Email Opening Title Director of Human Resources  Full-Time/Part-Time Full-Time   Exempt/Non-Exempt Exempt   Close Date   Description Portland Japanese Garden – a 501(c)(3) nonprofit in Portland, Oregon – is hiring for a Director of Human Resources (HR). The Director of HR is responsible for overseeing all HR functions of the organization, including hiring, onboarding, performance management, termination, compensation, benefits, and payroll. This role supports a current staff size of about 130 employees, across multiple campuses. The Director of HR is also responsible for overseeing the Human Resources Assistant, and reports to the Chief Financial Officer. The Director of HR will initially be located at our remote office, just off the Sylvan exit of Highway 26, and may choose to work remotely up to two days per week. Upon completion of the Institute campus (2025), located approximately 3 miles from Portland Japanese Garden, the Director’s office is anticipated to relocate to the Institute campus. Travel to and from PJG’s primary campus in Washington Park, and its soon-to-be-developed secondary campus in NW Portland, is expected. The benefits packet for this position includes 100% employer-paid insurance premiums for medical, vision, and dental insurance and a 4% employer match on the 401k. COVID-19 Vaccination Policy: For the safety of our staff, volunteers, and guests, Portland Japanese Garden requires all staff and volunteers to be vaccinated against the COVID-19 virus, including the initial booster vaccine. Candidates must be fully vaccinated by their hire date and must provide proof of vaccination upon hire. Primary Duties  Lead key HR initiatives, including HR policies, recruitment, hiring, orientation, compensation analysis, talent development, and employee relations Collaborate with Executive Team, by virtue of quarterly meetings, to understand the organization’s goals and strategies related to staffing, recruiting, performance management, and retention Provide initial and ongoing training to managers relating to performance management of their staff and disciplinary matters, including proper documentation Work with and advise managers on effective ways to motivate employees, communicate performance expectations, discuss employee performance, and recognize exemplary work Actively promote an inclusive and equitable work environment, participate in the organization’s DEI committee, and propose policies and practices that support the organization’s DEI efforts With assistance from the HR Assistant, oversee all aspects of the hiring and onboarding process, including conducting interviews and new-hire orientations Direct employee concerns to appropriate responders in the organization, ensure these concerns or complaints have been appropriately addressed and documented, and all necessary follow-up has been completed Work with insurance broker annually to negotiate renewal rates, and oversee benefits eligibility and enrollments, both during the annual open enrollment period, and as necessary for new hires Oversee all benefit enrollments and related, which are processed by the HR Assistant Process semi-monthly payroll, ensuring accuracy and timely submission (we currently use Paychex) Serve as back-up for entering payroll, when HR Assistant is out on PTO Provide ongoing training around company policies and procedures to staff Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law; apply this knowledge to advocate for changes in policy, practice, and resources to Executive Team Ensure the Employee Handbook and internal forms are updated and consistent with current federal and state employment laws Track leaves of absence and ensure compliance with all leave laws – including FMLA, OFLA, and ADA – and obtain and verify supporting medical paperwork and information Process unemployment claims, and attend administrative hearings as needed Conduct exit interviews and oversee the completion of termination checklists Oversee the maintenance and organization of personnel files Lead or facilitate Staff Hospitality Committee to plan staff events and parties Develop and oversee budget for HR Department Supervise and support the HR Assistant Other periodic duties, as assigned Other Responsibilities   Familiarize oneself with the organization and the Employee Handbook Get to know fellow staff members, developing trust, establishing credibility, encouraging teamwork, and creating an atmosphere of open, honest, two-way communication  Be welcoming and friendly with PJG volunteers, Board members, and visitors Maintain a high level of professionalism in manner and appearance Adhere to Garden Dress Code (business casual) Qualifications Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the position, and that candidate may be one who comes from a less traditional background. If you are interested in applying, we encourage you to think broadly about your background and qualifications for this role. Bachelor’s Degree preferred, ideally with an emphasis in Human Resources Minimum of 5 years of HR experience Minimum of 2 years of supervisory experience Prior experience in processing payroll preferred Thorough knowledge of federal, state, and local employment laws Ability to handle sensitive information and maintain a high level of confidentiality Detail-oriented with exceptional organization skills Excellent time management skills, with a proven ability to meet deadlines Ability to remain flexible with shifting priorities Strong interpersonal skills Excellent verbal and written communication skills Service orientation, actively looking for ways to help others Proficient with Microsoft Office Suite (Outlook, Word, Excel) Special Requirements Must be able to remain in a stationary position and/or move about the Garden campuses for several hours Valid driver’s license and reliable vehicle to travel between the various Garden campuses (mileage reimbursement provided) Compensation & Schedule Wage: $80,000-$85,000/year This is a full-time, salaried-exempt position, 40-45 hours per week. Shifts are typically 8:30am-5:00pm, Monday – Friday (includes a 30-minutes lunch break). Benefits: health, dental, and vision insurance (premium 100% covered for employees), with partial deductible reimbursement 401k plan (after 6 months, with 4% employer match after 1 year) flexible spending accounts for medical and dependent care expenses paid vacation, sick, and holiday time free access to the Employee Assistance Program (EAP) Applications To apply, please submit a resume, cover letter, and three work-related references. Incomplete applications will not be considered. Please no phone calls or hand delivered applications. Applications will be accepted until the position is filled.   About the Organization Portland Japanese Garden is renowned as the most authentic and finest Japanese garden outside of Japan. The Garden typically has a year-round staff of 95+ FTE's and 35+ seasonal staff, supplemented by over 200 volunteers. All of our staff play a vital role in helping our visitors experience the beauty and tranquility of the garden and expand their understanding of Japanese culture. A few of the benefits our employees enjoy include: • Working for a beautiful, authentic Japanese garden, overlooking the city • Incentives for alternative transportation for your commute to work (applies only to those working at the campuses in Washington Park) • A workplace culture that prioritizes hiring and promoting from within • Access to the Garden for you, your family, and your friends • The opportunity to attend a variety of cultural events • A 30% discount on most items in the gift shop • Reciprocal access to other area attractions, such as the Portland Art Museum, OMSI, and the Oregon Zoo   EOE Statement Portland Japanese Garden is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We recruit, employ, train, compensate, and promote without regard to race, color, national origin, creed, religion, sex, gender identity, sexual orientation, marital status, parental status, disability, age, veteran status, or any other status protected by law. It is also the policy of Portland Japanese Garden that all employees are entitled to a work environment free from all forms of discrimination. Discrimination or harassment based upon any of these factors is inconsistent with the policy and philosophy of Portland Japanese Garden and will not be tolerated at any time.   This position is currently not accepting applications. To search for an open position, please go to http://JapaneseGardenSocietyOfOregon.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category -- None found -- Other Jobs Within 60 Miles Seasonal Retail Associate in Portland, OR Posted on: 4/26/2024 [Apply Now] Gardener in Portland, OR Posted on: 4/8/2024 [Apply Now]

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