Johns Hopkins University
Baltimore, MD, USA
Grants & Contracts Analyst
Hopkins Extreme Materials Institute (HEMI) is seeking a Grants & Contracts Analyst who will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions for HEMI that include, but may not be limited to: proposal preparation, submission, budget development, account projections and oversight, billing/invoicing, reporting, compliance, and closeout. The ideal candidate will work independently on a variety of grants/contracts that range from simple to moderately complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. This is an exempt position.
Job Scope/Complexity:
The Grants & Contracts Analyst will work independently the majority of the time, with support from Principal Investigator (PI) and/or senior/management level grants & contract professionals on increasingly more complex grants/contracts.
They will provide standard professional administrative level guidance on regulations, the status of accounts, and guidelines to PI and other scientific/research professionals within the institute.
They may interact with external research/administrative professionals.
Types of Sponsored Awards for which the Position is Responsible:
This role functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts, including those from NIH, NSF, DoD and NASA. These grants, contracts and awards may involve detailed budgets, special proposal instructions, multi-project grants, complex Foundation grants, consortium cooperative agreements, and subawards from other institutions.
Specific Duties & Responsibilities:
Partner with departmental faculty and/or budgetary staff and the Johns Hopkins University Research Administration (JHURA) toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies
Understand and utilize institutional policies for the pre-award grant process and sponsor guidelines
Review all sponsored project proposals for assigned faculty prior to forwarding them to the Grants & Contracts Manager and JHURA for signature
Review involves accuracy, content, and adherence to all relevant guidelines
Provide instruction, preparation assistance, and support related to grant application procedures
Serve as liaison between research units, central offices and funding agencies
Review budgets and related justification for appropriateness and completeness of content
Provide groundwork for subcontract negotiations and setup
Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
Manage all assigned grant submissions to ensure timeliness and accuracy
Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing, reporting, and projections to principal investigators and departmental leadership
Assist with closeouts as needed
Coordinate the process of setting up awards in designated department/division after grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel is setup appropriately
Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, eform setup (payroll), effort reporting, cost transfers, and paying invoices
Conduct complex award management activities and provide oversight to other employees, including monitoring and managing interrelated accounts, expenditure rates and expenses, audit documentation, andreporting
Provide information and direct assistance required to complete contract and grant closeouts
Minimum Qualifications (Mandatory):
Bachelor's Degree required, along with 2 years of administrative/budgeting experience
Successful completion of the Research Administration Training Program (15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula
Special Knowledge, Skills & Abilities:
General knowledge of accounting and budgeting theory and practices
Ability to make independent judgments and to act on decisions on a daily basis
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines
Strong mathematical and Excel skills with attention to detail
Knowledge of external Federal guidelines/procedures for grants and contracts proposals, including NIH, NSF, DOD and NASA
Thorough knowledge and understanding of The Johns Hopkins University accounting system (SAP) and related fiscal offices preferred
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Classified Title: Grants & Contracts Analyst
Role/Level/Range: ATP/03/PC
Starting Salary Range: $50,700 - $69,780 annually (commensurate with experience)
Employee group: Full Time
Schedule: M-F 37.5
Exempt Status: Exempt
Location: Homewood Campus
Department name: Hopkins Extreme Materials Institute
Personnel area: Whiting School of Engineering
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at mailto:jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
To apply, visit https://apptrkr.com/2866852
Copyright ©2022 Jobelephant.com Inc. All rights reserved.
https://www.jobelephant.com/
Full Time
Grants & Contracts Analyst
Hopkins Extreme Materials Institute (HEMI) is seeking a Grants & Contracts Analyst who will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions for HEMI that include, but may not be limited to: proposal preparation, submission, budget development, account projections and oversight, billing/invoicing, reporting, compliance, and closeout. The ideal candidate will work independently on a variety of grants/contracts that range from simple to moderately complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. This is an exempt position.
Job Scope/Complexity:
The Grants & Contracts Analyst will work independently the majority of the time, with support from Principal Investigator (PI) and/or senior/management level grants & contract professionals on increasingly more complex grants/contracts.
They will provide standard professional administrative level guidance on regulations, the status of accounts, and guidelines to PI and other scientific/research professionals within the institute.
They may interact with external research/administrative professionals.
Types of Sponsored Awards for which the Position is Responsible:
This role functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts, including those from NIH, NSF, DoD and NASA. These grants, contracts and awards may involve detailed budgets, special proposal instructions, multi-project grants, complex Foundation grants, consortium cooperative agreements, and subawards from other institutions.
