knowledge of :   Common desktop applications and software as well as specialized software related to the work. Proper English usage, grammar, spelling, and punctuation. Algebra, geometry, and plane trigonometry as applied to surveying. Principles and practices of filing and recordkeeping. Methods and techniques of field note reduction.   Assistant Surveyor II In addition to knowledge of an Assistant Surveyor I, some knowledge of :   Algebra, geometry, or trigonometry. Survey and office software. Principles and practices of global positioning systems (GPS). Principles and practices of surveying as applied to property, topographic, and construction surveying. Use, adjustment, and maintenance of various surveying instruments. Principles and practices of Computer Aided Design and Drafting (CADD) and Geographic Information System programs (GIS). Principles and practices of boundary determination and land title research. Right of Way procedures and principles.   Ideal Training and Education: Equivalent to the completion of the twelfth grade supplemented by 12 college semester units in engineering, geography, algebra, geometry, trigonometry, or a related field.   LIMITED TERM POSITION: The assignment period will be up to 3 years and such time period may be adjusted as needed by Valley Water management.   If the limited-term appointee is internally hired and released from the position prior to the end of the time period, the appointee will be subject to Valley Water's reassignment process and/or appropriate Memorandum of Understanding (MOU) layoff provisions. An internally hired limited-term appointee will be covered by the EA MOU and eligible for all pay and benefits described in the MOU. An externally hired limited-term appointee will be considered “at-will” and may be terminated at any time with or without cause.   An externally hired limited-term appointee will be covered by the EA MOU and eligible for all pay and benefits described in the MOU with the exception of the following articles/sections: Article 3, Section 10: Temporary Promotion Pay Article 3, Section 11: Out-of-Class Assignment Article 6, Section 4(D): Deferred Compensation (Limited-term appointees may participate in Valley Water's 457 deferred compensation program however they will be ineligible for Valley Water matching funds and participation in Valley Water's 401(a) plan) Article 8: Leaves of Absence (Valley Water will provide a leave of absence as required by law under the Family Medical Leave Act (FMLA), California Family Rights Act (CFRA) and Pregnancy Disability Leave (PDL)) Article 11: Workforce Development Article 12: Employee Performance/Evaluation Article 13: Classification Article 14: Discipline Process Article 16: Layoff   Required License or Certificate Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis.   To review the Classification Specification, please click http://apps2.valleywater.org/About_Us/_Jobs/Salary_and_classification/_Spec_PDFs/Assistant Surveyor I-II-III - 5-2019.pdf https://get.adobe.com/reader/   Selection Process   (1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview. (2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.   NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary. Consideration may be given to existing applicant pools within the same classification.   Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request.   Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 1-408-630-2260.   Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.   To apply, please visit https://apptrkr.com/2470772   jeid-56d28602af499b4b9477ae277aa5b994   Copyright ©2021 Jobelephant.com Inc. All rights reserved.   https://www.jobelephant.com/

Senior Maintenance Worker (2 positions)   Valley Water   Salary: $8,378.93 - $10,731.07 Monthly   Job Type: Full-Time   Job Number: 01304-E   Location: CA, CA   Department: Watersheds Operations and Maintenance   Closing: 9/7/2021 11:59 PM Pacific   Description   Vegetation Field Operations (Position Codes 1058 and 1060 - 2 positions available) Overview: Do you have your Qualified Applicator Certificate, at least six years of experience in the integrated vegetation management field, and experience leading or directing relevant projects? Do you have your Class B driver license with experience operating equipment such as water trucks, compactors, dump trucks, skip loaders, forklifts, trenchers, Bobcats, etc.? If so, check out this opportunity!   The Senior Maintenance Worker (SMW) position provides lead support and direction to Unit staff performing vegetation field operations program activities. Duties include providing direction to subordinate Unit staff and contract labor, ensuring pesticide compliance and compliance with environmental permits. The SMW will also perform field investigations and surveys, make calculations of work impacts and record associated data, estimate materials, and labor for work activities, and oversee work in progress. Additional responsibilities include preparing daily reports of work accomplished, working with internal and external customer concerns, and providing direct support to supervisory and management staff.   *We are seeking to fill two (2) positions.   Key Responsibilities include, but are not limited to:   Oversight and direction of work crews performing integrated vegetation management activities. Performing field assessments, quantifying work to be performed and estimating impacts of work and associated mitigation. Preparation and recording of daily work accomplishments. Ensuring permit compliance relative to pesticide activities and other environmental requirements. Engaging with and responding to customer concerns in the field.   Ideal Candidate's Background Includes: Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria listed below.   Ideal Experience: At least 6 years of increasingly responsible field maintenance experience in integrated vegetation management with experience leading or directing projects and performing vegetation control of invasive species and revegetation of native species.   At least 2 years of experience:   Operating water trucks, compactors, dump trucks, skip loaders, forklifts, trenchers, Bobcats, etc. Herbicide application projects. In-stream vegetation removal project on a creek. Applying plant identification knowledge on the job site.   Ideal Skills and Abilities:   Lead, organize, and review the work of staff. Instruct assigned staff in work methods and procedures. Interpret, explain, and enforce applicable policies and procedures. Communicate clearly and concisely, both orally and in writing. Determine materials and staffing required for integrated vegetation management projects and programs. Supervise and coordinate assigned field projects. Read and interpret construction drawings and specifications. Inspect field work and ensure compliance with established policies and procedures. Maintain accurate records and prepare reports of work performed. Operate a variety of equipment and vehicles.   Ideal Knowledge: Some Knowledge of: Principles of supervision and training.   Working Knowledge of:   Vegetation types, plant identification and herbicides. Methods to manage vegetation including mowing, hand removal, pruning, herbicide application, tree removal, planting, watering, etc. A wide variety of integrated vegetation management activities, including, but not limited to planting native plants, control and eradication of non-native/invasive plants, applying herbicides, operation of vehicles, power tools and hand tools in the completion of these tasks. Proper tools and equipment needed to perform tasks including hand saws, pruning shears, loppers, shovels, rakes, pole pruners, hammers, wrenches, crowbars, screwdrivers, etc. Power equipment could include weed eaters, chainsaws, power trimmers, air compressors, generators, small tractors, weed mowers, forklifts, etc. Methods and techniques of herbicide mixing and application (backpack, hose and handgun, truck mounted boom, cut stump treatment, checking wind speed, avoiding drift and off target movement, etc.).   Ideal Training and Education:   Equivalent to the completion of the twelfth grade. Coursework in Agricultural Sciences, Botany, or Horticulture is a plus.   Required License or Certificate Possession of a Qualified Applicator Certificate or Qualified Applicator License in Categories C & F issued by the State of California's Department of Pesticide Regulation. Must have a satisfactory driving record and possess a valid Class B California driver's license and required air brake endorsements (Class A license with airbrakes and tanker endorsement is preferred). To review the Classification Specification, please click http://apps2.valleywater.org/About_Us/_Jobs/Salary_and_classification/_Spec_PDFs/Senior Maintenance Worker - 5-2019.pdf https://get.adobe.com/reader/   Selection Process   (1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview. (2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.   NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary. Consideration may be given to existing applicant pools within the same classification.   Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request.   Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 408-630-2260.   Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.   To apply, please visit https://apptrkr.com/2462579   jeid-b361ccf2398c3440aa33a607d8247398   Copyright ©2021 Jobelephant.com Inc. All rights reserved.   https://www.jobelephant.com/