Brentwood School

Brentwood School inspires every student to: Think critically and creatively. Act ethically. Shape a future with meaning.   BRENTWOOD SCHOOL Administrative Assistant to the Lower School Director   Brentwood School, a vibrant and diverse K-12 independent school, is seeking an Administrative Assistant to the Lower School Director to support the Director in maintaining the routine functions of the academic day and school year. In addition, the Administ rative Assistant assists the Director with special activities, some of which involve attendance at evening events. The Administrative Assistant must exercise excellent judgement and communications skills to deal with a broad spectrum of constituents, inclu ding faculty, staff, administration, students, parents/guardians. This position handles sensitive and confidential information regularly, so diplomacy, tact, and discretion are essential skills. This is a 12-month position that we are looking to fill in No vember of 2021.   The principal responsibilities include, but are not limited to:   ● Manage the Director’s and Assistant Director’s schedules ● Manage the West Campus Faculty, Room Reservations, and Duty Calendars ● Enter and manage all data in Blackbaud inclu ding report cards, student records, class rosters, etc. ● Place supply orders ● Schedule all substitutes and records faculty and staff absences ● Process payroll timesheets ● Is responsible for accounts payable/receivable and budgets in the Lower School ● Assist w ith the implementation of various meetings and events on campus ● Prepare communications to families, faculty/staff, and students throughout the year ● Generate report cards ● Monitor calls ● Assist the Director with special activities, ceremonies, and events ● Othe r duties as determined by the Director     Required skills: ● Well-developed communication and interpersonal skills and the ability to maintain effective working relationships ● Ability to handle confidential matters ● Ability to multitask with a focus on details ● Excellent proofreading skills ● Ability to work collaboratively ● Ability to prioritize and manage simultaneous demands independently with a willing, friendly attitude ● Commitment to equity and inclusion ● Flexibility ● A sense of humor, warmth of personality, and energy ● Strong collaboration and cross-cultural competency     Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. For further information about Brentwood School, please visit the school’s website: www.bwscampus.com .   Interested candidates should submit a letter of interest, resume, and three references electronically to:   Karen Laudadio Lower School Administrative Assistant 12001 Sunset Boulevard Los Angeles, CA 90049 Email: KL audadio@bwscampus.com

Brentwood School inspires every student to: Think critically and creatively. Act ethically. Shape a future with meaning.   BRENTWOOD SCHOOL Payroll and Human Resources Specialist   Brentwood School, a vibrant and diverse K-12 independent school, is looking for a Payroll Specialist to begin immediately.   The Payroll Specialist is responsible for all aspects of the payroll process, including data input, time clock management, reporting and distribution of payroll documents.  Additionally, the position will support Human Resources, including gathering employee paperwork, filing, and other clerical and non-clerical duties as needed.   Professional Requirements: The Payroll and Human Resources Specialist will work with all of Brentwood School’s full-time, part-time and seasonal employees and coaches.   The Payroll and Human Resources Specialist should have a bachelor’s degree (preferred) or a experience in a related discipline with a minimum of 3-5 years of experience in payroll and Human Resources.  The Payroll and Human Resources Specialist shall have the ability to work with a high degree of autonomy – communicating frequently with the Assistant Controller and HR Human Resources Manager.   Fluency in English and Spanish is preferred.   The Payroll and Human Resources Specialist will possess the following personality traits:  Self-motivated, energetic Positive work ethic Team player, approachable Flexible, receptive to new ideas Ability to work in a fast-paced environment Extremely customer service oriented (i.e., “can do” attitude) Comfortable in an educational setting where student and adult parents are present A commitment to diversity and inclusion An interest in and openness to professional growth and development   The Payroll and Human Resources Specialist must have: The ability to meet deadlines Excellent communication and interpersonal skills Excellent organizational skills Proficiency with ADP Workforce Now in combination with ADP’s HR and Benefits Module and other programs such as Microsoft Word and Excel An ability to identify, design, and implement operating efficiencies   The Payroll and Human Resources Specialist position is a non-exempt position, which may require overtime and some weekends, if needed.   Duties & Responsibilities include but are not limited to: Payroll Input all payroll changes and transmit semi-monthly payroll Maintain payroll reports Calculate and transmit semi-monthly garnishments Maintain payroll files Gather all payroll files to be shredded after the holding period Maintain W-2 forms Set the Time and Attendance payroll dates for upcoming year Resolve payroll issues as they arise Reconcile and transmit TIAA contributions after each payroll     Human Resources Support Prepare, issue, and follow up on employment agreements and new-hire/re-hire paperwork to seasonal athletic coaches, lifeguards, and summer school employees Work closely with Director and Associate Director of Athletics, Director of Summer Programs, and the Aquatics Manager Assist with COVID-19 related projects as needed File and maintain payroll and personnel information Schedule and coordinate on-campus flu shot clinics Assist the Human Resources Manager with scheduling, assigning, and following up with employees on various required trainings Maintain and update Labor Law Posters Track and maintain employee TB test records Assist Human Resources Manager with annual retirement plan audit Prepare and file annual CA Pay Data Reporting using ADP system Assist with Open Enrollment as needed Support Human Resources Manager in securing employment verifications, issuing miscellaneous employment agreements, handling workers’ compensation matters, monthly wellness activities, student work permits and other projects as needed.   Other – Miscellaneous Duties Translating – Spanish to English (preferred) Other duties as assigned by the Assistant Controller or CFO   Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. Information about our school can be found at  www.bwscampus.com . Please submit a letter of interest and a resume to the contact person listed below.   Susanne McNeil Eng Chief Financial Officer Click on "Apply Now" button to apply or for additional information.