Specific Duties & Responsibilities:
Partner with departmental faculty and/or budgetary staff and the Johns Hopkins University Research Administration (JHURA) toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies
Understand and utilize institutional policies for the pre-award grant process and sponsor guidelines
Review all sponsored project proposals for assigned faculty prior to forwarding them to the Grants & Contracts Manager and JHURA for signature
Review involves accuracy, content, and adherence to all relevant guidelines
Provide instruction, preparation assistance, and support related to grant application procedures
Serve as liaison between research units, central offices and funding agencies
Review budgets and related justification for appropriateness and completeness of content
Provide groundwork for subcontract negotiations and setup
Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
Manage all assigned grant submissions to ensure timeliness and accuracy
Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing, reporting, and projections to principal investigators and departmental leadership
Assist with closeouts as needed
Coordinate the process of setting up awards in designated department/division after grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel is setup appropriately
Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, eform setup (payroll), effort reporting, cost transfers, and paying invoices
Conduct complex award management activities and provide oversight to other employees, including monitoring and managing interrelated accounts, expenditure rates and expenses, audit documentation, andreporting
Provide information and direct assistance required to complete contract and grant closeouts
Minimum Qualifications (Mandatory):
Bachelor's Degree required, along with 2 years of administrative/budgeting experience
Successful completion of the Research Administration Training Program (15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula
Special Knowledge, Skills & Abilities:
General knowledge of accounting and budgeting theory and practices
Ability to make independent judgments and to act on decisions on a daily basis
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines
Strong mathematical and Excel skills with attention to detail
Knowledge of external Federal guidelines/procedures for grants and contracts proposals, including NIH, NSF, DOD and NASA
Thorough knowledge and understanding of The Johns Hopkins University accounting system (SAP) and related fiscal offices preferred
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Classified Title: Grants & Contracts Analyst
Role/Level/Range: ATP/03/PC
Starting Salary Range: $50,700 - $69,780 annually (commensurate with experience)
Employee group: Full Time
Schedule: M-F 37.5
Exempt Status: Exempt
Location: Homewood Campus
Department name: Hopkins Extreme Materials Institute
Personnel area: Whiting School of Engineering
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at mailto:jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
To apply, visit https://apptrkr.com/2866852
Copyright ©2022 Jobelephant.com Inc. All rights reserved.
https://www.jobelephant.com/
Johns Hopkins University
Baltimore, MD, USA
Academic Service Specialist
We are seeking an Academic Services Specialist who provides administrative support to the Office of Admissions and will be reporting to the Assistant Director of Admissions for Data and Operations. The position is proactive, anticipates future needs of the Office, and demonstrates responsiveness, and strong customer service in a demanding and fast-paced environment. Responsibilities include but are not limited to processing admissions applications, responding to phone and email inquiries and problem solving, maintaining confidential information, and other administrative tasks. The Academic Services Specialist serves an important and visible role communicating with both faculty and prospective students. Occasional weekend and evening work may be required.
Specific Duties & Responsibilities:
Process and track all admissions applications and supplemental documents daily following procedures to ensure a smooth workflow.
Assist with maintenance of student records.
Conduct data audits as needed.
Correspond regularly via email, mail, and phone with applicants, faculty, students, alumni and staff.
Work with faculty to schedule applicant interviews.
Assist with the maintenance of the Office of Admissions website.
Represent the Office of Admissions at student recruitment events.
Provide phone coverage and front desk/receptionist coverage as needed.
Provide administrative support for general office duties; filing, faxing, mailing and copying.
Other duties as assigned.
Minimum Qualifications (Mandatory):
High School Diploma, Bachelor's degree preferred.
Minimum of 3 years office/administrative experience; preferably within higher education.
Preferred Qualifications:
Knowledge of Student Information Systems, such as JHU SIS, Slate, and CAS.
Knowledge of and adherence to federal, state and local laws regarding student privacy.
Special Knowledge, Skills & Abilities:
Must possess strong organizational and problem solving abilities.
Excellent interpersonal, oral, and written communication skills.
Must be able to communicate technical details and instructions clearly and concisely, verbally and in writing, to diverse groups.
Strong customer service skills.
Ability to work well under pressure, remain flexible to meet competing timeframes, prioritize work, and multi-task.
Ability to work independently and exercise independent and professional judgment.
Must be able to maintain confidential documents.
Ability to collaborate and build strong, effective working relationships across departments.
Knowledge of office administration, effective scheduling and administrative support services.
Proficiency in Windows-based applications, in Microsoft Office Suite - including MS Outlook, Word, Excel and PowerPoint.
** We will be seeling two positions**
Classified Title: Academic Services Specialist
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: $17.42 - $23.95/hr (commensurate with experience)
Employee group: Full Time
Schedule: Monday - Friday hours 8:30 - 5:00
Exempt Status: Non-Exempt
Location: School of Nursing
Department name: Admissions Office of
Personnel area: School of Nursing
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at mailto:jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
To apply, visit https://apptrkr.com/2877117
Full Time
Academic Service Specialist
We are seeking an Academic Services Specialist who provides administrative support to the Office of Admissions and will be reporting to the Assistant Director of Admissions for Data and Operations. The position is proactive, anticipates future needs of the Office, and demonstrates responsiveness, and strong customer service in a demanding and fast-paced environment. Responsibilities include but are not limited to processing admissions applications, responding to phone and email inquiries and problem solving, maintaining confidential information, and other administrative tasks. The Academic Services Specialist serves an important and visible role communicating with both faculty and prospective students. Occasional weekend and evening work may be required.
Specific Duties & Responsibilities:
Process and track all admissions applications and supplemental documents daily following procedures to ensure a smooth workflow.
Assist with maintenance of student records.
Conduct data audits as needed.
Correspond regularly via email, mail, and phone with applicants, faculty, students, alumni and staff.
Work with faculty to schedule applicant interviews.
Assist with the maintenance of the Office of Admissions website.
Represent the Office of Admissions at student recruitment events.
Provide phone coverage and front desk/receptionist coverage as needed.
Provide administrative support for general office duties; filing, faxing, mailing and copying.
Other duties as assigned.
Minimum Qualifications (Mandatory):
High School Diploma, Bachelor's degree preferred.
Minimum of 3 years office/administrative experience; preferably within higher education.
Preferred Qualifications:
Knowledge of Student Information Systems, such as JHU SIS, Slate, and CAS.
Knowledge of and adherence to federal, state and local laws regarding student privacy.
Special Knowledge, Skills & Abilities:
Must possess strong organizational and problem solving abilities.
Excellent interpersonal, oral, and written communication skills.
Must be able to communicate technical details and instructions clearly and concisely, verbally and in writing, to diverse groups.
Strong customer service skills.
Ability to work well under pressure, remain flexible to meet competing timeframes, prioritize work, and multi-task.
Ability to work independently and exercise independent and professional judgment.
Must be able to maintain confidential documents.
Ability to collaborate and build strong, effective working relationships across departments.
Knowledge of office administration, effective scheduling and administrative support services.
Proficiency in Windows-based applications, in Microsoft Office Suite - including MS Outlook, Word, Excel and PowerPoint.
** We will be seeling two positions**
Classified Title: Academic Services Specialist
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: $17.42 - $23.95/hr (commensurate with experience)
Employee group: Full Time
Schedule: Monday - Friday hours 8:30 - 5:00
Exempt Status: Non-Exempt
Location: School of Nursing
Department name: Admissions Office of
Personnel area: School of Nursing
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at mailto:jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
To apply, visit https://apptrkr.com/2877117
Johns Hopkins University
Baltimore, MD, USA
Sr. Grants and Contracts Analyst
The Hopkins Extreme Materials Institute (HEMI) is seeking a Senior Grants and Contracts Analyst who will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to: proposal preparation, submission, budget development, account projections and oversight, billing/invoicing, reporting, compliance, and closeout.
The ideal candidate will work independently on a variety of grants/contracts that range from simple to highly complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding.
Job Scope/Complexity:
• Will provide broad/in-depth professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals, both within the University and with other associated research/administrative professionals outside of the University.
• This position offers guidance and learning support to other finance team members within the department.
Types of Sponsored Awards for Which the Position is Responsible:
• This position works independently on a variety of complex level grants/contracts, including those from NSF, DOD (ONR, ARO, AFOSR, DTRA), DOE, and NASA. These grants, contracts and awards may involve highly detailed budgets, multiple projects, Cores and Subawards, Investigator-initiated, Consortium and New Center Dept. of Defense grants, and/or higher complexity Foundation grants.
• Will also provide direction and assistance to a Grants and Contracts Analyst or Budget Specialist with details related to Subawards from other institutions on their federal pass-through grants.
• May also work directly with management of non-sponsored funds, including general funds and gifts, on a limited basis.
Specific Duties & Responsibilities:
• Partner with and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration (JHURA) toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
• Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
• Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and JHURA for signature. Review involves accuracy, content, adherence to all relevant guidelines.
• Responsible for the timely preparation of proposal budget for Principle Investigator Review.
• Provide instruction, preparation assistance and support related to grant application procedures.
• Serve as liaison between research units, central offices and funding agencies.
• Review budgets and related justification for appropriateness and completeness of content. Provide groundwork for subcontract negotiations.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Manage all assigned grant submissions to ensure timeliness and accuracy.
• Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, contracts and discretionary accounts. Prepare and carryout quarterly budget meetings with each PI to review funding portfolio. Also provide relevant updates and reports to departmental leadership, as needed.
• Manage related post-award processes, including award setup, review, and account setup verification.
• Process all new subaward agreements and modifications. Monitor subawardee spending to achieve agency goals.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, HR Payroll transactions, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup, and closeout.
• Oversee and direct all aspects of complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting.
• Provide information and direct assistance required to complete contract and grant closeouts, as needed. Ensure that all closeouts handled by other members of the grants & contracts team have been handled appropriately.
• Assist with the oversight and training of other finance team members for help in proposal preparation or post-award activities.
Minimum Qualifications (Mandatory):
• Bachelor's Degree required, along with 4 years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
•
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.*
•
Successful completion of the RAT program (18-24 months) is equivalent to three years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Special Knowledge, Skills & Abilities:
• Knowledge of accounting and budgeting theory and practices required.
• Ability to make independent judgments and to act on decisions on a daily basis.
• Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
• Strong mathematical and Excel skills with attention to detail.
• Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NSF, DOD, DOE, and NASA preferred.
Classified Title: Sr. Grants & Contracts Analyst
Role/Level/Range: ATP/04/PD
Starting Salary Range: $59,870 - $82,250 annually (commensurate with experience)
Employee group: Full Time
Schedule: M-F, 8:00am - 4:30pm
Exempt Status: Exempt
Location: Homewood Campus
Department name: Hopkins Extreme Materials Institute
Personnel area: Whiting School of Engineering
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at mailto:jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
To apply, visit https://apptrkr.com/2866856
Copyright ©2022 Jobelephant.com Inc. All rights reserved.
https://www.jobelephant.com/
Full Time
Sr. Grants and Contracts Analyst
The Hopkins Extreme Materials Institute (HEMI) is seeking a Senior Grants and Contracts Analyst who will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to: proposal preparation, submission, budget development, account projections and oversight, billing/invoicing, reporting, compliance, and closeout.