Brentwood School inspires every student to: Think critically and creatively. Act ethically. Shape a future with meaning.   BRENTWOOD SCHOOL Lower School Temporary Teach ing Assistant Position Brentwood School, a vibrant and diverse K-12 independent school, is seeking a supervisory teaching      assistant to help oversee Kindergarten through 5th Grade students from 9:45 a.m. to 4:45 p.m. We are looking for an individual with experience in camps or other outdoor student activities.  The position is available beginning immediately. This is a temporary position from October until mid-December 2021 and possibly extending into the spring of 2022. The ideal candidate will have the confidence in leading      activities for small groups of children.      Qualified candidates will be outgoing, fun, and be capable of connecting with children, while keeping safety and fairness as top priority.   Duties include but are not limited to: Creating an enjoyable experience for students Assisting and collaborating with the Lower School administration to ensure that the program runs smoothly Oversee lunch and snack times Substitute in classes as necessary Brentwood School is dedicated to the creation of a diverse faculty and staff that best represents our student body and the city of Los Angeles. Information about our school can be found at www.bwscampus.com . Please submit a letter of interest and a resume electronically to the contact person listed below. In your letter, highlight your education and experience specifically related to diversity, equity, and inclusion . Karen Laudadio Administrative Assistant to the Director, Lower School Click on "APPLY NOW" button to apply.

Brentwood School inspires every student to: Think critically and creatively. Act ethically. Shape a future with meaning.   BRENTWOOD SCHOOL Educational Technology Administrative Assistant   Brentwood School, a vibrant and diverse K-12 independent school, is seeking an experienced Educational Technology Administrative Assistant. The Educational Technology Administrative Assistant is a member of the Brentwood School Educational Technology Depar tment and reports to the Director of Educational Technology.  The Administrative Assistant works with a variety of people to support technology use and is responsible for dealing with a broad range of support needs. Brentwood School technology includes com puters, printers, tablets, a variety of audio and visual equipment, handheld radios, telecommunications and networking equipment, and other devices and applications. The list is constantly changing as technology use evolves. As a member of a technology dep artment in an educational environment, the EdTech Admin Assistant should be a self-directed and highly motivated learner who is aware of technology trends and best practices in the industry. Essential duties: • C reate and revise help desk tickets, and comm unicate with users on the status of their tickets • Maintain an up-to-date inventory of student iPads, Chromebooks, and MacBooks • Coordinate support for student BYOM 1:1 program • Procure equipment needed by department • Basic a dministrative and organizational tasks • Other duties as assigned   Education and Experience: • A Bachelor's degree is preferred but not required • At least 2 years-experience working as an Admin Assistant or similar position • Experience with project completion/management • Basic understanding of Mac and Windows OS Skills and abilities: • Understanding of basic computer and educational software • Willingness to learn new software and systems   • Motivated to learn about new technologies and share knowledge with team members • Ability to work within a fast pace environment • Possess strong customer service skills. Must be approachable, friendly, energetic, and have the patience to work effectively with a variety of constituents.  A sense of humor is a plus. • Professional attire an d conduct • Highly organized and detail-oriented • Calm demeanor with the ability to complete several tasks accurately and efficiently in order to meet deadlines • Strong collaboration and cross-cultural comp etency • Ability to create an environment that fosters open discussion with the freedom to express varied points of view • Strong interpersonal communication skills • A commitment to equity and inclusion • Ability to work flexible hours and days from time to time • Abilit y to see long and short-term projects from start to completion in a timely manner. Brentwood School is dedicated to the creation of a diverse faculty and staff that best represents our student body and the city of Los Angeles. Information about our school can be found at www.bwscampus.com. Interested candidates should submit a letter of interest, resume, and three references electronically to:   Director of Educational Technology Brentwood School 100 S. Barrington Place Los Angeles, CA 90049 techjobs@bwscampus.com