The ideal candidate will work independently on a variety of grants/contracts that range from simple to highly complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding.
Job Scope/Complexity:
• Will provide broad/in-depth professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals, both within the University and with other associated research/administrative professionals outside of the University.
• This position offers guidance and learning support to other finance team members within the department.
Types of Sponsored Awards for Which the Position is Responsible:
• This position works independently on a variety of complex level grants/contracts, including those from NSF, DOD (ONR, ARO, AFOSR, DTRA), DOE, and NASA. These grants, contracts and awards may involve highly detailed budgets, multiple projects, Cores and Subawards, Investigator-initiated, Consortium and New Center Dept. of Defense grants, and/or higher complexity Foundation grants.
• Will also provide direction and assistance to a Grants and Contracts Analyst or Budget Specialist with details related to Subawards from other institutions on their federal pass-through grants.
• May also work directly with management of non-sponsored funds, including general funds and gifts, on a limited basis.
Specific Duties & Responsibilities:
• Partner with and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration (JHURA) toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
• Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
• Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and JHURA for signature. Review involves accuracy, content, adherence to all relevant guidelines.
• Responsible for the timely preparation of proposal budget for Principle Investigator Review.
• Provide instruction, preparation assistance and support related to grant application procedures.
• Serve as liaison between research units, central offices and funding agencies.
• Review budgets and related justification for appropriateness and completeness of content. Provide groundwork for subcontract negotiations.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Manage all assigned grant submissions to ensure timeliness and accuracy.
• Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, contracts and discretionary accounts. Prepare and carryout quarterly budget meetings with each PI to review funding portfolio. Also provide relevant updates and reports to departmental leadership, as needed.
• Manage related post-award processes, including award setup, review, and account setup verification.
• Process all new subaward agreements and modifications. Monitor subawardee spending to achieve agency goals.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, HR Payroll transactions, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup, and closeout.
• Oversee and direct all aspects of complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting.
• Provide information and direct assistance required to complete contract and grant closeouts, as needed. Ensure that all closeouts handled by other members of the grants & contracts team have been handled appropriately.
• Assist with the oversight and training of other finance team members for help in proposal preparation or post-award activities.
Minimum Qualifications (Mandatory):
• Bachelor's Degree required, along with 4 years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
•
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.*
•
Successful completion of the RAT program (18-24 months) is equivalent to three years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Special Knowledge, Skills & Abilities:
• Knowledge of accounting and budgeting theory and practices required.
• Ability to make independent judgments and to act on decisions on a daily basis.
• Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
• Strong mathematical and Excel skills with attention to detail.
• Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NSF, DOD, DOE, and NASA preferred.
Classified Title: Sr. Grants & Contracts Analyst
Role/Level/Range: ATP/04/PD
Starting Salary Range: $59,870 - $82,250 annually (commensurate with experience)
Employee group: Full Time
Schedule: M-F, 8:00am - 4:30pm
Exempt Status: Exempt
Location: Homewood Campus
Department name: Hopkins Extreme Materials Institute
Personnel area: Whiting School of Engineering
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at mailto:jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
To apply, visit https://apptrkr.com/2866856
Copyright ©2022 Jobelephant.com Inc. All rights reserved.
https://www.jobelephant.com/
Johns Hopkins University
Baltimore, MD, USA
Sr. Administrative Coordinator
We are seeking a Senior Administrative Coordinator who provides administrative support for the Department of Medicine Executive Vice Chair's office and Division of Geriatric Medicine and Gerontology office. Directly supervised by the Department of Medicine Associate Director of Finance, with additional reporting to and daily oversight from the Department Administrative Specialist. Responsible for Geriatric Medicine Grand Rounds, calendar management, and special projects as assigned. Position requires independence and flexibility to meet needs as they develop.
This is a highly visible position in the Executive Vice Chair's office suite. We desire a mature, professional individual with good judgement who will maintain confidentiality with sensitive information and has the ability to remain calm in stressful situations.
Specific Duties & Responsibilities:
Sr. Administrative Support:
• Provide daily calendar management for Division Administrator of Geriatric Medicine and Gerontology.
• Provides backup for the Administrative Specialist in calendar management for the Executive Vice Chair.
• Responsible for managing and maintaining calendars, scheduling one-on-one and group meetings, conference calls, trainings, etc.
• Able to schedule with multiple attendees, monthly and bi-monthly meetings, workgroups, etc.
• Process online payments of invoices, reimbursements for out-of-pocket expenses, travel, licenses, subscription renewals, dues, and purchase orders, using SAP for the University and Bayview Medical Center Accounts.
• Help order and maintain office supplies, purchase orders, copier and fax machines. Work with vendors to order computer equipment, office furniture, office supplies, etc.
• Update monthly phone list for the Department of Medicine phone listing.
Space Projects & Preparation:
• Coordinate Division of Geriatric Medicine and Gerontology Grand Rounds for the academic year, including coordination of speakers, locations, CME credits, and other elements of meeting preparation.
• Set up Geriatric Grand Rounds presentations on laptop each week for the speakers as well as posting access code and Grand Rounds information.
• Coordinate and update the Division of Geriatric Medicine and Gerontology Wed site.
• Maintain and update onboarding process for new employees in the Division of Geriatric Medicine and Gerontology and the Executive Vice Chair's office.
• Help set up DOM Grand Rounds on laptop each week and acts as DOM Grand Rounds back up.
• Assist faculty, fellows, and staff as assigned with space set-up requests such as service requests for computers and phone lines, meeting requests and office moves.
Special Events Coordination:
• Coordinate special events such as Town Hall meetings, the Mason F. Lord Staff Award of Excellence, Division Photos, New Year's Lunch, Annual Picnic, receptions and farewells, including reserving locations, ordering food, etc.
Human Resources Coordination:
• Responsible for scanning, saving and maintaining all on-line HR folders for Associate Director of Finance.
• Produce emergency preparedness, flu letters, and status tracking. Coordinate this with HR Coordinator and Generalist for the division.
• Maintain online confidential staff files.
• Set up multiple interviews and onboarding schedules as needed.
• Implement new staff hire logistics, i.e., badge, perimeter access, parking, ordering computers, setting up email accounts, online training, phone/voice mail, pagers, keys, etc.
• Update staff and faculty contact information where necessary (i.e., Outlook, JHED, DOM office spreadsheets, etc.)
Information Systems:
• Uses various software applications, such as Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft Power Point, Site Executive, Provider Profile (physicians) website, SAP, Corus (Ping), and Avaya phone system and to be able to assemble, manipulate and/or format data and/or reports and set up meetings and/or calls for multiple attendees, coordinating with other administrative assistants.
Customer Service & Teamwork:
• This position requires the ability to multi-task, prioritize, organize, and work closely with all departments and divisions.
• Works collaboratively with both Divisional and Departmental administrative teams.
• Great interpersonal communication skills required.
• High level of independence needed for project execution.
Communication:
• Professional oral, written and organizational skills.
• Strong attention to detail required.
Scope of Responsibility:
• This position needs to understand Division / Department standards, policies and procedures including some familiarity of other departments within the school/division.
• The Senior Administrative Coordinator must be sensitive to the inter-relationship of both people and functions within the department.
Minimum Qualifications (Mandatory):
• High School Diploma/GED
• Five (5) years progressively responsible administrative experience.
• Additional education may substitute for some experience, to the extent permitted by the JHU equivalency formula.*
* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.
• Must have the ability to coordinate multi-faceted types of work.
Classified Title: Sr. Administrative Coordinator
Role/Level/Range: ATO 40/E/03/OF
Starting Hourly Pay Rate Range: $20.02 - $27.51/hr (commensurate with experience)
Employee group: Full Time
Schedule: M-F 8:30am - 5:00pm
Exempt Status: Non-Exempt
Location: Hybrid/Johns Hopkins Bayview
Department name: SOM DOM Bay Geriatric Medicine
Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at mailto:jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
To apply, visit https://apptrkr.com/2868702
Copyright ©2022 Jobelephant.com Inc. All rights reserved.
https://www.jobelephant.com/
Full Time
Sr. Administrative Coordinator
We are seeking a Senior Administrative Coordinator who provides administrative support for the Department of Medicine Executive Vice Chair's office and Division of Geriatric Medicine and Gerontology office. Directly supervised by the Department of Medicine Associate Director of Finance, with additional reporting to and daily oversight from the Department Administrative Specialist. Responsible for Geriatric Medicine Grand Rounds, calendar management, and special projects as assigned. Position requires independence and flexibility to meet needs as they develop.
This is a highly visible position in the Executive Vice Chair's office suite. We desire a mature, professional individual with good judgement who will maintain confidentiality with sensitive information and has the ability to remain calm in stressful situations.
Specific Duties & Responsibilities:
Sr. Administrative Support:
• Provide daily calendar management for Division Administrator of Geriatric Medicine and Gerontology.
• Provides backup for the Administrative Specialist in calendar management for the Executive Vice Chair.
• Responsible for managing and maintaining calendars, scheduling one-on-one and group meetings, conference calls, trainings, etc.
• Able to schedule with multiple attendees, monthly and bi-monthly meetings, workgroups, etc.
• Process online payments of invoices, reimbursements for out-of-pocket expenses, travel, licenses, subscription renewals, dues, and purchase orders, using SAP for the University and Bayview Medical Center Accounts.
• Help order and maintain office supplies, purchase orders, copier and fax machines. Work with vendors to order computer equipment, office furniture, office supplies, etc.
• Update monthly phone list for the Department of Medicine phone listing.
Space Projects & Preparation:
• Coordinate Division of Geriatric Medicine and Gerontology Grand Rounds for the academic year, including coordination of speakers, locations, CME credits, and other elements of meeting preparation.
• Set up Geriatric Grand Rounds presentations on laptop each week for the speakers as well as posting access code and Grand Rounds information.
• Coordinate and update the Division of Geriatric Medicine and Gerontology Wed site.
• Maintain and update onboarding process for new employees in the Division of Geriatric Medicine and Gerontology and the Executive Vice Chair's office.
• Help set up DOM Grand Rounds on laptop each week and acts as DOM Grand Rounds back up.