Brentwood School inspires every student to: Think critically and creatively. Act ethically. Shape a future with meaning.   BRENTWOOD SCHOOL Transportation Manager Brentwood School, a vibrant and diverse K-12 independent school, is looking for a Transportation Manager to direct, coordinate, and supervise the Brentwood School Transportation Program, the Brentwood Multiple School Partnership Busing Program (BMSPBP), and Brentwood’s transportation software. This position serves as the liaison between transportation service providers and the school communities participating in the Brentwood Transportation Program. Responsibilities include, but are not limited to: Supervise and administer all facets of the school bus, shuttle, walking, biking, and carpool needs of the school and the BMSPBP Direct and regularly interface with contracted transportation companies and in-house transportation for student pick-ups and drop-offs Coordinate periodic transportation surveys Work with contracted bus company to establish routes that are convenient safe and equitable for our families and to provide the largest percentage of bus ridership Provide timely and friendly customer service to help answer transportation program questions and concerns coming from parents, students, and school employees requiring availability during and between transportation operation hours Manage and provide updated transportation content for school’s website and marketing materials Collaborate with Lower School transportation support to ensure a timely and accurate after school dismissal program Maintain and create bus and shuttle routes, adjusted each year, to align with the school’s current demographics, keeping equity, timing, and safety in mind Work with parents to create carpool routes that meet our school’s requirements Coordinate weekly transportation meetings Work with the Public Safety Department to ensure that families are following established carpool rules and school bus requirements Work with school faculty and staff to create and encourage walking, biking, carpools, vanpools, and other transportation options to replace driving of individual cars to campus Coordinate and schedule busing for field trips, community service activities, after-school sports activities, and all other types of bus services while keeping budget in mind Work with BMSPBP, which provides school buses to the public and private schools Manage transportation software and work with school administrators to ensure that our transportation software has the most current data Research and onboard new bus and in-house vehicle tracking software Oversee and enforce Brentwood Schools Vehicle and Fleet Safety Policy for all in-house drivers Support facilities department in fleet maintenance and daily operations of in-house student, Veteran Affairs transportation, and employee transportation Manage Employee Commuter Benefits Program Other duties as assigned by the Chief Operations Officer, Chief Financial Officer, and school administration Qualifications:   Minimum of five years of experience in a similar or related field preferred Proficiency with Google Suite, Microsoft Word, and Microsoft Excel Strong organizational and communication skills Proven personnel management skills and contractor management experience, with aptitude to judge quality of performance Ability to manage a budget and personnel Valid class C driver’s license required The ability to adapt, analyze, assess, calculate, make decisions, demonstrate good judgment, and multitask Proven capability to juggle multiple projects and hit tight deadlines Proactive, self-motivated, flexible, and team oriented An interest in and openness to professional growth and development Takes initiative to continuously improve work processes A demonstrated commitment to diversity and inclusion Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. Information about our school can be found at www.bwscampus.com. Please submit a letter of interest and a resume to:   Susanne McNeil Eng Chief Financial Officer 100 S. Barrington Place Los Angeles, CA 90049 Email: smcneileng@bwscampus.com