• Assist faculty, fellows, and staff as assigned with space set-up requests such as service requests for computers and phone lines, meeting requests and office moves.
Special Events Coordination:
• Coordinate special events such as Town Hall meetings, the Mason F. Lord Staff Award of Excellence, Division Photos, New Year's Lunch, Annual Picnic, receptions and farewells, including reserving locations, ordering food, etc.
Human Resources Coordination:
• Responsible for scanning, saving and maintaining all on-line HR folders for Associate Director of Finance.
• Produce emergency preparedness, flu letters, and status tracking. Coordinate this with HR Coordinator and Generalist for the division.
• Maintain online confidential staff files.
• Set up multiple interviews and onboarding schedules as needed.
• Implement new staff hire logistics, i.e., badge, perimeter access, parking, ordering computers, setting up email accounts, online training, phone/voice mail, pagers, keys, etc.
• Update staff and faculty contact information where necessary (i.e., Outlook, JHED, DOM office spreadsheets, etc.)
Information Systems:
• Uses various software applications, such as Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft Power Point, Site Executive, Provider Profile (physicians) website, SAP, Corus (Ping), and Avaya phone system and to be able to assemble, manipulate and/or format data and/or reports and set up meetings and/or calls for multiple attendees, coordinating with other administrative assistants.
Customer Service & Teamwork:
• This position requires the ability to multi-task, prioritize, organize, and work closely with all departments and divisions.
• Works collaboratively with both Divisional and Departmental administrative teams.
• Great interpersonal communication skills required.
• High level of independence needed for project execution.
Communication:
• Professional oral, written and organizational skills.
• Strong attention to detail required.
Scope of Responsibility:
• This position needs to understand Division / Department standards, policies and procedures including some familiarity of other departments within the school/division.
• The Senior Administrative Coordinator must be sensitive to the inter-relationship of both people and functions within the department.
Minimum Qualifications (Mandatory):
• High School Diploma/GED
• Five (5) years progressively responsible administrative experience.
• Additional education may substitute for some experience, to the extent permitted by the JHU equivalency formula.*
* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.
• Must have the ability to coordinate multi-faceted types of work.
Classified Title: Sr. Administrative Coordinator
Role/Level/Range: ATO 40/E/03/OF
Starting Hourly Pay Rate Range: $20.02 - $27.51/hr (commensurate with experience)
Employee group: Full Time
Schedule: M-F 8:30am - 5:00pm
Exempt Status: Non-Exempt
Location: Hybrid/Johns Hopkins Bayview
Department name: SOM DOM Bay Geriatric Medicine
Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at mailto:jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
To apply, visit https://apptrkr.com/2868702
Copyright ©2022 Jobelephant.com Inc. All rights reserved.
https://www.jobelephant.com/
Johns Hopkins University
Baltimore, MD, USA
HR Generalist - Centers for Civic Impact
The Center for Government Excellence (GovEx), Centers for Civic Impact (Civic Impact) and the Bloomberg Center for Public Innovation empower governments and nonprofits around the world to make transformational change so that residents thrive in their communities. The growing group of centers are collectively seeking a Human Resource Generalist to design, develop, and launch their human resource practice. In partnership with the Centers' Financial Manager, the HR Generalist will manage both administrative and strategic planning tasks across various areas of HR, including hiring and retention, conflict management and mediation, and employee training.
The selected candidate will have the opportunity to shape the culture and people centered dynamics of these critical centers that are leading government transformation. The HR Generalist will be responsible for embedding an equity framework into HR processes, including but not limited to recruitment, hiring, and promotion processes. In supporting a diverse and rapidly growing team, the HR Generalist will be expected to adapt, share and integrate and teach best practices in inclusive recruitment and employment, as well as support employees throughout their professional tenure.
We seek a creative team member who thrives in a collaborative environment and is committed to advancing principles of racial and social justice. We are seeking a highly skilled visionary and dynamic leader who has proven experience building effective organizations with a workforce that has diverse skills with preferences for public sector, higher education, or technology people management. In addition to real-world experience, the HR Generalist must be a strong leader with excellent management and communication skills.
The position reports to the KSAS/WSE Office of Human Resources, HR Manager and provides independent professional HR generalist support to the faculty, staff and students within the Krieger School of Arts and Sciences Centers for Civic Impact and its affiliated Centers and may include the HR functional areas of employee relations, talent acquisition, talent management, training, compensation/benefits administration, HRIS, communications, payroll, and others as needed. This position is located at the Homewood Campus (Baltimore).
Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. The University promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans. Johns Hopkins University is a drug-free, smoke-free workplace.
Specific Duties & Responsibilities:
Recruitment and Employment (50%)
Develop and implement staff recruitment, selection and promotion policy, protocols and training to be followed in the Krieger School Centers for Civic Impact, and its related Centers', to ensure uniformity across the centers on best recruitment practices for diversity, equity and inclusion.
Consult with managers to develop promotion guidelines for internal staff.
Manage database of the Centers recruitment and employment trajectory, particularly regarding the advancement of historically excluded groups.
Consult with managers and supervisors to assess staffing needs and assist them in developing requisitions and job descriptions based on those needs, with explicit attention to linguistic analysis, potential bias and position framing.
Partner with managers, supervisors, and JHU Compensation to determine appropriate compensation for prospective employees, merit increases, equity adjustments, etc.
Assist the Centersand supervisors with guidance during the introductory period to ensure the identified candidate is successful and is the proper fit for the position.
Train departments, administrators, and supervisors on appropriate recruitment protocols in connecting with and supporting a diverse workforce.
Train hiring managers on proper interviewing techniques.
Consult with managers and supervisors to develop candidate interview questions and exercises that are considerate of potential bias.
Advise and assist with the selection of the interview committee.
Advise on characteristics and skills for the ideal candidate based off of department needs and skills required for the position.
Advise on technical questions related to recruitment software.
Provides timely and efficient service to the hiring managers and candidates.
General HR Consultation (30%)
Act as consultant/contact/liaison for faculty, staff and management on HR issues including personnel practices and University policy, employee relations, compensation, training, recruitment and benefits. Partners with KSAS/WSE HR Manager or Director as needed.
Coordinate and/or implement Supervisory Training courses.
Assist managers/supervisors/team members in design and completion of effective on-boarding for new and current team members.
Assist managers/supervisors/team members in the development and completion of performance evaluations.
Increase employee engagement and maintain positive employee relations by facilitating communication and problem resolution rooted in restorative justice techniques.
Under the direction of the KSAS/WSE HR Manager or Director, draft and review disciplinary actions including performance improvement plans.
Provide one-to-one counseling to support progressive discipline and actions.
Assist departments in writing/updating position descriptions for classification review.
Maintains professional, courteous communications with internal and external contacts.
Provides client consultation in a professional and timely fashion.
Produces position descriptions and other documents in a clear, professional, equitable and timely fashion.
Work with consultants to offer HR related training to internal team members
Professional Development (10%)
In consultation with supervisors, define and Provide professional development assistance to staff.
Assist Centers and staff in career pathing and succession planning.
Provide clear and defined career paths to eligible employees as appropriate.
Consult with and advise Centers and staff on appropriate professional development to further the goals of employees as well as the goals of departments.
Advise management on helping staff create individual development plans
Transactional and Office Administration (5%)
Administer JHU's staff policies and processes for the Centers; maintain appropriate records.
Initiate and/or approve various HR transactions within SAP to establish positions, hire, change salaries, etc.)
Participate in the execution of payroll transactions in SAP as an initiator and/or approver.
Generate BW Analysis reports to track information, review salary equity, develop organization charts, etc.
Serve as backup to the Sr. Administrative Coordinator, HR Focus for E210 timekeeping system administration and other payroll functions.
Perform JHED administration functions as needed for new hires, contractors and current JHED ID holders
Other Duties (5%)
Advise employees on human resource programs available within JHU, such as mediation, mySupport (Faculty and Staff Assistance Program), Work/Life, etc.
Provide employee consultation in a professional and timely fashion.
Support the creation and cultivation of an alumni network for Centers' alumni.
Build and maintain knowledge of the human resource best practices in the private and public sector in order to support leadership in continuous improvement of HR programming.
Minimum Qualifications (Mandatory):
Bachelor's Degree in Human Resources, Business Administration, or other related field.
Three years of progressive experience in a professional human resources capacity.
Preferred Qualifications :
Five years of progressive experience in a professional human resources capacity.
Prior JHU experience, or experience in higher education is a plus.
Special Knowledge, Skills & Abilities:
Familiarity with Interfolio or other applicant tracking software is helpful.
Experience with SAP or other enterprise resource planning software is a plus.
Classified Title: HR Generalist
Working Title: HR Generalist - Centers for Civic Impact
Role/Level/Range: ATP/04/PC
Starting Salary Range: Commensurate With Experience
Employee group: Full Time
Schedule: 5/37.5
Exempt Status: Exempt
Location: 01-MD:Homewood Campus
Department name: 10001346-Dean Office of
Personnel area: School of Arts & Sciences
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at mailto:jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
To apply, visit https://apptrkr.com/2722714
Copyright ©2021 Jobelephant.com Inc. All rights reserved.
https://www.jobelephant.com/
jeid-1edbb457f642c74b9bf8d6750f6299e3
Full Time
HR Generalist - Centers for Civic Impact
The Center for Government Excellence (GovEx), Centers for Civic Impact (Civic Impact) and the Bloomberg Center for Public Innovation empower governments and nonprofits around the world to make transformational change so that residents thrive in their communities. The growing group of centers are collectively seeking a Human Resource Generalist to design, develop, and launch their human resource practice. In partnership with the Centers' Financial Manager, the HR Generalist will manage both administrative and strategic planning tasks across various areas of HR, including hiring and retention, conflict management and mediation, and employee training.
The selected candidate will have the opportunity to shape the culture and people centered dynamics of these critical centers that are leading government transformation. The HR Generalist will be responsible for embedding an equity framework into HR processes, including but not limited to recruitment, hiring, and promotion processes. In supporting a diverse and rapidly growing team, the HR Generalist will be expected to adapt, share and integrate and teach best practices in inclusive recruitment and employment, as well as support employees throughout their professional tenure.
We seek a creative team member who thrives in a collaborative environment and is committed to advancing principles of racial and social justice. We are seeking a highly skilled visionary and dynamic leader who has proven experience building effective organizations with a workforce that has diverse skills with preferences for public sector, higher education, or technology people management. In addition to real-world experience, the HR Generalist must be a strong leader with excellent management and communication skills.
The position reports to the KSAS/WSE Office of Human Resources, HR Manager and provides independent professional HR generalist support to the faculty, staff and students within the Krieger School of Arts and Sciences Centers for Civic Impact and its affiliated Centers and may include the HR functional areas of employee relations, talent acquisition, talent management, training, compensation/benefits administration, HRIS, communications, payroll, and others as needed. This position is located at the Homewood Campus (Baltimore).
Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. The University promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans. Johns Hopkins University is a drug-free, smoke-free workplace.
Specific Duties & Responsibilities:
Recruitment and Employment (50%)
Develop and implement staff recruitment, selection and promotion policy, protocols and training to be followed in the Krieger School Centers for Civic Impact, and its related Centers', to ensure uniformity across the centers on best recruitment practices for diversity, equity and inclusion.
Consult with managers to develop promotion guidelines for internal staff.
Manage database of the Centers recruitment and employment trajectory, particularly regarding the advancement of historically excluded groups.
Consult with managers and supervisors to assess staffing needs and assist them in developing requisitions and job descriptions based on those needs, with explicit attention to linguistic analysis, potential bias and position framing.
Partner with managers, supervisors, and JHU Compensation to determine appropriate compensation for prospective employees, merit increases, equity adjustments, etc.
Assist the Centersand supervisors with guidance during the introductory period to ensure the identified candidate is successful and is the proper fit for the position.
Train departments, administrators, and supervisors on appropriate recruitment protocols in connecting with and supporting a diverse workforce.
Train hiring managers on proper interviewing techniques.
Consult with managers and supervisors to develop candidate interview questions and exercises that are considerate of potential bias.
Advise and assist with the selection of the interview committee.
Advise on characteristics and skills for the ideal candidate based off of department needs and skills required for the position.
Advise on technical questions related to recruitment software.
Provides timely and efficient service to the hiring managers and candidates.
General HR Consultation (30%)
Act as consultant/contact/liaison for faculty, staff and management on HR issues including personnel practices and University policy, employee relations, compensation, training, recruitment and benefits. Partners with KSAS/WSE HR Manager or Director as needed.
Coordinate and/or implement Supervisory Training courses.
Assist managers/supervisors/team members in design and completion of effective on-boarding for new and current team members.
Assist managers/supervisors/team members in the development and completion of performance evaluations.
Increase employee engagement and maintain positive employee relations by facilitating communication and problem resolution rooted in restorative justice techniques.
Under the direction of the KSAS/WSE HR Manager or Director, draft and review disciplinary actions including performance improvement plans.
Provide one-to-one counseling to support progressive discipline and actions.
Assist departments in writing/updating position descriptions for classification review.
Maintains professional, courteous communications with internal and external contacts.
Provides client consultation in a professional and timely fashion.
Produces position descriptions and other documents in a clear, professional, equitable and timely fashion.
Work with consultants to offer HR related training to internal team members
Professional Development (10%)
In consultation with supervisors, define and Provide professional development assistance to staff.
Assist Centers and staff in career pathing and succession planning.
Provide clear and defined career paths to eligible employees as appropriate.
Consult with and advise Centers and staff on appropriate professional development to further the goals of employees as well as the goals of departments.
Advise management on helping staff create individual development plans
Transactional and Office Administration (5%)
Administer JHU's staff policies and processes for the Centers; maintain appropriate records.
Initiate and/or approve various HR transactions within SAP to establish positions, hire, change salaries, etc.)
Participate in the execution of payroll transactions in SAP as an initiator and/or approver.
Generate BW Analysis reports to track information, review salary equity, develop organization charts, etc.
Serve as backup to the Sr. Administrative Coordinator, HR Focus for E210 timekeeping system administration and other payroll functions.
Perform JHED administration functions as needed for new hires, contractors and current JHED ID holders
Other Duties (5%)
Advise employees on human resource programs available within JHU, such as mediation, mySupport (Faculty and Staff Assistance Program), Work/Life, etc.
Provide employee consultation in a professional and timely fashion.
Support the creation and cultivation of an alumni network for Centers' alumni.
Build and maintain knowledge of the human resource best practices in the private and public sector in order to support leadership in continuous improvement of HR programming.
Minimum Qualifications (Mandatory):
Bachelor's Degree in Human Resources, Business Administration, or other related field.
Three years of progressive experience in a professional human resources capacity.
Preferred Qualifications :
Five years of progressive experience in a professional human resources capacity.
Prior JHU experience, or experience in higher education is a plus.
Special Knowledge, Skills & Abilities:
Familiarity with Interfolio or other applicant tracking software is helpful.
Experience with SAP or other enterprise resource planning software is a plus.
Classified Title: HR Generalist
Working Title: HR Generalist - Centers for Civic Impact
Role/Level/Range: ATP/04/PC
Starting Salary Range: Commensurate With Experience
Employee group: Full Time
Schedule: 5/37.5
Exempt Status: Exempt
Location: 01-MD:Homewood Campus
Department name: 10001346-Dean Office of
Personnel area: School of Arts & Sciences
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at mailto:jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
To apply, visit https://apptrkr.com/2722714
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